Loading...
HomeMy WebLinkAboutMINUTES - 05162000 - C123-C125 TO BOARD OF SUPERVISORS CONTRA :{.rY FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR W. COSTA COUNTY DATE: May 16, 2000 . SUBJECT: APPROVE PLANS AND SPECIFICATIONS FOR THE MARTINEZ HEALTH CENTER (A.K.A. AMBULATORY CARE FACILITY) WH609B SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECON MENDATION(S): 1. RECOGNIZE that many of the buildings at the Contra Costa Regional Medical Center currently occupied by outpatient, support, and administrative services are both substandard and operationally inefficient. 2. ACKNOWLEDGE that in order to deliver quality comprehensive and cost effective health care to its patients, the Health Services Department needs to pian for long term upgrade of the entire Martinez medical center campus. 3. RECOGNIZE that in August 1998, the Board of Supervisors AUTHORIZED the development of a master plan for the medical center campus that included the programming of a new Martinez Health Center. 4. ACKNOWLEDGE that at least six alternatives were developed for the master plan, and the most efficient, cost effective alternative was selected by staff for further development and recommendation to the Board. 5. ACKNOWLEDGE that after a formal competitive selection process staff recommended to the Board, and on April 20, 1999 the Board authorized, negotiations with Anshan + Allen Architects, Inc., the highest ranked architectural firm, to design a new Martinez Health Center. CONTINUED ON ATTACHMENT: -X YES SIGNATUR RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND ION OF BO ITTEE PROVE OTHER SIGNATURE(S): ACTION OF BOAR MAY 1 E,, 2MO APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT NONE i TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT:-ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED My 16 2000 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS BY off- N DEPUTY ,ura Lockwood, CAC?—Capital Facilities and Debt nalgement 5-1053 BECOMMENDAMNS (continued): 6. CONFIRM that the Board authorized the County Administrator to proceed with the design and construction of a new Martinez Health Center on July 20, 1999. 7. NOTE that Anshen + Allen completed the construction documents for the Martinez Health Center in accordance with the user requirements and this design was approved by the Health Services and Capital Facilities steering committee. 8. OBSERVE that during development of this design Anshen + Allen provided planning and design services beyond the scope of their contract. These services included coordinating the removal, rerouting, and replacement of existing utilities at the medical center and incorporating additional medical equipment with the construction drawings. 9. ADOPT a resolution approving plans and specifications for the new Martinez Health Center at the Contra Costa Regional Medical Center 2500 Alhambra Avenue Martinez, California. 10.DIRECT staff to post a Notice of Determination with the County Clerk. 11.APPROVE AND AUTHORIZE the County Administrator or his designee to execute an amendment to the consulting services agreement with Anshen + Allen Architects, Inc. raising the payment limit by $35,500 from $1,282,650 to $1,318,150. FINANCIAL IMPACT: The architect estimates the initial construction contract cost at $14,371,890, out of total project budget of$26,000,000. The proposed project will be financed with lease revenue bonds to be sold in the winter of 2000/01 at an estimated net annual debt service cost of$1.6 million. During construction, interest costs on the bonds will be capitalized so that debt service payments will not begin until the completion of construction, now estimated to occur in the winter of 2002/03. BACKGROUND: The acute care hospital at the Contra Costa Regional Medical Center was opened for business in January 1998. This new hospital provides a state-of-the-art facility for Contra Costa County residents and employees. It replaced an obsolete, seismically unsound facility that had outlived its useful life. Construction of the new hospital was completed under budget and as a result the County was able to fund other miscellaneous projects at the hospital, including a new clinical/public health lab, kitchen cafeteria and parking improvements. Some bond funds are also available for the proposed Martinez Health Center. In August of 1998 the County began the development of a comprehensive master plan for the CCRMC campus and a preliminary design program for replacement of the specialty care clinics. Plans are already complete and construction has begun on a new Clinical and Public Health Service Laboratory and associated parking facilities. In April 2000, the Board approved the plans and specifications for upgrade of the air-conditioning system in the cafeteria and kitchen building. Therefore, after implementation of these projects, the County will be fully equipped with modern health care facilities on the Martinez campus to serve the needs of central Contra Costa for many years to come. In January 1999, the Board approved the refunding and restructuring of existing Health Services debt. This reduced the Department's annual debt service costs by approximately $1.4 million per year. This savings created an opportunity to finance a substantial portion of the costs of two replacement health facilities (Los Medanos and Martinez Health Center) without substantially increasing net County costs for annual debt service. The County issued bonds for improvements to Los Medanos in January 1999, with the plan to finance improvements to the Martinez Health Center once it was designed and put out to bid. On April 20, 1999 the Board of Supervisors approved recommendations of the Architect Selection Committee for the new Martinez Health Center and authorized negotiations with the two highest ranked firms in order of preference. The top two firms in preferred order were Anshen + Allen Architects, Inc and Kaplan McLaughlin Diaz (architect of the acute care hospital). The top ranked firm, Anshen + Allen Architects Inc. negotiated a price proposal within the county's budget allocation and the Board authorized a contract on July 20, 1999. The architect and construction manager presented designs for the Martinez Health Center to the County Board of Supervisors, the Martinez City Council, and the Martinez Business Forum. Community feedback and staff input has been overwhelmingly positive. cc: CAO Finance, Auditor/Controller, GSD (Accounting)—Terry Mann, Frank Puglisi, CCRMC O'Brien-Kreitzberg Inc. (via CAO) THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adapted this Order of May 16,2000 by the following vote: AYES: SUPERVISORS GIOIA, UILKEMA DESAULNIER, CANCIAMILLA AND GERBER NOES: NONE ABSENT: NONE ABSTAIN: NONE RESOLUTION NO. 2000/ 42 SUBJECT: Approving Plans and Specifications for Martinez Health Center, 2500 Alhambra Avenue, Martinez, California Budget Line Item No. 6971-4609 Authorization No. 0927-WH609B WHEREAS plans and specifications for the Martinez Health Center, 2500 Alhambra Avenue, Martinez, have been filed with the Clerk of the Board this day by the Office of the County Administrator;and WHEREAS pians and specifications were prepared by Anshen + Allen Architects, San Francisco; and WHEREAS the Architect's cost estimate for the initial construction contract is $14,481,411 and WHEREAS the Board has obtained the general prevailing rates of wages, which shall be the minimum rates paid on this project; and WHEREAS the Board hereby finds that the project is a California.Environmental Quality Act (CEQA) Class le Categorical Exemption, and directs the Director of Community Development to file a Notice of Exemption with the County Clerk; IT IS BY THE BOARD RESOLVED that said plans and specifications are hereby APPROVED. Bids for this work will be received on June 29, 2000 at 2;00 p.m., and the Clerk of this Board is directed to publish a Notice to Contractors in accordance with Section 22037 of the Public Contract Code, inviting bids for said work, said Notice to be published in the Contra Costa Times. The County Administrator, or his designee, is directed to mail notices to the construction trade journals specified in Section 22036 of the Public Contract Code at least 30 days before the date of opening the bids; and IT IS FURTHER RESOLVED that the County Administrator, or his designee, is AUTHORIZED to issue bid Addenda, as needed, for clarification of the contract bid documents, provided the involved changes do not significantly increase the cost estimate for the initial construction contract. Orig. Dept: CAO (L. Lockwood,335-1093) cc: CAO CCRMC (F. Puglisi) General Services Accounting General Services-Architectural Div (G. Bender) Auditor-Controller O'Brien Kreitzberg via CAO Community Development RESOLUTION NO. : 2000/242 Page lof 1 C,twissdt>aml3'$M3'tR.teoiut.doa TO: BOARD OF SUPERVISORS FROM: Dennis M. Barry, AICD Community Development Director DATE: May 16, 2000 SUBJECT: REQUEST TO CARRY FORWARD COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE the carryover of $181,418 in unexpended FY 96/97,97/98, and 98/99 CDBG administrative funds to the FY 1999/00 administrative fund account. FISCAL IMPACT No General Fund impact. CDBG funds are provided to the County annually through the U.S. Department of Housing and Urban Development BACKGROUND/REASONS FOR RECOMMENDATIONS The request to carry forward prior year administrative funds is necessary in order to consolidate funds to cover general administrative cost associated with the CDBG program, and sp ific y consultant costs for preparation of the FY 2000/2001-2004/2005 Consolidate Plan and ojh6r Rant services. CONTINUED ON ATTACHMENT: YES SIGNATUR • ECOMMENDATION OF COUNTY ADMINISTRATOR RECOM NDATION OF OARD COMMITTEE tPPROVE OTHER i SIGNATURE(S)• ACTION OF BOARD ON A, APPROVED AS RECOMMENDEDHEf ~ VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT warn &, ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Source: Belinda Smith 335-1260 ATTESTED �- Orig. Dept. Community Development PHIL BATCHEL , CLEAK OF cc: County Administrator THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY , DEPUTY File: 250-98421B.4.4 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 16,2000 by the following vote: AYES: SUPERVISORS GIOIA, UILKEMA, DESAULNIER, CANCIAMILLA AND GERBER .NOES: NONE ABSENT NONE SUBJECT: Award of Contract for Parking Lot Expansion at 30 Glacier Drive,Martinez for Sheriff-Coroner Budget Line Item No.4407-4354 Authorization No. 0928-WH354H Bi ToW Amo Bond Arno= Taber Construction Co. $221,600.00 Payment: $221,600.00 4861 Sunrise Dr., Ste. 107 (including Performance: $221,600.00 Martinez, California 94553 $214,000.00 Base Bid and$7,600.00 Add. Alt.No. 1) Batch Services, Inc. Stockton, California P. J. Atkinson Construction Walnut Creek, California BCN Company, Inc. Martinez,California Pacific Coast Reconstruction and Building,Inc. Concord, California CJE Construction,Inc. Walnut Creek, California North Bay Construction,Inc. Petaluma, California The above-captioned project and the plans and specifications therefor having been previously approved, and bids having been duly invited and received by the Director of General Services on April 6, 2000; and The Director of General Services having determined that the lowest monetary bidder Batch Services, Inc. ("Batch"') submitted a bid which was non-responsive in that Batch does not possess the proper license classification specified for this project, and the Director of General Services recommending rejection of said bid; and The bidder listed first above, Taber Construction Co. ("Taber"), having submitted the lowest responsive and responsible bid; and The Director of General Services recommending that the bid listed first above,Taber,is the lowest responsive and responsible bid, and this Board concurring and so finding, HA199512509842\8L042162b.doc Page 1 of 2 Sktb PARKING LOT EXPANSION AT 250-9842/B.4.4 30 GLACIER DRIVE,MARTINEZ, May 16, 2000 FOR SHERIFF-CORONER NOW,THEREFORE,the Board determines,rejects and orders as follows: The Board DETERMINES that the bid submitted by the lowest monetary bidder,Batch, is non-responsive and REJECTS said bid on those grounds, and ORDERS that Batch's bid bond be exonerated, and The Board FURTHER ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Taber at the listed amount and at the prices submitted in said bid, and that said contractor shall present two good and sufficient surety bonds as indicated above, and that the General Services Department shall prepare the contract therefor; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it,together with the bonds as noted above and any required certificates of insurance or other required documents, and after the Director of General Services has reviewed and found them to be sufficient,the Director of General Services is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the Director of General Services, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of General Services is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code; and The Board DECLARES that should the award of the contract to Taber be invalidated for any reason,the Board would not in any event have awarded the contract to any other bidder,but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). Orig.Dept.- General Services Rept. -Architectural Division cc: General Services Department Architectural Division G.S. Accounting File: 250-9842/A.5 County Counsel Contract Compliance Officer(Via Arch. Div.) Sheriff-Coroner(Via Arch. Div.) Batch Services,Inc. (Via Arch. Div.) Taber Construction Co. (Via Arch. Div.) I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: MAY 16 X00 PHIL BATCHELOR, Clerk of the Board of Sup rvisors and County Administrator By y-- Deputy H:\1998\2509842\8LAA2162b.doc Page 2 of t SJ:tb GENERAL SERVICES DEPARTMENT v. Architectural Division 1220 Morello Avenue, Suite 100 Martinez,California 94553-4711 (925)313-7200 FAX (925)313-7299 File: 250-98428.4.4 Date: May 2, 2000 TO: Board of Supervisors FROM: Barton J. Gilbert,Director of General Services SUBJECT: CONTRACT AWARD RECOMMENDATION; Agenda Date May 16, 2000; Authorization No. WH354H Bids for Parking Lot Expansion at 30 Glacier Drive, Martinez for Sheriff-Coroner were received and opened at the County Architectural Division Offices on Thursday,April 6, 2000. Batch Services, Inc., of Stockton, who submitted the low monetary bid of $171,000.00 (including $163,000.00 Base Bid and $8,000.00 Additive Alternate No. 1) does not possess the proper license classification specified for this project. For this reason, it is recommended that their bid be rejected as non-responsive and that their bid bond be exonerated. It is recommended that the Board of Supervisor award the construction contract to the lowest responsive and responsible bidder, Taber Construction Co. of Martinez, in the amount of $221,600.00, which includes $214,000 Base Bidand$7,600.00 Additive Alternate No. 1. The consulting architect's estimate was $154,000.00 (Base Bid only). Other bids received were as follows: Additive It No, 1 Total 1. P. J. Atkinson Construction $218,000.00 $ 7,000.00 $225,000.00 Walnut Creek, California 2. BCN Company, Inc $22C,000.00 $12,000.00 $232,000.00 Hayward, California 3. Pacific Coast Reconstruction and Building, Inc. $227,000.00 $ 4,700.00 $231,700.00 Concord, California 4. CJE Construction, Inc. $252,000.00 $ 6,000.00 $258,000.00 Walnut Creek, California 5. North Bay Construction, Inc. $276,414.00 $12,350.00 $288,764.00 Petaluma, California SJAb cc: County Administrator's Office Clerk of the Board(w/bids) County Counsel Contract Compliance Officer HA1998\250984218L042163rn.doc