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Home My WebLink AboutMINUTES - 05162000 - C105-C108 CONTRA TO: BOARD OF SUPERVISORS -'�� COSTA FROM: Phil Batchelor, County Administrator `••., ; _ COUNTY DATE: May 16, 2000 SUBJECT: Amendment of Contract with Barbara Ellis SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to amend the contract with Barbara Ellis to decrease the contract payment limit by $21,000 to new contract limit of $23,268 for continued clerical and administrative support for the CCFutures planning project through December 30, 2000. BACKGROUND/REASON(S) FOR RECOMMENDATIONS): On February 23, 1999, the Board of Supervisors approved a contract with Barbara Ellis to provide clerical and administrative support to the planning project to develop and implement the concept of the Contra Costa Children's Future Corps (CCFutures). While support is still needed, there is mutual agreement that a portion of the County's match for this project should be allocated to further develop the Children and Family Data Archive. CONTINUED ON ATTACHMENT: 1 SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD MMITTEE :,—A ,OTHER SIGNATURE($): ACTION OF BO N 16., 0&0 APPROVED AS RECOMMENDEDL,,OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS{ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact:Sara Hoffman,333-1090 ATTESTED �/ /�r a1CVC) PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS cc: CAO AND COUNTY ADMINISTRATOR Kathy Armstrong(via CAO) BY d' C ��'z t ,DEPUTY AGENDA DATE ITEM NO. BACKGROUND NOT AVAILABLE AT THE TIME AGENDA PACKET COMPILED INFORMATION FOR THIS ITEM PREVIOUSLY FURNISHED ORAL REPORT TO BE GIVEN AT BOARD MEETING ERROR IN NUMBERING AGENDA ITEM DELETED DOCUMENTS ON FILE WITH CLERK CLAIMS ON FILE WITH THE CLERK OF THE BOARD C- 0 1 Contra TO: BOARD OF SUPERVISORS rOSt FROM: PHIL BATCHELOR County County Administrator DATE: May 16, 2000 . SUBJECT: CONTRACT WITH CONTRA COSTA COUNTY BAR ASSOCIATION FOR PROVISION OF CRIMINAL CONFLICT DEFENSE SERVICES Specific Request(s) or Recommendations) & Background & Justification RECOMMENDATIONS: APPROVE and AUTHORIZE County Administrator, or designee, to execute a contract with the Contra Costa County Bar Association, for the period July 1, 2000 through June 30, 2001, and setting a payment limit not to exceed $1,050,000, to provide for continued mandated criminal conflict defense services. FINANCIAL IMPACT: The costs incurred under this contract in FY 2000-2001 are anticipated to be appropriated in the Final Budget and will be included in the County Administrator's Proposed 2000-2001 Budget. Provision of criminal conflict defense services by the Bar Association is contingent upon appropriation of funds in the Final Budget. The payment limit of$1,050,000 is the same as in the current fiscal year. REASONS FOR RECOMMENDATION/BACKGROUND: Since 1963 the County has had a contract with the Contra Costa County Bar Association for the provision of conflict defense services. This contract was in response to the escalating cost for conflict defense services under the old system of court-appointed counsel. In FY 1991-92, the Public Defender created an Alternate Defender's Office in order to handle conflict cases. Continued on Attachment: ---- X — YES Signaturetlo- : Recommendation of County Administrator -�- Recommendation of Board Committee Approve Other Signature(s)- Action of Bo r on: "'- 1r ' Approved as Recommended - Other ---- Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN 'XUnanimous (Absent ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: ) BOARD OF SUPERVISORS ON DATE SHOWN. Contact: G. Roemer (335-1055) Attested: Z"L /' a2ewo cc:CAO-Justice System Programs Phil Batchelor, Clerk of Contra Costa County Bar Association the Board of Supervisors Presiding Judge, Superior Court and County Administrator Executive Officer, Superior Court Public Defender By: 2k-7, `"" - DEPUTY Auditor-Controller Amendment to Contract with Contra Costa County Bar Association for Provision of Conflict Defense Services Page 2 May 16, 2000 The cases referred to the Bar Association generally represent multiple co-defendant cases in which the Alternate Defenders Office can only handle one co-defendant. Actual expenditures under the Bar Association's conflict defense contract for FY 1992-93 were $3,617,054. For the current fiscal year, estimated expenditures are $1,050,000. It should be noted that for FY 2000/2001,the County's contract with the Bar Association for conflict defense services includes only the costs associated with representing criminal and delinquency cases referred to the Bar Association through a written affidavit conflict by the Public Defender and the Alternate Defender. It does not include provision for costs of representation of dependency cases. These cases have been excluded from the County's contracts because the Lockyer-Isenberg Trial Court Funding Act of 1997 places the responsibility for payment of costs associated with such cases within the Courts' State Trial Court Funding budget. Itis no longer a County financial obligation. CONSEQUENCES OF NEGATIVE ACTION; If the recommended action is not approved, the contract with the Bar Association will terminate June 30, 2000. The appointment and payment of private attorneys for conflict cases that cannot be handled by the Alternate Defender's Office will revert to the court-appointed method used prior to the Bar Association contract. All active and new criminal and delinquency conflict cases will be referred to the courts for appointment of defense counsel. Payment of criminal conflict attorney services is a mandated County cost. Contra Costa To: THE BOARD OF SUPERVISORS o n�j FROM: Gus S. Kramer, County Assessor DATE: May 16, 2000 SUBJECT: APPRAISAL CONSULTATION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMEND TION: Approve and authorize the County Assessor, or designee, to execute a contract amendment with Larry Black increasing the payment limit by $61,828.00 to a new payment limit of$116,799.55 for drafting services through June 30, 2001. FISCAL IMPACT: This contract will be paid out of AB719 Property Administration funds. BACKGROUND: The Assessor's Office is in the process of converting its parcel maps to electronic format and this will require an experienced drafter to assist in verifying the accuracy of the converted maps. Mr. Black will also perform additional manual and CAD drafting functions. ti CONTINUED ON ATTACHMENT: t�/ YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR.RECOMMENTIO OF BOARD COMMITTEE PPROVE OTHER SIGNATURE( ACTION OF BOACweex) APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE '��// AND CORRECT COPY OF AN ACTION TAKEN X UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES NOES ABSENT ABSTAIN ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY -,DEPUTY Co. Assessor SHORT FORM SERVICE CONTRACT AMENDMENT/EXTENSION AGREEMENT Contra Costa County Number Standard Farm (6/95) Fund/Org# 1605 1. Identification of Contract to be Amended Number: Effective Date: May 16, 2000 Department: Assessor's Office Subject: Consultation and Assistance with Drafting Functions 2. Parties. The County of Contra Costa,California(County)for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Larry Black Capacity: Manual and CAD Drafter Taxpayer ID# 565-52-4626 Address: 24 Sunnyvale Place Walnut Creek, CA 94596 1 Amendment Date. The effective date of this Contract Amendment is Mgy 16, 2000 4, Amendment Specifications, The Contract identified above is hereby amended as set forth in the "Amendment Specifications"attached hereto which are incorporated herein by reference. 5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from June 30,2000 to June 30,2001 , unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by$61.828.00 ,from$54.971.55 to a new total Contract Payment Limit of$ 116.799.55 7. Sianatures: These signatures attest the parties'agreement hereto. PUBLIC AGENCY CONTRACTOR) By: B AAA, 6L6 � Director/Designee (Designate bu mess capacity A) Recomn!!iyded by Depa ent: Designee (Designate business capacity B) Approved. County Administrator By: Designee Note to Contractor: For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice- president and Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code section 313). [FORM APPROVED BY COUNTY COUNSEL.] Amendment Specifications 1)The payment limit of the above described Contract between the parties hereto is hereby increased by$61,828.00. 2) The fee rate of the above described Contract between the parties hereto is hereby increased to$23.78 per hour. 3) The total number of service units is hereby increased by 2600 hours,from 2427 to a new total of 5027.