HomeMy WebLinkAboutMINUTES - 04042000 - HA1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: April 4, 2000
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH, 2000
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
L RECOMMENDED ACTION:
ADOPT Resolution No. 4093 approving collection loss write-off in the amount of$38,450.77 for the
quarter ending March, 2000 as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter,
the Housing Authority takes action to write off those accounts which have been determined to be
uncbllectable. For the quarter ending March, 2000, a collection loss write-off in the amount of$38,450.77
is recommended.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 3 accounts that are being recommended for write-off, representing an average of
$4,272.30 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
03/00 $38,450.77
12/99 $17,312.16
09/99 $24,077.06
06/99 $16,550.99
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 4093 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
eaNTR+eE-D ON ATTACHMENT:
_YES SIGNATURE I --�."
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON f APPROVED AS RECOMMENDED
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED --
IL SATCHEL R,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY DEPUTY
bo-dural.board
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 4093
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF$38,450.77 FOR THE QUARTER ENDING MARCH,2000
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management, and;
WHEREAS,a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending March,2000:
Conventional
Program
Dwelling Rent $ 12,480.96
Legal Charges $ 2,211.50
Maintenance&Other Surcharges $ 23,758.31
$38,450.77
PASSED AND ADOPTED ON April 4, 2000 by the
following vote of the Commissioners.
AYES: GIOIA, UILKEMA, DESAULNIER, CANCIAMILIA, GERBER, MEDINA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED April 04, 2000
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND UNTY ADMINISTRATOR
BY
dwores.board