HomeMy WebLinkAboutMINUTES - 04252000 - C31 To, BOARD OF SUPERVISORS •+
FROMI TONY COWN, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DAM April 25, 2000
SUBJECT.
AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START AND EARLY
GRAM SUPPLEMENTAL FUNDS
MCMC R&QUSSTM OR RBCOMMSNDATION{S)fit BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to
the U.S. Department of Health and Human Services, Administration for Children and Families in the
amount of $731,255 for Head Start Program supplemental funding and $109,575 for Early Head Start
Program supplemental funding for a total amount of$840,534 for the period from January 1, 2400 through
December 31, 2400. Supplemental funds are in the following four categories stipulated by the funder: Cost
of Living Adjustments, Quality Improvement, Teacher Quality Improvement, and Training and Technical
Assistance.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services, Administration
for Children and Families (ACF), the funding will be added via appropriation adjustment to the current
Head Start Budget. County, as Grantee, will be required to generate a 20% local, in-kind, non-cash match
in the amount of$210,248.
IIl. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGRC}�:
Please see attached. This application will be reviewed and approved by the Head Start Local Policy Council
at its April 21, 2000 meeting.
CONTINUED ON ATTACH?4XN`n YKS SIGNA1t{RSt
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ABSENTt ABSTATNt OF SUPERVISORS ON THE DATE SHOWN,
CONTACT: TONY COL6N,313-7350
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Contra Costa County Community Services Department
Hear) Start and Early Head Start urograms:
Cost of Living Allowances, Quality Improvement, Teacher Quality, and
Training/Technical Assistance
Application for Program Year 2000
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
I. PROJECT/PROGRAM TITLE.
(a) Contra Costa County Head Start Program
(b) Contra Costa County Early Head Start Program
2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration
for Children and Families (ACF).
3. SUBMITTAL STATUS. Request for supplemental funding for continuing programs.
4. PROPOSED TERM. Funding is requested for the period from January 1, 2000 through
December 31, 2000.
5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind.
County, as Grantee, is required to generate a 20% in-kind match of the total project
budget.
(a) Head Start (b) Early Head Start Program
Program
Approved Federal $11,588,398 $1,555,254
2000 Basic funding:
Grant Local Share: $2,897,100 $388,814
Funding
6. FUTURE FUNDING. If received, funds will be incorporated into the 2001 Head Start
and Early Head Start Basic Grants. Applications for the Head Start Basic Grant have
been awarded for the last 34 years and for Early Head Start Basic grant for the last two
years. Future funding through federal dollars is expected to be available.
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7. BUDGET SUMMARY.
A. Head Start Program
(i) Cost of Living Adjustment $299,418
(ii) Quality Improvement $403,063
(iii)Training &Technical Assistance $23,274
(iv)Teacher Quality $5,500
TOTAL $731,255
Federal funds totaling $731,255 are budgeted for the following categories:
(i) Cost of Living Adjustment
(ii) Quality Improvement
Personnel: $452,554 for wage parity increase for teacher, clerical, accounting
and management staff.
Fringe: $102,684 fringe is calculated at 37.34% in the Basic 2000 Head
Start Grant. The variable portion of the fringe amount included in
this application is 22.69%
Delegate Agencies: $92,027 for Delegate Agencies, which administer the Head
Start program in part of the county, are allotted a portion of the
funding to make quality improvements to their programs.
Other: $ 38,234 for enhancing state funded Child Development slots and
bringing them up to Head Start standards ($37,553) and general
liability insurance ($681).
Indirect Cost: $ 16,982
(iii) Training and Technical Assistance
Funds will be used to implement a Summer Institute to provide teacher training with
college course credits. Of the increase, $13,282 will be used for salaries for teachers
who would normally be on summer vacation, $2,922 for fringe, $2,356 for training
materials, and$4,714 for a contractor's tuition fees.
(iv) Teacher Quality
$3,911 will be allocated to a contractor, WestEd, who will spearhead collaborative
efforts to improve teacher credentials and transferability of course credits. The
remainder of funds ($1,589) will be allocated to increases in personnel costs,
supplies and mileage.
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Subtotal federal dollars: $731,255
In-kind contributions (local share)*: $182,814
TOTAL: $914,069
B. Early Head Start Program
(i) Cost of Living Adjustment $40,043
(ii)Quality Improvement $53,903
(iii) Training and Technical Assistance $228
(iv)Teacher Quality $15,401
TOTAL $109,575
Federal funds totaling $109,575 are budgeted for the following categories:
(i) Cost of Living Adjustment
(ii) Quality Improvement
Personnel: $76,625 for wage parity increase for teacher, clerical, accounting
and management staff.
Fringe: $15,931 fringe is calculated at 37.34% in the Basic 2000 Early
Head Start Grant. The variable portion of the fringe amount
included in this application is 22.69%
Indirect Cost: $ 1,390
(iii) Training and Technical Assistance
Funds will be used to implement a Summer Institute to provide teacher training with
college course credits.
(iv) Teacher Quality
Personnel: $1,608 is allocated to augment staff implementation of Teacher
Quality Improvements.
Fringe: $600 fringe is calculated at 37.34%.
Contractual: $11,009 is allocated to a contractor, WestEd, who will spearhead
collaborative efforts to improve teacher credentials and
transferability of course credits.
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�rt
Other: $ 2,184 is allocated to management software for tracking and
coordinating teacher course credits / staff recognition incentives
($1,851) and staff mileage ($333).
Subtotal federal dollars: $109,575
In-bind contributions (local share)*: $27,394
TOTAL: $136,969
*In-kind services provided by parent volunteers in the classroom, in committees and at
the Policy council, by CHDP forms processing, training and direct services to Head Start
children, speech therapy, consultants to advisory boards, and parents' provision of child
transportation to the classes.
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head
Start and Early Head Start Programs, which are administered by the Community Services
Department. Personnel requirements and payments are outlined in the budget summary.
Current staff positions were previously approved by the Board of Supervisors. Six
additional Family Advocate positions will be created as a result of these applications.
9. PROGRAM NEED. Several wage comparability studies indicate that Contra Costa
County's Head Start has two personnel classifications (Teacher I and Teacher 11)
compensated significantly below similar classifications in the surrounding area. This
disparity has made it very difficult to fill vacancies as they occur. Furthermore, a
community needs assessment conducted by the department and the United Way shows
that lack of full-day, full-year child care services is a primary obstacle facing families
making the transition from welfare to work. This proposal will ensure that Head Start
provides quality services by attaining wage parity and by providing child care required to
help families make the move from welfare to work. In addition, funds are being made
available to all Head Start programs to improve training and qualifications of classroom
teachers. These funds will help implement the mandate of the Head Start Act which
requires that, by September 30, 2003, at least half of all Head Start teachers in center
based programs must have at least an associate degree in early Childhood Education or a
related field, with pre-school teaching experience.
10. RELATIONSHIP TO OTHER PROGRAMS.
A. The program interfaces with the county's Ca1WORKS program providing much-
needed child care.
B. The program coordinates with the Health Services Department Child Health and
Disabilities Prevention Program for early identification and prevention of child
illnesses and disabilities.
C. In 2000, the County's Head Start Program will coordinate services with the County's
Work Force Investment Board by providing access to enrollment in child care as well
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as other programs administered by the Community Services Department, including
energy assistance and weatherization, at the One-Stop Career Centers.
D. The program is partnering with the Contra Costa Community College District
(CCCCD) to implement a replicable model which will support and sustain adult
learning in the transition from welfare to work. In addition to preparing and securing
academic enhancements for Head Start teachers, we will cooperate in the CCCCD
program to recruit, train, and secure employment for TANF recipients in early
childhood education careers as childcare professionals. The endeavor will strengthen
partnerships and collaborative relationships between the Head Start program,
CCCCD, the Department of Social Services, the Contra Costa Child Care Council,
and the greater child care community by preparing participants for academic study,
the world of work and economic self-sufficiency.
E. A consortium with Santa Clara County has been developed in an effort to leverage the
impact of the funds being made available to enhance teacher's academic credentials
and to ensure transferable credits between various Bay Area community colleges.
The consortium has contracted with WestEd, a non-profit research and development
agency in San Francisco, to spearhead this collaborative effort. San Francisco and
Alameda counties have also expressed interest but are not yet a part of the
consortium.
F. Duplication of efforts is eliminated through monthly communication between the
programs and staff coordination on advisory boards/committees. Head Start has
numerous interagency agreements with community-based organizations to avoid
duplication of effort.
11. PROJECT GOALS.
A. Improve teaching quality in Head Start classrooms.
B. By September 30, 2003, at least half of all Head Start teachers in center based
program will have at least an associate degree in early Childhood Education or a
degree in a related field, with pre-school teaching experience.
C. Recruit and retain good teachers by achieving wage parity for teaching staff.
D. Improve the quality of advocacy and case management services available to parents
and families of children enrolled in Head Start and Early Head Start Programs.
12. STATED OBJECTIVES.
A. Recruit and retain good teachers by achieving wage parity for teaching staff.
B. Currently 32% of Head Start teachers report having an AA or higher degree. The
objective of the program will be to provide the remaining staff members the
opportunity to obtain a minimum of an AA degree by September 30, 2003.
C. Recruit and retain six additional Family Advocates to provide more intensive and
individualized family advocacy and case management services.
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13. ACTIVITY SUMMARY.
A. 'Wage parity will be achieved by adjusting the Head Start salary schedule. Funds will
be used to increase Teacher I base salary by 18% and Teacher H base salary by 10%.
In addition, all other department staff will receive cost of living adjustments of 3%.
B. Six Family Advocates will be hired.
C. Individual training plans will be developed and coordinated with the Contra Costa
Community Colleges and the Bay Area Head Start Consortium.. One-on-one
academic planning and support will be provided, and teachers will be matched with
mentors and peer coaches.
D. Completion of academic activities will be tracked individually through ChildPlus, a
comprehensive Windows based management software program.
E. A common database and Management Information System will be established
between Bay Area community colleges to ensure transferability of course credits.
F. A teacher training resource library will be established.
G. A summer institute will be conducted to provide training in child development, and
course credit will be arranged with CCCCD.
14. EVALUATION METHOD(S).
A. Head Start and Early Head Start enrollment, provision of services, the child's
educational progress, and the family's progress to self-sufficiency are tracked in the
Child Plus database.
B. Interim program information reports are generated as needed to assess service
delivery and impact, and an annual program information report is performed.
C. The Parent Policy Council conducts an annual on-site program review and
participating families respond to annual interest/needs survey and an annual client
satisfaction survey.
D. The success of the teacher quality improvement program will be measured by
increases in the level of academic credentials of all Head Start teachers and in the
accumulation of appropriately based child development credit hours and number of
Associate of Arts or higher Child Development based degrees obtained. The Family
and Children's Services Associate Director will be specifically responsible for
compiling and providing the data necessary to evaluate the success of the program.
15. CHANGES COMPARED TO PRIOR YEAR (if any). There are no significant
changes from the prior year. These activities continue to be funded under the Head Start
and Early Head Start Basic Grant.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
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