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Home My WebLink AboutMINUTES - 03072000 - C.165 1k6 TO: BOARD OF SUPERVISORS CONTRA COSTA FROM: KENNETH J. CORCORAN,Auditor-Controller COUNTY DATE: February 4, 2000 SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overages,and Shortages for the fiscal year ended June 30, 1999. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Rhe ommendation: Accept the Annual Report on Revolving and Cash Difference Funds,Overages, and Shortages for the fiscal year ended June 30, 1999. Reasons for Recommcn4Aion: Government Code Sections 29321.1, 29370.1, 29380.1, and 29390.1 require an annual report to the Board of Supervisors showing details of the balances of Revolving and Cash Difference Funds,Overages,and Shortages. CONTINUED ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MITTEE APPROVE OTHER SIONATURE(S): ACTION OF BOARD ON March 7. 2000 APPROVED AS RECOMMENDEDXX OTHER VOTE OF SUPERVISORS XX UNANIMOUS(ABSENT _ - - } I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN, Contact: Jack Cooper (646-2161) ATTESTED March 7, 2000 cc: CAO PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR B - ' ,DEPUTY Y Office of COUNTY AUDITOR-CONTROLLER Contra Costa County Martinez, California February 4, 2000 TO: Honorable Board of Supervisors FROM: Kenneth J. Corcoran, Auditor-Controller le SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages In accordance with provisions of Government Code Sections 29321.1 and 29370.1, and Contra Costa County Board of Supervisors' Resolution No. 92/525 authorizing the County Auditor-Controller to establish, increase, reduce or discontinue Revolving Funds and Cash Difference Funds, and In accordance with provisions of Government Code Sections 29380.1 and 29390.1, and Contra Costa County Board of Supervisors'Resolution No. 83/1062 authorizing the County Auditor- Controller to replenish the Cash Difference Funds and to transfer money in the Overage Fund to the General Fund; We submit this report to conform with Government Code Sections 29321.1, 29370.1, 29380.1 and 29390.1 showing the details of the following balances as of June 30, 1999. Revolving and Cash Difference Funds within the County General Fund $ 339,975.00 Other Revolving Funds 42,519.24 Overages 4,274.03 Shortages 5,132.91 3 Revolvina_and-Cash Difference Funds within General Fund 100300 Account # Title Amount 0020-0004 .Building Inspection Petty Cash $ 1,200.00 0020-0005 Probation Petty Cash 4,400.00 0020-0006 Policy and Innovation Institute Petty Cash 100.00 0020-0008 Sheriff-Coroner Petty Cash 2,615.00 0020-0009 Employment and Human Services Petty Cash 12,000.00 0020-0012 Public Works Petty Cash 3,640.00 0020-0013 Human Resources Petty Cash 700.00 0020-0014 Agriculture Petty Cash 450.00 0020-0015 General Services Petty Cash 630.00 0020-0016 Treasurer-Tax Collector Petty Cash 425.00 0020-0017 County Counsel Petty Cash 50.00 0020-0019 County Administrator Petty Cash 100.00 0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,140.00 0020-0026 Office of Revenue Collections Petty Cash 500.00 0020-0027 Health Services Petty Cash 1,000.00 0020-0029 Community Development Petty Cash 175.00 0020-0032 Auditor-Controller Petty Cash 100.00 0020-0035 Community Services Petty Cash 1,500.00 0020-0037 District Attorney Petty Cash 6,550.00 0020-0039 Public Defender Petty Cash 1,000.00 0020-0041 Office of Emergency Services Petty Cash 100.00 0020-0042 Private Industry Council Petty Cash 400.00 0020-0043 Animal Services Petty Cash 950.00 0020-0044 Cooperative Extension Petty Cash 100.00 0020-0045 Veterans' Resources Center Petty Cash 50.00 0020-0046 Assessor Petty Cash 100.00 0020-0049 Employment and Human Services Immediate Need Imprest Fund 300.000.00 Total $ 339.975.00 2 Other Revolving Funds Fund and Account # Title Amount 120600-0020 County Library Petty Cash $ 2,460.00 131100-0010 Treasurer-Tax Collector Cash Diff. Fund (3,215.76) 140100-0020 Airport Enterprise Petty Cash 400.00 141500-0020 Contra Costa Club Enterprise Petty Cash 500.00 145000-0020 Hospital Enterprise Petty Cash 28,320.00 248900-0020 County Service Area M-17 Petty Cash 1,500.00 265100-0020 County Service Area P-1 Petty Cash 4,000.00 276000-0020 County Service Area R-10 Petty Cash 1,500.00 499800-0018 Walnut Creek-Danville Superior Court Petty Cash& Cash Diff Fund 1,050.00 499800-0022 Bay Superior Court Petty Cash & Cash Diff. Fund 925.00 499800-0024 Mt. Diablo Superior Court Petty Cash& Cash Diff. Fund 1,530.00 499800-0025 County Clerk Petty Cash & Cash Diff. Fund 2,125.00 499800-0028 Delta Superior Court Petty Cash & Cash Diff. Fund 965.00 499800-0033 Superior Court Administration Petty Cash 300.00 499800-0036 Jury Commissioner Petty Cash 10.00 816100-0020-0048 Law Library Trust Petty Cash 150.00 Total 142-512.24 3 Overages Overage Fund 810900 Account # Title Amount OF 5000209 Office of Revenue Collections $ 153.23 OF 5000210 Mt. Diablo Superior Court 720.53 OF 5000211 Bay Superior Court 1,183.70 OF 5000214 Walnut Creek-Danville Superior Court 230.97 OF 5000215 Delta Superior Court 1,13 5.76 OF 5000355 and 373 County Clerk-Recorder 818.52 OF 5000366 Animal Services 25.47 OF 5000374 Building Inspection 5.85 Total ' Overages were transferred to General Fund Revenue as required by Government Code Section 29380.1. 4 h rlares Fund and Account # Title Amount 100300-0015 Treasurer-Tax Collector $ 100.00 100300-0220 Superior Courts 730.32 100300-0240 and 0355 County Clerk-Recorder 243.75 100300-0255 and 0300 Sheriff Coroner 1,369.17 100300-0308 Probation 27.45 100300-0366 Animal Services 65.80 100300-0450 and 0464 Health Services 2,063.73 100300-0500 Employment and Human Services 25.94 100300-0588 Community Services 37.60 120600-0620 County Library 274.71 810900-OF5000370 Domestic Relations * 7.14 810900-OF5000376 Public Health * 34.00 810900-OF5000377 Hospital Pharmacy * 153.30 Total Shortages,except for the three cash difference funds which are identified with *, were replenished during fiscal year 1998-99 in accordance with Government Cade Section 29390.1. Shortages in the cash difference funds were not submitted for replenishment because they may be offset by specific overages. KJC/DS:ds 0105RAR2.DOC 5