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HomeMy WebLinkAboutMINUTES - 03212000 - C6-C9 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: MARCH 21, 2000 SUBJECT: FIFTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR MISCELLANEOUS SOILS INVESTIGATIONS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Public Works Director to execute, on behalf of Contra Costa County a Consulting Services Agreement Amendment with Jonas & Associates increasing the limit from $50,000 to $100,000 for various services in connection with soils investigation matters. IL Financiallmpact: Payments under this contract are charged directly to various road, flood control and other projects which require consulting services on an "as needed" basis. No general funds will be required. Continued on Attachment:X SIGNATURE: - .r_,/1 —RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON APPRO ED AS RECOMME—ODIDA OTHER_ BCH 21, 2000 V TE OF SUPERVISORS UNANIMOUS(ABSENT NONE ) AYES: NOES: ABSENT: ABSTAIN: - I hereby certify that this is a true and correct copy of an action taken and entered on the :csp minutes of the Board of Supervisors on the G:\GrpData\RealProp\2040-Files\BOs&RES\BOJonas.doc date shown. Orig.Div:Public Works(R/P) Contact: C.Pina-Sandoval(313-2306) MARCH 21 2000 cc: County Administrator ATTESTED: s Auditor-Controller(via R/P) PHIL BATCHELOR, Clerk of the Board of P.W.Accounting Supervisors and County Administrator By Deputy S-A/ Jonas & Associates Fifth Amendment to Consulting Services Agreement for Misc. Soils Investigations March 21, 2000 Page 2 III. Background and Reasons for Recommendations: Jonas & Associates is a Small Business Enterprise environmental firm which various County agencies use from time to time to provide soils investigations and analyze for the presence of hazardous materials. In order to conserve time and reduce paperwork, a single "standing" Consulting Services Agreement with a $50,000 limit was initially approved. We are requesting an amendment for an additional $50,000 so that the firm's services could be obtained quickly on an as-needed basis. In the interim, various projects have drawn down the funds available through these agreements. County staff members wish to continue to use this firm because of its quick response time and reliable performance. Therefore, staff is requesting approval of a fifth amendment for an additional $50,000 for future services as needed. Agreement extends through the completion of all assigned projects. IV. Consequences of Negative Action: Negative action will result in an incomplete assessment of property and possibly substantial financial risks associated with contamination problems. A ti bi THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on March 21, 2000, by the following vote: AYES: SUPERVISORS GIOIA, UILKEMA, DESAULNIER, CANCI MILLA AND GERBER NOES: NONE ABSENT: NONE TRAFFIC RESOLUTION NO. 3945 ABSTAIN: NONE Supervisorial District 2 SUBJECT: Pursuant to Section 35707 and 22511of the California Vehicle Code declaring parking to be prohibited on GARRETSON AVENUE (Road No.1795T), Rodeo area. The Contra Costa Board of Supervisors RESOLVES that: On the basis of a traffic and engineering survey and recommendations thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 -45-2.012, the following traffic regulation is established (and other action taken as indicated): Pursuant to Section 22507 & 22511 of the California Vehicle Code parking is hereby declared to be prohibited at all times, except for vehicles of the physically handicapped (blue curb) on the west side of Garretson Avenue (Road No. 1795T), Rodeo, beginning at a point 535 feet south of the south curb line of Fourth Street and extending southerly a distance of 25 feet. I hereby certify that this is a true and correct Copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: MARCH 21, 2000 PHIL BATCHELOR, Clerk of the Board of SK je Supervisors and County Administrator GATransEng\2000\Bo-Tr\3945.doc Orig.Dept.: Public Works(Traffic) Contact: Steve Kersevan,(3132254) cc: Sheriff By ' California Highway Patrol Deputy THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on March 21, 2000, by the following vote: AYES: SUPERVISORS GIOIA, UILKEMA, DESAULNIER, CANCIAMILLA AND GERBER NOES: NONE ABSENT: NONE TRAFFIC RESOLUTION NO. 3946 ABSTAIN: NONE Supervisorial District 1 SUBJECT: Pursuant to Section 25507 of the California Vehicle Code declaring parking to be prohibited at all times on COLUSA AVENUE (Road No.1452), Kensington area. The Contra Costa Board of Supervisors RESOLVES that: On the basis of a traffic and engineering survey and recommendations thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 -46-2.012, the following traffic regulation is established (and other action taken as indicated): Pursuant to Section 22507 of the California Vehicle Code parking is hereby declared to be prohibited at all times on the east side of Colusa Avenue (Road No. 1452), Kensington, beginning at the south curb line of Valley Avenue and extending southerly a distance of 30 feet. I hereby certify that this is a true and correct Copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: mA�21, 2000 SK.je PHIL BATCHELOR, Clerk of the Board of G:1TransSng12000\Bo-Tr13946.doc Supervisors and County Administrator Orig.Dept.: Public Works(Traffic) Contact: Steve Kersevan,(313-2254) cc: Sheriff California Highway Patrol By Deputy THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on March 21, 2000, by the following vote: AYES: SUPERVISORS OIOIA, UILKEMA, DESAULNIER, CANCIAMILLA AND GERBER NOES: NONE ABSENT: NONE TRAFFIC RESOLUTION NO. 3947 ABSTAIN: NONE Supervisorial District 5 SUBJECT: Pursuant to Section 25507 of the California Vehicle Code declaring parking to be prohibited at all times on BIXLER ROAD (Road No.9163A), Byron area. The Contra Costa Board of Supervisors RESOLVES that: On the basis of a traffic and engineering survey and recommendations thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Sections 462.002 -46-2.012, the following traffic regulation is established (and other action taken as indicated): Pursuant to Section 22507 of the California Vehicle Code parking is hereby declared to be prohibited at all times on the west side of Bixler Road (Road No. 9163A), Byron, beginning at the center line of Highway 4 and extending northerly to the intersection of Regatta Drive. I hereby certify that this is a true and correct Copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. sK:j$ ATTESTED: MARCH 21, 2000 GATransEng12000\l3o-Tr13947.doc PHIL BATCHELOR, Clerk of the Board of Orig.Dept.: Public works(rraf€fc) Supervisors and County Administrator Contact: Steve Kersevan,(3132254) cc: Sheriff California Highway Patrol By , Deputy TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: March 21, 2000 SUBJECT: APPROVE Cost Sharing Agreement with Contra Costa Transportation Authority for Pacheco Boulevard Realignment. Project No. 0662-6P4157 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE Cost Sharing Agreement with Contra Costa Authority for Contra Costa County's share of the design of track realignment and bridge replacement of the BNSF railroad crossing at 1-680 and Pacheco Boulevard, and AUTHORIZE the Chair of the Board of Supervisors to execute the agreement. Continued on Attachment: X SIGNATURE- RECOMMENDATION OF COUNTY AD NIST TOR —RECOMMENDATION OF BOARD COM ITT APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON MARCH 21, 2000 APPROVED AS RECOMMENDED�—OTHER' I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. VOTE OF SUPERVISORS UNANIMOUS(ABSENT NONE } AYES: NOES: ATTESTED: MARCH 21, 2000 ABSENT: ABSTAIN: PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator AS.je G:\GrpData\TransEng\2000\Bo-Te\BO Pacheco Blvd costsherfng.doc Orig.Div: Public Works(TE) Contact: Al Schaal (925)313-2234 By _ , Deputy cc: M.Shiu,Deputy PWD SUBJECT: APPROVE Cost Sharing Agreement with Contra Costa Transportation Authority for Pacheco Boulevard Realignment. DATE: March 21, 2000 PAGE 2 11. Financial Impact: There will be no financial impact to the general fund. The County's share of the estimated design costs is $386,338 and will be paid for with Tosca/Solano Transportation Mitigation funds. 111. Reasons for Recommendations and Background: One of the projects selected for funding from the Tosco/Solano Transportation Mitigation Fund was the Pacheco Boulevard Realignment. After the Public Works Department staff began the preliminary study for the realignment project they discovered that the Contra Costa Transportation Authority (CCTA) was preparing the environmental document and the project study report for the Interstate 680 High Occupancy Vehicle Lane project. Both of the projects will be replacing an underpass at the Burlington Northern Santa Fe railroad, and it was decided that coordinating the railroad work would save both agencies money. CCTA with the approval of Caltrans has hired HDR Inc. to design the railroad underpasses and the railroad detour. The Cost Sharing Agreement is needed to define the responsibilities of CCTA and the County. IV. Consequences of Negative Action: Failure to approve the cost sharing agreement could delay the project and increase the cost. COST SHARING AGREEMENT BETWEEN CONTRA COSTA COUNTY AND THE CONTRA COSTA TRANSPORTATION AUTHORITY FOR CONTRA COSTA COUNTY'S SHARE OF THE DESIGN OF TRACK REALIGNMENT AND BRIDGE REPLACEMENT OF THE BNSF RAILROAD CROSSING AT 1-680 AND PACHECO BOULEVARD (County Project No. 0662-6R4157) (CCTA Project No. 1116) This AGREEMENT is entered into on the 21st day of MARCH , 2000, between the Contra Costa Transportation Authority, hereinafter AUTHORITY, and the County of Contra Costa, a political subdivision of the State of California, hereinafter COUNTY, pursuant to Government Code section 6500, and following. The parties to this AGREEMENT mutually agree and promise as follows: 1. Project definition, purpose, and scope of work. For this AGREEMENT, the track realignment and bridge replacement of the BNSF railroad crossing at Interstate 680 (1-680) and Pacheco Boulevard is hereinafter called the PROJECT. The purpose of this AGREEMENT is to allocate to the COUNTY its share of the costs for design services for the PROJECT. The work to be performed consists of the design of a new railroad bridge over 1-680, a temporary railroad bridge over 1-680, a new railroad bridge over relocated Pacheco Boulevard, a temporary railroad bridge over existing Pacheco Boulevard, a temporary railroad shoofly (detour), and other items of work, except construction, necessary to complete the PROJECT. 2. Responsibilities of AUTHORITY and COUNTY. A. AUTHORITY shall be responsible for the following: (1) Prepare design plans, specifications, and cost estimates for the PROJECT, consistent with Caltrans procedures. (2} Act as lead agency for the design of this segment of work. (3) Coordinate with Caltrans and BNSF to incorporate the PROJECT into the Caltrans 1-680 HOV Lane Project construction bid documents being prepared by Caltrans. B. COUNTY shall be responsible for the following: 1 (1) Provide any necessary design criteria to AUTHORITY's design consultant. (2) Provide design oversight review, and approve AUTHORITY prepared plans. (3) Jointly review with the AUTHORITY the current scope and schedule for the AUTHORITY's design Consultant and jointly review with the AUTHORITY additional out-of--scope work that is necessary for the project or is identified by the project development team. 3. Financial Responsibility. A. AUTHORITY and COUNTY acknowledge and agree that COUNTY's share of all costs for the PROJECT design will be paid for by COUNTY as shown in attached Exhibit "A," which is incorporated herein. COUNTY'S total cost responsibility will be the percentages, as outlined in Exhibit A, of the total actual design costs incurred by AUTHORITY. The total actual design costs shall include the said percentages of all amendments to AUTHORITY's design consultant's contract that are applicable to the PROJECT. The term "costs," as used in this section, shall include, without limitation, consultant design costs, and AUTHORITY management costs, and permitting services. Should the County decide at any time to terminate this agreement, the County shall be responsible for their percentage share of the costs incurred to date. S. AUTHORITY will initially fund the costs for COUNTY's share of the design services performed by AUTHORITY's consultant. AUTHORITY will invoice the COUNTY for reimbursement of said costs on a quarterly basis for the duration of the PROJECT. 4. Insurance and Hold Harmless. A. The contract documents for the PROJECT shall include provisions requiring the successful bidder to: (1) secure and maintain in full force and effect during construction of the PROJECT worker,s compensation and public liability and property damage insurance in forms and limits of liability satisfactory to AUTHORITY and COUNTY, naming AUTHORITY and COUNTY, their governing bodies, officers, and employees as additional insureds, and (2) promise to hold harmless and indemnify AUTHORITY and 2 COUNTY, their governing body, officers, and employees from liability to the same extent as promised to Caltrans. (3) The insurance policy shall contain a provision that the insurance afforded thereby to the additional insureds shall be primary insurance to the full limits of the policy and that, if any of the additional insureds has other insurance or self- insurance against a loss covered by such policy, such insurance or self-insurance shall be excess insurance only. Before beginning construction of the PROJECT, the contractor shall submit to AUTHORITY and COUNTY a certificate of insurance evidencing the required coverage and requiring the carrier to give at least thirty (30) days written notice to AUTHORITY and COUNTY of any cancellation, non- renewal, or material modification of the policy. AUTHORITY shall be responsible for ensuring that this requirement has been met before allowing construction work to proceed. B. Nothing in this AGREEMENT is intended or shall be construed to effect the legal liability of either party to third parties by imposing any standard of care greater than that imposed by law. 5. Acceptance. COUNTY shall accept the PROJECT design when it has determined that the documents have been properly completed and AUTHORITY has approved the completed design. 6. Restrictions. Pursuant to Government Code Section 6509, the powers of the parties under this AGREEMENT shall be subject to the restrictions on such powers applicable to COUNTY. 7. Accountability. As required by Government Code section 6505, both parties to this AGREEMENT shall provide a report providing strict accountability of all funds received and disbursed for the PROJECT, which shall occur commensurate with final payment as set forth in Section 3. 8. Agreement Modification. This AGREEMENT shall be subject to modification only with the written consent of the legislative bodies of both parties. Neither party shall unreasonably withhold its consent to the implementation and accomplishment of the overall purpose for which this AGREEMENT is drawn. This AGREEMENT supersedes all other AGREEMENTS between AUTHORITY and COUNTY; either written or oral, concerning the design cost sharing for the PROJECT. 3 r ell 9. Agreement Expiration. This AGREEMENT shall expire upon delivery of the report of receipts and disbursements and payment of all funds specified herein. CON;Chairman, OSTA TY CONTRA COSTA TRANSPORTATION AUTHO TY By rd of Supervisors ByL" e -�-- Charles M. Abrams, Chair ATTEST: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator Bygmn�2 , DjWuty Recommend for Approval: Recommend for Approval: Paul Maxwell J. Michael Walford Depu or, Projects Public Works Director V60i K-4wX By By3wl� ei�6� I. . ! GJ ,, rmAproved: Victor J. Westman Form Approved: County Counsel `,,...--- 7-1 By � By Dep 4 n n u �-tom EXHIBIT A - DESIGN FEE ESTIMATE Track Realignment and Bridge Replacement of the BNSF Crossing at 1-680 and Pacheco Blvd. Total Fee County County Fee Task Description Estimate Percentage Share Estimate Project Management $107,454 50% $53,727 PS&1= - Pacheco Br. Design and 50% Track Design $226,664 100% $226,664 Geotechnical Services* $98,614 73% $71,988 Support Services ( Permit, & Surveys) $12,072 50% $6,036 PUC Application $22,565 50% $11,282 AUTHORITY Staff Oversight $33,280 50% $16,640 Total $386,338 * Percentage Split Based Upon Assumption Described in Geotechnical Services Scope of Work Contra Public Works Department Maurice M.shlu l' Costa Public Works Director Count`/ 255 Glacier Drive Martinez, CA 94553-4897 R. Mitch Avalon FAX: (925)313-2333 Deputy-Engineering Telephone: (925)313-2000 Patricia R. McNamee Deputy-Operations Deputy-Transportation Deputy-Administration LETTER OF TRANSMITTAL To: Clerk of the Board of Supervisors Date: May 3, 2000 Contra Costa County 651 Pine Street Martinez, CA 94553 Attention: Joan Staley Regarding: Signed Agreement for C-8 March 21, 2000 File: WE ARE SENDING YOU THE FOLLOWING ITEMS: COPIES DESCRIPTION 1 Cost Sharing Agreement between Contra Costa County and Contra Costa Transportation Authority with original signatures. REMARKS: Thanks for working with me on this item. Signed: Transportation Engineering Phone: (925) 313-2234 g:\Transeng\Project\Pacheco Widening Phase I\Staley transmital.doc Last printed 05/03/00 3:45 PM c: c,q TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: MARCH 21, 2000 SUBJECT: AMEND CONSULTING SERVICES AGREEMENT FOR MISCELLANEOUS SOILS INVESTIGATIONS FOR THE STATE ROUTE 4 WEST GAP PROJECT, HERCULES AREA. _ Project No. 46606X4152 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE and AUTHORIZE the Public Works Director to execute, on behalf of Contra Costa County, a Consulting Services Agreement Amendment with Environmental Engineering Associates increasing the limit from $100,000 to $150,000 for various services in connection with the State Route 4 West GAP Project soils investigation and septic system replacement matters. II. Financial Impact: Varies with services rendered. Payments under this contract are charged directly to the State Route 4 West GAP project and funded by the Contra Costa Transportation Authority. Continued on Attachment:X SIGNATURE: /��. —RE MMENDATI N UNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE _APPROVE OTHER SIGNATURE(S): A TION OF B ARD ZSN MARCH 21, 2000 APPROVED AS RE OMMENDED 6THRER VOTE OF SUPERVISORS X UNANIMOUS(ABSENT NONE ) AYES: NOES: ABSENT: ABSTAIN: — I hereby certify that this is a true and correct copy of an action taken and entered on the CS: minutes of the Board of Supervisors on the G:\GrpData\ReelProp\2000-Files\BOs&RES\BOEnvironmental.doc date shown. Orig.Div: Public Works(RIP) 21 2000Contact: C.Sousa(313-2223) ATTESTED: MARCH cc: County Administrator PHIL BATCHELOR, Clerk of the Board of Auditor-Controller(via RIP) Supervisors and county Administrator P.W.Accounting By- `y' XYO�aeputy Environmental Engineering Assoc.Consulting Services Agreement for Misc.soils Investigations for the State Route 4 West GAP Project March 21,2000 Page 2 III. Background and Reasons for Recommendations: Environmental Engineering Associates is an environmental firm which the Public Works Department uses to provide soils investigations and analyze for the presence of hazardous materials. The Public Works Department uses Environmental Engineering Associates for the State Route 4 West CAP project, which requires soils investigation for the septic system replacements. A single Consulting Services agreement with a $50,000 limit was initially approved and later amended for an additional $50,000. The Public Works Department wishes to continue to use this firm because of its reliable performance. Therefor, staff is requesting approval of a second amendment for an additional $50,000 for future services as needed. Agreement extends through the completion of the State Rout 4 West Cap Project. IV. Conse uences of Negative Action: An incomplete assessment of the impact of the project on septic systems of properties which the County needs to acquire on behalf of the Authority could result in substantial financial risks associated with contamination problems.