HomeMy WebLinkAboutMINUTES - 03212000 - C138-C140 TO: BOARD OF SUPERVISORS
Contra
FROM: Phil Batchelor Costa
DATE: March 21, 2000 County
SUBJECT: TREASURER'S MONTHLY RECONCILIATION REPORT
Specific Request(s) or Recommendation(s) & Background &Justification
Recommendation:
Acknowledge the receipt of the Treasurer's Reconciliation Report as of January 31, 2000, as requested
by the 1992 Audit Management Letter of December 30, 1992 from KPMG Peat Markwick.
Continued on Attachment:_YES Signature: L�r'j
Recommendation of County Administrator Recommendation of Board Committee
✓ Approve Other
Signature(s):�a�-
Action
of Boa : March 21,2000 Approved as Recommended XX Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
XX Unanimous(Absent - - } AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN,
Absent: Abstain:
Contact: Tony Enea(335-1094) Attested: March 21, 2000
cc: Treasurer-Tax Collector Phil Batchelor, Clerk of
the Board of Supervisors
and ounty Administrator
B ., DEPUTY
CONTRA COSTA COUNTY
TREASURER-TAX COLLECTOR
625 COURT STREET, ROOM 100-102
MARTINEZ, CA 94553-0063
DATE: February 24, 20001
TO: Phil Batchelor, County Administrator
FROM: William J. Pollacek, Treasurer-Tax Collector,
SUBJECT: TREASURER'S MONTHLY RECONCILIATIO
REPORT AS OF January 31, 2000
Submitted herein is the Treasurer's Reconciliation Report as requested by the 1992 Audit
Management Letter of December 30, 1992, from KPMG Peat Marwick.
Attached are two exhibits: the Treasurer's internal cash and investments report (Exhibit 1),
and, the Auditor's Treasurer's Control Fund General Ledger Report (Exhibit 2). A
reconciliation page with explanations of the differences between the two reports is also
included.
WJP:CVJ:ceb
Attachments
cc: Jack Cooper, Internal Audit
!."u
DA0ffice MiscellaneousUreasureAMonthly Recon Report\Recon Report Cover.doc
Reconciliation Report as of 1/31/00
EXHIBIT 1 EXHIBIT 2
TREASURER'S OFFICE AUDITOR'S REPORT
INTERNAL REPORT TREASURER'S CONTROL
ACCOUNT CASH ON HAND FUND GENERAL LEDGER DIFFERENCE
Cash On Hand/In Bank
0002 $97,076,679.94 $97,076,679.94 $0.00
Retirement Investments
0005 $2,830,558,515.51 $2,830,558,515.51 $0.00
District Investments
0015 $635,570,260.63 $635,570,260.63 $0.00
County Investments
0025 $376,903,700.00 $376,903,700.00 $0.00
Trust Accounts
0031 $121,400,676.27 $121,400,676.27 $0.00
Bank Settlement
0035 $0.00 $345,760.56 $345,760.56 ct�
Totals $4,061,509,832.35 $4,061,855,592.91 $345,760.56
Explanation of Differences:
1. Account 0035 shows a beginning balance of$356,833.77 in the Treasurers Control Fund General Ledger plus a
debit of$5,421.63 and a credit of$16,494.84,which includes Treasurer Journal number(s)094100&094600.
The-$345,760.56 represents the difference between the Auditor's office Redeemed Warrant System and the
banks redeemed records. (Journal copies and copy of the Treasurers Control Fund General Ledger attached)
CONTRA COSTA COUNTY Exhibit 1
01/31/00
NEW BALANCE
CASH-VAULT&DRAWERS 248,683.51
CHECKS,ETC 1,783,497.96
UNION-REGENCY HILLS 138,661.86
WFB-ACCT 1312351 25,504,191.00
CASH IN BANKS 69,401,645.61
***CASH ON HAND*** 97,076,679.94
TRUST-C.D.'S 0.00
TRUST-NEGO.C.D. 34,007,000.00
TRUST-COM'L PAPER 25,599,000.00
TRUST-REPO 0.00
TRUST-BKR'S ACCEPT 0.00
TRUST-U.S.GOVT 58,558,000.00
TRUST-L.A.I.F.TJ#0949 3,109,235.55
TRUST-OTHER(TAX GUARR.&SSI CHILDREN) 127,440.72
***TRUST ACCOUNTS***8000 121,400,676.27
RET.ASSN.-REPO 9,707,000.00
RET.ASSN.- REAL ESTATE 187,315,048.16
RET.ASSN.-ALTERNATIVE INV 41,279,920.22
RET.ASSN.-BONDS 1,094,223,843.50
RET.ASSN.-GOVT TJ# 0.00
RET.ASSN.-STKS 1,498,032,703.63
***RET.ASSN.INVEST***8901 2,830,558,515.51
DIST-C.D.'S 1,540,000.00
DIST-NEGO.C.D.'S 47,243,000.00
DIST-COM'L PAPER 38,894,000.00
DIST-ACALANES USD 17,158,873.71
DIST-MT DIABLO USD-GIC 16,963,131.00
DIST-BRENTWOOD USD 2,565,326.00
DIST-CCC COE 6,237,262.00
DIST-JOHN SWETT USD 2,2213,222.00
DIST-ANTIOCH USD GIC 10,026,800.00
DIST-OAKLEY UESD 2,464,724.00
DIST-PITTSBURG USD 4,325,843.00
DIST-WEST CTY USD-GIC 20,113,200.00
DIST-LAF'AYETTE SCHOOL DIST-GIC 0.00
DIST-BKR'S ACCEPT. 0.00
DIST-REPO 0.00
DIST-U.S.GOVT 157,045,000.00
DIST-L.A.LF.TJ#0950 278,758,006.20
DIST-MED TERM NOTE 11,230,000.00
DIST-OTHER&MUNI BOND-CAMP 18,791,872.72
***DISTRICT TOTAL***1000-7999 635,570,260.63
COUNTY-C.D.'S 0.00
COUNTY-BOA Asset Mgmt 25,000,000.00
COUNTY-NEGO.C.D.'S 78,625,000.00
COUNTY-COM'L PAPER 55,256,000.00
COUNTY-BKR'S ACCEPT 0.00
COUNTY-U.S.GOVT 11,795,000.00
COUNTY-REPO 182,293,000.00
COUNTY-L.A.I.F.TJ#0951 23,934,700.00
COUNTY-OTHER 0.00
***COUNTY INVEST***8177 376,903,700.00
***TOTAL ACCOUNTABILITY*** 4,061,509,832.35
01/31/00
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UA
TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor, County Administrator
DATE: March 8, 2000 '
SUBJECT: CALIFORNIA STATE FAIR EXHIBIT
W
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)A BACKGROUND AND
JUSTIFICATION
RECOMMENDATION(S):
AUTHORIZE the County Administrator or his designee to enter an exhibit in the 2000 California
State Fair using County funds, not to exceed $5,000, for design and construction.
FISCAL IMPACT:
No entry fee is required. Costs associated with the design, construction and maintenance of the
display should not exceed $5,000 and will be provided from the general fund. In addition, prize
money is usually awarded to the exhibit builder and ranges from $3,000 to $5,000.
BACKGiRQUND:
Contra Costa County has participated in the California State Fair from 1992 to 1999 almost
without interruption. Last year the County won a Gold Award and Best Design for its exhibit "Ages
through Arches". Staff will work with the Arts and Culture Commission and the County's Public
Information team to develop a design for this year's exhibit and hire an exhibit builder.
Fifty-three counties participated in 1999. The goal for 2000 is all fifty-eight. The Fair will be held
from August 18th through September 4th with County Day on August 24th.
If the Board directs staff to proceed with a County Exhibit, reservations for space are due April 7,
2000.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR,„_RECOMMENDATION OF BOARD COMMITTEE
APPROVE —OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 210 20_00 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A
UNANIMOUS{ABSENT — " _ — — } TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED March 21, 2000
PHIL BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc:CAO
Cable TV Administrator
B ,DEPUTY
r'
Centra
TO: REDEVELOPMENT AGENCY/BOARD OF SUPERVISORS �--' � • ` Costa
FROM: Phil Batchelor, Executive Director County
Dennis M. Barry, AICD, Director of Community Development
DATE: March 21, 2000
SUBJECT: Contra Costa County Technical Assistance Contract (CDD-TP)
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the DEPUTY Director - Redevelopment, on behalf of the Contra Costa County
Redevelopment Agency, to execute a First Amendment to Technical Assistance contract with
Contra Costa County for Fiscal Year 1999-00 and
AUTHORIZE the Director of Community Development or his designee, on behalf of Contra
Costa County, to execute a First Amendment Technical Assistance contract with the Contra
Costa County Redevelopment Agency for Fiscal Year 1999-00.
FISCAL IMPACT
The Redevelopment Agency would use tax increment funds to make reimbursements to the
County Community Development Department for transportation planning services rendered
in conjunction with Redevelopment implementation.
BACKGROUND/REASONS FOR RECOMMENDATIONS
In implementing its five redevelopment programs, Agency staff from time to time requires the
services of the County's Community Development' Department's Transportation Planning
Division to provide technical assistance and information. The work pro expected to
be primarily related to the Pleasant Hill BART Station Specific an imple en ion, Bay Point-
CONTINUED ON ATTACHMENT: SIGNATURE:
i'
rw, &It-w ��
RECOMMENDATION OF EXECUTIVE DIRECTORR �COMME ATION OF
COMMITTEE APPROVE OTHER
SIGNATURE(S):
ACTION OF AGENCY/ON 19arch 21, 2000 APPROVED AS RECOMMENDED X
BOARD
VOTE OF COMMISSIONERS jmTERVIsORS
I HEREBY CERTIFY THAT THIS IS A
X . UNANIMOUS (ABSENT ------------- ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT
AGENCYA)N THE DATE SHOWN.
Contact: Jim Kennedy BOARD
335-1255 ATTESTED Marcy 21 , 2(X)0
cc: County Administrator PHIL BATCHELOR
County CounselAGENC SECRETARY AND CLERK
Community Development OF
Redevelopment Agency . .
BY I&Wlz , DEPUTY
JK:els
H:\Board Orders and Greenies',BOCCCTAC.doc
-670
BART Specific Plan adoption as well as implementation activities in Oakley, North Richmond,
and Rodeo. The contract amount approved by the Agency/Board on December 14, 1999 for
FY99100 is proving to be inadequate primarily because of the Pleasant Hill BART Temporary
Parking issue. In order to reimburse the County Community Development Department for
costs incurred, a contract amendment to increase the contract amount from $25,000 to
$45,000 is recommended for Fiscal Year 1999-00.