HomeMy WebLinkAboutMINUTES - 03212000 - C115-C.122 To: BOARD OF SUPERVISORS
GARY T. YANCEY
FROM: DISTRICT ATTORNEY Contra
Costa
DATE: March 1, 2000
County
SUBJECT: Approval of Contract Amendment/Extension Agreement
between the District Attorney, Family Support Division and Mary M. Lindelof, Contract# 61998
SPECIFIC REQUEST(S)OR RECOMMENDATIONS✓R 13ACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Approve and authorize the Purchasing Services Officer to execute on behalf of the County District
Attorney, Family Support Division, Contract Amendment/Extension Agreement with Mary M. Lindelof
to increase the amount of the current contract by $66,600, from$24,999 to $91,599, and to extend the
term of the agreement from March 31, 2000 through December 31, 2000.
FINANCIAL IMPACT:
Funding for this activity is built into the 1999-2000 final County budget and is included in the initial Federal/State
allocation to Contra Costa County. In the event that recent State legislation which requires transition of Family
• Support from the District Attorney to County Administration decreases this allocation, Family Support
expenditures may need to be reduced. Such a reduction may be partially achieved by early termination of this
contract. These positions will also be in the 2000-2001 budget we submit to the state. Current state law requires
that staffing levels not be less than the January 1999 levels. This position is in lieu of filling a Deputy District
Attorney position vacated after that date.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
In December, 1999, the County Administrator approved and the Purchasing Services Officer executed a contract
with Mary M. Lindelof for the period December 21, 1999 through March 31, 2000, to provide qualified
attorney services for the District Attorney, Family Support Division.
Approval of this requested Amendment to the Contract with Mary M. Lindelof will allow the Contractor to
continue to provide.services through December 31, 2000.
CONTINUED ON ATTACHMENT: -X-YES: SIGNATURE:
1,--R ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF SO OMMI E '
v APPROVE OTHER
SIGNATURE(S):l
5 R �
ACTION OF BOARD ow PROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERIFY THAT THIS IS A TRUE
,UNANIMOUS(ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF BUPTERVISORS ON TH,E�DATE SHOWN.
CC)nt8Ct:Gayle Graham,Dir.DAFS(3-4220) ATTESTED �%7 a/, 'Z011&4
Auditor Controller PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: DA Family Support-Attn:JoAnne McKinney SUPERVISORS AND COUNTY ADMINISTRATOR
District Attorney-Attn:RenSe Goldstein
CAO-Justice-Attn:George Roemer
PYA- --,DEPUTY
Failure to approve this request would result in the District Attorney, Family Support Division, being unable
to provide necessary attorney support for mandated legal actions in support of collection procedures. This
would negatively impact the division's ability to collect and distribute child support and provide service to
families and children.
!QUILDRE CT STr MENT:
The Child Support program supports one of Contra Costa County's community outcomes: "Families that are
Economically Self Sufficient", by improving efficiency and accuracy in the collection and distribution of child
support payments to families and children. Expected program outcome is: improved effectiveness and
efficiency in the collection of child support and providing better service to families and children.
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TO BOARD OF SUPERVISORS C.
j
GARY T. YANCEY
FROM: DISTRICT ATTORNEYContra
Costa
DATE: March 1, 2000 aCounty
SUBJECT. Approval of Contract Amendment/Extension Agreement
between the District Attorney, Family Support Division and Kimberly B. Dunworth, Contract#
61996
SPECIFIC RIQUE97(S)OR RECOMMENDATIONS 6 BACKGROUND AD JUSTIFICATION
RECOMMENDATIONS:
1. Approve and authorize the Purchasing Services Officer to execute on behalf of the County District
Attorney, Family Support Division, Contract Amendment/Extension Agreement with Kimberly B.
Dunworth to increase the amount of the current contract by $66,600, from$24,999 to $91,599, and to
extend the term of the agreement from March 31, 2000 through December 31, 2000.
FINANCIAL.IMPACT:
Funding for this activity is built into the 1999-2000 final County budget and is included in the initial Federal/State
allocation to Contra Costa County. In the event that recent State legislation which requires transition of Family
Support from the District Attorney to County Administration decreases this allocation, Family Support
expenditures may need to be reduced. Such a reduction may be partially achieved by early termination of this
contract. These positions will also be in the 2000-2001 budget we submit to the state. Current state law requires
that staffing levels not be less than the January 1999 levels. This position is in lieu of filling a Deputy District
Attorney position vacated after that date.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
In December, 1999, the County Administrator approved and the Purchasing Services Officer executed a contract
with Kimberly B. Dunworth for the period December 21, 1999 through March 31, 2000, to provide qualified
attorney services for the District Attorney, Family Support Division.
Approval of this requested Amendment to the Contract with Kimberly B. Dunworth will allow the Contractor to
continue to provide services through December 31, 2000.
CONTINUED ON ATTACHMENT: YES: SIGNATURE:
Al"'.
l RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF4IOARD COMM, E
_APPROVE OTHER
e
SIGNATURE(S): f J f
t-'
ACTION OF BOARD APPROTHER
OVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HERESY CERIFY THAT THIS IS A TRUE
UNANIMOUS(ASSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPTERVISORS ON THE DATE SHOWN,
Contact: ATTESTED abox / 17a 1 C
CC: Gayle Graham,Dir.DAPS(3-4220)
PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor Controller SUPERVISORS AND COUNTY ADMINISTRATOR
DA Family Support-Attn:JoAnne McKinney
District Attorney-Attn:Ren6e Goldstein _ yy
l /. ! '/ t .-, DEPUTY
CONSLOUNCES OF NT AT-IV--L4 AMON:
Failure to approve this request would result in the District Attorney, Family Support Division, being unable
to provide necessary attorney support for mandated legal actions in support of collection procedures. This
would negatively impact the division's ability to collect and distribute child support and provide service to
families and children.
CHU,DR0'5 IMPACT S!ATEMEi N'r:
The,Child Support Program supports one of Contra Costa County's community outcomes: "Families that are
Economically Self Sufficient", by improving efficiency and accuracy in the collection and distribution of child
support payments to families and children. Expected program outcome is: improved effectiveness and
efficiency in the collection of child support and providing better service to families and children.
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TO: BOARD OF SUPERVISORS , ✓ .,,,
_• Contra
FROM: DENNIS M. BARRY, AICP ` Costa
w.;
COMMUNITY DEVELOPMENT DIRECTOR County
DATE: MARCH 21, 2000
SUBJECT: AUTHORIZE THE COMMUNITY DEVELOPMENT DIRECTOR TO ENTER
INTO A CONTRACT WITH VALLIER DESIGN ASSOCIATES IN AN
AMOUNT NOT TO EXCEED $50,000.00 TO PROVIDE CONSULTANT
SERVICES FOR PARKS AND RECREATION PLANNING IN THE EL
SOBRANTE AREA
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND
JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Community Development Director or his designee to enter into a
contract with Vallier Design Associates in an amount not to exceed $50,000.00 to
provide Consultant Services for Parks and Recreation Planning in the EI Sobrante
Area.
CONTI UED ON ATTACHMENT: X YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
,""APPROVE OTHER
SIGNATURE(S):(QLZ-e�-'.'���
ACTION OF BOA ON oo APPROVED AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORSI HEREBY CERTIFY THAT THIS IS A TRUE AND
UNANIMOUS(ABSENT ) CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: SUPERVISORS ON THE DATE SHOWN
Contact: Patrick Roche,CDD-AP(335-1242) ATTESTED al, 7l.O,� )
PHIL BATCHELOR, CLERK OF THE BOARD OF
cc: Community Development Department(CDD) SUPERVISORS AND COUNTY ADMININISTRATOR
CAO
County Counsel
PWD-Special Districts Coordinator BY DEPUTY
City of Richmond(via CDD) '
Vallier Design Associates(via CDD)
March 21,2000
Board of Supervisors
Contract Authorization for Vallier Design Associates re: EI Sobrante Parks and Recreation Planning
Page 3
BACKGROUND/REASONS FOR RECOMMENDATION (CONTINUED)
Based on a review of the proposals and consultant interviews, the panel of staff and
community representatives identified and ranked the consultant team headed by
Vallier Design Associates as the team best suited for the EI Sobrante project. Vallier
Design Associates, located in the City of Richmond, is a landscape planning and
design firm specializing in parks, schools, and community facilities. The consultant
team includes professional planners and designers who have extensive experience
and a working knowledge of park and recreation concerns in West County. Team
members have worked on numerous parks and community facilities projects for the
City of Richmond, West Contra Costa Unified School District and Contra Costa
County.
The Community Development Department is seeking authorization to enter into a
contract with Vallier Design Associates for an amount not to exceed $50,000.00 to
provide consultant services for Parks and Recreation Planning in the EI Sobrante
area. The costs for this contract would be covered through a joint funding
arrangement between the County and City of Richmond. The County's share will
be funded through $25,000 budget allocation for joint planning in the EI Sobrante
area, which was previously approved by the Board of Supervisors on April 6, 1999.
The Richmond City Council adopted a resolution on March 14, 2000 approving a
reimbursement of up to $25,000.00 to the County for the City's share of the
Consultant Services contract (see attached Resolution marked as Exhibit "A").
PR\Ih:prochlboardorder\val li erbo.esvplan
EXHIBIT "A'"
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA RECOGNIZING THE NLs ED FORA COORDINATED PLANNI WCr
EFFORT IN THE EL SOBRANTE VALLEY AND AUTHORIZING FUNDING
FOR. A JOINT .PARKS AND RECREATION PLANNINGICORRIDOR
LAMS CA.PI DESIGN.
WHEREAS,the El Sobrante Valley is a unique and geographically definable
sub-area of the City of Richmond and Contra Costa County.
WHEREAS, there is a need for the City and the County to integrate
development and provide the El Sobrante Valley community with a guide for
enhancing the attributes and amenities that make the community so livable and
encouraging the best possible physical etnvironmeat for the population
WHEREAS, on January 10, 2000 Contra Costa County Cotmrnmity
Development Department, in cooperations with the City of Richmond, issued a
Request for Qualifications for a Parks and Recreation Pdatutin&1Corr1dor Landscape
Design study for the El Sobrante Valley.
WHEREAS,on February 23,2000 City of Richmond Pants and Recreation
staff participated on an interview panel for selection of a consultant.
WHEREAS, the panel recommended Mate Vallier and Associates, a
Richmond business,as the consultant for a swn not to exceed$50,000.
WHEREAS,the Council of the City of Richmond has previously agreed to
participate in the funding of planning studies for the El Sobrante Valley and has
allocated such funds to the Placating Department budget
NOW THEREFORE BE IT RESOLVED,that the Council of the City of
Richmond hereby recognizes the need for a coordinated planning effort in the El
Sobrante Valley and authorizes stag upon the roecipt of a format written request
from Contra Costa County,to reimburse the County up 10$25,000 for the Parks and
Recreation Planning/Corridor Landscape Design study.
I certify that the foregoing resolution was passed and adopted by the Council of the
City of Richmond at a regular meeting thereof held on - — •2000,
by the following vote:
AYES:
NOES:
A.BSTFINTIONS:
ABSENT:
CLERK Of THE CITY OF RICHMOND
(SEAT,)
1
TO: BOARD OF SUPERVISORS t.
FROM: Barters J. Gilbert, Director of General Services Contra
Costa
DATE: March 21, 2000 County
SUBJECT: AMENDMENT TO LEASE - 2003 DIAMOND BLVD., CONCORD BLDG. NO. 542A
SPECIFIC REOUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
APPROVE an Amendment to Lease, commencing April 1, 2000, with Chevron U.S.A. Inc., for
2003 Diamond Boulevard, Concord, for use by the Health Services Department, under the terms
and conditions more particularly set forth in said Lease Amendment, and AUTHORIZE the
Director of General Services to EXECUTE said Amendment on behalf of the County.
11. FINANCIAL IMPACT
Payments required are to come from the budget of the Health Services Department.
Ill. REASONS FOR RECOMMENDATIONIBACKGROUND
Recently the area leased by the County at 2120 Diamond Boulevard, Concord, was increased.
This Amendment to Leake will provide additional parking spaces needed by the County
employees in that building.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_ "RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
44-'4PPROVE OTHER
SIGNATURE(S): ' r
ACTION OF BOARD,£)tal f[ tib G~r f APPROVED AS RECOMMENDED _ t1E t-
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT /I Ll/7 � )
AYES: N ES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: Clerk of the Board(via UM) I HEREBY CERTIFY THAT THIS IS A TRUE
CountyAuditor-Controller{via LIM} AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Chevron U.S.A.,Inc.(via UM) OF SUPERVISORS THE DATE SHOWN,
Health Services Department(via L/M)
Orig: General Services Department-L/M ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
s SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
''-Cel
FIRST AMENDMENT TO LICENSE AGREEMENT
THIS FIRST AMENDMENT TO LICENSE AGREEMENT("First Amendment")effective
as of April 1, 2000,is entered into by and between CHEVRON U.S.A. INC., a Pennsylvania corporation,
by its Chevron Real Estate Management Company division(hereinafter"Licensor")and CONTRA
COSTA COUNTY,a Political Subdivision of the State of California(hereinafter "Licensee").
THIS
Ld"censaeV-
THIS FIRST AMENDMENT is entered into on the basis of the following facts, intentions and
understandings:
A. Licensor and Licensee entered into that certain License Agreement(the "Agreement")effective
September 1, 1997,pursuant to which Licensor agreed to grant to Licensee a nonexclusive,revocable
license to enter upon a portion of real property as described in Exhibit A of the Agreement, at Licensor's
property located at 2003 Diamond Boulevard,Concord,California.
B. Unless otherwise defined herein,defined terms shall have the meanings given them in the
Agreement.
C. Licensor and Licensee now desire to amend the Agreement in accordance with the further
provisions hereof.
NOW THEREFORE,IN CONSIDERATION of the mutual covenants and promises of the
parties,Licensor and Licensee agree as follows:
1. Recitals. The Recitals are incorporated herein as true and correct statements of fact.
2. Ten(10)Additional Parking Spaces. The following paragraph shall be added to Section 1 of the
Agreement, Grant of License:
Effective April 1, 2000,ten(10)additional spaces shall be added to the original twenty(20)
spaces,for a total of thirty(30) spaces licensed under this Agreement. The additional spaces
may be used only by employees who have completed and executed a copy of the"Private
Property Parking Registration"form as required in Paragraph 2 of this License Agreement.
Licensee's completed forms must be returned to Licensor at the following address:
Chevron Real Estate Management Company
2003 Diamond Boulevard,Room 31012
Concord, CA 94520-5738
Attn: C.M.Lowry (925) 827-6513
3. Fee for Additional Spaces: The following paragraph shall be added to Section 4,License Fee:
Effective April 1, 2000, as consideration for the Ten (10) additional parking spaces to be used by
Licensee,Licensee shall pay the amount of Three Hundred Dollars ($300.00)per month in addition
to the License Fee of Six Hundred Dollars ($600.00) per month payable for the original Twenty
SANAAMENORSA
(20) spaces under this Agreement, for a total License Fee of Nine Hundred Dollars ($900.00) per
month for the Thirty(30)parking spaces.
4. Counterparts: Telecopies. This Amendment may be executed in counterparts,each of which
shall be deemed an original,but all of which shall constitute one and the same instrument. The partially
executed signature page of any counterpart of this Amendment may be attached to any other partially
executed counterpart of this Amendment without impairing the legal effect of the signature(s) on such
page. Telecopies of the executed signature pages of this Amendment shall be effective and binding upon
the parties as if such signatures were original signatures. Immediately after sending the executed
signature pages by telecopy,the party providing such telecopies shall send the originals of the
Amendment, including such signature pages, to the other party.
5. No Further Modification. Except as expressly modified and amended herein,the Agreement
shall remain unmodified and in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Amendment, on the date(s) set
forth below, as of the day and year first above written.
"Licensor" "Licensee"
CHEVRON U.S.A.INC., CONTRA COSTA COUNT',
a Pennsylvania corporation, a Political Subdivision of the State of California
by its Chevron Real Estate
Management Company division
B By:
Its: Director of General Services
Date:
RECO LADED FOR PROVAL
for Pacili 'es
t
By:
putt'Oren 1 ervices Director
By: .
ase Manager
APPROVED AS TO FORM:
VICTOR J.WESTMAN,County Counsel
By: /A t,'A 1i I,
Deputy
SAPTAMEND.PSA
GENERAL SERVICES DEPARTMEN
LEASE MANAGEMENT DIVISION
1220 Morello Avenue, Suite 100
Martinez, California 94553-4711
Extension 3-7250
FAX 3-7299
DATE: March 7, 2000
TO: Phil Batchelor, County Administrator
FROM: Barton J. Gilbert, Director of Generalervices
SUBJECT: Agenda: Lease Amendment—2003 Diamond, Concord Bldg. 542A
(3-21-00)
An Amendment to Lease has been negotiated to add 10 parking spaces as follows:
OCCUPANT: Health Services Environmental Health Division
RENT: $30 per space, or $300 additional rent ($900.00 total monthly rent for 30 spaces)
TERM: Month to Month COMMENCING: April 1, 2000
COUNTY RESPONSIBILITY: bone
ADDRESS: 2003 Diamond Avenue, Concord
LESSOR: Chevron USA
AGENDA ITEM: Authorize the Director of General Services to execute an Amendment
to Lease with Chevron U.S.A., Inc. for the premises at 2003 Diamond
Boulevard, Concord, for continued use by the Health Services
Department.
BJG:CGB
Agltm 2003 Diamond.doc
cc: Mike Augello,Chevron USA
General Services Department
Kathy Brown
Alan Pfeiffer
Terry Mann
Contra '.
TO: BOARD OF SUPERVISORS {+ Costa
s�
FROM: John Cullen, Director "- ^�
Employment and Human Services Department County
Ronald A. "Wetter, Executive Director
Workforce Investment Board
DATE: March 8, 2000
SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Department Director, on
behalf of the Workforce Investment Board, to transmit the Job Training Partnership Act Close-
Out Plan to the State of California Employment Development Department.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)S BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment & Human Services Department Director, on behalf of the
Workforce Investment Board, to transmit the Job Training Partnership Act Close-Out Plan to the State of
California Employment Development Department.
FINANCIAL IMPACT:
Staff anticipates little if any financial impact from close-out costs charged against the JTPA program. The
bulk of the close-out costs would be in staffing for both the Service Delivery Area (SDA) and its contractors.
If staff were to underestimate close-out costs, there are sufficient carry-forward funds to pay usual
programmatic costs.
Disallowed costs resulting from an audit of the SBA's operation could impact the County's General Fund.
Since the SDA can not allowably reserve funds as a contingency for either audit disallowance or litigation,
costs resulting from audit disallowance or litigation could impact the County's General Fund.
BACKGRO�:
The Job Training Partnership Division of the State Employment Development Department directed Private
Industry Councils or their successor organizations to prepare and submit to the State Employment
Development Department a Job Training Partnership Act Close-Out Plan that sets forth the manner in which
programs provided under the JTPA will be terminated on June 30, 2000. This SDA is required to submit the
Close-Out Plan by the end of March.
The Interim Workforce Investment Board reviewed and approved the Close-Out Plan on February 22, 2000
and recommends the Board of Supervisors approve the document and authorize its transmittal to the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
`: R;ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
d APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA ON M a r c h 21 2000 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XX,UNANIMOUS(ABSENT _ - _ _ I AND CORRECT COPY OF AN ACTION TAKEN
AYES: ---- -- _.NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED March 21 , 2000
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact:
cc: JOHN CULLEN-EHSD
DON CRUZE—EHSD
WENDY THERWAN- EHSD
EHSD(CONTRACTS UNIT)-TM
COUNTY ADMINISTRATOR BY ,DEPUTY
AUDITOR-CONTROLLER
ter-
.. �.
DTPA Local Closeout Plan
SDA: Contra Costa
Date: March 21, 2000
1. SIGNATURE PAGE
In accordance with the Department of Labor Training and Employment Guidance Letter 1-99,each
Service Delivery Area(SDA)will submit a closeout plan for all formula-funded Job Training
Partnership Act(DTPA)activities.
Approved for the Private Industry Council by Interim.Workforce Investment Board
'
February 22 2000 Tom Kilpatrick, Chair
(Signature) (Date) (Typed Name and Title)
Approved for the Chief Elected Official(s)
Donna Gerber, Chair
Contra Costa County
h' .1' "
�2 Board of Supervisors
(Signature) (Da e) Typed Name and Title)
Approved for the State of California
Bill Burke
Assistant Deputy Director
Jab Training Partnership Division
(Signature) (Date) (Typed Name and Title)
Primary Plan Contact Persons
Title 11 Contact: Ron Stewart, Budget Analyst,9251313-1721,rstewart@ehsd.co.contra-costa.ca.us
(Name, Title, Telephone, and E-mail)
Title III Contact: Same as Above
(Name, Title, Telephone, and E-mail)
1
DTPA Local Closeout (continued)
SDA: Contra Costa
Date: March 21, 2000
II. TIME SCHEDULE
Date Planned Completion Of Activities/Task
Prior to January Arrange, attend State closeout workshops
January 2000 Attend State closeout and financial workshops
February 2000 2rlzl . Certified letter to Contractors soliciting required information on
"JTPA Closeout Cost Estimate Questionnaire,"inform them of Feb.
10 General Meeting,and provide them with JTPA Directive D99-6
10th a General Meeting with contractors on closeout
15th . "DTPA Closeout Cost Estimate Questionnaire"due from Contractors
20th . Interim WIB meeting to approve Draft Plan,with One Stop
Committee to review participant transfer section in March before final
submission to Board of Supervisors and State
24th . Letter to State re: Interim WIB action and transmission of Draft Plan
March 2000 6th i Board's One Stop Committee to approve process for JTPA participant
transfers to WIA
21 st „ Final Plan approved by Chief Elected Official-Board of Supervisors
24th . Final Plan transmitted to State
March * General Meeting with contractors re: closeout status
• Assess where contractors are regarding refining closeout costs,
provide technical assistance during scheduled monitoring visits
e Administrative Bulletin to contractors re: `98299 single audits and
other appropriate matters
April 2000 4 + Letter to contractors to account for all DTPA property
April • General Meeting with JTPA contractors to address participant issues
enrollment,transfers, etc., and other closeout matters
• Issue Administrative Bulletin as necessary
May 2000 May 15 e Accounting of all JTPA equipment due from contractors (certified)
May 22°d • Check Dept. equipment inventory with contractors' certified
accounting of all JTPA equipment; Compare contractors under JTPA
and those selected for WIA and obtain property for disposition from
May those not selected
• Amend Closeout Plan as necessary and send to State
• General Meeting with contractors and issue Administrative Bulletin as
necessary
May/June • Work with contractors re: transferring participants as appropriate
June 2000 May/June . Work with contractors re: transferring participants as appropriate
June • General Meeting with contractors and issue Administrative Bulletin
2
�j
as necessary
June 30, 2000 All participant services under JTPA end.
July 2000 July i Letter to State re: disposition of accountable property
July 31 st . Demands due from contractors for non-accrued JTPA costs incurred
through June 30, 2000
August 15, 2000 Last day of closeout activities by contractors; final expenditures received
from contractors
September 30, 2000 Submission date by SDA for all closeout reports to State. Last day to
document specific JTPA closeout costs.
October 1, 2000 to Payment of unliquidated liabilities
December 31,2000
November 30, 2000 Last demands from contractors (must be listed in Sept. 30 submission by
SDA to State)
December 17, 2000 Last day to pay unliquidated liabilities
3
JTPA Local Closeout Plan (continued)
SDA: Contra Costa
Date: March 21, 2000
III. PARTICIPANT TRANSFER.NARRATIVE
Describe in detail the process planned for transfer of JTPA participants to the Workforce Investment Act
(WIA)program.
A. Participants in individual classroom training.
Participants enrolled whose planned training ending date will be after 7/1/00 will be permitted
to complete their scheduled training and JTPA services specified in their Individual Service
Strategy. If necessary, Individual Referral Training Agreements will be extended to permit
completion of training.
B. Participants in SDA-conducted training.
Participants under JTPA Title III who are enrolled into the SDA/Small Business Development
Center's"New Ventures"training may continue past June 30, 2000, to complete their training.
(Under WIA,this component will continue ...service provider will not change.)
C. Participants in service provider training.
Same as A. above.
D. Participants in on-the-job training (OJT)and work experience.
On-the-Job Training(OJT)
Current fiscal agents who are responsible for OJT contracts will be instructed that all on-the-
job training contracts with employers must be completed on or before 6/30/00 -- no OJT
contracts are to be written to go beyond 6/30/00. Participants in OJT will be grandfathered
into WIA and allowed to complete the JTPA services specified in their Individual Service
Strategy,
Work Experience
Participants whose planned work experience ending date will be after 7/1/00 will be permitted
to complete their scheduled training and JTPA services specified in their Individual Service
Strategy.
4
E. Participants not yet enrolled in training.
As of 7/1/00, JTPA participants not yet enrolled in training (enrolled only in assessments)may
be transferred into WIA. They will be assessed, if necessary and provided services under a
WIA service strategy. If appropriate, as of 6/30/00, assessment participants may be terminated
from JTPA as"assessment only."
F. Participants who have completed training and are receiving follow-up services.
As of June 30, 2000, participants who have completed training and are receiving follow up
services based on their Individual Service Strategy, will be grandfathered into WIA. They will
be allowed to complete the JTPA services specified in their Individual Service Strategy, even
if the service strategy is not allowable under WIA, or if the participant is not otherwise eligible
to receive these services under WIA.
5
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[TPA Local Closeout Plan (continued)
SDA: Contra Costa
Date: March 21, 2000
IV. ESTIMATED COSTS FOR CLOSEOUT ACTIVITIES
Costs
Staff salaries and benefits $ 140,000
Late claims $ 0
Unfunded liabilities $ 8,000
Termination Costs associated with cancellation of subrecipient $ 0
agreements
Penalties for breaking leases $ 25,000
Records Storage $ 10,000
Unemployment Insurance $ 65,000
Uncharged accrued leave $ 50,000
Severance pay $ 7,000
Annual audit $ 70,000
Costs required to complete the closeout process $ 5,000
Other(describe in comments) $ 0
Total $ 380,000
V. ESTIMATE OF UNOBLIGATED PY 1998 AND PY 1999 FUNDS FOR CLOSEOUT
PY 1998 PY 1999
Title 11-A (220) $ 278,000
Title 11-A 5% (230) $ 90,000
Title II-B (335) $ 355,000
Title II-C (270 and 275) $ 0
Title III (515) $ 145,000
Incentive (110) $ 0
$ 868,000
Total
6
h
DTPA Local Closeout Plan (continued)
SDA: Contra Costa
Date: March 21, 2000
VI. ESTIMATED PY 1998 AND PY 1999 FUNDS TRANSFERRED TO WIA
PY 1998 PY 1999
Title II-A(220) $ 157,896
Title II-A 5% (230) $ 51,118
Title II-B (335) $ 196,630
Title II-C (270 and 275) $ 0
Title III (515) $ 82,356
Incentive(I 10)
Total $ 488,000
Ron Stewart, Budget Analyst (925) 313-1721 February 17, 2000
Contact Person, Title Telephone Number .Date Prepared
Comments:
The Contra Costa County Interim WIB (formerly Private Industry Council)contracts out the major
part of its DTPA grant allocations. Accordingly,the above estimates are based primarily on the
responses of the contractors, some of whom may experience staff reduction related costs. The
estimates will be reassessed and recalculated once the SDA determines the WIA service providers.
7
TO: BOARD OF SUPERVISORS _ Contra C'.
Costa
FROM: William B. Walker, M.D., Director County
Contra Costa Health Services
DATE: March 6, 2000
SUBJECT: Approval to provide indemnification to Albertson's pending grant award to the Bay Point Family
Health Center to be used for providing family dental and nutritional health education in Bay Point
RECOMMENDED ACTION:
Approve providing indemnification to Albertson's stores and all its representatives of the same from any legal action
which may be brought as a result of the Bay Point Family Health Center's implementation of a Family Dental and
Nutrition Education Program, should a grant be awarded from Albertson's for this project.
FINANCIAL IMPACT:
None.
REASONS FOR RECOMMENDATIONSIBACKGROUND:
In an effort to provide a more comprehensive dental and nutrition education program to Bay Point families, the Bay
Point Family Health Center, in coordination with the Contra Costa Health Services Dental Program, the Mt. Diablo
Unified School District, the Children's Dental Foundation and the Contra Costa Dental Society, are requesting a grant
from Albertson's Best Neighbor Policy Grant Initiative for the purpose of providing family centered dental and nutrition
education. This health education project would augment current preventive dental services provided by the same
collaborative. By providing dental education to families, we hope to change behaviors in the home so that children will
receive greater support for healthy dental and nutritional practices. A health educator and four community parents
would conduct dental and nutrition education activities.
The liability for providing health education sessions and activities should be minimal. This is not a high-risk activity.
Albertson's requires proof of liability coverage and indemnification when grant requests are submitted.
CONTINUED ON ATTACHMENT: NO SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
JAPPROVE OTHER
SIGNATURE(S):
ACTION OF BOA4 N=_Mar,h 71 , _700Q APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XX UNANIMOUS (ASSENT -- — — l AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED_ Marc! . 2000
Contact Person: Concepcion T,demes,BPFHC (427-8297) PHIL BATCHELCW,CLERK OF THE BOARD OF
cc: County Administrator S PERVISORS NTY ADII&NISTRATOR
Mary Foran,Health Services Department Admin.
BY ,DEPUTY
TO: BOARD OF SUPERVISORS •
CONTRA COSTA
COUNTY
FROM: William B.Walker, M.D.
Health Services Director
DATE: March 1,2000
SUBJECT: CONTRA COSTA EARTH DAY FESTIVAL.2000 HOLD HARMLESS AGREEMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
Recommendation:
AUTHORIZE the Health Services Director or his designee, Lewis G. Pascalli Jr., to sign an
agreement with the Concord Pavilion and the City of Concord to hold harmless the Contra Costa
Earth Day Festival,any parent entities,directors and steering committee from all actions and claims,
in tort and in contract, arising from its participation, acts, interactions or omissions at the Contra
Costa Earth Day Festival 2000, to be held on Sunday, April 30, 2000, or otherwise done in the
course and scope of its relationship therewith.
Background:
Dart of the Hazardous Materials Division's mission is to educate the public about it's organization,
and it's goal to protect the public safety and environment. This festival is one venue that we use
to contact a number of people who are ready to hear our message.
Fiscal Impact:
None
CONTINUED ON ATTACHMENT: Yes SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--&,- ;APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON;A APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XX UNANIMOUS (ABSENT — ® -• — ) AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact Person: Lacey Freidman 646-2266
ATTESTED March 21, 200{}
CC: HazMat Division(via HSD) PHIL BATCHELOR,CLERK OF THE BOARD OF
Health Services Director SUPERVISORS AND CO TY DMINISTRATOR
BY: DEPUTY
Conttra Costa Earth Day Festival 2000 Sunday,4r l 30
l AMbitor plication Priority De�e'2/ 1/M
Please fill out the following application and return to CC Earth Day 2000 by 2/21'2000 to reedive your early
registration kit. The early registration kit includes all the forms and instructions required for participation at CC
Earth Day 2000.It will include space selection forms,facilities requirements,promotional opportunities,and policy
statements. Space allocations are first come first served. Send in your application with payment today! Make
checks payable to COED Festival. Your payment is required for this application to be valid.
Early registration deadline 2/21/2000
Late registration deadline is 3/25/2000
Exhibitor Application(complete all that apply)
Name of group/organization
Contact, • Phase y5 j& E-mail
Address4-4333 City Zip
Alt.Phone Fax qjL? LiteWWW
Organizational Information'(check all that apply)
on Profit 0 Alternative Energy 0 Multi-cultural
0 Environmental(non-governmental) 0 Animal Rescue/Rights 0 Merchant<$25k/year
nvironmental(governmental) 0 Youth 0 Merchant$25k-$100k/year
0 Crafts 0 Education 0 Merchant>$100k/year
0 Alternative Transportation 0 Green Home/Green Garden 0 Other(please describe below)
Non-profit 501(e)(3)# CA State Sales Permit# Fed Tax ED#
Please describe your organization's focus or attach materials to application.
Please describe your plans for an interactive/educational display.
Order Options(insert quantities'belo or chuck as required-:see reverse of this form for pricing gu1d ) .' M
#of Booth Spaces #of Chairs #of Tables b #of Canopie€
0 Power b amps Gl Power 6-10 amps 0 Check here for Saturday Setup-Murity Provided
Hold Harmless Clause
All exhibitors must sign the below clause to validate their application.
"Vendor/Seller/Displayer agrees to hold Contra Costra Earth Day Festival, any parent entities,directors and
steering committee and Concord Pavilion and the City of Concord harmless from all actions and claims,in tort and
in contract,arising from its participation,acts,interactions or omissions at the Contra Costa Earth Day Festival
2000, held on Sunday,April 30, 2000 or otherwise done in the course and scope of its relationship therewith.
Vendor/Seller/Displayer also agrees to abide by all Festival policies."
Signature Position Date
Please Return To
Contra Costa Earth Day,P.O.Box 4686,Walnut Creek,CA 94596 or fax to 925 736-5983 or email to
cceday2000@yahoo.com. If faxing or emailing,send payment under separate cover.
CC Earth flay 2000 www.ccearthday.org printed on recycled paper
Comate Costa Eat Day Festival 2000 Sunday,Apxi1.30
ib3#t►r l t t i'o PH2! "Mc 2M/2000
Non Profit Pricing Guide
finial
10'x 10'S ace $60.00 V'
6'Table $12.00 x
8'Table $15.00
Folding Chair $3.00 ' "
Cano $100.00 1 nrj r, bar,
Power 6!!m s 50.00
Power 6-10 ams $100.00 . "
Ht
w .:
b
y1D2] lEfW1I
Xra0tW
For Profit Pricing Guide
0.
w
3 '
10'x 10'S ace 70.00 100.00 $150.00
6'Table 1fi.00 $15.00 $15.0RI 4.0oo
8'Table - 20.00 $20.00 20.00
Foldin Chair $5.00 $5.00 $5.00 :
-Canopy 120.00 $130.00 $140.00 .
Power 5 ams 50.00 50.00 $50.00
Power 6-10 ams 10o.00 100.00 $100.00,
TIM W"_.: rpm,, ��r•. ,:. :..:.BMW `-
� f t
"arm" yJ
M.
Send in your application today. on kit will be mailed to you with
promotional opportunities, sp ' , map, policies, and additional
information. Bits will be mail f January. Exhibitors who get
their application forms in selection.
� J
The mission of the C tr ay estival is to create an
environmentally educati , ent hat will attract the
general population and it pirethernl `; r the nvi nment.
1. Send to P ek, CA 94596
2. Fax to 925
3. Email to cc eda o.com
Questions?Email above or Call Michelle Krueger at 925 827-4252
CC Earth Day 2000 www.ccearthday.org printed on recycled paper
r
Contra
TO: BOARD OF SUPERVISORS :` �.s'ta
FROM: PHIL BATCHELOR Count
County Administrator
DATE: March 21, 2000
SUBJECT: EMERGENCY UPGRADE OF COUNTY TELECOMMUNICATIONS INFRASTRUCTURE
Specific Request(s) or Recommendation(s) & Background &Justification
COMM. ENDATIONS:
DETERMINE there is a need to continue with the emergency action continued by the Board on March 7, 2000 on
the Emergency Upgrade of County Telecommunications Infrastructure.
F12CAL IMPACT:
The financial impact remains as stated to the Board on 10/26/99.
REASONS FOR RECOMMEND-AT[ONI CKGR{31, ND:
On 10/26/99 the Board acknowledged that an emergency exists related to the seismic safety of the County
telecommunications infrastructure and that the emergency will not permit a delay resulting from competitive
solicitation of bids, and delegated to the County Administrator, or designee, authority to immediately proceed with
implementation of the "high priority actions" recommended by C.S.I. Telecommunications, Inc. The County
Administrator's Office in conjunction with the County Telecommunications Division is currently proceeding with
the delineation of specifications for the required work, as well as the identification of appropriate vendors to
complete the work. This item was noticed 11/16/99, 12/7/99, 1/11/00, 2/1/00, 2/16/00 and 3/7/00.
Continued on Attachment: YES Signature:
Nli
Recommendation of County Administrator
Recommendation of Board Committee
Approve - Other
Signature(s):
Action of Board on: March 21, 2000 Approved as Recommended: XX Other:
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
--ML Unanimous(Absent o _ - ) AND ENTERED ON THE MINUTES OF THE
Ages: Noes:—)---) BOARD OF SUPERVISORS ON DATE SHOWN.
Contact: George Roemer(925-335-1055) Attested: ft-th 21, 2000
cc: County Administrator Phil Batchelor,Clerk of
Bob Fraga,County Telecommunications the Board of Supervisors
C.S.I.Telecommunications, Inc. (Via CAO) and County Administrator
BY , DEPUTY