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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSrA
A TO: BOARD OF COMMISSIONERS /if
FROM: Robert McEwen, Executive Director
DATE: March 14, 20100
SUBJECT: ADOPT RESOLUTION APPROVING CALCULATION OF PERFORMANCE FUNDING
SYSTEM FOR THE YEAR ENDING MARCH 31ST, 2001
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 4085 approving the Calculation of Performance Funding System for the
Housing Authority of the County of Contra Costa for the fiscal year ending March 31, 2001 as
recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
The calculated funding of$2,831,054 is the estimated subsidy for managing the daily operations of
the Locally Owned Rental Properties of the Housing Authority.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
HUD requires the calculation of the Performance Funding System for the fiscal year ending March
31 st 2001 for the Local Housing Authority Owned Rental Properties.
The calculation reflects a total amount of$2,831,054 in operating subsidy for the 2000/2001 fiscal
year. This is an increase of$137,517 over the revised amount for the fiscal year ending March 31, 2000.
Funding of the operating subsidy for the 2000/2001 fiscal year is projected at 97% of eligibility per HUD
instructions.
On February 28, 2000 the Budget Committee of the Advisory Housing Commission reviewed the
calculation of the Performance Funding System for the fiscal year ending March 31"'2001, and
recommended its approval by the Advisory Housing Commission. At its Regular Meeting on Monday,
February 28, 2000 the Advisory Housing Commission voted to recommend adoption of Resolution No.
4085 adopting the Revised Calculation of Performance Funding System.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt the Revised Calculation of Performance
Funding System for the above fiscal years, the Housing Authority would not be in compliance with
mandated HUD budget requirements which would result in the cessation of Operating Subsidy payments
and the Housing Authority would receive an audit finding of noncompliance with UD re Mations.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
.y
ACTION OF BOARD ON_ rr,''A / 2a Q APPROVED AS RECOMMENDED
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT— } TRUE AND CORRECT COPY OF AN
AYES: NOES ACTION TAKEN AND ENTERED ON
ABSENT: ABSTAIN: THE MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE
SHOWN.
ATTESTED
PHIL BATCHELO , CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
17 DEPUTY
Calculation of Performance U.S. Department of Housing
3 -/V--
-.Funding System Operating Subsidy and Urban Development -5L
PHA/IHA-Owned Dental Housing Office of Public and Indian Housing
OMS Approval No.2577.0029(exp.7/31/96)
Public Reporting Burden for this collection of Information is estimated to average 2.5 hours per response, including the time for reviewing Instructions, searching eAsdng
date sources, gathering and maintaining the date needed, and completing and reviewing the collection of Information. Send comments regarding this burden estimate
or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Paperwork Reduction Project
(2577-0029),Office of Information Policies and Systems,U.S.Department of Housing and Urban Development,Washington,D.C.20414-3600.
Do net send this form to the above address.
Name and Address of Public Housing Agency/Indian Housing Authority:(PHA/IHA) X Budget Submission to HUD required
Housing Authority of the County of Contra Costa Type of Submission:
P O Box 2769, 3133 Estudillo StreetX Original
Martinez Revision No:
Number of HA Units Unit Months Available:(UMAs) Subject Fiscal Year; ACC Number. ZA1011111110101110101M
SILOCCS Project No.: Submission Date:
1,264 14,5"-- March 31 2001 SF-162 02127100
Line1 Requested by PHMHA HUD Modifications
No. Description (PUM) (PUM)
Part A.Allowable Expenses and Additions
01Previous allowable expense level(Line 07 of form HUD-52723 for previous fiscal year) 318.67
024 Line 01 multiplied by.005 1.60
02b Delta from form Hud-52720-B,if applicable(sae Instructions){
03 "Requested"year units from latest form HUD-52720-A(see Instructions)
04 Add-ons to allowable expense level from previous fiscal year(see Instructions)
05 Total of lines 01,02a,02b,and 04 321.47
06 Inflation Factor 1.021
07 Revised allowable expense level(AEL)(line 05 times line 06) 326.22
07a Transition Funding -—- — -
07b Increase to AEL - --
08 Allowable utilities expense level from form HUD-52722-A 64.61
09 [X]Actual or[ ]Estimated PUM cost of Independent Audit(IA)during subject fiscal year OAO
10 Costs attributable to deprogrammed units ®� —
11 Total Allowable Expenses and Additions sum of lines 07 thru 10 $392.63
Part a.Dwelling Rental Income
12 Total rent roll ( as of 111/2000 ) $280,269
13 Number of occupied units as of rent roll date 1,204
14 Average monthly dwelling rental charge per unit(line 12 divided by line 13) $232.80
15 Change factor 1.03 1.
16 Projected average monthly dwelling rental charge per unit(line 14 times line 15) — 199.23
17 Projected occupancy percentage(see Instructions) — 97.00% els
181 Proacted avers a month) dwellingrental Income r unit line 16 times line 17 193.25
Part C.Non-dwelling income
19 Estimated investment income(Ell) 4.94
20 Other income 0.00
21 Total non-dwelling income(line 19 plus line 20) ---_ -- 4.94
22 Total operating receipts(fine 18 pits line 21) y- - �__-- --� -- 196.19
23 PUM deficit or(Income)(fins 11 minus line 22) 194.64
Requested by PHAAHA HUD Modifications
(WHOLE DOLLARS) (WHOLE DOLLARS)
24 1 Deficit or Income before add-ons Line 23 times WAS shown In heading) $2,830,8" —
Part D.Add-one for changes in federal law or regulation and other eligibility
25 FICA contributions 210 _
26 Unempioyment compensation
27 Flood Insuranos premiums —
28 Total Other(specify In Remarks section)
28a Add-on for Family Self Sufficiency Program_
28b Other Add-ons for Federal law or regulations -
28c Unit reconfiguration
28d Non-dwelling units
28e Long-term vacant units
29 Total add-ons sum of lines 25 tins 29 210
Previous edition Is obsolete for PHAIIHA Fiscal Years Page I form HUD-52723(5/98)
beginning 111195 and thereafter ref.Handbook 7475.13
Requested by PHAAHA HUD Modiricatlonsr✓� /
No. Descrl on (PUM) (PUM)
Part E.Calculation of Operating Subsidy Eligibility Before Year-End Adjustments
30 Deficit or(Income)before year-end adjustments(total of lines 24 and 29) 2,831,054
31 [X]Actual or( ]Estimated cost of Independent Audit(IA)during subject fiscal year 0
32 PFS operating subsidy eligibility before year-end adjustments
rester of line 30 or line 31 if less than zero,enter zero 0 $2,831,054
Part F.Calculation of Operating Subsidy Approvable for Subject Fiscal Year(Note:Do not revise after the and of the subject FY)
33 Prior years'net year-end adjustments(identify Individual FYs and amounts under"Remarks")
34 Additional subject fiscal year operating subsidy eligibility(specify)
35 Overobligations from prior fiscal years to be recovered in subject fiscal year ( ) ( )
36 Unfunded eligibility in prior years to be obligated In subject fiscal year
37 Incentive Adjustment
38 Other(specify)
39 Other(specify)
40 Unfunded portion due_to proration
41 Operating subsidy movable for subject fiscal year total of lines 32 thru 40 $2,831,054,
HUD Use Only(Note:Do not revise after the and of the subject FY)
43 Amount of operating subsidy approvable for subject fiscal year not funded ( )
44 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year
45 Funds obligated In subject fiscal year(total of lines 41 thru 44)
ust be the same as line ago of the Operating Budget,form HUD-52564,for the subject f1scs ea
Part G.Memorandum of Amounts Due HUD,Including Amounts on Repayment Schedules
46 Total amount due In previous fiscal year(line 49 of form HUD-52723 for previous fiscal year)
47 Total amount to be collected In subject fiscal year(Identify Individual amounts under"Remarks" ( ) ( )
48 Total additional amount due HUD(include any amount entered on line 44)
_ (Identify Individual amounts under"Remarks") _
49 Total amount due HUD to be collected In future fiscal year(s)(Tota)of lines 46 thru 48) —
(identify Individual amounts under"Remarks"
Part H.Calculation of Year-end Adjustment for Subject Fiscal Year
This part Is to be completed only after the subject fiscal year has ended
50 Indicate the types of adjustments that have been reflected on this fort:
( ( ]Utility Adjustment ( ]Unit Months Available(UMA9)
[ }Target Investment Income(Tit)Adjustment [ ]Dwelling Rental Income
[ ]Adjustment of Independent Audit(IA)Cost ( }Add-ons
_ [ }Other(Specify under'Remarks",
51 Estimated Investment Income(EII) -----_— —
52 Target Investment Income(TII)
53 TII adjustment(line 51—minus line 52) --
54 , Utility adjustment(line 22,form HUD-52722-8)
55 Combined utility and Til adjustment(total of lines 53 and 54)
58 Deficit or(income)after year-end adjustments(total of lines 30 and 55) _
57 PFS operating subsidy eligibility after year-end adjustments(greater of line 31 or line 56)
58 Lina 32 of latest form HUD-52723 approved during subject FY
(Do not use line 32 of this revision)
61 Net year-end adjustment for subject fiscal year (line 57 minus line 58)
62 Unfunded portion due to proration
63 1 Prorated net ear-end adjustment for subject fiscal year
ere y certify that all the Information stated herein, as wellas any Inlormation provided n the accompaniment herewit , Is
true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result In criminal and/or civil penalties.
(18 U.S.C. 1001, 1010_, 1012,31 U.S.C.3729,3802)
Signa A Representative&Date:- -— Signature of Authorized Field Office Representative&Date:
X Robe J.rMCE c. Dir. 02/22/00 X
Remarks
Previous edition Is obsolete for PHA/IHA Fiscal Years form HUD-52723(5196)
beginning 111196 and thereafter Page 2 ref.Handbook 7475.13
1.641/
PHAi/lHA Board Resolution Approving U.S. Department of Housing s
Operating Budget or Calculation of and Urban Development RESOLUTION NO. 4085
Performance Funding System Office of Public and Indian Housing
Operating Subsidy OMB Approval No.2577-0028(Exp.10/31/97)
Public Reporting Burden for this collection of information is estimated to average 15 minutes per response, Including the time for reviewing Instructions, searching existing
date sources, gathering and maintaining the date needed, and completing and reviewing the collection of Information. Send comments regarding this burden estimate
or any other aspect of this oollection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies
and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3800 and to the Office of Management and Budget, Paperwork Reduction
Profsct(2577-0028),Washington,D.C.20603. Do not aand this completed form to either of the above addresses.
Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency(PHA)/Indian Housing Authority(IHA),as its
Chairman, i make the following certifications and agreements to the Department of Housing and Urban Development(HUD)regarding the
Board's approval of(check one or more as applicable): Resolution#4085
(date)
Fx� Operating Budget Submitted on: 30-Jan-99
Operating Budget Revision Submitted on: _
Calculation of Performance Funding System Submitted on:
Revised Calculation of Performance Funding System Submitted on:
I certify on behalf of the: (PHA/IHA Name) Housing Authority of the County of Contra Costa that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary In the efficlent and economical operation of the housing for the purpose of serving low-Inco
residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. All proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e)and(f)or 24 CFR 905.120(c)and(d);
8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(1)or 24 CFR 905.120(g);
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 980.209,990.11-5
and 905.315;and
10. The PHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions
(24 CFR 967.304 and 967.305).
1 hereby certify that all the Information stated within,as well as any information provided in the accompaniment herewith, Is true and accurate.
Waming: HUD will prosecute false claims and statements. Com4ctton may result In criminal and/or civil penalties. (18 U.S.C.1001,1010,1012;31 U.S.C.3729,3802)
--------- _.-,__..-..- _. ._.-
Board Chairman's Name(type) Signature Date
Donna Gerber 02/23/00
form HUD-52574(3/95)
ref.handbook 7575.1
r,
THE BOARD OF SUPERVISORS
OF
CONTRA COSTA COUNTY, CALIFORNIA
IN THE MATTER OF proclaiming March 15, 2000 as ) RESOLMON NO.2M/102
Women's Hall of Fame Day in recognition of Women's )
History Month )
WHEREAS, March is Women's History Month; and,
WHEREAS, on October 28, 1997 the Board of Supervisors established a Women's Hall of Fame
to recognize women who have made significant contributions to Contra Costa County in six
distinct categories, and;
WHEREAS,the women being honored in the year 2000 are listed below:
Women Demonstrating Leadership Sara Hoffman
Women Creating Community Annie King-Meredith
Women Working for Justice Lynn MacMichael
Women Preserving the Environment Paulette Lagana
Women Improving Health Care Doris Copperman
Women Contributing to the Arts Rhoda Klitsner, and;
WHEREAS,every year since,the resolution has been reaffirmed by the Contra Costa
Commission for Women; and
WHEREAS,the recipients of the above will be honored at a luncheon on March 15, 2000 at
Embassy Suites in Walnut Creek; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Contra Costa
County does honor and recognize the Women's Hall of Fame on March 15, 2000.
PASSED by unanimous vote of the Board Members present.
I hereby certify that the foregoing is a true and correct copy of a resolution on the minutes of this
Board of Supervisors on the aforesaid date.
Donna ,District IIT
Q�L �. C �i...lt''
ohn M. Gioia,District I Mark DeSaulnier,District IV
Allr
le B.Uillcema,District If a Canciamilla,District V
Witness my hand and the Seal of the Board of
Supervisors affixed this 14th day of March
2000.
Phil Batchelor,Clerk of the Board of
Supervisors and County Administrator
By. 0-17a"44, , Deputy