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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS HIwl
FROM: Robert McEwan, Executive Director
DATE: February 8, 2000
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING DECEMBER 31, 1999
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 4087 approving collection loss write-off in the amount of$17,312.16 for the
quarter ending December 31, 1999 as recommended by the Advisory Housing Commission.
11. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter,
the Housing Authority takes action to write off those accounts which have been determined to be
uncollectable. For the quarter ending December 31, 1999, a collection loss write-off in the amount of
$17,312.16 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 3 accounts that are being recommended for write-off, representing an average of
$5,770.72 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
12/99 $17,312.16
09/99 $34,077.06
06/99 $16,550.99
03/99 $16,925.00
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 4087 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
e8�fff?i+4EB EW ATTACHMENT: YES SIGNATUREi 1--
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
_ APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON Z/ APPROVED AS RECOMMENDED r R
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT 4 t(e. ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMIS/SIONERS ON THE DATE SHOWN.
ATTESTED
PT4IL BATCHII OR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY EPUTY
bo-clwol.board
rtutJ tsx 1 t. t�vn, L gyrus yr
MEMORANDUM
TO: Robert McEwan, Executive Director
FROM: Ralph Rosario, ADHD
SUBJECT: Vacated Collection Loss Write-Offs— 12131199
DATE: January 6, 2000
I have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the
Housing Managers and recommend that the following amounts be written off/submitted as non-
collectible:
PROJECT RENT LEGAL MAINTENANCE TOTAL
CAL 11-1 -0- -0- _0- -0-
CAL 11-2 $1,595.71 $1,710.00 $1,130.04 $4,435.75
CAL 11-3 -0- -0- -0- -0-
CAL 11-4 -0- -0- -0- -0-
CAL 11-5 -0- -0- -0- -0
CAL 11-6 -0- -0- _0- -0-
CAL 11-8 -0- -0- -0- -0-
CAL 11-9A -0- -0- -0- -0-
CAL 11-98 -0- -0- -0- -0-
CAL 11-10 $ 3.63 -0- $5,662.76 $5,666.39
CAL 11-11 -0- -0- -0- -0-
CAL 11-12 -0- -0- -0- -0-
CAL 11-13 -0- -0- -0- -0-
CAL 11-15 -0- -0- -0- -0-
4501 $6,651.62 -0- $ 558.40 $7,210.02
4502 -0- -0- -0- -0-
TOTALS: $8,250.96 $1,710.00 $7,351.20 ::1$17,312.16
HAorismtz\Wrlte0ffMemo1 a.doc