HomeMy WebLinkAboutMINUTES - 06221999 - D2 BOARD OF SUPERVISORS
MOM: TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATES June 22, 1999
SUWECT:
COMMUNITY SERVICES DEPARTMENT REORGANIZATION.
SPEC31C MUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
A. ADOPT a resolution initiating personnel actions required to implement reorganization of
Non-Management Classes in the Family and Children's Services Division of the Community
Services Department, effective July 1, 1999. S e e 9 9/3 4 2
B. ADOPT a resolution initiating personnel actions required to implement reorganization of
Management Classes in the Families and Children"s Services Division of the Community
Services Department, effective July 9, 1999. S e e 9 9/3 41
11. FINANCIAL IMPACT:
No County funding is required. This action will be implemented by reprogramming funds available
through existing Federal and State agreements.
111. REASONS FOR RECO-- ENDATI(TIS/BACKGROLTiND:
The Community Services Department (Department) is the largest childcare provider in Contra Costa
County. Approximately 2,500 low-income families currently receive quality childcare and family
services through the Department's Mead Start, Child Development, and Community Action programs.
Over 1,500 enrolled children receive wholesome, nutritious meals each day through the Department's
Child Nutrition program. Recently submitted funding applications, if approved, will add an additional
250 childcare sluts to existing Department programs. Still, 'here is an ongoing need for increased
availability of and access to quality child and family services in Contra Costa County.
CON TIN€,''ED ON ATTAQMdENT SIGNATURE.-
RECOMMENDATION
IGNATURE:RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE �OTHE.R
ACTION OF BOARD ON_ June /22, 19 99 APPROVED AS RECOMMENDED JUL OTfIER
IT IS BY THE BOARD ORDERED that the report from the
Family aId Children ' s Services Division is ACCEPTED.
VOTE OF SUPERVISORS
I REMY CE.RFI T Y THAT THIS IS A TRUE
XX_U�f¢Ahu'afOus(ABSENT — — — 3 AND CORRECT COPY OF AN ACTION TAXLN
AYES. NOES: AND ENTERED ON THE MDR=OF THE BOARD
ABSENT:_ ABSTAIN- - OF SUPERVISORS ON THE DATE SHOV^,
CONTACT. TONY C 0N,31-3-7350 ATTESTED June 22 199
PEIII.BATCMDR,CI:ERX OF THE.BOARD OF
cc: CAO SUPERVISORS AND COUNTY ADMINISTRATOR
CSD
M(3�J (EO/
BY,
DEPUTY
s
Page 2
CSD ReOrg
June 22, '1999
In January o1998, the Department initiated a strategic planning process to address funding source
requirements to collaborate with existing childcare programs and the increased demand for full-day,
full-year childcare as a result of Welfare Reform. An independent organizational change consultant
was contracted by the Department to facilitate the endeavor. Throughout this process, every effort has
been made to involve all appropriate stakeholders, including Department management and line staff,
the County Administrator's Office, State and Federal funding sources, Human Resources, Head Start
Parent Policy Council, and the labor union. The following were identified as key issues during the
this process: a department with no divisions, single point of access, pay equity, user friendly services,
and standardization of program requirements and job classifications.
As a first step towards addressing these key issues, the Department developed a plan to update the
current organizational structure. Under this reorganization, the existing Child Development and Dead
Start Divisions will be integrated into one new Family and Children's Services Division.
Additionally, integration will accommodate the following recent program augmentations:
• Implementation of the Early Dead Start Program.
• Assumption of Bayo Vista Child and Family Center program operations.
The attached Board Resolutions initiate personnel actions required to implement the Family and
Children's Services Division.
The Department has met and conferred with Local One regarding the impact this reorganization
will have on members in affected classifications.
Integration of the existing head Start and Child Development Divisions is necessary in order to
provide full-day, full-year services to program eligible clients within the confines of existing
funding levels. The Department will continue to involve the County Administrator's Office in the
on--going planning process and will provide progress reports on the fiscal and programmatic impact
of the implementation. Approval of the attached Resolutions will allow the Community Services
Department, under the new Family and Children's Services Division, to accomplish:
• Transition to a full-day, full-year program.
• Provide eligible families a single point of contact for enrollment in all family support
programs available through the Department.
• Standardization of jab classifications and pay equity for Department personnel.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY,CALIFORNIA
Adopted this Order on June 22 , 1999 by the following vote:
AYES: SUPERVISORS GIQIA, UILKEMA, GERBER, DeSAULNIER and.
CANCIAMILLA
NOBS: NONE
ABSENT: NONE
ABSTAIN: NONE
SUBJECT: Personnel Actions Required to Implement RESOLUTION NO.99/ 3 4 2
Reorganization of Non-management Classes
In the Family and Children's Services Division
Of the Community Services Department
Due to the impact of welfare reform legislation,there has been a significant increase in the demand for full-
day childcare for low-income families. Consequently, the Federal Head Start program has issued directives
to Head Start grantees to collaborate with other childcare providers to develop fall-day Head Start-quality
programs. In order to comply with this directive,and to deliver the optimum level of service to all children
and families participating in Community Services Department programs,the Department is implementing a
major reorganization around the full-day child care and education model. This restructuring will bring all
children's programs currently operating within the Head Start and Child Development Divisions :.ander a
new Family and Children's Services Division. This resolution also includes new positions which are
required to staff the recently funded Early Dead Start(EHS) program serving children between the ages of
zero to three years old.
In addition,the Bayo Nista Head Start/State Pre-school Delegate Agency terminated their contract with the
Coimty effective June 18, 1999. Consequently, the Board of Supervisors directed the Director of the
Community Services Department to develop a staffing plan consistent with County child care programs to
continue services to the families and children formerly served by Bayo Vista. This resolution establishes
the required positions necessary to continue these services.
The County has met and conferred with the Contra Costa County Employees' Association, Local leo. 1,
which represents all of the non-management classes contained herein,on the impact of this reorganization.
Accordingly, the Community Services Director has requested and the County Administrator has
recoannrnended that the following personnel actions be adopted effective July 1, 1999 to implement the
reorganization of the non-management classes in the Family and Children's Services Division.
THE CONTRA COSTA COUNTY BOARD OF SbTERVISORS in its capacity as governing Board of the
County of Contra Costa and all districts of which it is ex-officio governing Board
RESOLVES TO:
1. REVISE ANIS RETITLE the class of Head Start Family Services Worker-Project (9H79) to Family
and Children's Services Family Advocate-Project(9MW3)and ADD one(1)40/40 position.
2. REVISE AND RETITLE the class of Head Start Home Base Worker-Project (9HV2) to Family and
Children's Services Home Base Worker-Project(9MW4).
3. REVISE AND RETITLE the class of Head Start Head Teacher-Project (91LN,3) to Family and
Children's Services Head"Teacher-Project(9MII4).
4. REVISE AND RETITLE the class of Head Start Teacher II-Project (9HVI) to Family and Children's
Services 'Teacher II-Project (9MVl); DELETE the following four (4) 33/40 positions: 1288, 1295,
1341, 1304,and the following five(5)30/40 positions:6415, 6416, 6417, 6418,6419;REALLOCATE
the hours of the following twenty-two (22) 33/40 position numbers to 35/40 honors: 1283, 1284, 1285,
1286, 1287, 1289, 1290, 1291, 1292, 1293, 1294, 1296, 1.297, 12.98, 1299, 1300, 1302, 1303, 1305,
1306, 1307, 1364.
5. REVISE AND RETITLE the class of Head Start Teacher I-Project (9HR1) to Family and Children's
Services Teacher I-Project(91MW1)and DELETE the following eight(8)40/40 positions: 1233, 1234,
1-435, 1236, 1237, 1382, 1385, 1386.
6. REVISE AND RETITLE the class of Child Development Teacher-Project (99H1) to Family and
Children's Services 'Teacher-Project (9MH5); REALLOCATE the class from Salary Schedule level
M50 1241 ($1571 -$1910) to Salary Schedule level M50 1422 ($1883 - $2289) and ADD seventeen
(17)40/40 positions.
7. REVISE AND RETITLE the class of Child Development Associate Teacher-Project(99V3)to Family
and Children's Services Associate'Teacher-Project(9MV2)and ADD eighty-two(82)40/40 positions.
Resolution 99/342
8. REVISE AND RETITLE the class of Child Development Teacher Assistant-Project(99W7) to Family
and Children's Services Teacher Assistant-Project (9MW2); REALLOCATE the hours of the
following six (6) 30/40 positions to 40/40: 1094, 1096, 1097, 1098, 1100, 1126; DELETE the
following twenty-one (21) 30/40 positions: 1040, 1041, 1050, 1051, .1093, 1095, 1099, 1101, 1102,
1103, 1104, 1105, 1106, 1107, 1108, 1125, 1218, 6606, 6607, 6608, 6609, DELETE the following
thirteen (13) 40/40 positions: 1043, 1044, 1069, 1070, 1154, 1156, 1354, 1362, 1366, 1367, 1368,
1369, 1374.
9. REVISE ANIS RETITLE the class of Head Star[ Recruitment/Enrollment Services Worker-Project
(91180)to Family and Children's Services Recruitment/Enrollment Services Worker-Project(9MW5).
10. REVISE ANIS RETITLE the class of Child Development Enrollment and Facilities Assistant-Project
(9956)to Family and Children's Services Enrollment and Facilities Assistant-Project(91%M7).
11. RETITLE the class of Head Start Building Services Worker-Project (9KV3) to Community Services
Building Services Worker-Project(9KV8).
12. REALLOCATE the Salary Schedule level of the class of Child Development Building Services
Worker-Project(99JI)from M50 1214($1529-$1859)to M50 1221 ($1540 - 1872); 2EALLOCATE
Child Development Building Services Worker- Project position nos. 1132 and 1134 to the class of
Community Services Building Services Worker-Project (9KV8) and ABANDON the former class as
obsolete.
13. REVISE AND RETITLE the class of Head Start Secretary-Project NKV5) to Family and Children's
Services Secretary-Project(9MV7).
14. REVISE ANIS RETITLE the class of Head Start Senior Clerk-Project (9KT5) to Family and
Children's Services Senior Clerk-Project ( 9KT7) and ABANDON the obsolete class of Community
Services Senior Clerk—Project(9JT3)
15. REVISE AND RETITLE the class of Head Start Intermediate Clerk-Project (9KV4) to Family and
Children's Services Intermediate Clerk-Project(9933); ADD two (2)40/40 positions;REALLOCATE
class from salary schedule/level M50 1544($2127 -$2586)to salary schedule/level M50 1564 ($2170
- $2638); REALLOCATE Community Services Intermediate Clerk — Project (9JV3) position nos.
1223 and 1402 to Family and Children's Services Intermediate Clerk—Project(9913) and ABANDON
the former class as obsolete.
16. REVISE AND RETITLE the class of Head Start Beginning Clerk-Project (9KV6) to Family and
Children's Services Beginning Clerk-Project (9KV9) and ABANDON the obsolete class of
Community Services Junior Clerk—Project(9JW3).
17. REVISE AND RETITLE Child Development Support Services Assistant-Project (99W8) to Family
and Children's Services Support Services Assistant-Project (9MW6).
18. ESTABLISH the class of Family and Children's Services Infant/Toddler Teacher-Project (91-\/M6) and
ALLOCATE the class to Salary Schedule level M50 1422 31883 -$2289); ADD seventeen (17)40/40
positions.
19. ESTABLISH the class of Family and Children's Services Infant/Toddler Associate Teacher- Project
(9MV3)and ALLOCATE the class to Salary Schedule level M50 1040($1285 -$1562); ABED twenty-
six(26)40/40 positions.
Distribution: Community Services Department f hereby eartify that tN,,q is a fte and correct copy of
County Administrator an act';on taken and anta;ed on the n;irMes of the
Human Resources Department Board of Supervlsora on the date towm
Auditor-Controller ATTE a'rED,, d°�n e 2 2 . 1.9 9�
PHL SATO$iELOR,Cierra of
of Supe�sws and Goan t i Adr inisirator
`,s .
utb
By X U Deputy
Seo Resolution 99/342
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on June 22. 1999 by the following vote:
AYES: SUPERVISORS CIOIA, UILKEMA, GERBER, UeSAULNIE'R and CANCIAMILLA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
SUBJECT: Personnel Actions Required to Implement RESOLUTION NO. 99/341
Reorganization of Management Structure in the
Family and Children's Services Division of the
Community Services Department
Due to the impact of welfare reform legislation., there has been a signilcant increase in the
demand for full-day childcare for low-income families. Consequently, the federal Bead Start
program has issued directives to Head Start grantees to collaborate with other childcare providers
to develop full-day Head Start-quality programs. In order to comply with this directive, and to
deliver the optimum level of services to all children and families participating in Community
Services Department programs, the Department is implementing a major reorganization around
the fall-day child care and education model. This restructuring will bring all children's programs
currently operating under the Head Start and Child Development Divisions under a new Family
and Children's Services Division.
Accordingly, the Community Services Director has requested and the County Administrator has
recommended that the following personnel actions be adapted effective July 1, 1999, unless
otherwise indicated, to implement the management reorganization of the Family and Children's
Services Division. `
THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing
Board of the County of Contra Costa and all districts of which it is ex-officio governing Board
RESOLVES TO:
1. ESTABLISH the class of Family and Children Services/Head Start Division Director - Project
(9MLD1) and ALLOCATE the class to salary schedule/level M50 2284 ($4457 - $5972);
REALLOCATE Head Start Director - Project (9KD4) position no. 1123 to the new class and
ABANDON the latter class as obsolete.
2. EXTEND all provisions of Resolution 97/61 (Performance Pay Plan for the Class of Head
Start Director - Project) to the class of Family and Children's Services/Head Start Division
Director- Project.
3. ESTABLISH the class of Family and Children's Services Associate Director - Project
(91 M2) and ALLOCATE the class to salary schedule/level M50 2121 ($3787 - $4603); ADI
one (1) 40/40 position; CANCEL vacant Head Start Deputy Director - Project (9JBI)
position no. 6472 and ABANDON the class as obsolete.
4. ESTABLISH the class of Family and Children's Services Program Analyst - Project (9MS 1)
and ALLOCATE, the class to salary schedule/level M50 2016 ($3409 - $4144); ADD two
40/40 positions and CANCEL, vacant Head Start Program Analyst - Project (9JS5) position
no. 6473 and ABANDON the class as obsolete.
Resolution 99/341
5. REMISE AND RETITLE the class of Head Start Special Needs/Mental Health Manager —
Project ((98S3) to Family and Children's Services Special Needs/Mental Health Manager —
Project (9MS2).
6. REVISE AND RETITLE the class of Head Start Family Services Manager - Project (9854)
to Family and Children's Services Family Advocacy Coordinator- Project (9MS3).
7. ESTABLISH the class of Family and Children's Services Assistant Director - Project (9MD3)
and ALLOCATE the class to salary schedule/level M50 2111 ($3749 - $4557); ADB one (1)
40/40 position; REALLOCATE Child Development Division Manager - Project (99DI)
position no. 1119 and ABANDON'the latter class as obsolete.
8. REVISE ASD RETITLE class of Head Start Education Supervisor - Project (9969) to
Family and Children's Services Children Services Manager - Project (9MHl); ADD one (1)
40/40 position; REALLOCATE Child Development Assistant Division Manager - Project
(99131) position no. 1045 to the new class and ABANDON the latter class as obsolete.
REALLOCATE Head Start Component Manager - Project (9851) position no.1127 to the
new class, Y-Rate the incumbent at the higher salary of that class and ABA_T DON the latter
class as obsolete.
9. REVISE AND RETITLE the class of Chid Development Site Supervisor III - Project (99N3)
to Family and Children's Services Site Supervisor III - Project (9w1).
10. REVISE AND RETITLE the class of Child Development Site Supervisor II - Project (99N2)
to Family and Children's Services Site Supervisor II - Project (9MG1); REALLOCATE the
class to salary schedule/level M50 1582 ($2442 - $2968).
11. REVISE AND RETITLE the class of Child Development Site Supervisor I - Project (99H4)
to Family and Children's Services Site Supervisor I - Project (9MH2); REALLOCATE class
to salary schedule/level M50 1622 ($2300 - $2795).
12. REVISE AND RETITLE Head Start Division Nutritionist (9JH2) to Family and Children's
Services Nutritionist - Project(9MH3).
13. ABOLISH vacant positions no. 1118 and 1200 in the class of Dead Start Area Manager —
Project (99D3) effective July 1, 1999; ABOLISH filled position no 1204 in the class of Dead
Start Area Manager — Project (99D3) and LAYOFF the incumbent of that position. effective
July 9, 1999; ABANDON the class as obsolete.
The abolishment of these positions is because the necessity for the classification no longer
exists. The Community Services Director shall issue a layoff`notice to the affected employee
giving notice of the Board's action.
CC: Human Resources Department
Community Services Department I bereytake that e e a -on the minutes
pY of
an action taken and enteredon ;�� ;�r�;n€�tes ot tie
Auditor's Payroll Section Board of Supervisors on the date si' own.
ATTESTED: ____June 22A1,999
PH I BATCHELOR,Clark of IN Board
f 8Upe +is Is and 0o1jntyAdmhLQtrator
1 �`7I ,g
:By Depul,s
Resolution 99/341