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Home My WebLink AboutMINUTES - 06221999 - D1 TO: BOARD OF SUPERVISORS Contra FROM: � Costa PHIL BATCHELOR, COUNTY ADMINISTRATOR :z rt•,. °g County DATE: May 14, 1999 s •;..:.e 'C Ct3J1C SUBJECT; Brookside helterMor Furlough h Building Conversion Project SFECIFIC REQUEST{S}OR RECOMMENDATION(S)&BACKG80UND AND JUSTIFICATION 1. AUTHORIZE$180,000 in bond funds from the Contra Costa County li Facilities Authority Series 1997 Certificates of Participation t0 fund pre-development Costs associated with the remodel and expansion of the Werk Furlough facility to provide a shelter facility for apprnAMately 100 homeless single men and women in Asst Contra Costa County. . DIRECT the Executive Director of the Housing Authority to take the actions required to complete the California Environmental Quality Act (CEQA) and the National Environmental Protection Act(NEPA) requirements; solicit letter of qualification from architectural firms and make recommendations for a contract for architectural Services; initiate all required engineering testing andsurveying; and proceed with completing the design, prepare construction bid documents, and putting the project out to bid, 3. DIRECT the Director of the General Juices Department to tale the actions required to convert the Work Furlough facility for use as a temporary facility, so that it will be ready for occupancy by early winter1999100. 4. DIRECT the Public Health Director to find a suitable locations in West County to relocate the Community Garden now at the Work Furiough site. CONTINUED ON ATTACHMENT: YES SIGNATURE: -RECOMMENDATION MENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER $IGNATURE S ACTION OF BOARD ON -fine - APPROVED AS RECOMMENDED 1X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT j AND CORRECT COPY OF AN ACTION TAKEN AYES. NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: __ - _-_ABSTAIN. OF SUPERVISORS ON THE DATE SHOWN. ATTESTED June 22 ,y 1999 Contact: PH!L BATCHELOR,CLERK OF THE BOARD OF cc; SUPERVISORS ANP COUNTY ADMINISTRATOR 6 s # {� DEPUTY r 5. DIRECT the Executive Director of the Dousing Authority to prepare applications for funding to the Federal Emergency Shelter Grant program ($340,100), The City of Richmond Community Development Block Grant program ($100,000), and the County Community Development Block Great program ($210,000). & DIRECT the County Administrator to approach foundation and other private funding source for contributions to this project. 7, DIRECT the County Administrator to report to this Board on the status of this project at its first scheduled meeting of September 1999, On May 3, 1999, the Board authorized the initiation of steps that are necessary to utilize the Work Furlough facility as a temporary homeless shelter during the coming winter and report back to the Board on those actions which the Board must take. Further, the Board authorized the County Administrator to work with the health Services Department, the Housing Authority and Community Development Department to undertake the steps necessary to accomplish [the remodeling of the Work Furlough facility, construct an addition to it, demolish the Brookside shelter and pay for related architectural, administrative and site preparation$ costs, The Housing Authority and health Services have worked successfully together to develop two facilities for the homeless: Mt. View House in Martinez and the Central County Shelter in North Concord. The Housing Authority is prepared to act as the project manager for the Work Furlough Building Conversion Project. The actions recommended herein are required in order to accomplish these steps in a timely fashion. The appropriation for$190,000 in this Board order will be used to fund the following pre-development costs: Imralementina l scription Q@paftment Amount Environmental testing and consulting blousing Authority $6,000 Fees Architectural design fees Housing Authority 120,000 Engineering testing, surveying and dousing Authority 7,000 related and fees Convert Work Furlough facility for General Services 32,000 use as a temporary shelter for the printer of 1999100. Relocate community garden Health Services/ General Services 5,000 Project management Housing Authority 'dotal $180,000 Also, in the same Board Order dated May 3, 1999, steps were identified that needed to be taken to convert the Work Furlough facility to a temporary homeless shelter. These costs included minim improvements to the facility, creating a fenced and lighted entry, and the purchase of beds. The estimated cost for these measures is $32,000. Again, timely action is needed to accomplish the tasks by early winter. The General Services/apartment is best equipped to make the necessary improvements to convert the Work Furlough facility to a temporary homeless shelter, Reviews under the National Environmental Protection Act (NEPA) are required whenever Federal monies are proposed. Three source or Federal funds are proposed in this project: The Federal Emergency Shelter Grant program ($340,000), The City of Richmond Community Development Block Grant program ($100,000), and the County Community Development Block Grant program ($200,000). Upon completion of these reviews, mitigation measures may be required for compliance, e.g. triple glazed windows and sound insulation to meet MEPP decibel levels, These requirements could be expansive and could outweigh th,e benefits of using the Federal funds, which would require significant budget revisions to be made. At this point in time, it is unknown hove costly the mitigation measures needed due to the NEPA fundings will be. The reviews authorized by this Board 'Order will provide significant information regarding the extent of mitigation required for compliance. -2- Based on staffs pr Brit ry evaluation of the Work Furlough site, the estimated overall cost of this project is$1.65 million. Upon completion, the new facility will have a capacity of 100 beds for homeless men and women; an increase from the existing gibed facility. Our goal is to complete this project by the winter of 2000/01. Below is the proposed overall funding for this project: Sources FYOO FYOI Total County CD13G/HDAF* $200,009 $0 $209,100 County funds $200,000 $619,000 $819,000 City of Richmond CDBG* $100,090 $0 $100,000 Federal Emergency Shelter rant* $0 $349,090 $340,000 Other Cities $0 $100,000 $100,000 Donations (Foundations or other) $100,0 $Q $100,000 $600,00 $ x059'000 $1,659,000 Source of funds to be obligated by this Board Order *Federally assisted funds cc: Executive Director, Housing Authority Director, General Services Director, Public Health ��a AUDITOR CONTROLLER USE ONLY CONTRA COSTA COUNTY MAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT TIC 27 I BOARD OF SUPERVISORS COUNTY ADMINISTRATOR I ACCOUNT CODING BUDGET UNIT: COUNTY ADMENTISTRATOR ORG04 Za=:cra CC 'P2��ut�- €TU SUB-ACCOUNT UB-AEXPENDRE ACCOUNT DESCRIPTION <DECREASE> INCREASE s:�s-�ccBU 01 1 (l!LANT t CQ-GEN FLS) � 4419 4415 847 BROOKSIDE IDR REMODEL 1809000.00 I 3 0990 6301 € RESERVE FOR CONTINGENCIES 180,000°00 0990 6301 APPROPRLABLE NEW REVENUE I 180,000.00 9 g� 3 € i o 3 TOTALS: $ 180,000.00 $ 360,000,00 APPROVED EXPfANAT]ON OF REQUEST TO APPROPRIATE EXPENDITURES FOR THE AUDITOR-CONT€QLLER IMPROVEMENTS TO 847-C BROOKSIDE IDR, By: ,, Date: > 5' RICHMOND FOR A HOMELESS PROGRAM. FUNDING IS FROM CERTIFICATES OF COUIVTYAPARTICIPATIONMINISTRAT R r PARTICIPATION (1997 CCCPFA CIDP), BOARD OF SUPERVISORS '� bP��✓ 6Ftl�4 � ffe YES: Supervisors Gioia, Uilkema, Gerber, , IVO: Nome ��L� � g De Saulnier and Caneiamilla E DATE APPROPRIATION By: jphx Elate: ._2100 ADJ. JOURNAL NO. APO0 d (M 8134 Rev.M) 3 CONtRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING � BUDGET UNIT. COUNTY ADMINISTRATOR 1 REVENUE�V�NUE t7EBCR#Ps#{7A1 � INCREASE <CBCRBASP> Accuu14T BU 0111 (PLANT ACQ—GEN EDS 441.9 9895 MISC CURRENT SERVICES € 180,000.00 € I ' s i € € s � € € 3 s s 3 TOTALS: s 180,000«00 APPROVED EXPLANATION OF REQUEST AUDITOR®CONTR LLER TO APPROPRIATE ESTIMATED REVENUES Date: FROM THE 1997 CCCP FA CERTIFICATES OF PARTICIPATION FOR IMPROVEMENTS TO COUNTY ADMINISTRATOR 847—C BROOKSIDE DR, RICHMOND. y: � Cate: { BOARD OF SUPERVISORS YDS; SUPERVISORS GIOIA, UILKEMA, GERBER, 3eSAt:LNIER and CANCIAMILLA DC7: ItlESY?e StGAlATiSE TTr DATE B : £este: REVENUE ADJ. (I 8134 Rav.2t ) _ JOURNAL NO. RAOO �