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Home My WebLink AboutMINUTES - 06221999 - C42-C46 F TO: HOARD OF SUPERVISORS . ....... ; Contra Costa FROM: GARY T. YANCEY 7 County : .. DATE: April 22, 1999 SUBJECT: Use of Excess SEIF Revenue Fund for Coverage of Electronic Data Processing Costs SPECZ5IC REQUESTS)OR RECOMWNDATIONS&BACKGROUND ANL`:iJSTIFICAT_ON RECOMMENDATIONS: I. Authorize the release of$1,400,000 from the reserve/designation in the District Attorney's Family Support/Excess SETF Revenue Fund(Fund €12400)into the fund balance of Fund 112800,District Attorney Family Support/Excess Revenue, 2. Approve appropriation and revenue adjustments. FLN, ANCIAL IMPACT: None. The Excess SELF Revenue Fund may be spent only on the child support enforcement program of the District Attorney's office. Additionally,the Legislature passed Chapter 847,AB2621,which requires that any funds deposited in the Excess SEW Revenue Fund must be spent within two years of the receipt of firnds. If the funds are not spent by the County on the Family Support Division by those dates,the balance will revert to the State. REASONS FOR RECOMMENDATIONS/BACKGROUND: We have been informed by HWDC that,with the current status of the federal funding for the California Child Support Automation (CCSA)project,we should expect to be claim cut on our Admin Claim for the Electronic Data Processing(EDP)costs for the 2nd, 3r',and 4th quarters of this fiscal year. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would cause the General Fund to pay for Family Support Division costs that could have otherwise be covered by a special revenue fund designed for this purpose and may subject a portion of these used fund to be reverted to the State. CONTINUED ON ATTACHMENT: YES SIGNATURE: l a 's RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMTTT ; } APPROVE -OTHER SIGNATURE(S): ACTION OF BOARD ON JUNE 22, 1919 APPROVED AS RECOMMENDED x OTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JUNE 221 1999 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF cc: Gayle Graham,Dir.,DAFS(3-4220) SUPERVISORS AND COUNTY ADMINISTRATOR Auditor Controller DA Family Support,Attn.:Fred McWilliams District Attorney,Attn.:Rente Goldstein CAO-Justice,Attn.:George Roemer BY DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT X1 BOARD OF SUPERVISORS TIC 27 0 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT. DISTRICT ATTORNEY-FAMILY SUPPORT BU#0245 EXPENDITURE CAGANWaMN a Wcm. EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2892 ' ?sl oirrc�-'Cf_ Equipment � C A,1 r a'e-f- 1,400,000 00 0990 6301 Appropiabie New Revenue 1,400,000 00 0990 6301 Reserve For Contingencies 1,400,000 00 TOTALS1,400,0001 00 2,800,000 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: .. DATE _4';Z- To provide appropriations to cover costs associated A Mi TRATOR: with the puchase of new computer equipment BY DAT ROAR OF SUPERVISORS: YES: SUPERVISORS GI01A,UILKSMA, GERBER,€3ESAULNIER,CANCIAMILLA 6LDirector of Family Support t 2 Phil Batchelor,Cleric of the Board of r�Na °�enfor TI L 0 DA Supervisors and CountyAdmicistrstot APPROPRIATION APOo BY. GATE ADJ.JOURNAL NO. � AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENTXi BOARD OF SUPERVISORS TCC 27 1 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT. DA REVENUE SELF FUND 112800 BU#250 EXPENDITURE artaat�3t�tots "ACCOLWY EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 0250 3565 Contributions To Other Funds 1,400,000 00 TOTALS 0 00 1,400,000100 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: rte•+ -; DATE, To transfer prier year Excess SELF funds to the CO DMI S TOR: General Fund Budget Unit#0245 to ever costs B �^ DAT -.1- .� associated with the puchase of new computer BOARD F S PERVISORS: equipment YES: SUPERVISSIS GIGIA,Ulm GERBER,I)£SAULNIER,CANCIAMILLA Phil Botabelor,CIO*of the Burd of G�A u � A Supervisors and County Adminl*dor s APPROPRIATION APOO BY: DATE "' ADJ.JOURNAL NO. CONTRA COSTA COUNTY ' ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY-FAMILY SUPPORT BU#246 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 2892 8987 Contributions From Other Funds 1,400,000 00 TOTALSr 1,400,000 00 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: " -,w—R- DATE 199' To reflect transfer of funds from Fund 112800 Excess SEiF funds C AD TRATOR: from prior years. B : `` DAT -- BOARDF SUPERVISORS: YES: SPERVISCRS G€0€A,U€LKEMA, GERBER,BESAULNIER,CANCiAM#LLA NO: Director of Family Support '7ZZ lerq W1 Batchelor,Cleft of the Bond O Senior De DA SIGNATURE Supervisors and County Administrator TITLEA REVENUE AOS. RANO 13Y: DATE JOURNAL NO. CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING DA REVENUE EXCESS SELF FUND 112890 EU#260 REEWNUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 0250 8081 Fund Balance Available 1,400,000 00 TOTALS1 1,400,000 00 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: '"' r�,� DATE ao rr To allow appropriation from prior year fund balance. C ADM RATOR: BY: '� �. -- DATE � SOARDO SUPERVISORS: YES: SUPERVISORS OlOIA,UILKEMA, GERBER,DESAULNIER,CANCIAMI€LA NO: e` Director of Family Support Lfjz,0/, Plitt Batchelor,Clerk of the Board of � Senior DT u DA ITLE 15—ATE Supervisors and Courtly Adm€nloWor �„ REVENUE ACJ. RAOO� BY: DAT JOURNAL.NO. AU ITa R ONTRQL,LER-USE ONLY sq3 FINAL APPROVAL NEEDED l3Y: ONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT cz 80ARD OF SUPERVISORS TIC 2 7 COUNTY ADMINISTRATOR ACCOUNT CODING BU"ET UNIT: 9RCAWATIOA EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION DECREASI E INCREASE �311ldACC61:I1T 1OO $ ga,'0c'0 10' Q�4 t i-4 i +** ,,,w�- 9- u r -a+-c.{ ( 4d '0 6 0 1 13 0 30 Z)pl� T vv to w1-41,- K45 t I I # I I � � 1 � I I I # i � I # I 1�S f 97 1 I y' /y S I Tt)TAL S ZO 4e) 10 � 1 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER Ddu 11 s ooa44. � F + s tee+¢ "�. Y';L �'" " SOU Y bMINISTR TOR gate ' u - ria o► C4_ bA&h + �- �. - •- o c BOARD OF SUPERVISORS YES: SUPERVISORSI3#{IA,UILKEMA, ��gg GERBER,DESA#I_I*IER,CAINCli l�LA = J • b NO.- CcS1✓►pL 10 sta.tc4+► `fir yJA40kA Phil eetohelor,Clerk of the Board of — — SIGNATURE TITLE DAT e supamsors•r Ccu °y I Inls#stet By; Alas. s� RNAt Igo. (,Ai 199 ROV-2/ t6) SEE INSTRUCTIONS ON REVERSE SIDE AUDITOR-CONTROLLER USE ONLY 3 CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT t ^f BOARD OF SUPERVISORS 3 T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0264SLESF-FRONT LINE ENF-CITY EXPENDITURE ORGANiZATION? SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> 31,4CREASE i 0264 13580 lontr b to rather Agencies 7,095 00 tp i 1 7 I 7 t TOTALS 7,095 O(3 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: I3Y: DATE '�' To adjust Citizens Option for Public Safety(COPS)Program a1locatlon. COUNT ADMINISTfZ TtpR: BY: DATE BOARD OF SUPERVISORS: YES_ SUPERaISM 01011A,UIMMA, GERBER,SSAULrp,CANfi AM IUA NO: Pati Batchelor,Clerk of the Board of SIGNATURE TI E DATE Supervisors and CountyAdmiatshUr APPROPRIATION APOO � BY: DATE��® y r ADJ.JOURNAL NO. .729 Rev 2185) CONTRA COSTA COUNTY ESTIMATED REVENUE AD„USTMENT _IC 24 ACCOUNT CODING BUDGET UNM 0264 SLESF-FRONT LINE ENF-CIT Y REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> s' 0264 9435 ?MISCELLANEOUS STATE AID 7,095; 00 c e s i i I i 1 S I 7 7 1 TOTALS 7,095 OBJ APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY. DATE COUN"'�y ADMINIS'f-ZjT AOR: BY: DATE BOARD OF SUPERVISORS: YES: SUPERVISORS GIOIA,UILKM GERBER,DESAULNIER,CANCIAMILLA NO: Phil Batchelor,Cleric of the Board of SIGNATURE TITLE D TE Supervisors and County Administrator l REVENUE ADJ. RAOO BY: DATE JOURNAL NO. (M 8134 Ree.2/86) fff AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY �FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENI' t 1 BOARD OF SUPERVISORS � TIC 27 COUNTY ADMINISTRATOR ACCOUNT CODING IBUDGET UNIT: 0264 SLESF-FRONT LINE ENF-CITY EXPENDITURE ORGANIZATION ATION I SUB-ACCOONT EXPENDITURE AC COUNT DESCRIPTION <DECREASE> INCREASE s a 0264 3580 jConthb to otter Agencies 7,095 00 I 1 I � I I i I 3 3 a s i 4 i I 1 S TOTALS 7,0953 00 APPROVED EXPLANATION OF REQUEST AL•D;T R-CJNTROl-LER. BY: DATE ° To adjust Citizens Option for Public Safety(COPS;Program aliocation. 3 COLINADMINISTER: i 9 BY: BOARD OF SUPERVISORS: YiS: GERBER,DESAIlMER,CANCIAMILLA NO: " - Phif Batchelor,Clerk of the Board of SIGNATURE T1 - DATE Supervisors and County Administrator } APPROPRIATION APOO BY: DATE i I ADJ.JOURNAL 110. 129 Rev 21861' CONTRA COSTA COUNTY s ESTIMATED REVENUE ADJUSTMENT "tC 24 ACCOUNT CMNG BUDGET UNIT: 0254 SLESF-FRONT LINE ENF-CITY REVENUE ORGANIZATION ACCOvI'T REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> e i e 0264 i 9435 MISCELLANEOUS STATE AID 7,095 00 a i i ' i c i I i E i 3 � TOTAL! 7,095 Civ APPROVE% EXPLANATION OµREQUEST AUDIT OR-CONTROLLER BY, DATE �- COUN—,Y AC}MINIST R OR: E - E BOARD OF SUPERVISORS: YES: SU M #SORS R#OiA,#ILKEM'A, BERBER,MUMMER,CAN IAMILLA, NO. Phil Batchelor,Clark DE the Board of SIGNATURE TITLE V DTE SupervlSrrs tid County AdrllltEfSf!#f tT REVENUE ADD. RAOO BY: DATE '-I L JOURNAL NO. w (M 6136 Rev.21661 AUDITOR-CONTROLLER USE ONLY CONTRA COS"A COUNTY INAL APPROVAL NEEDED BY: m APPROPRIATION'ADJvS`M1ENT BOARD OF SUPERVISORS TIC 27 ® COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: LIBRARY 3521 EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3937 11211 Parrranent Salaries 9762 00 3937 1.042 FICA 781 00 3907 1044 Retirement 1,171 003 3907 1050 Employee Group Insurance 1.171 00 t 3907 1070 Workers Compensation insurance 130 00 3752 2310 Professional&Specialized Services 5 00 3907 2310 Professional&Specialized Services 800 00 3752 2451 Library Materials-Adult 50 00 3754 2461 Library Materials-Adult 8,000 00 3783 2461 Library Materials-Adult 75 30 3771 2461 Library Materials-Adult 400 00 3782 2461 Library Materials-Adur 857 00 3783 2461 Library Materials-Adult 50 00 3795 2481 Library Materials-Adult 600 00 3782 2464 Library Materials-Childrens 6,000 00 3907 2464 Library Materials-Chiidrens 2,000 00 0991 5301 Reserved for Contingency 31,652 00 0991 6301 Appropriable Reserves 31,652 00 E 3 t r 3 TOTALS 31,852 00 53,304 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: ---� DATE See attached list of donations fro month of October 1998 COUN l .INIST TOR BY• DATE—; 1�t—` f BOARD OF SUPERVISORS: SUPERVISORS GIOIA,,UILKEMA, t�B LA YES: GERBER,DESAULNILR,CANCIAM#L 1 Phil Batchelor,Clerk of the Board of SIGIJATURE --TITLE DATE Supervisors and County Administrator ,ry APPROPRIATION APOO 5tJ BY: ATE / ADJ.JOURNAL NO. (M129 Rev 2186) z CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT 4 & /C 24 ACCOUNT CODING BUDGET UNIT. LIBRARY 0621 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 3752 9965 RESTRICTED DONATIONS RECEIVED DURNING THE 50 00 3754 9965 MONTH OF OCTOBER 1995 8,000 00 3752 9965 5 00 3763 9965 75 00 3771 9965 400 00 3782 9955 6.657 001 3783 9965 50 00 3795 9965 600 00 3907 9965 15,815 00 TOTALS 31,652 00 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CON i RO I ER: See attached lest of donations for the month of October 1998 BY: DATE $ COUNTY D IN!S TOR: BY: ; ARD OF SUPERVISORS: YES: SUPERVISORS GIOIA,UILLWA, GERBER,DESA MER,CANCIAMILLA NO: Phil$atchatar,Clark Of the Huard Of NATURE TITLE Supervisors and County Administrator REVENUE ADJ. RAOO '.✓ BY: r� DATE "��" JOURNAL NO. (M 8134 Rev.2186) To record donations for the month of October 1998 Jack Ferrari $ 50.00 Friends of El Sobrante Library 600.00 San Ramon Library Foundation 6657.00 Friends of the Pleasant Hill Library 8000.00 Paula McGinnis 5.00 Beverly Novarino 75.00 Gloria Lee 50.00 Suburban Womans Club 400.00 East Bay Community Foundation 15815.00 TOTAL $31652.00 o:lPersonal\csilva\cash\appad j99.doc E : AUDITOR-CONTROLLER USE ONLY j CONTRA COSTA COUNTY 1 � FINAL APPROVAi.NEEDED BY: APPROPRIA+1 ION AG'i'USTMENT BOARD OF SUPERVISORS TYC27 ® COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: LIBRARY 9521 EXPENDITURE ORGANITATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> fNCREASE 3795 2131 Minor Equipment 659 00 3754 2451 Library Material-Adult 130 00 3753 2461 Library Material-Adult Soo 00 3781 2451 Library Material-Adult 92,347 00 e 3782 2451 Lary MaterW-Adult 3,999 00 i 3783 2461 Library Material-Adut 599 00 3792 2461 Library Material-Adult 3,59013 00 3793 2481 library Material-Adu1A 690 00 3759 2464 Library Material-Children 8,659 30 3752 2464 Library Material-Childrens 200 00 3753 2464 Library Material-Childrens 500 00 3781 2464 Library Material-Childrens 22,682 00 3792 2464 Library Material-Childrens 2,500 09 3795 2464 Library Materia:-Childrens 8,500 00 0991 5301 Reserved 11br Contingency 63,467 00 0991 5309 Appropriabie Resorves 83,467 00 TOTALS 53467 00 126,934 C0 APPROVED EXPLANATION OF REQUEST AUDfTOR-CONTROLLER: BY: «.y■� DATE Sea attached fist of donations for the month of January.3999 COUN MI I-VATOR: BY DATE f BPARDOF SUPERVISORS:� � )�MJPERORS ryt R UIt r/ ;gyp YES: C1oRBcR,DESA. MER,CANCIAMILLA NO: Phil Batchelor,elm of the Board of Q��l fJ e in v �AT uperylsors and CountyAdmlt�lstrator APPROPRIATION APOO � BY: DATE ' ADJ.JOURNAL NO. (M129 Rev 2166) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 o- ACCOUNT GORING BUDGET UNIT: LIBRARY 0621 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 3751 9965 RESTRICTED DONATIONS RECEIVED DURING THE 8,659 00 3752 am MONTH OF JANUARY 1999 200 00 3754 8965 130 00 3763 ms 1,000 00 3781 9965 35.029 00 3782 9965 3,090 00 $783 9385 800 00 3792 8965 5,000 00 3795 9965 8500 0 3783 8965 600 00 3788 8965 659 00 TOTALS 63.467 001 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR R. See attached Iist of donations for the month of January 1999 BY: DATE COUN A tNI T t TOR: BrRD BATE ?I 7 SE SUPERVISORS: 1 SYES.- SITS, VISORS i7I0IA,UILKEMAI GERBER,DESAEJMER,CANCIAMILLA NO: Phil Batchelor,Clark of the Board of SIGNATURETITLE Supervltors and County Administrator JJ ^�yy REVENUE ADJ. RA4O > BY: _m„ E?ATE lei" JOURNAL NO. (M 8134 Rev.2168) To record donations for the month of January 1999 Women's Club of Walnut geek $ 500.00 Friends of the Pinole Library 659.00 Valerie Zito 110.00 Linda Saltzer 20.00 Thomas/Carol Lopez 90.00 Mt. Diablo Womens Club 200.00 Friends of the Brentwood Library 1000.00 Friends of the Fl Sobrante Library 600.00 San Ramon Library Foundation 3000.00 Friends of the El Cerrito Library 5000.00 Friends of the Kensington Library 8500.00 Clayton Community Library Foundation 8659.00 Danville Library Foundation 35029.00 Melvin C Johnson 100.00 TOTAL $63,467.00 o:\personal\csilva\casli\appadj99.doc