HomeMy WebLinkAboutMINUTES - 06221999 - C160-C164 :3nBOARD OF SUPERVISORS 'A /&0
PROD. Phil Batchelor
County Administrator
DATE: JUNE 9, 1399CONTRA
COSTA
SUBJECT: Federal SafeFuturss Project Administration �- .: COUNTY
TA
SPECIFIC€ EQUEST(S)ESR, COMMEN?ATION(S)&13ACBC£`sROUND AND JUSTIFICATION
AUTHORIZE the County Administrator or his designee to execute a contract with Warrick
Llar€g for an amount not to exceed $20,444.00, to assist In theadministration of the
SafeFutures program, for the period from Jure 7, 1999 through September 34, 1999.
FINANCIAL IMPACT
Funding for this contract is available through the Federal SafeF tures Grant.
REASONS FORCOMMENDATIONt MIND:
Mr. Lung will work with the County Administrators Office (OJJDP) and the SafeFutures Project
Director to Carry out various responsibilities needed In the management of the SafeFut res
Grant from the Office of Juvenile Justice and Delinquency Prevention, Including oversight of
subcontractors and preparation of reports for OJJDP.
}
CONTINUED ON ATTACHMENT' SIGNATURE.
RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BARD' MMITTEE
APPROVE OTHER
ACTION OF BOARR 9N_ v a 2 i APPROVED AS
RECOMMENDED,,< OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
€ NANIMO (ABSENT D TRUE AND CORRECT COPY OF AN
A°VES, NOES: ACTION TAKEN AND ENTERED
ABSENT: A TAIN ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Mark Morris(925)336-1030
CC: CABS-JusUce Systems Programs ATTESTED�C�L l rf
Auditor-Controller PHIL BATCHELOR,CLERK OF
jwPAC THE BOARD OF SUPERVISORS
County Probation officer AND COUNTY ADMINISTRATOR
L345-9$02 I .1.
C ) 1.ki
ro: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
-= Cosh
DATE: June 22, 1999 County
SUBJECT: APPROVING THE FIFTH AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT FOR TENANT IMPROVEMENTS, 2311 LOVERIDGE RD, PITTSBURG,
FOR HEALTH SERVICES DEPARTMENT WH604B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RE COMMEND TION
A. APPROVE a Fifth Amendment authorizing extra work under the Consulting Services
Agreement dated August 4, 1998,with Fong& Chan Architects, for Tenant Improvements, 2311
Loveridge Road,Pittsburg, for Health Services Department. The Fifth Amendment increases the
scope of services and increases the Payment limit, as modified by the First, Second, Third and
Fourth Amendments, from$521,550.00 to $764,550.00, an increase of$143,000.00.
B. AUTHORIZE the Director of General Services to execute the Fifth Amendment to the
consulting services agreement, and to issue written authorizations for extra work, in addition to
the authorization for Amendment 5,provided that the cumulative total extra cost for such
additional authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Sufficient funds are available in the bond financing for this project to cover this increase in the
Consultant's payment limit.
CONTINUED ON ATTACHMENT:_ YES SIGNATURE: 91&4"k
_44—RECOMMENDATION OF COLIN TY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
21_SIGNATURE'S): X1
ACT:ON OF BOARD ON o_, APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT "d )
AYES: ' NOES:
ASSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7700)
CC: General Services Department I HEREBY CERTIFY THAT THS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File:345-9802/A.5 t,
County Administrator's Office ATTESTED ._. _C; P,,-
t J y
County Counsel PHIL BATCHELOR,CLERK OF THE BOARD OF
Health Services SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A/D)
By J DEPUTY
HM 998\3489802\8LOO2149B.doc Page 1 of 2 M382(10/88)
APPROVING THE FOURTH AMENDMENT TO THE CONSULTING 345-9802(L)/A.1.1.1
SERVICES AGREEMENT FOR TENANT IMPROVEMENTS, 2311 June 22, 1999
LOVERIDGE RD, PITTSBURG, FOR HEALTH SERVICES (WH604B)
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. The Director of General Services executed a consulting services agreement with Fong& Chan
Architects effective August 4, 1998, for Tenant Improvements, 2311 Loveridge Road,Pittsburg,
for Health Services Department.
B. The First Amendment increased the scope of services to provide an alternative design for the
Fourth Floor Pediatric Primary Care Suite, data communication upgrade„replacing existing main
switchgear and upgrading Second Floor Fire-Rated Corridor. The Second Amendment increased
the scope of services to provide a design-build fire alarm system. The Third Amendment increased
the scope of services to provide for an uninterruptible power supply system on the First Floor to
serve LAN and phone switches. The Fourth Amendment increases the scope to provide
Architectural and engineering services for Sanitary Sewer System repair work.
C. The Fifth Amendment increases the scope to provide design and construction documents and
construction administration for alterations and repairs to existing HVAC and plumbing systems.
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N:\9998\9459802\8L0021495.doc Page 2 of 2 M382(10188)
File:345-9802(L)/A.I.I.1
FIFTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS
2311 LOVERIDGE ROAD,PITTSBURG
FOR HEALTH SERVICES
(WH604B)
I. Effective Date and Parties: Effective June 22, 1999, Fong and Chan Architects(herein called "Consultant"), a California Corporation, and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Pte: On August 4, 1998,the parties entered into a contract entitled"Consulting Services Agreement," referred to as the "Agreement,"which
covers architectural services for Tenant Improvements, 2311 Loveridge Road, Pittsburg for Health Services. The Agreement has previously been
amended as follows: First Amendment dated January 26, 1999; Second Amendment dated February 24, 1999; Third Amendment dated March 8,
1999, and Fourth Amendment dated March 23, 1999, he parties desire to further amend the Agreement to expand the scope of service and to
increase the payment limit accordingly.
3. Amendments tQ Agreement:
A. In the Agreement, Section I(e), change the Payment Limit, as modified by the First, Second, Third Amendments and Fourth, from
5621,550.00 to$764,550.00 an increase of$143,000.00.This change shall apply to charges from and after March 14, 1999.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
Resign,Construction Documents,and Construction Administration for Alterations and Repairs to Existing HVAC and Plumbing Systems.
C. In Appendix B, Paragraph F, increase the reimbursement limit, as modified by the Second and Fourth Amendments from $11,800.00 to
$14,800.00.
4. fE fect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Bate: Type of business:
Director of General Services/Purchasing Agent (Designate type—corporation,sole proprietorship,partnership,
partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,resident
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
)
County of i ss
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Bated:
Notary Public
ENoYary's Seal i
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Deputy County Administrator VICTOR J.WESTMAN
County Counsel
By:
Deputy
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Il:\1998\3459802\8L002148a.doe Page I of I
X., BOARD OF SUPERVISORS '. Contra
SROM DENNIS M. BARRY, AICD Costa
COMMUNITY DEVELOPMENT DIRECTOR County
MATE: June 22, 1999
SUBJECT: AMENDMENT TO CONTRACT WITH JONES AND STOKES ASSOCIATES RELATED
TO EAST COUNTY BIODIVERSITY STUDY
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECQMMENDATIONS
AUTHORIZE the Community Development Director to execute a contract
amendment with the firm of Jones & Stokes Associates, Inc. in the amount of
$11,000 for additional work on the East County Blodlverslty Study and East County
Task Force process. This amendment, which is effective April 1, 1999, increases
the contract amount from $103,068.00 to $ 114,088.00, and extends the contract
term from June 30, 1999 to December 31, 1999.
FISCAL IMPACT
Costs associated with this contract amendment will be paid with funds already
allocated for this purpose by the Board or already allocated by other agencies that
cooperatively sponsor the Blodlverslty Working Croup with the County. County
funds to be used for this amendment were allocated for this purpose by the Board
in FY 95-96, 96-97, and 97-98 from Keller Canyon Landfill Open Space mitigation
fees. Receipt of a proposed grant from the California Department of Fish and Game
is the subject of a separate Board Order. These funds, when received, will offset
prior County contributions to this project.
5ACKQRQUNDIREASON.$ FQR RE MMENDATI N
The East County Task Force is a committee of landowners, developers,
conservation groups, community interests, and government agencies which has
CONTINUED ON ATTACHMENT: -)L YES SIGNATURE -- - -&-- za-1'
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA�tp COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON ; € " °.r APPROVED AS RECOMMENDED .OTHER_
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT, } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE
ABSENT:- -ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
SHOWN.
Contact: John Kvpchlk, CDD (925-335-1227) ATTESTED
cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Auditor/Controller AND COUNTY ADMINISTRATOR
::'�YDOCU-I\JKOPC\j HN-OLD\BDJSACON.BO BY '`<�' �' - Ar , DEPUTY
Contract Amendment Related to East County Biodiversity study _
June 22, 1999
Page 2
been meeting for the past two years to discuss ways for improving the conservation
of biological resources and to examine preliminary work on a study of biodiversity
and land use in eastern Alameda and Contra Costa County commissioned prior to the
formation of the Task Force. The Task Force concluded its work in May of this year. Two
reports result from this process. The first, the "Report from the East County Task Force"
presents consensus recommendations from the Task Force on ways to improve the
conservation of biological resources and better protect the interests of all parties concerned
with of affected by conservation efforts. The second report, the "Technical Report"
contains biological, land use, and economic information relevant to improving biological
resource conservation. The Technical Report derives from the preliminary work on the
biodiversity study conducted prior to the formation of the Task Force, and was written by
professional consultants and revised by the Task Force. These two reports will be
available soon and presented to the Board in July.
Jones and Stokes Associates is the consultant responsible for making final changes to the
two reports and for printing the documents. Because the consensus process used by the
Task Force has required a flexible approach to managing the project, consultant contracts
have been amended periodically as the scope of upcoming tasks has come into focus,
The$11,000 contract amendment recommended in this Board order will complete the East
County Task Force process and fund necessary work by Jones and Stokes Associates to
make final changes to the two reports and have copies printed.
The California department of Fish and Game, which is one of four other agencies co-
sponsoring the East County Task Force process (others being Alameda County, the East
Bay Regional Park District, and the Contra Costa Water District) has agreed to contribute
an additional $7500 towards the cost of completing East County Task Force process. Fish
and Game Department policies require an agreement to be signed in order for the $7500
grant to be transmitted to the County. This grant is the subject of a separate Board Order
to be considered by the Board on June 22, 1999.
Attachments
• contract amendment with Jones and Stokes Associates
C:\MYDOCU-I\jKOPC1JOHN-OLD\BDJSACON.BO
Contra Costa County CONTRACT AMENDMENT AGREEMENT
Standard Form (6/95)(Rev 05/99)
Number 045482-00
I.... Identification of Contract to be Amoded.
Number: 045462-00
Department: Community Development Department
Subject: East County;biodiversity Study and East County Task Force
Effective Date of Contract: 06/06/95
2. Pattie ,The County of Contra Costa,California (County)for its Department named above, and the following named
Contractor mutually agree and promise as follows:
Contractor: JONES AND STOKES ASSOC, INC
Capacity: CORPORATION Taxpayer ID# 94-1730361
Address: 2600 V Street, Suite 100
Sacramento, Ca 95898-1994
3. Amendment Date. The effective date of this Contract Amendment Agreement is X119 .
4. Amendment Specifications. The Contract identified above is hereby amended as set forth below. All other terms and
conditions remain the same.
5. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from
06130199 to 12/31199 , unless sooner terminated as provided in said contract.
6. Pagent Limit Increase. The payment limit of the above described Contract between the parties hereto Is hereby
Increased by$11.00 .00 ,from$.103.068.00 _ to anew total Contract Payment Limit of$_114.068.00..
7. Sim tna utas. These signatures attest the parties`agreement hereto.
PUSLIC AA 35� NCY CONTRACTOR
By: By
Director,Community Development
Recommended by Department. (Designate business capacity A)
By:
By
Designee
Approved; County Administrator (Designate business capacity B)
By: (CORPORATE SEAL)
Designee Date:
Notary Public
Note to Contras or: For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president
and Signature 5 must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313)..
Note to Consultant:(1)Execute acknowledgement form below,and(2)if a corporation,sig1.natures must conform to designated
representative groups prusuant to Corporations Code Sec. 313.
State of California )
ss. ACKNOWLEDGEMENT(by
Corporation,Partnership,
or Individual)
County of )
)personally known to me ( )proved to me on the basis of satisfactory evidence
to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized eapacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity
upon behalf of which the person(s)acted,executed the instrument.
WITNESSmy hand and official seal,
Dated: Notary Public
[FORM APPROVED BY COUNTY COUNSEL]
Centra Costa County Standard Form(Rev.1193)
APPROVALSJACKNOWLEDGMENT
Number
APPROVALS
RECOWY ENDE ,BY DEPARTNMNT FORM APPROVED
COUNTY COUNSEL
Ey Icy
Designee Deputy
APPROVED: COUNTY AUMINISTRAT OR
By:
Designee
Mp 3
TO: BOARD OF SUPERVISORS e
FROM: Warren E. Rupf, Sheriff-Coroner Contra
DATE: June 9, 1999 Costa
County
SUBJECT: Contract with Sentencing Concepts, Inc.for
Private Electronic Hoche Detention
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to sign a contract on behalf of
the County with Sentencing Concepts, Inc. in the amount of$25,000 for the continued provision
of private Electronic Norrie monitoring services for the period July 1, 1999 to Jane 30, 2000.
FISCAL IMPACT:
The cost of this contract is paid by Custody Alternative facility program fees; the Knit cost is
unchanged from the 1996-99 contract. There is no impact on the County General Fund.
BACKGROUND:
Certain inmates referred to the Office of the Sheriff for out-of-custody programs cannot be
accommodated due to their residing outside Contra Costa County.
Section 1203.016 of the Penal Code authorizes the Sheriff,with the Board of Supervisors`approval,
to enter into a contract with a private company to provide electronic home monitoring services
outside the County.
The County has been contracting with Sentencing Concepts for several years to provide these
services. The current contract expires June 30, 1999.
CONTINUED ON ATTACHMENT:NO SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECO MENDATION OF BOARD COMMI EE
l`' APPROVE OTHER
SIGHT ATUPE S
ACTION OF BOARD ON " 3 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
r ! I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT - - _) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact Person::Kathy Martin 59529 � c
CC:Sheriff Coroner ATTESTED
CAO Law&Justice PHIL BAT CHELOR,CLERK OF THE BOARD OF
Auc€tor/Control€er SUPERVISORS AND COUNTY ADMINISTRATOR
Risk Management _
BY --,DEPUTYf .
o
e lb�4
TO: BOARD OF SUPERVISORS CONTRA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR COSTA
DATE: June 22, 1999
COUNTY
SUBJECT: APPROVE AND AUTHORIZE A CONTRACT FOR AN ENVIRONMENTAL DUE
DILIGENCE ASSESSMENT OF POTENTIAL SITES FOR A FAMILY LAW CENTER
(4033-4408-0928-WH408 B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS):
1. APPROVE and AUTHORIZE the County Administrator or his designee to execute a Consulting
Services Agreement with Clayton Environmental Services to provide Environmental Due Diligence
Assessments of two county properties for a price not to exceed $36,900.00.
2. AUTHORIZE the County Administrator or his designee to issue written authorizations to the
aforementioned Consulting Services Agreement for extra work, provided that the cumulative total
extra cost for all such authorizations does not exceed $25,000.
FISCAL IMPACT:
This is a budgeted expense related to the development of a new Family Law Center in the city of
Martinez CA.
BACKGROUND:
On May 25, 1999 the Board of Supervisors concurred with the County Administrator's desire to
further study two potential sites for a new Family Law Center. Can June 15, 1999 the Board heard
further discussion of these sites and reviewed the parameters of a proposed cost analysis. A critical
component of this cost analysis is an assessment of potential environmental hazards within the
buildings and in the ground of the proposed sites. This Environmental Due Diligence review will
involve sampling and analysis of building construction materials to determine lead and or asbestos
hazards, and soil sampling to determine the existence of designated wastes.
Information gathered from this assessment will be used to forecast site preparation or building
demolition costs. These costs, in combination with building construction estimates, project delivery
schedules, and urban design issues form the basis of a final determination for siting the new Family
Law Center.
AT T AGHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION RD COMMITTEE
APPROVE OTHER r
SIGNATURE(S): 9 /
d s
ACTION OF BOAAD N �L; I q APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
s I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTE �/Ib fj-- ,
PHIL BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
BY2C. ,DEPUTY
Contact:
cc: See Page 2
Contact: George Roemer, CAO-5-1055
cc: CAO Finance
Auditor/Controller
CSI (Accounting)—Terry Mann
®'Brien-Kreitzberg Inc. (via CAO)
Ken Torres Superior Court