HomeMy WebLinkAboutMINUTES - 06221999 - C155-C159 250-99791 .1
BOARD OF SUPERVISORS
- FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra
'-' Costa
DATE: June 22, 1999 C o u n tY
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL AND
PROJECT MANAGEMENT SERVICES FOR TENANT IMPROVEMENTS, 835 CASTRO
STREET, MARTINEZ, FOR ELECTIONS DEPARTMENT (WPA398)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a consulting services agreement with James Miller&Associates, 110 East Third
Street, Pittsburg, for architectural and project management services for Tenant Improvements,
835 Castro Street, Martinez for Elections Department. The agreement will be effective June 22,
1999,with a payment limit of$31,645.00,which amount shall not be exceeded without prior,
written authorization by the Director of General Services. The agreement shall apply to charges
for services from and after January 12, 1999.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work,provided that the cumulative total extra cost for all such
authorizations shall not exceed $5,000.00.
11. FINIANCIAL IMPACT
There are sufficient funds in the project plant acquisition account to cover the amount encumbered by
this agreement.
III. REASONS FOR RECOMMENDATIONS/BACKGROU-'D
A. The project involves tenant improvements for the temporary relocation of the computer room
and personnel from 500 Court Street to 835 Castro Street, to suit the requirements of the
Elections Department.
CONTINUED ON ATTACHMEN.:__X _YES SIGNATUREPMA�W�
:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
lY APPROVE OTHER
S,GNA T URE S`: ,
ACTION OF BOARD ON L y'
=�+ !':�� APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT ,rte
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OFF THE BOARD
File:250-9979/A.5 OF SUPERVISORS ON THE DATE SHOWN.
Accounting
County Administrator's Office ATTESTED �J -—C
Elections Department(Via A/D) ?HIL BATCHELOR,CLERK OF THE BOARD OF
Consultant(Via AOD) SUPERVISORS AND COUNTY ADMINISTRATOR
BY`B ` ' p ✓' <_tir v_ DEPUTY
HM 9991250997919L07911 b.doc Page 1 of 2 M382(90/88)
APPROVING CONSULTING SERVICES AGREEMENT FOR 250-9979/A.1.1
ARCHITECTURAL AND PROJECT MANAGEMENT SERVICES FOR June 22, 1999
TENANT IMPROVEMENTS, 835 CASTRO STREET,MARTINEZ,
FOR ELECTIONS DEPARTMENT(WPA398)
B. James Miller and Associates was selected to provide architectural and project management
services for this project because the firm has successfully provided services for other County
building remodeling projects for the General Services Department, Architectural Division.
C. Negotiations have been completed and an appropriate agreement is ready to sign.
D. The County must proceed with the agreement for architectural and project management services
because it does not have sufficient staff to provide the services.
3s
H:119991250997919L0'7911 b.doc ?gage 2 of 2 tdl382(10188)
8
tra
TO: BOARD OF SUPERVISORS Costa.
FROM: TERRE CE STARR, County Probation Officer County
DATE: Jule 22, 1999 _
TIt TNES PROGRAM PERSONAL SERVICES CONTRACT
SUBJECT: �'��
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIRC ATION
RECOMMENDATION:
AUTHORIZE IZE the County Probation Officer or designee to execute a personal services
contract with Robert Rouke in an amount not to exceed $52,590 for the period July 1, 1999
to June 30, 2000 for the purpose of implementing a victim services program in Juvenile
Court Department 34,
FINANCIAL IMPACT:
The total amount expended on this contract shall not exceed $52,506 and no County
general funds shall be expended.
The Board of Supervisors, Contra Costa County, annually approves the Contra Costa
County Victim/Witness Assistance Program funded through the California Victim/Witness
Assistance Program, administered by the Office of Criminal Justice Planning (hereafter
referred to as OCJP). The State budget for Fiscal Year 1996-1999 was not approved until
November, 1996 and the Probation Department was unable to elevate the VictimNVitness
Specialists to Deputy Probation Officers until April, 1993 resulting in a one-time savings of
$129,000;
The Fiscal Year 1999-2000 Victim/Witness Program budget submitted to OCJP includes
a spending plan that allocates $105,384 of the $129,000 one-time savings to provide victim/
witness advocates for Juvenile Court Department 34 and Department 36. The one-time
savings will not permit the assignment of permanent Department employees to fill these two,
positions as funding cannot be identified beyond dune 30, 2000. Therefore, we are
requesting approval to execute personal services contracts for the purpose of implementing
a victim services program in Juvenile Court Department 34 and Department 36.
CONTINUED CSI ATTACHMENT:� SiGN,ATURE
---_.., LRECOMMENDATtON OF COUNTY ADP INI S TOR R ,'IMENDATiON OF,�/
BOARD COMf n7=E
APPROVE OTHER
&GNATURE(s): y r
ACTION OF BOARD ON 19 zy APPROVE AS
RECCS€s MENOE OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS iS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE HATE
AYES: NOSES: SHOWN.
ABSENT: ABSTAIN: —" C
ATTESTED
CONTACT:IGEN TORRE,COURT ADMINISTRATOR(5101;648-1542 PHIL BATCHELOR,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY A€ MINISTRATOR
CC: COUNTV PROBATION OFFICER
COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
CONTRACTORS(VIA PROBATION) .
TO: BOARI�3 OF SUPERVISORS o r
Cost.
FROM: TERRENCE STARR, County Probation Officer County'
DATE: June 22, 1999
SUBJECT: VICTIM/WTNESS PROGRAM PERSONAL SERVICES CONTRACT •°`'--% .
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTiFiCATiON
RECOMMENDATION:
AUTHORIZE the County Probation Officer or designee to execute s personal services
contract with Arthur Peal Ruth In an amount not to exceed $52,500 for the period July 1,
1999 to June 30, 2000 for the purpose of implementing a victim services program in
Juvenile Court Department 36.
FINANCIAL IMPACT-:
The total amount expended on this contract shall not exceed $52,500 and no County
general Bands shall be expended.
The Board of Supervisors, Contra Costa County, annually approves the Contra Costa
County VictimANitness Assistance Program funded through the CaliforniaVictim/Witness
Assistance Program, administered by the Office of Criminal Justice Planning (hereafter
referred to as OCJP). The State budget for Fiscal Year 1993-1999 was not approved until
November, 1993 and the Probation Department was unable to elevate the Victim/Witness
Specialists to Deputy Probation Officers until April, 1999 resulting in a orae-time savings
of$129,000;
The Fiscal Year 1999-2000 Victim/Witness Program budget submitted to O JP includes
a spending plan that allocates $105,304 of the $129,000 one-time savings to provide
victim/witness advocates for Juvenile Court Department 34 and Department 36. T°ne one-
time savings will not permit the assignment of permanent Department €mploye to fill
these two positions as funding cannot be identified beyond Jerre 30, 2009. Therefore, we
are requesting approval to execute personal services contracts for the purpose of
implementing a victim services program in Juvenile Court Department 34 and Department
3 .
CONTINUED ON ATTACHMENT: 1'� SIGNATURE:
. -COME!`ENDA°i ION OF COUNTY ADMINISTRATOR CSE :��E�,#DATION OF
BOARD COMMITTEE
APPROVE OTHER
SICNATi fRE(S): "�
OF 130ARD ON �� Q� � ��. �j 9 1. APPROVE AS
RECOMMENDED .- O-N,8R
VOTE OF SUPERVISORS I HERESY CERTIFY THAT THIS IS,A TRUE
/ AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ASSENT_ ' AND ENTERED old THE MINUTES'
CE THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHORN.
ABSENT: AI3STAIN:
9��
CONTACT:TONY FASICTTO ATTESTED �i�y��
( )��13.r:��� PHIL BATCHELOR,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: COUNTY PROBATION OFFICER
COUNTY ADMINISTRATOR
Al#D€1"C`R-CONTROLLER
CONTRACTORS(VIA PROSA"TION)
BY L L-L DEPUTY
TO, Board of Supervisors Contra
FROM: Dennis M. Barry, AICP +i' Costa
Community Development Director County
DATE: June 22, 1999
SUBJECT: Contract with Michael E. Jackson for Countywide Bicycle Facility Coordinator
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the County Purchasing Services Manager to execute a Contract
amendment with Michael E. Jackson for Contract employee services in the
amount of$23,300. This amendment, which is effective July 1, 1993, increases
the contract amount from $170,931.00 to $194,231.00.
FISCAL IMPACT
None to the General Fund. All costs are covered by a federal grant from the
Petroleum Violation Escrow Account.
BACK-GRQUNDIREASQNS FQB RECOMMENDAT'IQNS
Contra Costa County has been awarded a Petroleum Violation Escrow Account
grant in the amount of $250,000 in order to fund the GO BIDE program, which
includes bicycle facility planning and implementation actions identified in the
Countywide Bicycle Action Plan that are needed to expand the opportunities for
bicycle use in Contra Costa County. On September 10, 1995 the Board of
Supervisors approved a Contract with Michael E. Jackson to manage this
program. This contract would extend the project through October 31, 1999.
CONTINUED ON ATTACHMENT: SIGNATURE ;
ACTION CSF BOARD ON �F % �' �=y; �� `� APPROVED AS RECOMMENDED ®THE
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND
UNANIMOUS (ABSENT 'J� CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT° ABSTAIN. SUPERVISORS ON THE DATE SHOWN.
Contact: Steven Goetz(9251335-1240)
ATTESTEDy" 2 1_12 2
cc; County Administrator
Community Development Department (CDD) PHIL BATCHELOR, CLERIC OF THE
4,'v- BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
SCijf
jsns#lWp/habof1ackson.622 BY �"✓ '7 z DEPUTY
g
i6l
TO: BOARD OF SUPERVISORS Conte
FROM: Dennis M. Barry, AICP Community Development � '• Costa
Director County
DATE: June 22, 1999
SUBJECT: Agreement with the Contra Costa Centre Association for the TDM program at the
Pleasant Hill BART Station Area for 1999-2000.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. Approve and authorize the Chair of the Beard to sign an agreement With the
Contra Costa Centre Association to manage the Transportation Demand
Management (TDM) program for the Pleasant Hill BART Station Area during
1999-2000 in an amount not to exceed $173,529.00 (Exhibit A).
2. Authorize the Director of Community Development to charge up to$30,000.00
to the Pleasant Hill BART Station Area TDM Fee Account during 1999-2000
for staff casts related to monitoring the TDM program and, if needed, a
financial audit.
3. Direct the Auditor-Controller to deposit $25,000.00 from the Pleasant Hill
BART Station Area Account to the Contra Costa Centre Association Van
Replacement Account for the period 1999-2000.
FISCAL IMPACT
Ione to County general funds. The Pleasant Hill Station Area program is
funded by the Pleasant Hill BART Station Area TDM Fee Account, which was
established in 1933 by a voluntary assessment of the property owners.
CONTINUED ON ATTACHMENT: x YES SIGNATURE °
ACTION OF BOARD ON __ c f' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE ANIS
UNANIMOUS (ABSENT _ CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT: ABSTAIN SUPERVISORS ON THE DATE SHOWN.
Orig Dept: Community Development ATTESTED �s t�) ,
Contact: Ed Espinoza, (925/335-1243) PHIL BATCHELOR, CLERKOF THE BOARD OF
cc: Contra Costa Centre Assn. (via CDD) SUPERVISORS AND COUNTY ADMINISTRATOR
Jiro Kennedy, Redev. Agency BYE- Y?- r`���������—= DEPUTY
Danice Merrill, Auditor-Controller
Judy Coons, CDD
0:\bmrdwderlbo.$h1.dco
Agreement with Contra Costa Centre Association
June 22, 1999
Page 2
BACKGROUND/REASONS FOR RECOMMENDATIONS
Contra Costa County has required a Transportation Demand Management (TDM)
program for the Pleasant Hill BART Station Area since 1936 to encourage the use
of alternative modes of transportation by station area employees in order to mitigate
the traffic impacts resulting from the development of the area. The County has
entered into an ,agreement with the Contra Costa Centre Association to manage the
TDM program for the Pleasant Hill BART Station Area each year since 1990. These
agreements are funded by the Pleasant Hill BART TDM Fee Account, which was
created by a voluntary assessment of the property owners. The most recent
agreement expires on .lune 30, 1999.
The program is completely voluntary, offering commute alternative services to
station area employees. There is no mandate requiring participation by employers
or any penalty for nonparticipation.
The project agreement for 1999-2000 covers a 12 month period from June 30, 1999
to June 30, 2000. It continues funding for operating vanpools, for operating a
noontime shuttle service to nearby commercial areas, for on-site transit ticket sales,
and for marketing and information programs. The 1999-2000 project agreement has
been reviewed by the County Counsel's Office.
This board order also authorizes County staff to expend up to $30,000 during the
period of the agreement for project monitoring and a financial audit.
D:\bwrdorderNbo.shLdm
PROJECT AGREEMENT
PLEASANT HILL BART STATION AREA TDM PROGRAM
1999-2000
1. Agreement Identification.
Department: Community Development Department
Subject: Allocation of Pleasant Hill BART Station
Area TDM Pee Account for TDM Program
2, Parties. The County of Contra Costa, California, hereinafter called "County", and
the following named Contractor mutually agree and promise as follows:
Contractor: Contra Costa Centre Association
Address: 1350 Treat Boulevard, Suite 160
Walnut Creek, California 94596
3. Term. The effective date of this Agreement is July 1, 1999 and it terminates
June 30, 2000 unless sooner terminated as provided herein subject to all terms,
conditions, and assurances contained or incorporated herein.
4. Payment Schedule. County's total payments to Contractor under this agreement
shall not exceed $173,529.003 shown in Attachment B. County shall make
quarterly payments to Contractor equivalent to actual expenditures for the
preceeding quarter.
Payments shall be made in accordance with the following schedule:
December 1, 1999 reimbursement for July 1, 1999 -- September 30, 1999
March 1, 20100 reimbursement for October 1, 1999 -- December 31, 1999
a
June 1, 2000 reimbursement for January 1, 2000 +- March 31, 2000
September 1, 2000 reimbursement for April 1, 2000 ® June 303, 2000
County reserves the right to withhold any part of any payment if questions
regarding expenditures arise which cannot be resolved to the satisfaction of the
County.
5, County's Obligation. County shall make those allocation payments to the
contractor described in Section 4, ("Payment Schedule"), for the work described
in Attachment A hereto, subject to all terms, conditions, and assurances
contained or incorporated herein. County shall perform program
dAdo6project age=ent.doc 1
5. monitoring and financial oversight. The County is authorized to charge the TCI
fee account up to $30,000.00 for staff time and a program audit.
7. Contractor's Obligations. Contractor shall provide those services and carry out
that work as described in the "TDM Work Program, 1999 ® 2000, Pleasant Hill
Station Area," a copy of which is attached hereto as Attachment A and
incorporated herein by this reference, subject to all the terms, conditions and
certifications contained or incorporated herein.
Contractor shall provide a quarterly statement of expenditures to the County with
appropriate backup documentation within thirty days following the end of each
calendar quarter.
Any dispute regarding this agreement will be reviewed in accordance with
Section 13. In the event County withholds payment, Contractor will not be
required to make additional expenditures under this agreement until resolution is
achieved on the withheld payments.
B. Status. Contractor is an independent contractor, and shall not be considered an
employee(s) of the County. Any program established or operated by the
Contractor as part of the "TDIV1 Work Program" shall not be' considered a
program of the County.
9. Insurance. Contractor shall obtain and maintain during the term hereof
comprehensive automobile liability insurance protection against liability for
damages for personal bodily injuries (including death) and for property damage,
whether the property of one or more claimants, in an amount not less than
$5,000,000.00 per occurrence (combined single limit) for combined bodily injury
and property damage liability. In addition, the County of Contra Costa is named
as additional insured, with thirty (30) days written notice of policy lapse or
cancellation required.
The Contractor shall also obtain collision and comprehensive (fire, theft, etc.)
insurance (deductible not to exceed $500.00) for amounts equal to the actual
cash value of each vehicle that is part of the project equipment.
10. Indemnification. Contractor shall defend, save and hold harmless the County, its
officers, agents and employees from any and all claims, costs and liability for any
damages, injury, or death arising directly or indirectly from or connected with the
services provided hereunder, due to claimed or alleged to be due to negligent or
wrongful acts of the Contractor or arising from the Contractor's implementation
and management of the services provided hereunder, save and except claims or
litigation arising through the sole negligence or sole willful misconduct of the
County, and will make good to and reimburse the County for any expenditures,
including reasonable attorneys fees the County may make reason of such
clAoclproject agreement.doc 2
matters and, if requested by the County, will defend any such suits at the sole
cost and expense of the Contractor.
11. Depreciation. County will deposit $25,000.00 into the fixed asset reserve amount
in the Pleasant Hill BART Station Area TDNI Fee Account for replacement of the
vans operated by the Contractor.
12. Prosect. This Agreement implements in whole the TDM Program for the Pleasant
Hill BART Station Area as provided for under the Pleasant gill BART Station
Area Assessment District TDM Fee Account, and as more particularly described
in Attachment A, the "TDM Work Program," attached hereto.
13. Chances to Work Program. Any changes to the attached work program shall be
mutually agreed upon in writing by the Director of Community Development and
the Contractor, and may include reallocations of funds within the project budget
to reflect the revised work program.
14. Disputes. Disagreements between County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the Director of Community Development or his
designee or in accordance with the applicable procedures (if any) required by the
State or Federal Government.
15. Termination. County shall have the right to terminate this Agreement, upon
providing written notice to Contractor, for failure to carry out the terms of this
Agreement. Upon such termination, Contractor shall, without delay, deliver to
County all materials and records prepared or obtained in the performance of this
Agreement, and shall be paid, without duplication, all amounts due for the
services rendered up to the date of termination. If this Agreement is terminated
by the County, Contractor shall have no further obligation to provide the services
or carry out the work described in Attachment A, and County shall have no
further obligation to make payments to Contractor.
d:\doc\project agreement.doc 3
1 S. aignatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA CC}STA, CAL[Ft3RNIA C NTRACTO
BY: BY:
e ancimilla, Chair Pat O'Brien, President
oard of Supervisors Contra Costa Centre
Association
®ATE: o-, DATE: Q.- J-
ATTEST: Phil Batchelor, BY:
Clerk of the ULynette Tanner-Busby
Board of Supervisors Executive Director
And County Administrator Contra Costa Centre
Association
BY: ti... Y ` z, €.�.
DATE: � !
Deputy
Recommended by De artment
BY:
Dennis M. Barry, Director
Community Development
Department
Form Approved: County Counsel
p-.
BY:
Deputy
Attachments
A. Work Program,
a. Budget
dAdoc\pPoject agreement.doc 4
ATTACHMENT A
TDM WORK PROGRAM
PLEASANT HILL BART STATION AREA
A. PROJECT DESCRIPTION
Manage the Transportation Demand Management (TDM) program to provide traffic
mitigation of the Pleasant Hill BART Station Area through the services of an on-site
TIM Coordinator, maintaining a vanpool program, marketing and information programs
for carpool, bicycle, telecommuting programs and other alternatives to single occupant
vehicle commutes.
B. PROJECT GOAL
To effectively use the TDM Pee Account to mitigate the traffic impacts of development
at the Pleasant Hall BART Station Area, as required by the conditions of project approval.
Ce PROJECT ACTIVITIES
Project activities of the Contra Costa Centre Association's Transportation Demand
Management Program(TDM) include but are not limited to the following:
TDM information and promotion program
- Assistance in forming carpools and vanpools
- Vanpool program marketing, operations and maintenance
- Conduct Employee Commute Survey
- Promote transit use
Promote use of telecommuting, and walking as alternatives to driving to work
- Integrate bicycle strategies to better serve station area business employees
- Actively assess alternative strategies for cost savings to program.
D. REPORTS
Contractor shall submit quarterly reports to the County on the status of funds expended,
balances remaining, and a brief narrative of the project/activity status as required in
Section Six of the Project Agreement. Reports shall be submitted thirty (30) days
fallowing the end of each calendar quarter.
dAdoo4ttgohment a.aoc 1
Contractor shall submit a final report to the Board of Supervisors thirty (30) days prior to
the end of the program covered by this agreement.
Ed PERFORMANCE OBJECTIVE
Contractor will strive to attain a rate of at least 35% non-single occupant vehicle
commuting by Contra Costa Centre Association member employees within the Pleasant
Hill BART Station Area.
F. PERFORMANCE OBJECTIVE
The Pleasant Bill BART Station Area TDM Program will be administered by the
Executive Director of the Contra Costa Centre Association, and implemented by the
Transportation Demand Management Coordinator of the Contra Costa Centre
Association, with the assistance of clerical staff.
Program monitoring will be performed by county staff. A finance audit may be requested
and performed under the direction of the County.
dAdoclattacbment a.doc 2
ATTACHMENT B
CONTRA COSTA CENTRE ASSOCIATION
TDM PROGRAM
1999-2000
JULY 1, 1999 TO JUNE 30, 2000
Salaries $ 44,558.00
Executive Director $ 17,850.00
Program Coordinator $ 20,468.00
Clerical $ 6,240.00
Overhead (reimbursed at 66% of salaries) $ 29,415.00
Retirement Compensation for Program Coordinator $ 2,046.00
Payroll Taxes $ 6,000.00
TDM Program Marketing $ 15,000.00
Program promotion
Pass Sales Program
Printing
Postage
Contingency $ 5,000.00
Shuttle Operations $ 27,000.00
Operations
Fuel
Marketing
Vanpool Operations $ 43,000.00
Fuel
Insurance
Maintenance
Vehicle Registration
Driver Certification
Lease Incentive
Financial Services $--_1,500.00
Total Budget $173,529.00*
*Final expenditures may be reduced by the Program Income
DAdoctattacfLnent b.doc