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HomeMy WebLinkAboutMINUTES - 06221999 - C1-C5 1 Recording Requested By: Contra Costa County Public Works Dept. Construction Division 255 Glacier Drive Martinez, CA 94553 Return to: WHEN RECORDED, RETURN To CLERK BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNT`, CALIFORNIA In the Matter of Accepting and Giving RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for ) and NOTICE OF COMPLETION Hilltop Drive Pedestrian Path- Phase II ) (C.C. § 3036, 3093) Project No.066 -6U4266) RESOLUTION NO. 99 The Board of supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on Jelly 29, 9996 contracted with Bauman Landscape, Inc., for the construction of a 6'wide A.C. path, A.C. dike and drainage along a portion of Hilltop Drive, with Safeco Insurance Company as surety, for work to be performed on the grounds of the County; and The PublicWorks Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of April 13, 1999, Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on June 22, 9999 by the following mote: AYES. SUPERVISORS GIOIA, tUIIa€MMI A, GERBER, DESAU,I•VIER, kN1DCA?'jCL4,MILLA NOES: NOINE ASSENT: NOIR CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an Contact: Mike Carlson (925)313-2321 action: taken and entered on the minutes of the Board of Orig. Cept.:Public works(Const.) Supervisors on the date shown. cc: Record and Return Auditor Pub€icworks- Accounting ATTESTED: JUNE 22,_,.199.9 - Construction,R. Bruno PHIL BATCl-TELOR, Clerk of the Board of supervisors and Env.,C.sellgren County Administrator Contractor Traffic,S. Kersevan � yg ¢� RB/k, 5 D G:\GrpDatatC o,nst\soli,3999\06-june\�. DPP-22.doc Deputy RESOLUTION NO. 99!322 Recdrding Requested By: III RE 11111111111111111111111111111111111111111111 0 Contra Costs County Public works dept. CONTRA COSTA Co Recorder Office Construction Division STERNEN L, WEIR Clerk-Recorder 255 Glacier Drive Martinez, CA 94553 DOC— 199b-0257779-00 T, SEP 28, 199 88:59:22 Return to. FRI $0.00 Ttl Pd $0.00 Nbr-0000683891 WHEN RECORDED, RETURN To CLERK irc/R9/1®1 BOARD OF SUPERVISORS BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the latter of Accepting and Giving RESOLUTION OF ACCEPTANCE Notice of Completion of Contract for } and NOTICE OF COMPLETION Hilltop Drive Pedestrian Path- Phase 11 ) (C.C. § 3066, 3093) Proiect No.0662-6U4225) RESOLUTION NO._22 The Board of Supervisors of Contra Costa County RESOLVES that: The County of Contra Costa on July 29, 1996 contracted with Bauman Landscape, Inc., for the construction of a 5' wide A.C. path, A.C. dike and drainage along a portion of Hilltop Drive, with Safeco Insurance Company as surety, for work to be performed on the grounds of the County; and The Public Works Director reports that said work has been inspected and complies with the approved .plans, special provisions and standard specifications and recommends its acceptance as complete as of April 13, '1999. Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED BY THE BOARD on June 22, 1999 by the following vote: A"YE& SLTERVISORS GICIA, UILKEMA, GERBER, DESAULNIER, Am CANCLLLA NOES: i "E ABSENT: NONE CERTIFICATION AND VERIFICATION I hereby certify that this is a true and correct copy of an Contact: Mike Carlson (925)313-2321 action taken and entered on the minutes of the Board of Orig. Dept.:Public works(Const.) Supervisors on the date shown. cc: Record and Return Auditor Public works- Accountings ATTESTED: JUNE 22, 1999 Env.,Construction,R.I3nrno PHIL BATCHELOR Clerk of the Shard of Supervisors and m Env.,C.�tlgr€�rr Traffic,S. Kersevan County Administrator Contractor R3 / � ` t deputy :iGrPCaa#a1Consfa03 IO 9106-JuneHD s P'P-22.d c G r RESOLUTION No. 9 322 rt TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 22, 1999 SUBJECT: Approval of Contract Contingency Fuad Increase and Contract Change Order No. 4 for the Hilltop Drive Pedestrian Path m Phase 11 Project, Project No.: 0662-6U4285 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION lv Recommended Action: APPROVE project contingency fund increase of$35,000.00 and Contract Change Order leo. 4 in the approximate amount of$52,000.00 and AUTHORIZE the Public Works Director to execute it in order to compensate the contractor, Bauman Landscaping, Inc. for unforeseen extra work. ll, Financial Impact: The project contingency funds are currently insufficient to cover the cost of extra work. The increase in contingency funds will be funded by Road 'Funds (100%). Continued on Attachment: XS#G#VATlJRE: ®RECOMMENDATION of COMY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE �OTHER SIGNATURE( }: ACTION OF BOAR®ON .rune 22� 1999 APPROVED AS RECOMMENDED X OTHER E i hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. VOTE OF SUPERVISORS UNANIMOUS (ASSENT } AYES- NOES. ATTESTED: JUNE 21____1999 ABSENT:_ ABSTAIN: PHIL BATCHELOR, Clerk of the Board of Supervisors Con:acf:vtikeCarisan,(92b)313-2�2". land County Administrator Orig.Div.: PW(Constr) i ec: County Administrator Auditor-Controller Public Works - Accounting,R.Gilchrist Construction,R.Bruno Design By Deputy Contractor RB:kj � C:\GRPDATAICONST\BO\1999\06- UNE\HDPP-CCF-22.00C SUBJECT: APPROVAL of Contact Contingency Fund Increase and Contact Change Order leo. 4 for the Hilltop give Pedestrian Path—Phase Ii Project DATE: June 22, 1999 PAGE 2 Ill. Reasons for Recommendations and 3a round; The scope of work was increased to adjust culls, construct concrete steps and handrails, adjust drainage inlets and reconstruct driveways. Charges made exceed the limits specified in Public Contract Code Section 20395 and exceeded the project contingency fund, APPROVAL of the change order and projectcontingency fund increase is REQUIRED. IV. Consequences of Negative Action: The lack of APPROVAL would prevent successful completion of this contract and preclude payment to the contractor for required work. e. 3 To— BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 22, 1999 SUBJECT: Contract award Recommendation: North Broadway Area Infrastructure Program Phase 1 B (1999) Project, Project No. 0662-6R4136, Bay Paint area. SPECIFIC REQUESTS)CR RECOMNDATION(S)&BACKGROUND AND JUSTIFICATION t. RECOMMENDED ACTION: AWARD the contract for furnishing labor and materials for the subject project to Bay Cities Paving and Grading, Inc., the low bidder, in the amount of$649,096.35 and at the unit prices submitted; and REQUIRE the contractor to present surety bonds for Payment and Faithful Performance in the amounts of$649,096.35 and $649,096.35, respectively. DIRECT the Public Works Director to prepare the contract for the project. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director having reviewed and found sufficient all required documents, including the contract signed by the contractor, the aforementioned surety bonds, and ceific e of insurance. Continued on Attachment: X SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGMA UREJS): ACTION OF BOARD ON dune 22, 1999 APPROVED AS RECOMMENDED®OTHER VO— OF SUPERVISORS UNANIMOUS (ABSENT ) AGES; NOES: I hereby certify that this is a true and correct Ae�EI�T; AEST'All�l; y y copy of an action takers and entered on the minutes of R8:k1 the Board of Supervisors on the date shown. G:\GRPDATA\CONST\BO\FORMS-M=RGE\AWARD.DOC Orig.Div.: PW(Constr) Contact: Mike Carlson(925)313-2320 JUNE 22, 1999 ti cc: County Administrator ATTESTED: PuNicWorktraifer PHIL BATCHELOR, Clerk of the Board of I�;;blic Works: R. Bruno,Construction Supervisors and County Administrator -R. Gilchrist,Accounting -Design -Transp. Engin. 03 Market St. I By , Deputy San Francisco,CA 94103-1000 Contractor (1 of 2) SV JECT: Contract Award Recommendation: North Broadway Area Infrastructure Program Phase 1.d3 (1999) Project, Project No. 0662-684136, Bay Point area. BOARD DATE: June 22, 1999 I. RECOMMENDED ACTION: (continued) DIRECT that, in accordance with the project specifications and/or upon the execution of the contract by the Public Works Director, any bid bonds pasted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavating covered by that section. DECLARE that, should the award of the contract to Bay Cities Paving and grading, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to the second listed bidder or any Cather bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from re warding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100- 5107). II. FINANCIAL I LPACT: The project, including engineering and appropriate overhead charges, is funded by Redevelopment Agency (100°/x). III, REASONS FOR RECOMMENDATIONS AND BACKGROUND: The pians and specifications were approved and the project advertisedfor bids by the Board of Supervisors on April 20, 1999. The bids were received and opened at 255 glacier Drive, Martinez, California, on Tuesday May 25, 1999. The construction bids received were as follows: 1. Bay Cities Paving and grading, Inc........................................................$649,096.35 2. Vanguard Construction .........................................................................$868,617.04 The Engineer's estimated construction cost was $587,875.00. (2 of 2) THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on. mune 22, 1999, by the following vote : AYES : St W_RVTSORS GTOIA, €3ILKEMA, GERBER, DESACILKER A�74D CA�'�CIAMIL A NOES: N,01iE ABSENT: VGNE ABSTAIN: G SUBJECT: Award of Contract for Appian Way at Allview Avenue Traffic Signal Project, El Sobrante area Project No. 0662-6U4129-99 Bidder Total Amount. Bond Amounts Continental Electric $123, 352 . 00 Payment : 23209 Doidge Ave. $123 , 352 . 00 Pinole, CA 94564 Performance : $123 , 352 . 00 Ray' s Electric Oakland, CA ?dike Brown Electric Co. Cotati, CA Steiny and Company, Inc. Vallejo, CA. Columbia Electric, Inc. San Leandro, CA Ci.rimele Electric Works, Inc. Richmond, CA The above-captioned project and the plans and specifications therefor having been previously approved, and bids having been duly invited and received by the Director of Public Works on June 8, 1999; and The lowest monetary bidder, Hertz Electric Contractors ("11-1ertz") , having submitted a bid with the following deficiencies : bid is unsigned and undated; noncollusion affidavit is not notarized bid .bond is not fully notarized, and bid does not include certain business and license information; and The Director of Public storks having determined that the bid submitted by Hertz doses not comply with the requirements of the project specifications and the instructions to bidders, and the Director of Public Works recommending rejection of said bid; and Hertz having been notified in writing of the above deficiencies and having been afforded an opportunity to present any information supporting its position; and AWARD CP CONTRACT FOR A.PPIAsN WAY June 22 , 1999 AT ALLVIEW AVENUE TRAFFIC SIGNAL PROJECT, RL SGBRANTE AREA The bidder listed first above, Continental electric ("Continental" ) , having submitted the lowest responsive and responsible bid, which is $6, 048 . 00 less than the next lowest paid; and The Director of Public works recommending that the bid submitted by Continental is the lowest responsive and responsible bid, and this Board concurring and so finding; NOW, THEREFORE, the Board finds, determines and orders as follows The Board DETERMINES that the bid submitted by the lowest monetary bidder, Hertz, has the deficiences listed above and is non--responsive, and the Board REJECTS said bid on that basis; and The Board ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Continental at the listed amoun+t and at the unit prices submitted in said bid and that said contractor shall present two good and sufficient surety bands as indicated above, and that the Director of Public Forks shall prepare the contract therefor; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other require: documents, and the Director of Public Forks has reviewed and found them to be sufficient, the Director of Public Works is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that, in accordance with the project specifications and/or upon signature of the contract by the Director of Public Works, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of Public Works is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the County to ensure performance under the contact, pursuant to Public Contract Code .Section 22300, and Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract- Code Sections 4107 and 41.10 to :.he Director of Public Works or his designee; and Pursuant to Labor Code ,Section 6705, the Board FURTHER DELEGATES to the Director of Public Works or to any registered civil or structural engineer employed by the District the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavatio: covered by that section; and The Board DECLARES that, should the award of the contract to Continental be invalidated for any reason, the .Board would not in any evert have awarded the contract to any other bidder, but instead would -2- AWARD OF CONTRACT FOR APPIAIv WA's June 22, 1.9 9.9 AT ALI LVIE W AVENUE TRAFFIC SIG3NAL PROJECT, E`., SOBRANTE AREA have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Beard from reawarding the contract to another bidder in, cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required brands or insurance (see Public Contract Code Sections 5100-5107) . ,Contact : Mike Carlson, (925) 313-2321. Orig. Dept : PW-Const . CC. County Administrator County Counsel Auditor-Controller Public Works-Design -Construction. (R.. Bruno) -Accounting Continental Electric (Via Const. Div. ) Hertz Electric (Via Const. Div. ) Surety (Via Const. . Div. ) I hereby Certify t�^at this is a true and correct copy of ars action, taken and entered on the minutes of the Board of Supervisolvis on the date shown. ATTESTED, H11 CATCH C)R, Clerk of the Board cfurvisors and County Administrator By pe Deputy -3- p 0 TO, BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE CONTRA COSTA COUNTY FRONT. J. MICHAEL WALFOR®, PUBLIC WORKS DIRECTOR DATE: June 22, 1999 SUBJECT: Approve plans and specifications and Advertise for bids Cummings Skyway Interim Truck Climbing Lane Project in the Crockett area. Project No.: 0662-684197, CDD-CP# 99-33 Specific Request(e) or Recommendation(s) & Background & Justification Id RECOMMENDED ACTION: APPROVE the Plans and Specifications for the Cummings Skyway Interim Truck Climbing Lane Project and ADVERTISE for bids to be received on Tuesday, July 27, 1999, at 2;00 p.m. DIRECT the Clerk of the Board to publish the Notice to Contractors in accordance with Section 22037 of the Public Contract Code, and f Continued on Attachment: X SIGNATURE: X31 RECOMMENDATION of COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON Jiune 22, 1999 APPROVED AS RECOMMENDED®OTHER I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the VOTE OF SUPERMSORS date shown. AYES. NOES: ABSENT: ABSTAIN: ATTESTED, JUNE 22 1999 :gpp PHIL BATCHELOR, Clerk of the Board of G:KGrpData\Design\Board Orders\130 1999\ Supervisors and County Administrator Cummings Skyway Interim`truck Climbing Lane 6-22.doc Orig.C v: Public works(Design Divisions) Contact: J.Pakpour(313-2299) s cc: E. Kuevor,CAO By Auditor-Controller Community Development I��p PW Accounting Construction SUBJECT: Approve Plans and Specifications and Advertise for bids for the'Cummings Skyway Interim Truck Climbing Lane Project in the Crockett area. Project No. 0662-6P4197-99, CDD-CP 99-33. DATE; June 22, 1999 PAGE: 2 IL FINANCIAL IMPACT; The estimated contract cost of the project is $261,500, funded by pleasure C (109%). III> REASONS FOR RECOMMENDATION/BACKGROUND: The project is needed to improve safety and reduce delays to vehicles trapped behind slow moving trucks, The Public Works Director has filed with the Board of Supervisors the Plans and Specifications for the project. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any interested party upon request. Ill, CONSEQUENCES OF NEGATIVE ACTION: if the project is not approved for advertising, it will not be constructed.