HomeMy WebLinkAboutMINUTES - 06151999 - C21-C25 TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS,BLACKHAWK GHA 0
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: JI.TNTE I5, I999
SUBJECT: AUTHORIZE GENERAL MAN=AGER OF THE BLACKHAWK GHAD TO EXECUTE
AMENDED LICENSE AGREEMENT IN CONJUNCTION WITH THE REPAIR OF THE
EAGLE RIDGE PLACE LANDSLIDE, MANVILLE, CALIFORNIA. (WO##5147)
SPECIFIC IREQUEST(S)M RECOMMENDATION(S)&F37CICCsIt0bND AND JUSTIFICATION
Recommended Action:
AUTHORIZE William R. Gray and Company, as General Manager of the Blackhawk Geologic Hazard
Abatement District(GHAJ),to EXECUTE the attached Amendment to the existing License Agreement with
Kenneth Behring, in conjunction with the GHAD's repair of the Eagle Ridge Place landslide,Danville,
California,
H FinancialIrnpact:
No impact on the County General Fund. The Blackhawk GHAD is funded through revenues generated by
County Service Area M-23. Expense reimbursement authorized in the proposed amendment is consistent with
the adopted FY 98/99-program budget.
Continued can Attach ent:X SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR 7i
RECOMMENDATION OF BOARD COMMITTEE
AI'ipROVE OTHER
�Alnlfi A'TFFYA��n m -- -
ACTION OF BOARD ON June 15, 199 APPROVED AS RECOMMENDED DEZD X OTHER
I hereby certify that this is a true and correct copy of an action
taken and entered can the minutes of the Board of Supervisors on
the date shown.
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT IV ) i JLL E I.5 1999
ARIES: NOES: ATTESTED: s
ABSEP!T- ABSTAIN: PHIL BATCHELOR, Clerk of the Board of Supervisors and County
Administrator
SHAW �
\\?WSi\SHARDATA\GrpDatn\SpDEst\BoardOrders\ \19199\ By Deputy
Autborsze Revised License Agm;-Behring.doc
Odd.DM Nblic Works(Speciz'.Districts)
Contact: Skip Epper:y(3113-2253)
cc: Co-unty Admir.4atran"
County Counsel
Biac .awk GFAD do WiiiPain R.Gray and Co.
W; iam&Barbara Goes
Mike&:u?ie Watson
SUBJECT- AUTHORIZE GENERAL MANAGER.OF THE BLACK.HAW-K GHAD TO EXECUTE
AN AMENDMENT TO AN EXISTING LICENSE AGREEMENT IN CONJUNCTION
N
WITH THE REPAIR OF THE EAGLE RIDGE PLACE LANDSLIDE, DANVILLE,
CALIFORNIA.
DATE: RJE 15, 1999
PAGE: -2-
1H. Reasons for Recommendation and Background:
round:
During the winter of 1998, a landslide occurred adjacent to a home at 81 Eagle Ridge place in Blackhawk,
Danville,California. The landslide occurred within the boundaries of the Blackhawk GHAD.
The repair of the landslide is substantially complete.
A License Agreement was executed on October 19, 1998 with the homeowner(Behring)to provide the
GHAD with the necessary rights and indemnification to proceed with the repair. The Agreement did not
provide for the GRAD to reimburse the homeowner the cost of repairing and/or replacing landscaping and
other improvements that were damaged by the landslide. Additional landscaping and irrigation
improvements were damaged during the repair. William R. Gray and Company, as General Manager of the
Blackhawk GHAD, is recommending an amendment to the License Agreement to provide$5,000 for
replacement landscaping. Said reimbursement is subject to actual completion of improvements and
submittal of invoices.
IV. Consequences ofNegative Action:
Without the rights provided by the License Agreement,the CHAD would not have been able to award a
contract and repair the Eagle Ridge Landslide.
FIRST AMENDMENT TO LICENSE
AGREEMENT FOR LANDSLIDE REPAIR
L EF ECTWE DATE AND PARTIES
Effective June 1, 1999, XF�I 'TH E. BkIMING.(referred to as "OVrNER") and
BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT, a political
subdivision of the State of California (referred to as "GHAD") mutually agree as follows;
. PURPOSE
Effective October 19, 1999, the parties entered into a written agreement entitled "License
Agreement for Landslide Repair" (referred to as the "Agreement"), which covered the
repair of a landslide located on O 'l b S property located at 81 Eagle Ridge dace,
Danville, California (also referred to as Assessor's Parcel No.203-760-012).
The Agreement previously has been amended as follows; None.
Pursuant to Section 6 of thae Agreement, the parties wish to amend the Agreement to add
a reimbursement allowance for landscaping and irrigation improvements damaged daring
repair of the landslide.
3. AMENDMENTS TO AGREE N T
A. In the Agreement, add new Section 3A as follows:
"Upon completion of the Work, GRAD will snake available to ODM an
allowance, calculated in accordance with GHAD policy, in an amount not
to exceed$5,000.00 for the purpose of replacing or repairing landscaping
and irrigation improvements damaged or destroyed during the repair of the
landslide. Such amount or portions of the above referenced allowance will
be payable to OWNER upon presentation of invoices satisfactory to
GHAD showing that OWNS have paid for replacement of landscaping
and irrigation,improvements damaged or destroyed during repair of the
landslide."
4. 1E1 1N- G PROVISIONS
Except for the charges made by this and prior amendments, all provisions of the
Agreement shall remain in fall force and effect.
First Amendment to License Agreement—Behring Page 1 of 2
5. SIGNATURES
These signatures attest the parties` agreement hereto:
(11OWNER") HAZHAZARD ABATEMENT
DISTRICT(GD)
Kenneth E. Behring By: William R. Gray& Co., Inc.
Cent Manager
By:
Title:
FORM APPROVED:
Victor J. Westman, County Counsel
By;
David F. Schmidt, Deputy County
Counsel
K.,DATA\G files lackhawtcll icense AS-c entsTrst Arndrnt to LA for Bdiring.doc
First Amendment to License Agreement-Behring Page 2 of 2
BOARD OF SUPERVISORS a
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: JUNE 15, 1999
SUBJECT: APPROVE CONSULTING SERVICES AGREEMENT BETWEEN CONTRA COSTA COUNTY
AND GEOLEX, INC. FOR. MONITORING AND MAINTENANCE OF THE HILLCREST
HEIGHTS CHAD,EL SOBR.ANTE AREA. (WO#5395)
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROtND AND JUS'T'IFICATION
1> Recommended fiction:
APPROVE and AUTHORIZE the Public Works Director or his appointee to execute a Consulting Services
Contract between Contra Costa County and Geolex, Inc. for a maximum payment limit of$50,000 from
July 1, 1999 through June 30,2001. The consultant will be paid for the monitoring and maintenance of the
Hillcrest Heights GI-IAD, El Sobrante Area.
Ii, Financial) facts
There will not be any financial impact to the General Lund. The Briding source for this service is derived
from revenues generated by the Hillcrest Heights Geologic Hazardous Abatement District(GHAD).
Coredtaxueel on Attachment:% SIGNAT' RE
RECOMMENDATION OF BOARD COMMITTEE
APPROVE —OTHER
SIGMA` URE(():
ACTION GP BOARD ii$rt l ne T.5, T731 APPROVEDAS
RECOMMENDED X OTHER
I hereby certify that this is a true and correct copy of an action taken and
VOTE OF SUPERVISORS entered on the vinutes of the Board of Supervisors on the date shown.
UNANIMOUS(ABSENT TAT ) JUNE 15 s I.999
AYES:. - - NOES: ATTESTED:
ABSENT: ABSTAIN: PHIL BATCHELOR,Clerk of the Board of Supervisors and County
Administrator
0:1GrpDat&\SpDist\CONTRACT\Bosrd Orders\
Geolex99.doc
®s:g.Div: PLblic Works(Special Diesrc:e) b
Contact: Skip Epperiy(313-2253) By Deputy
oe: Cooney Administra+.or
Assessor ,
Auditor-Contmller
Community Development
County Counsel
SCIBJECT.- APPROVE CONSULTING SERVICES AGREEMENT BETWEEN CONTRA COSTA COUNTY
AND GEOLEX, INC. FOR. MONITORING AND MAINTENANCE OF THE HILLCREST
HEIGHTS GHAD, EL SGBRANTE AREA.
DATE: JUNE 15, 1999
PAGE 2
III. seasons for Recommendations and Back round:
Geolex, Inc has been providing the maintenance and monitoring of the Hillcrest Heights CHAD in the El
Sobrante area. The GHAD wishes to continue utilizing this firm for these services. Approval of this
Consulting Services Agreement will'. serve to continue use of Geolex, Inc. at the same contract amount as
in the prior year.
IV. Conseguences of Negative Action:
The monitoring and maintenance of the GHAD will be negatively impacted without execution of this
contract.
TO- BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: June 168 1999
SUBJECT- APPROVE WATSON CANYON SILT REMOVAL PROJECT, SAN RAMON AREA.
PROJECT NO. 7636-6D9409-96 CDD-CP # 99-29
pecl `cRequest(s) or Recommendation(s) ground & Juste caBlon
1. RECOMMENDED ACTION:
APPROVE the Project, and
DETERMINE that the project is a California Environmental Quality Act(CEQA) Clens 4g
Categorical Exemption, and DIRECT the Public Works Director/Chief Engineer to prepare
contract plans and specifications for construction,
DIRECT the Director of Community Development to file a Notice of Exemption with the County
Clerk.
Continued on Attachment: X SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION CP BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE(S):
ACTION OF BOARD ON Jane 15, 1999 APPROVED A s
RECOMMENDED OTHER
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an
UNANIMOUS(ABSENT IV } action taken and entered on the minutes of the Board of
AYES: NOES: Supervisors on the date shown.
ABSEIVTe ABSTAIN:
LC:kw ATTESTED: TUINE 15; 1999
k\PWSI\SHAPDATN%GrpDatalSpDlst\Board Crders\1999\06June1
061599.doe i, BATCHELOR,Clerk cs#the hoard of Supervisors and
Crig.Div: Public Works(Engineering Services Division) County Administrator
Contact: T.Jensen, Flood Control
cc: County Administrator B
Attn: P. Kuevor y
Auditor-Controller Deputy
Community Development--C. Foley
P'sPs6 Accounting
Construction
L. Chavez, Environmental
SUBJECT: APPROVE WATSON CANYON SILT REMOVAL PROJECT, SAN RAMON AREA.
PROJECT NO. 7536-6D9409 CDD-CP #99-29
DATE: Jure 15, 1999
PAGE; 2
AUTHORIZE the Public Works Director to arrange for payment of a $25 fee to Community
Development for processing, and a $25 fee to the County Clerk for filing the Notice of
Exemption.
II, FINANCIAL IMPACT:
The estimated project cost is $25,000, funded by 100% Drainage Area 75A funds.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND:
The project includes the restoration of the sediment-laden channel to a meandering love-flow
channel.
It is needed in order to enhance the function of the creek and prevent excess sediment caused
by a landslide from polluting waters downstream,
The project has been determined to be in compliance with the General Plan and is exempt
from CEQA because it consists of the minor alteration in the condition of lead, water and
vegetation which does not involve removal of mature scenic trees.
IV, CONSEQ-VENCES OF NEGATIVE ACTION:
Delay in approving the project will result in a delay of design and construction and may
jeopardize funding.
CONTRA PUBLIC WORKS DEPARTMENT
COSTA INITIAL STUD`!
COUNTY ' OF ENVIRONMENTAL SIGNIFICANCE
PROJECT#7536-6D94{l9-98
CR#99-,-2--;?
PROJECT NAME. DA75A Matson Canyon Silt Removal
PREPARED Y: Leigh Chavez � DATE: 4626/99
APPROVED BY: j ` DATE:
RECOMMENDATIONS:
(X) Categorical Exemption (Class 4g) Negative Declaration
;) Environmental Impact Report Required () Conditional Negative Declaration
The project will not have a significant effect on the environment. The recommendation is based
on the following. The project consists of the restoration of the low-flow channel within an unnamed
drainage within Watson. Canyon in order to retain sediment deposited from a landslide onsite while
providing for more efficient transport of naturally occurring sediment. The desilt will consist of minor
alteration in the condition of land,water and vegetation which does not involve removal of mature scenic
trees. The U.S. Fish and Wildlife Service has issued a"not likely to adversely effect"determination for
California red-legged frog for the project site based on unsuitable habitat conditions. Restoration of the
'sow flow channel will enhance the function of the creek and prevent excess sediment caused by a
landslide from polluting waters downstream.
What changes to the project would mitigate the identified Impacts MIA
USGS Quad Sheet Diablo €3ase Map Sheot# V17 Parcel# 213-040-89
GENERAL CONSIDERATIONS:
1. Location.
The project is located east of Highway 680 and north of Canyon Lakes Road in the central county
area near the City of San Ramon(Figures 1 -3).
2. Project Description.
Work associated with the project will include restoration; of the sediment-laden channel to a
meandering, low-flow channel. The work will take place along 1,000 linear feet of the unnamed
drainage, Ali work will be conducted within the Flood Control District right-of-way easement;
however,temporary construction access to the site will be required. The Canyon lakes Country
Club has offered access-o the site. The sediment removal will be completed by working from the
west bank of the channel. Work will be conducted during the dry season. The entire work area
will be dewatered and flows will be piped around the construction zone to ensure continuous flow
downstream of the project area. The excavated sediment will be disposed of at a ':vacation
authorized by all applicable regulatory agencies. heavy equipment will not be operated within the
stream channel. A sediment filter dans will be installed downstream of the project area to minimize
impacts to the channel. Disturbed areas on the banks of the channel will be hydroseeded at the
completion of construction. The restoration work will impact the minimum amount of vegetation
possible.
3. Does It appear that any feature of the project will generate significant public concern?
C 3 yes JX] no I j maybe (mature of concern);
4. Will the project require approval or permits by other than a County agency? (X]yes 0 no
Agency Name(s) California Department of Fish and Carne, D.S. Army Corps of Engineers,
Regional Water Quality Control Board
5. Is the project within the Sphere of Influence of any city?Yes,the City of San Ramon
�:1�rs�aircal9�prcjts4c�.�x�6aYsmn '
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Notice of Exemptioll
Contra Costa County Community Development Department
551 Pine Street,4th Floor-North Wing, McBriern,administration Building
Martinez, CA 94553-0095
Telephone: (519) 313-2295 Contact Person:_Cece Sellgr - I ublic 3orlCs l t.
Project Description, Common Name(if any)and Location: DA75A Watson Canyon Slit Removal, County File#Cl'99-aiProject
Description: Mork associated with the project will include restoration of the sediment-laden channel to a meandering, low-flow
channel. The work will take place along 1,000 linear feet of the unnamed drainage. All work will be conducted within the Flood Control
District right-sof-sway easement; however,temporary construction access to the site will be rewired. The Canyon Lakes Country Club
has offered access to the site. The sediment removal will be completed by working from the nest bank of the channel, Mork will be
conducted during the dry season. The entire work area will be dewatered and flows will be piped around the construction zone to
ensure continuous flow downstream of the project area. The excavated sediment will be disposed of at a location authorized by all
applicable regulatory agencies. heavy equipment will not be operated within the stream channel. A sediment filter darn will be installed
downstream of the project area to minimize impacts to the channel. Disturbed areas on the banks of the channel will be hydroseeded
at the completion of construction. The restoration work will impact the minimum amount of vegetation possible. Project location:The
project is located east of Highway 680 and north of Canyon Lakes Road in the central county area near the City of San Ramon.
This project is exempt from CEQA as a:
Ministerial Project(Sec. 15268) _ tither Statutory Exemption, Section
Declared Emergency (Sec. 15269(a)) General Rule of Applicability(Section 15061(b)(3)
Emergency Project (Sec, 15269(b) or(c))
X Categorical Exemption, Class 4c
for the following reasons):. The project consists of the restoration of the low-flow channel within an unnamed drainage within
Watson Canyon in order to retain sediment deposited from a landslide onsite while providing for more efficient transport of naturally
occurring sediment. The desilt will consist of minor alteration in the condition of land:water and vegetation which does not involve
removal of mature scenic trees. The U.S. Fish and Wildlife Service has issued a "not likely to adversely effect" determination for
California red-legged frog for the project site based on unsuitable habitat conditions. Restoration of the low flow channel will enhance
the function of the creek and prevent excess sediment caused by a landslide from polluting waters downstream
Date: By:
Community Development Department representative
AFFID IT OF FILING AND POSTING
1 declare that on 1 received and posted this notice as required by
California public resources Code Section 21152(c), Said notice will remain posted for 30
days from the filing date.
Signature Title — 1
Applicant;
Courty PubPc Works Department
255 G€ader Drive
Martinez,CA 94553
A : °Bich Chavez County Clerk Fee$50 Cue
G:tenvis6t99pra'euts\CEQAOr€ytNOEViatson
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Aft
TO: BOARD
OF SUPERVISORS
ERVISORS An THE BOARD OF
DIRECTORS,
YYJC imS,CANYON-11 LqK S 4HAD 4
FROM: J. MICHAEL WALFORD,PUBLIC.WORKS DIRECTOR
DATE: JUNE 15, 1999
SUBJECT: ACCEPT THE FY 1996/97 AND FY 1337/98 EXPENSE REPORTS FOR TIME CANYON LAKES
GEOLOGICAL HAZARD ABATEMENT DISTRICT, SAN RAMON AREA. (WCC 5148)
SPECI.IC RE , T(S)OR RECOMI "I?ATIONN(S}Z BAMROUND ATdIJ JUSTII+iCATit)t�
I< Recommended Action:
ACCEPT"the attached expense reports for fiscal years 1996/97 and 1997198 for the Canyon sakes Geological
Hazard Abatement District(GHAD),
II Financial Impact:
There will not be any impact on the County General Fuad, The Canyon Lakes(DIAD is funded through special
assessments on properties within the boundaries of the Canyon Lakes GI-IAD.
IV. Reasons for Recommendation and Background:
On mane 4, 1985,the Contra Costa County Board of Supervisors adopted a resolution which resulted in the
formation and funding of the Canyon Lakes Geologic Hazard Abatement District(GIIAD). Resolution No.
85/289 approved formation of the Canyon Lakes GRAD pursuant to the provisions of Section 26550 of the Public
Resources Code and appointed the Board of Supervisors to act as the Board of Directors of the GHAD.
Resolution 86/447,dated.July 29, 1986,confirmed assessments within the Canyon Lakes GITAD and ordered
levy and collection of assessments to all properties within the District for maintenance and operation of
GFIAD improvements.
Continued on Attachment:X SIGNATURE:
Mr rTIM!V
RECOMMENDATION OF BOARD COMMITTEE
APPROVE FATHER
SIGNATURE(S):
ACTION OF BOARItD ON June 15, x APPROVED AS RECOMMEI"ii,ED 7 77HER
I hereby certify that this is a true aiid--cwrictwopy of an action}
taken and entered on the minutes of the Berard of Supervisors on
the date shown.
ATTESTED: ter€ NE 15, 1993
VOTE OF SUPERVISORS PHIL BATCHELOR, Clerk of the Board of Supervisors and County
TV Administrator
UNANIMOUS OUS(ASSENT )
AYES: NOES:
ABSENT- ABSTAIN: BY ` Deputy
Mkw
t1T't`�Se1cF.AI2Y7ATA1G.e,Csrs$i5gJisE1:3t:eerd f�scen119S41C6Surte\
063559.drsc
OAS.Div: Public Works(;Spede.DistricA)
cantact: Skio Epperly(313-2253)
CV County Admsinisttato.
County Counsel
City of San Ramos,
Wm.W Gray Co.Inc
SL CTo ACCEPT THE FY 1996/97 ANIS FY 1997/98 EXPENSE REPORTS FOR THE CANYON LAKES
GEOLOGICAL HAZARD ABATEMENT DISTRICT, SAID RA ON AREA.(WO 5148)
DATE: JUNE 15, 1999
PAGE: -2-
Resolution No. 86/408 approved a Joint Exercise of Powers Agreement(JEFA)between the County and the
GHAD to, among other thi
Canyon sakes Geologic Hazard Abatement District
Budget Report Fri' 1996/97-Year End
Estimated Actual
Budget Expenses
FY 96/97 FY 96/97
Expenses
1. Construction Costs
a. Repair, Maintenance & Improvements (per approved $169,000,00 $68,588.18
Repair, Maintenance&Improvement Program)
b. Construction Supervision $34,750.00 $19,177.50
District Staff
c. District Administration $4,700.00 $2,615.00
District Staff
2. Soils and Geotechnical Costs
a. District staff $9,375.00 $2,991.25
b. Outside Consulting $15,000,00 $255.00
3. Civil Engineering Costs $10,000.00 $706.00
4. Groundwater& Settlement Monitoring Programs $20,000.00 $16,411.97
5. Accounting Costs
a. District Staff $22,750.00 $20,452.50
6. Legal Costs
a. District Staff $8,050.00 $0.00
b. Outside Consulting $10,000.00 $4,194.32
7. Miscellaneous administrative Costs(HOA, FEMA,PR, etc.)
a. District Staff $2,700.00 $0.00
8. County staff Service Costs $10,000.00 $5,729.20
9. Assessment District Engineering $10,000.00 $9,895.00
Total Expenses $326,325.40 $1.51,01.5.92
Canyon Lakes Geologic Hazard Abatement District
Budget Report FY 1997/98
Year End
Estimated Actual
Budget Expenses
FY 97/98 FY 97/98
Expenses
1. Construction Costs
a. Repair, Maintenance & Improvements (per approved $162,000.00 $15,282.02
Repair, Maintenance& Improvement Program)
b. Construction Supervision $30,000.00 $9,990.00
District Staff
c. District Administration $4,700.00 $24,374.22
District Staff
2. soils and Geotechnical Costs
a. District staff $10,000.00 $3,294.25
b. Outside Consulting $5,000.00 $0.00
3. Civil Engineering Costs $10,000.00 $0.00
4. Groundwater& Settlement Monitoring Programs $20,000.00 $12,014.52
5. Accounting Costs
a. District Staff $22,750.00 $12,110.00
5. Legal Costs
a. District Staff $8,050.00 $95.00
b. Outside Consulting $10,000.00 $1,942.50
7. Miscellaneous Administrative Costs (HOA, FEMA, PP., etc.)
a. District Staff $2,700.00 $0.00
8. County staff Service Costs $10,000.00 $11,222.19
9. Assessment District Engineering $10,000.00 $4,125.00
Total Expenses $.305,200.00 $94,450.70
TO. BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, BLACKHAWK GHA
b
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE, JUNE 15, 1999
SUBJECT- ACCEPT THE FY 1996/97 AND FY 1997/98 EXPENSE REPORTS FOR THE BL,ACKHA'9JK
GEOLOGICAL HAZARD ABATEMENT DISTRICT,DANVILLE AREA(WO 5147).
SPECIFIC REQUEST(S3 OR RECO viENOATION(S)&BACKGROLND ANIS JUST?PICATION
Ia Recommended Action:
ACCEPT the attached expense reports for fiscal years 1996/97 and 1997/98 for the Blackhawk Geological Hazard
Abatement District(GRAD).
11 Financial) pact,
There is no impact on the County general Fund. The Blackhawk GHATS is funded through revenues generated by
County Service Area M-23.
III. Reasons for Recommendation and Bac round:
On April 22, 1986,the Contra Costa County Board of Supervisors adopted three resolutions which resulted in the
formation and funding of the Blackhawk Geologic Hazard Abatement District(GHATS). Resolution No. 86/209
provided for the addition of geologic hazard abatement extended services with County Service Area M-23
(Blackhawk area). Resolution No. 86/210 approved formation of the Blackhawk GHAD pursuant to the
provisions of Section 26550 of the Public Resources Code and appointed the Board of Supervisors to act as the
Board of Directors of the CHAD. Resolution No. 86/211 approved a Joint Exercise of Powers Agreement(JEPA)
Continued on Attachment:X SIGNATURE.
RECOMMENDATION OF BOARD COMMITTEE
®APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON ,June 15, 1999 APPROVED AS RECOMMENDED_X_(NITER_
I hereby certify that this is a true and correct copy of an action
taken and entered on the minutes of the Board of Supervisors on
the date shown.
ATTESTED. J UTE 15, 1999
VO'TOF SUPERVISORS PHIL BATCHELOR,Clerk of the Board of Supervisors and County
UNANIMOUS(ASSENT LV Administrator
AYES: NOES
ABSENT: ABSTAIN: By Deputy
SEAw
\\PEP'S;\SHAD.BATA\GrpDzta\SpDiaflBos:d Ordcrs\1999\063une\
a61599.doo
orifi.Mv: Public Works(Special Disvlcts)
Contact Skip Epperiy(313-2253)
cc: County Administrator
County Counsel
Wm.R.Gray Co.Inc
SUBJECT- ACCEPT THE FY 1996/97 AND FY 1997/98 EXPENSE REPORTS FOR THE BLACKHAWK
GEOLOGICAL HAZARD ABATEMENT DISTRICT,DANINVILLE AREA(WO 5147).
DATE: JUNE 15, 1999
PAGE: -2-
between the County and the GHAD to,among other things,provide for the funding of the GHAD through the
transfer of a portion of CSA M-23 revenues. On June 24, 1986, by Resolution No. 86/369,the Board of
Directors appointed Mr. Richard A.Nystrom as the initial General Manager of the Blackhawk GHAD, Mr.
Nystrom served as General Manager of the GHAD until his untimely death in February of 1998. On April 28,
1998,the Board of Directors appointed William R. Gray and Company,Inc., a California Corporation, as the new
General Manager of the GHAD,effective April 1, 1998.
Earlier this year,William R.Gray and Company became aware that neither the FY 1996/97 or the FY 1997/98
final expense reports for the GHAD were presented to the Board of Directors as required by Resolution 86/369.
Utilizing information obtained from the records of Nystrom Engineering as well as records maintained by the
Public Works Department and Sands Construction,Inc.,William R.Gray and Company was able to develop
expense records for fiscal years 1996/97 and 1997/98.
Expenditures by the GHAD for the year ending July 30, 1997 totaled$815,714.66. Construction costs for the
year($521,363.65)represented approximately 107%of the original budget estimate. The remaining expenses
were for project support,preventative maintenance and administration. Expenditures for the fiscal year ending
July 30, 1.998 totaled$612,222.09. Construction costs for the year were significantly less than budgeted as a
result of the transition to a new General Manager.
The attached Expense Summary Reports are presented in the format developed by the former General Manager.
Detailed information, including job lists,construction budget summary reports and cost by job reports are
available for review in the office of the General Manager as well as the Public Work Department.
Conseauences of Neeative Action:
The annual reports required with the formation of the GFIAD will not be available.
Blackhawk Geologic Hazard Abatement District
Budget Report EY 1996197-Year Erni
Estimated Actual
Budget Expenses
FY 96197 FY 96197
Expenses
1. Construction.Costs
a. Repair, Maintenance& Improvements (per approved $487,000.00 $521,363.65
Repair, Maintenance & Improvement Program)
b. Construction Supervision $89,12.5.00 $125,509.75
District Staff
c. District Administration $18,750.00 $109597.50
District Staff
2. Soils and Geotechnical Costs
a. District staff $15,000.00 $46,414.00
b. Outside Consulting $40,000.00 $11,968.25
3. Civil Engineering Costs $35,000.00 $4,234.72
4. Groundwater& Settlement Monitoring Programs $30,000.00 $23,578.00
5. Accounting Costs
a. District Staff $37,500.00 $39,567.50
6. Legal Costs
a. District Staff $17,700.00 $2,894.50
b. Outside Consulting $25,000,00 $21,834.42
7. Miscellaneous Administrative Costs (HOA, FEMA, PR, etc.)
a. District Staff $6,300,00 $180.00
8. County staff Service Costs $10,0WOO $7,572.37
Total Expenses $811,375,00 $815,714666
131ackhawk Geologic Hazard Abatement District
Budget Report FY 1997/98 a Year Enol
Estimated Actual
Budget Expenses
FY 97/98 FY 97/98
Expenses
1. Construction Costs
a. repair, Maintenance& Improvements (per approved $556,500.00 $320,241.98
Repair, Maintenance & Improvement Program)
b. Construction. Supervision $95,000.00 $62,145.00
District Staff
c. District Administration $20,000.00 $58,452.99
District Staff
2. Soils and Geotechnical Costs
a. District staff $40,000.00 $51,818.06
b. Outside Consulting $10,000.00 $6,791.96
3. Civil Engineering Costs $10,000.00 $9,181.79
4. Groundwater& settlement Monitoring Programs $20,000.00 $13,725.98
5. Accounting Costs
a. District Staff $37,500.00 $26,355.00
6. Legal Costs
a. District Staff $15,000.00 $60.00
b. Outside Consulting $25,000.00 $14,130.00
7. Miscellaneous Administrative Costs(HOA, FEMA, PFS, etc.)
a. District Staff $5,000.00 $26,355.00
8. Counter staff Service Costs $10,000.00 $22,964.33
Total Expenses $844,000.00 $612,222.09