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Home My WebLink AboutMINUTES - 05041999 - C30-C34 "J j %' '• CONTRA TO: BOARD OF SUPERVISORS �w Yiy 1dId.A ; . COSTA FROM: Arthur C. Miner Executive Director � COUNTY,,tib Private Industry Councili DATE: April 20, 7999 SUBJECT: AUTHORIZING SUBMISSION OF DTPA JOB TRAINING PLAN FOR PY 1999-2000 (#79-9270-0) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGORUND AND JUSTIFICATION 1. RECOMMENDED ACTION: Authorize the Board Chair to execute on behalf of the County, a Job Training Partnership Act (DTPA) Job Training Plan Adjustment (County#19-8270-0) for program years 1999-2000 requesting authorization to expend DTPA Title IIA, IIB, IIC and Title 111 funds for the period July 1, 1999 through June 30, 2000 and further authorize the Executive Director, Contra Costa County Private Industry Council, to make non-substantive changes to said document as may be required by the State's Job Training Partnership Division (JTPD)/Employment Development Department. II. FINANCIAL IMPACT: None, one hundred percent federal funded. Ill. CHILDREN IMPACT STATEMENT: This contract is to provide vocational training to appropriate JTPA eligible participants. This will support the third outcome — Families that are economically self-sufficient. IV. REASONS FOR RECOMMENDATION: Via DTPA Information Bulletin 698-87 (dated April 15, 1999), the State of California informed JTPA Service Delivery Areas (SFA's) of the PY 1999/2000 DTPA Job Training Plan instructions. This Plan must include an "approval" via signature of the Chief Elected Official of the SDA. (For Contra Costa County SDA this is the Board Chair). Program Year 1999-2000 allocations were provided via DTPA Information Bulletin B98-73 (dated March 9, 1999). The State has indicated that the Plan should indicate the following allocation figures: Title IIA 77% - $1,285,345; 116 (Summer Youth Employment Training Program) —$1,485,299; IIC - $185,851; Title 11160% - $1,923,203; and IIA 5%/Older Worker- $110,709 At its meeting on April 19, 1999, the Private Industry Council authorized the PIC Chair to execute the Job Training Plan Adjustment. ATTACHMENT: YES SIGNATURE: ',at RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES ACTION OF BOARD ON qr APPROVED AS RECOMMENDED--z— OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN, ATTESTED_ ° "?a�Z �/ ! y PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CONTACT: Bob Whatford 646-5373 cc: Private Industry Council County Administrator County Auditor-Controller L Sara Hoffman,CAO BY J r ?•. I_ d �.�> DEPUTY John Cullen,Social Service JTPDtEDD(Via PIC) y:disketteiboard order/#19-8270-0 :> lip v initial Flan for PYs 1998 and 1999 Adjustment# 2 DA/SSA Con L ra Costa County Modification # Date: L.ril 19, 1999 SIGNATURE PACE In accordance with the federal Job Training Partnership Act (DTPA) and the state Family Economic Security Act (FESA), the undersigned Private Industry Council (PIC) Representative and the Chief Elected Official (CEO) or Officials of the above named Service Delivery Area (SDA) have approved the attached DTPA Title 11 Job Training Plan and DTPA Title III Substate Plan and agree to operate or cause to be operated programs pursuant to this plan. The undersigned certify that they concur with the contents of this plan and agree that this plan shall be funded through subgrants executed between the above-named subgrantee and the State of California and that no such subgrant shall be executed without their concurrence. The a undersigned also acknowledge that-the-unit of general local government, or each unit of general_ local government that Is a member of a consortium described in Califomia Unemployment Insurance Code (CUIC) 15025, shall be liable to the Employment Development Department (EDD) pursuant to CMC 15050 for all funds not expended in accordance with this division, and shall return to that agency all those funds. This plan consists of this page, the Table of Contents attached, and all of the sections and attachments indicated by an "X" on the Table of Contents. (Ref: JTPA 103(b); CUIC 15023 (b), 15042, 15046 (7), 15050) Approved for the Private Industry Council r s - �11' cap Ran W .ttgr PIC Chair (Signature) ([late) (Typed Name and Title) Approved for the Chief Elected Official(s) a r Boa ? o — „sem ! A ✓� jop. Cpn(,�Firi,."i'1,9,SUT)ervisors (8 i attire) (date) (Typed Name and Title) Additi nari required signatures appear on the following page. `yes No Approved for the State of California Bill Burke Acting Assistant Deputy Director Job Training Partnership Division (Signature) (Date) (Typed Name and Title) Signature Page Forms Supplement Page 1 of 43 2/98 y ` FInitial Plan for PYs 1998 and 1999 X Adjustment SDA/SSA Con._rra Costa Crim ty Modification## Date: 1,prii 19, 1.999 Primary Plan Contact Persons Title Il Contact: Bob Whatford/PIC Operation Chief (925) 646-5373 (Name, Title and Telephone) y s Title Ill Contact: Bob t-Tha tford/PCC Opera tion Chief (925) 646-5373 (Name, Title and Telephone) 4 TABLE OF CONTENTS --._.._... —. Craver Pages Included "XW' Page Number = Signature Pages x I of 43 Table of Contents r r General Planning Requirements Included "X" Page Number CaIWORKs Certification Administrative Entity and Grant Recipient General Assurances Title If Job Training Plan Narrative Planning Requirements Included "X" Page Number Multi-SDA Labor Market Coordination Linkages Program Goals and Objectives Identifying and Selecting Participants t Nontraditional Employment for Women #� Assessment, Referral, Services, Competencies Procedures for Selecting Service Providers Fiscal Control and Fund Accounting E Secretary of Labor's Program Goals Compliance with the Governor's Coordination Criteria Annual Deport Procedures Assurance Title III Substate Plan Narrative Planning Requirements Included "X" Page Number I Assurances Narrative Retraining Waiver Table of Contents Farms Supplement Page 3 of 43 3/98 a Initial Plan for PYs 199€3 and 1999 Adjustment# 2 SDA/SSA Contra Cos t.� Co.;n ty Modification# Date: April 19. 1999 TABLE OF CONTENTS (continued) Titles 11 and III Budget and Participant Data Requirements Attached "X" Page Number Transfer of Funds Declaration a Title 11 Budget Plan Summary x J. 11 bf 13 Summary Mouth Budget Flan Summary x ! 12 o 13 Title 111 Budget Plan Summary (515 Formula) x ; 13 of 13 Title 11 Participant Plant Summary Summer Youth Participant Plan Summary 2 Title 111 Participant flan Summary (515 Formula) in nf 13 ._ Available Funding Summary Title 11 Proposed Distribution of Funds Title 11 Proposed Distribution of Funds for Summer Youth Title 111 Proposed Distribution of Funds (515 Formula) Attachments Attached "X" Page Number � Joint Powers Agreement, if applicable ,.:. PIC Membership List PIC/CBC? Agreement Public Hearing Comments and Responses, if applicable SDA Administrative Entity's Title 11 and 111 Monitoring Plan List of Service Providers responsible for eligibility determination and verification, if applicable ! Procedures for Selecting Service Providers, if applicable Fiscal Control Procedures, if applicable R Fuad Accounting Procedures, if applicable e l Table of Contents Forms Supplement Page 4 of 43 3/98 Initial Plan for PYs 1998 and 1999 Adjustment# 2 SCDAISSA Contra Costa Count Modification# Date. Aril 19 1999 TITLE dl PROPOSED DISTRIBUTION OF FUNDS for PY 1999 JTPA104 3e Innin 07/J1/99 110116% 220 ti-A 77% 230 II-A 5% ` 27011-A 8 Incentive Grani Adult Older lndividua Youth FUNNING IDENTIFICATION G0 Sub rant G0 Sub rant G0 Sub rant GG Subg rant 1. Year cif A ro riaticn ?399 1999 1999 1999 2, Formula Allocation current or prior amount) 1007. 1,285.345 52,122 15.851 3. Allocation Ad'ustment-Mus or Minus _.Q_ a -0- -0- 4, Transfers-In or(Gut) (see limitations -0- -0- _0- -0- in Transfer of Funds Declaration Page 5. TOTAL FUNDS AVAILABLE y 5 52,1_22- - 185.95 --- TOTAL ALLOCATION COST CATEGORY PLAN � 6. Direct Training Services(minimum of 50°10 of to 642,673* 26 G61 92,295 T Training-Related and Partici ant Support Services n/a 285,6Q3 15 637 55.756 8. Administration maximum of 20%of total 10 424 37.170 z 9. TC3TA QUARTERLY TOTAL EXPENDITURE ALAN (cumulative) 10, September 1999 37,170, 11, December 1999 2-922 12. March 2000 13, ,lune 2000 1 Mal Pk - - 51 14. September 2000yv x �; 15. December 2000 �� N. j r 16. March 2001 � 17. June 2001 18. September 2001 ; 1 9. December 2001 20. March 2002 x 4 2y r 21. June 2002r 1,:;. .�y,y x,in:1 Nv$.��r�::s�-R f ;w.t' k ��,.-�,. .)£�a,.�:aYw� .��5:� �`� .rt.. `.. COST COMPLIANCE PLAN 22. %of Direct Training Expenditures (Line 6 divided by Line 9) n/a* n .a n/a* 123. %of Administrative Expenditures n/a 20% 201 2011 (Line 8 divided by Line 9) Bob -Whatford/BIC 0 eratlons Chief (925) 646-5373 4/1.2/99 Contact Person with Title Telephone Number Date Prepared: Comments: Any funds unexpended at 6/30/00 will he used for either 0T TPA closeout or transfer to W1A. Title 11 Proposed Distribution of Funds for PY 1999 n/a - due to DOL waiver Forms Supplement FB98-63G Page 11 of 13 Rev. 1/99 Initial Plan for PYs 1998 and 1999 g Adjustment# 2 SDAISSA Contra: Costa County Modification# Date: TITLE [I PROPOSED DISTRIBUTION OF FUNDS FOR SUMMER YOUTH Begin �i �g 10/01198 G9 Subgrant, FUNDING IDENTIFICATION r�-ant code 335 1. FY Year of Appropriation € 1999 2. Formula A€locat€on current or prior amount) 11485,209 1 3. Allocation Adjustment-Plus or Minus - 4. Transfers -In or(Out)(see limitations per Fund Declaration Pae -0- 5. TOTAL FUNDS AVAILABLE 1,485,299 TOTAL ALLOCATION COST CATEGORY PLAN 6. Training and Sup2ortive Services 7. Administration maximum of 15%of total) 222,794 8. TOTAL Ltines 6+7 4 85,244 QUARTERLY TOTAL EXPENDITURE FLAN 9. December 1998 14 853 10. March 1999 74,265 11. June 1999 .2-q7,060, 12. September 1999 1 41I 035 13. December 1999 !a , 14. March 20030 1.485-299 15. June 2000z`�� t � t 16. September 2000 17. December 2000 ,, s 18. March 2001 69. June 2001 t t..,i.»: .....,.i. ,. COST COMPLIANCE PLAN 21. % of Training and Supportive Services Expenditures Line 6 divided by Line 8 5Qo 22. % of Administrative Ex enditures Line 7 divided b Line 8 ff Bon Whatford./PIC Orera.tions, Chief. (925) 646-5373 4/9/99 Contact Person with Title Telephone Number Date Prepared Comments: Funds unexpended by 5/301/007 will be used either for DTPA closeout or transfer to W--A. Title If Proposed Distribution of Funds for Summer Youth Forts Supplement FB98-63H Page 12 of 13 1/99 Initial Plan for PYs 1998 and 1999 Adjustment# 2 SDAiSSA Centra Cnsta Coyant Modification# Date: -A ri.1 19, 1999 TITLE III PROPOSED DISTRIBUTION Cir:+ FUNDS (516 FORMULA) Beoinnin 07/01/99 FU DING IDENTIFICATION GO Sub rant 1. Year of A ro rlatior. 1999 2. Formula Allocation current or erlor amount 1 923 2C3 3, Allocation Adjustment-Flus orMinus C` 4. Transfers-In or(Out) {see limitations ®C_ in Transfer of Funds Declaration Pa e 5. TOTAL FUNDS AVAILABLE 1.,9 TOTAL ALLOCATION COST CATEGORY PLAN 6. Basic.Read'ustment Services. 4,6d7 7. Retrainin minimurn of 50% unless waived to 30a1a96-1 ,602 8. Needs Related lea menu NRP 9. Su art Services 6 10. Administration maximum of 15% 48C 11, TOTALX23 2C? QUARTERLY TOTAL EXPENDITURE PLAN Tcumulative) 12. September 1999 384,640 13, December 1993 0,61,600, 14. March 2000 1 4107 778, 15. Jame 2900 1.711.650 16. September 2000 0 ;t, 17. December 2000 ` 18. March 2001 13. dune 2001 COST COMPLIANCE P'LAIrI 20. ala of Reltrainin2 Ex endltures Line 7 divided by Line 11 21. Retraining Waiver a percentage or NO)_ X70 22. ala of Administrative EX enditures tLinq 10 divided by Line 11 Bob 'Whatford/PIC 2 =tions Chiu (925) 646-5373 4/9/99 Contact Persona with "Title Telephone Number Date Prepared Comments: Funds unexpended by. 6/30/00 will be used either for JTPA closeout or transfer to WIA> FB9 -531 Mage 13 of 13 Rev. 1199 Initial Purl for PYs 1998 and 1999 g Adjustment# 2 SDAlSSA CONTRA COSTA COUNTY Modification# Date: Apr-i c 19, '999 TITLE II PARTICIPANT PIAN SUMMARY JTrA 104; CHIC 15043. PROGRAM TYPE for PY 1999, beginning 07101/99 110 H 5% Incentive Grant 230 ii-A 5% Older Individuals X 220 11-A 77%Adult 270 li-C 82% Youth QUARTER ENDING SEPT 1999 DEC 1999 MAR 2000 JUN 2000 1. TOTAL PARTICIPANTS Lines 2+3 100 200 290 295 2. Partici ants Carried-in 40 40 40 40 3. New Partici ants 60 .160 2.50 255 OUTCOMES 4. TOTAL TERMINATIONS 'L:nes 5+6+7+g 50 i00 250 275 5, Entered Unsubsidized Em to meat 31 62 161 J82 6. Transferred to Cather DTPA Pro ram 0 0 0 0 7. Adult6Youth Employment Skills/PIC-Recognized Employment Coetencies 0 0 0 0 ra 8. Ali Other Terminations 19 38 89 ( . 13 . CURRENT PARTICIPANTS(Line 1 minus Line 4) 1 50_---1 100 40 20 ADDITIONAL EMPLOYMENT DATA 10. Entered Unsubsidized Employment and Obtained Empl2yability Enhancement 2 4 7 10 11. Women Placed in Nontraditional Jobs 8 16 25 30 Bob Whatford / PTC Operations Chief (925) 646-5373 4/16/99 Contact Person with Title Telephone Number Date Prepared Comments: P538-63D Page 6 of 13 Rev. 1/99 Initial Plan for PYs 1998 and 1999 Adjustment 1# -- 2_ SDAISSA CONTRA COSTA COUNTY Modification# Date: April. 19, 1999 TITLE If PARTICIPANT PLAN SUMMARY jTPA. 104; CUIC 15043. PROGRAM TYPE for PY 1999, be innin 07101/99 110 If 5% incentive Grant X 230 11-A 5% Older Individuals 220 1IdA 77%Adult 270 ii-C 82%Youth QUARTER ENDING SEPT 1999 DEC 1999 MAR 2000 JUN 2000 1. TOTAL PARTICIPANTS Lines 2+3 12 23 28 e 2. Partici ants Carried-in S 5 5 5 3. New Participants 7 18 23 30, OUTCOMES 4. TOTAL TERMINATIONS Lines 5+6+7+8 2 11 20 5. Entered Unsubsidized Employment 2 5 11 20 5. Transferred to Other JTPA Program 0 0 0 0 7. Adult/Youth Employment Skills/PIC-Recognized Em to went 09T,m etencles 0 0 0 0 8. All Other Terminations 0 6 9 10 9, CURRENT PARTICIPANTS Line 1 minus Line 4 10 12 8 5 ADDITIONAL EMPLOYMENT DATA 10. Entered Unsubsidized Employment and Obtained Employability Enhancement 0 0 0 1 0 11. Women Placed in Nontraditional Jobs 0 0 0 --- 0 Bob Vhatford/PIC Operations Chief (329)646--5373 4/16/99 Contact Person with Title Telephone Number Date Prepared Comments: P898-63C Page 7 of 13 Rev. 1/99 Initial Flan for PYs 1998 and 1999 X Adjustment# 2 SDAfSSA CONTRA COSTA COUNTY Modification# Date. TITLE II PARTICIPANT PLAN SUMMARY J TPA 104: CLIC 15043. PROGRAM TYPE for PY 1999, beginning 07/01/99 110 II 5% Incentive Grant 230 ii-A 5% Older Individuals 220 II-A 77%Adult X 2701#-C 82%Youth w� QUARTER ENDING SEPT 1999 DEC 1999 MAR 2000 s JUN 20010 1. TOTAL PARTICIPANTS (Lines 2+3 0 50 65 2. Participants Carried-In 5 5 5 5 3. New Partici ants - 60 R OUTCOMES I 4. TOTAL TERMINATIONS Lines 5+6+7+81 38 50 5. Entered Unsubsidized Ern to ment 2 23 39 6. Transferred to Other DTPA Program 0 7. Adult/Youth Employment Skills/PIC-Recognized Em to ment Competencies i i 7 I 8 8, All Other Terminations 8 i13 9. CURRENT PARTICIPANTS (Line 1 minus Line 4) " ADDITIONAL EMPLOYMENT DATA 10. Entered Unsubsidized Employment and Obtained Employability Enhancement 3 i 3 2 i 11. Women Placed in Nontraditional Jobs C C 3 Bob W"natford/PiC Operations C"b of (925)645-5373 4/16/99 Contact Person w th Title Telephone Number Date Prepared Comments: FB98-63D Page 8 of 13 Rev. 1199 Initial Plan for PYs 1998 and 1999 =Adjustment# 2 SDAISSA CONTRA COSTA COUNTY Modification# Date: April 19, 1999 SUMMER YOUTH PARTICIPANT PLAN SUMMARY C U I C 15043. Beginning 10/01198 QUARTER ENDING DEC 1998 MAR 1999 JUN 1999 SEP 1999 1. TOTAL PARTICIPANTS (Lines 2+3 0 0 324 850 2. Participants Carried-in 0 0 0 0 3. New Partici ants 324 850 OUTCOMES 4. TOTAL TERMINATIONS Lines 5+6+7+8 0 0 850 5. Entered Unsubsidized Em Io rent 0 0 0 101 6. Transferred to Other DTPA Program 0 00 17. Adult/Youth Employment Skills/PIC-Recognized Employment ment Com etencies 0 0 0 0 ! 8. All Other Terminations 0 749 9. CURRENT PARTICIPANTS (Line 1 minus Line 4} 0 0 _1 724 ADDITIONAL REPORTABLE ITEM 10. Rask or Remedial Education 100 Bob ` hatford/PTC Operations Chief (925)646-5373 4/116/99 Contact Person with Title Telephone Number Date Prepared Comments: FB98-63E Page 9 of 13 beer. 1/99 Initial Plan for PYs 1998 and 1999 Adjustment## 2 SDAISSA CONTRA COSTA COUNTY Modification# Date:_ L999 TITLE III PARTICIPANT PLAN SUMMARY (515 FORMULA) JTPA 313; CUIC 15076; Directive D96-16. For PY 1999/2000, beginnln.207/09/99 QUARTER ENDING SEPT 9999 DEC 1999 MAR 2000 JUN 2000 1. TOTAL PARTICIPANTS Lines 2+3 265 400 540 750 2. PartEJ ants Carried-in 150 150 3. New Participants j 390 500 , OUTCOMES E 4. TOTAL TERMINATIONS Lines 5+6+7+8 270 405 520. i 5. Entered Unsubsidized Em to ment(EUE 5a+5b) 97 202 318 489 a. EUE from Retrainin subset of 5 65 134 224 333 9 Relocated Out of Area subset of 5a 0 0 0 I b, EUE from Basic Read`ustment subset of 5 32 68 94- 6, 46, Called Back or Retained by Layoff Employer_ 9_ 16 7. Transferred to Other JTPA Pro ram 0 8. All Other Terminations 9. CURRENT PARTICIPANTS Line 1 minus Line 4 135 = PROGRAM ACTIVITIES AND SERVICES Non-additive; Lines 10 though 17 Individually=< line 1 90, Basic Readjustment Services(equals Line 1 7550 a. Job Search/.lob Club subset of Line 102- 1.38 11. Classroom Training: Basic Ed. or Attained GEED 50 12. Occu ation Skills_Training_._,._ 330 13, On-the-Job Training 13 - 14. Relocation 15. Out-of-Area Job Search 16. Needs-Related Payments 17, Supportive Services END OF THE PROGRAM YEAR PERFORMANCE AND COST PER INFORMATION 18. Planned Entered Ern to meat Rate Line 5 divided b Line 4 minus Line 6 83I 19. Planned Aver@ge_Hourly Wa eat Placement $ 12.25 20. Planned Average Cost per Participant ((Title Iii PY 9998/9999 Budget page G9 Line 5 minus Line 15)+ $ 2,564 Title III Pro used C3istribution of Funds Budget page Line 14 divided by Line 1 Jun 2000(above) 29. Planned Average Cost per EUE ((Title III PY 1998/9999 Budget page G9 Line 5 minus Line 15)+ $ 3,933 j Title III Proposed Distribution 4f Funds Bud et page Line 14g divided by Line 5 Jun 2000 above Bob Whatford/PIC Operations Chief (925) 645-5373 4/16/99 Contact Person with Title Telephone Number Date Prepared Comments: Title III Participant Flan Summary(515 Formula) Forms Supplement FB98-63F Page 10 of 13 Rev. 1/99 11 5/ TO: BOARD OF SUPERVISORS C. FROM: Warren E. Rupf,Sheriff-Coroner 7 ., Contra Costa DATE: April 21, 1999 County SUBJECT: Application for U.S. Department of Justice Funding SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE the Sheriff tosubmitan application to the U.S.Departmentof Justice,Bureau of Justice Assistance for reimbursement under the State Criminal Alien Assistance Program (SCAAP) for incarceration of criminal aliens during fiscal year 1998-99 and AUTHORIZE the Sheriff to accept the grant award. FISCAL IMPACT: This Program would provide reimbursement to the Office of the Sheriff for services it provides. Since the amount of funding is partially dependent upon the units of service provided to eligible inmates by all jurisdictions nationwide, the amount of funding cannot be accurately estimated, BACKGROUND: The SCAAP Program began reimbursing local jurisdictions for the partial cost of incarcerating criminal aliens in fiscal year 9995-96. Funding has been approved to continue the Program again in 1998-99, and the guidelines were mailed to potential applicants on April 15, 1999. The amount of funding available to the County is dependent upon the total appropriation nationwide,and on the number of days of inmate services provided to aliens who meet the eligibility criteria. In 1995-96 Contra Costa County's application was approved for approximately $25,000; in 1996-97 for approximately $450,000 and in 1997-98 for approximately $395,000. CONTINUED ON ATTACHMENT: NO SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVEOTHER SIGNATURIv S : L,/z:�7� ACTION OF BOARD ON r° Ift � APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS €HEREBY CERTIFY THAT THIS IS A TRUE s UNANIMOUS (ABSENT `r 1 AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact Person:Kathleen Martin,5-1529 ATTESTED,., V! CC: CAO: Justice System Programs County Auditor-Controller Sheriff-Coroner(for distribution) PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY �// G —e .. DEPUTY TO. BOARD OF SUPERVISORS William Walker, M.L. , Health Services Director FROM: By: Ginger Marieiro, Contracts Administrator •` ��>�, Contra Costa DATE: April 28, 1999 County SUBJECT; Approval of Contract #23-243-2 with Superior Consultant Company, Inc . SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION ----- RECOMMENDATIONS: Approve and authorize the Health Services Director to execute on behalf of the County, Contract #23-243-2 with Superior Consultant Company, Inc, and authorize expenditure of an amount not to exceed $600, 000 for the period from July 1, 1999 through June 30, 2000, for consultation and technical assistance with ' regard to the Department ' s Managed Care Information System (MCIS) and ether special protects as needed. FISCAL IMPACT: Contractor shall be paid a fee rate of not less than $1.20 . 00 per hour nor more than $185 . 00 per hour in accordance with t®tee Contractor' s usual and customary hourly billing rates for its services, as approved by the Health ,Services Director. The Contractor wile also be reimbursed for travel on behalf of the County, as approved in advance by the Health Services Director, and for miscellaneous expenses actually incurred in the provision of services under the Contract . Total expenditures under this contract will depend upon the Department ' s utilization of Contractor' s services for the MCIS and other special. projects as assigned by the Health Services Director. Funding for this Contract is included in the Department ' s Enterprise I budget . BACKGROUND/REASON(S) FOR RECOMMENDATION(S) : In July 1998, the County Administrator approved and the Purchasing Services Manager executed Contract #23-243 (as amended by Contract Amendment Agreement #23-243-1) with Superior Consultant Company, Inc . , to provide consultation and technical assistance with regard to the Department ' s Managed Care Information System and other special projects as needed. Approval of Contract #23-243-2 will allow the Contractor to continue to provide services through June 30, 2000 . CONTINUED ON ATTACHMENT: S SIGNATUR e RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATUREfQ; ACTION OF BOARD ON_ ! r APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABS€NT ro�Yj -_ ) AND CORRECT COPY OF AN ACTION TAKEN AYES: -- -- NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED PHIL BATC ELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ContactPerson: Patrick Godley (370-5007) CC: Health Services(Contracts) Risk Management y Auditor Controller BY rri �'� �.� �.- DEPUTY Contractor TO: BOARD OF SUPERVISORS William Walker, M.D. , Health Services Director FROM: By: Ginger Marieiro, Contracts .Administrator Contra .April 21, 1999 Costa DATE: Approval of Contract Amendment Agreement #22-545-1 � CC3Ut1ty SUBJECT: with Pacific Bell - SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION( ) Approve and authorize the Health Services Director, or his designee (Lew Pascalli, Jr. ) , to execute on behalf of the County, Contract Amendment Agreement #22-545-1, with Pacific Bell, to amend Contract #22-545, effective April 1, 1999, to increase the Contract Payment Limit by $10, 000, from $94 , 800 to a new total of $104, 800 . FISCAL IMPACT: This first year of this Contract was funded by the ' Community Warning System project (as approved by the Contra Costa County CAER Group, Inc . , Board of Directors) and thereafter included in the Health Services Department ' s Budget . BACKGROUND/REASON(S)_FQR R,ECOMMENDATI ON(S) : An integral part of the County' s Community Warning System and its ability to get emergency information and instructions to the public is the use of the Community Alert Network (CANT) , an automated telephone calidown. system. The effectiveness of the system was limited, however, by the fact that approximately 50a of the telephone numbers in Contra Costa County are unlisted, thus unreachable by CAN. In 1993 , the County worked with Senator Daniel Boatwright to spearhead a bill (SB 222) which authorizes the release of unlisted information for use by telephone calldown systems for emergency purposes . This law, the first of its bind in the nation, went into effect on January 1, 1994 . On September 24, 1996, the Board of Supervisors approved Contract #22- 545 wits Pacific Bell, for the period from October 1, 1996 through September 30, 2001, for the provision of 9-1-1 database information for use in the Community Warning System. Approval of Contract Amendment Agreement #22-545--1 will allow the County to continue to acquire monthly updates of the unlisted information database, through September 30 , 200" . g CONTINUED ON ATTACHMENT: YEIS SIGNATUR RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER AC ION OF 6OAR0 ON APPROVED AS RECOMMENDED OTHER --- VOTE OF SUPERVISORS UNANIMOUS (ABSENT_OI'jI HEREBY CERTIFY THAT THIS IS A TRUE } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES:® AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED PHIL BATC ELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Lew Pascalli, Jr. (646-2286) CC: Health Services(Contracts) Risk Management Auditor Controller BY /?'/I;?'/I ,DEPUTY Contractor TO: BOARD OF SUPERVISORS William Walker, M.D. , Health Services Director MContra By: Ginger Marieiro, Contracts Administrator � t:t5Lc2 DATE: Apr 11 21, 1999 County SU13JECT: Retroactive Payment to Medical and Behavioral Consultants, Inc . SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDAT I ON(S)_: Ratify purchase of services from Medical and Behavioral Consultants, Inc . , and authorize the County Auditor-Controller to pay the $2 , 698 . 7-5 outstanding balance for provision of psychiatric services for the Mental Health Division. FISCAL IMPACT: Funding for this Contract is included in the Health Services Department budget . BACKGROUND/REASON(S) FOR R,ECOMMENBATION(S) : ;n March 24, 1998, the Board of Supervisors approved Contract #24- 934 with Behavior Consultants, Inc . , for the period from March 1, 1998 through .February 28, 1959, to provide psychiatric services for the Mental Health Division. As a result of the departure of the Children' s Mental Health Medical. Director additional psychiatric services were both requested by County staff and provided by the Contractor in good faith. Because of administrative oversight by both the County and Contractor, use of the Contractor' s services exceeded the author-'-- zed limits . Services were requested and provided beyond the payment limit and by the end of February, 1555, charges of $130, 498 . 75 had been incurred, of which $127, 800 has been paid and $2 , 698 . 75 remains outstanding. The Department is requesting that the amount due to the Contractor be Daid. This can be accomplished by the Board of Supervisors ratifying the actions of the County employees in obtaining provision of services of a value in excess of the contract payment limit . This will create a valid obligation on the part of the County, retroactively authorizing all payments trade by the Auditor-Controller up to now, and authorizing payment of the balance. t A i CONTINUED ON ATTACHMENT: SIGNATURE`S '�A 4 ---------- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND TION OF BOARD COMMITTEE APPROVE OTHER N UR ACTION OF BOARD ON�'�� : APPROVED AS RECOMMENDED ,. OTHER r VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT.!!%2�_) ANIS CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED y'z i'` =~I, PHIL BAT HELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Donna Wigand (3136411) CC: Health Services (Contracts) Risk Management Auditor Controller BY r� � DEPUTY Contractor