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Home My WebLink AboutMINUTES - 05251999 - SD5 sf)s BOARD OF,SUPE RVISORS KEITH S. RICHTER, FIRE Z'ff A,%' k co DATE° May 25, 1999 Cosi y� SUBJECT: PURCHASE OF THREE (3) REPLACEMENT FIRE TRUCKS SP=I r I t S t OR SEN DAT I ON t S j a BACW1J=M AM JUST I fr I CATION RECOMMENDATIONS: 1. ACKNOWLEDGE the District's replacement fire apparatus needs totaling approximately $16.2 million as part of the overall deferred capital and facilities needs approximating $40 million. 2. ACKNOWLEDGE the District's schedule for replacing aging fire apparatus has been disrupted over the past several years due to the District's budget problems. 3. ACKNOWLEDGE the critical need for replacement of aerial fire trucks was identified in a memo dated 8/3/98 (copy attached) from the Fire Chief to the County Administrator. 4. ACKNOWLEDGE the immediate availability of three (3) fire trucks, two (2) of which the District could take possession in June and the third in September, 1999. 5. ACKNOWLEDGE there is a short window of opportunity to purchase these three (3) fire trucks in that if the District does not immediately proceed with their purchase with the manufacturer (KME in Pennsylvania), another fire department will; the average purchase price of $452,485 per unit is very favorable, considering the replacement cost per fire truck is now projected to be approximately $850,000; and the ability to timely acquire two (2) trucks in ,lune and the third unit in September compared to waiting 1-1/2 to 2 years to take possession when following the normal process of developing specifications, going out to bid, awarding the contract, chassis construction, body build-up and eventual delivery. 6. AUTHORIZE the County Administrator and/or County Auditor-Controller to process needed appropriation and/or revenue adjustments in the amount of $1,357,455 for the immediate purchase of three (3) aerial ladder fire trucks. 7. AUTHORIZE the Fire Chief to provide written confirmation to manufacturer of District's intent to purchase the noted equipment and execute appropriate sales contract as approved by the County Administrator and County Counsel. CONTINUED ON ^TTACHMENT% L YES SIGNATURE: - RKCOMMXN0^T 1 ON or COUNTY ADMI I N I STRATOR RECOMMENDATION or mo^RO. CO+MI.1 I TTL'E - APPROVC OTHER I ACT t ON OF SOARO ON APPRQVKD AIz IeEcwrMr�Nx�1rIs � VOri V OF SUPOW I SORS I HERESY CERTIIrY THAT THIS IS A TRUE t3NIANI Ii�3�it I8 (ABSENT t 7 �� AND CORRECT copy Otr AN ACTION TAKEN AYES; N�: -- AND QED ON THE M I N UTES Op TM D OARD A dT. ABST'A IN: CW SUPERVISORS ON THE DATE "WN. Cont aCt® ATTESTED c.: County Administrator PHIL SAIGHELOR. CLERK 'OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR t 1 f y BY 1-4x 'DEPUTY FINANCIAL IMPAC': The District's fiscal condition has improved due to corrective actions authorized by the Board of Supervisors and now allows this much needed capital acquisition. The fund balance to end the current FY 1998-99 is estimated to be $8.95 million; this $1,357,455 purchase would reduce the projected fund balance to approximately $7.6 million. BACKGROUND/REASONS FOR RECOMMENDATIONS: Due to budget problems in the District over the past several years, fire apparatus and vehicle replacement and other capital needs have been repeatedly deferred. The situation is becoming critical with our fleet, especially fire trucks, as our overall replacement needs now total some $16.2 million. The District currently has seven (7) fire trucks (see attached listing), six (6) of which are front-line units with the seventh being in reserve status. Of the 28 fire stations in the District; the six (6) front-line fire trucks are deployed at Stations #1 (Walnut Creek), #6 (Concord), #10 (Concord), #12 (Martinez), #83 (Antioch), and #84 (Pittsburg); the reserve truck is located at Station #15 (Lafayette). A fire truck, unlike a fire engine which is deployed at each station; is a specialized fire apparatus which provides service to a care group of stations in the area of ventilation, extrication equipment for dealing with auto accidents, rescues in multi-story buildings or areas that ground ladders on engines cannot reach, elevated water steams at industrial, commercial or other major fires. When an emergency incident requires a fire truck, it must be provided at the scene as soon as possible. As can be seen from the attached listing, the three (3) fire trucks to be replaced range in age from 32 to 36 years old; manufacturers are no longer in business; repair parts are unavailable--meaning replacement parts can only be obtained from used vehicles no longer in use if such vehicles can be located or by expensive, special fabrication; all trucks show signs of major body rust; Truck 6's rear axle broke loose from its frame about one month ago en route to an emergency and the unit has been out-of-service 45 of the last 60 days; Truck 10 has had down time due to steering problems and it has been out-of-service 10 of last 60 days; Truck 83's rear differential brake loose from body and it has been out-of-service 35 of last 60 days; and firefighting personnel have lost confidence in these trucks due to age, mileage, condition, unreliability and lack of safety features. The overall condition of three (3) trucks to be replaced is rated poor and their recent down time record has left the District vulnerable in certain areas. Given the immediate availability of replacing three (3) fire trucks, this fleet enhancement would substantially improve the rescue and fire suppression capabilities within the District and neighboring fire agencies as well. I strongly recommend that we immediately acquire the three (3) fire trucks in order to assure reliable fire suppression equipment within the Fire District. Attachments (2) 2 Contra Costa County .Fire Protection District Firs Chief KE"RICHTER August 3, 1998 TO: Phil Batchelor, County Administrator FRC}Ivl; Keith Richter, Fire Chief &tb.a* SUBJECT; Assessment of Critical Capital Needs for the Contra Costa County Fire District I have surveyed the status of facilities and equipment within the district and have found several areas of concern that need immediate attention. These are presented as an advisory to forewarn that capital expenditures may become unavoidable in the near term. Realizing the current fiscal condition of the Fire District, mandatory capital purchases could place further strain on,the already dwindling fund balance. The items below have the potential for needing immediate replacement: 1965 Van Pelt Ladder Truck 1970 Van Pelt Ladder Truck 1970 Ford Howe Pumper 1965 dodge 4x4 V1lildland Apparatus These four apparatus, while not the oldest in the fleet, present the biggest concerns for maintenance and safety. Of particular concern are the aerial apparatus. Five of these vehicles (from a total of seven in the Fire District) are older than 28 years. These vehicles must have the ladders tested for structural safety each year. Should the aerial ladder fail the annual test, it would not be cost effective to repair it. A new ladder costs In excess of$500,000. Another critical need is in the area of Informalton Technology and Management. The current computer hardware and software do not adequately meet the needs of the Fire District, I have staff conducting a needs assessment to determine costs for an upgrade.The critical need for Computer Aided Dispatch, incident Reports, and Intra-DIstrict communications make this a high priority. 2080 GICARY ROAD d PLEASANT HILL,CALIFORNIA 94523.4694 • TZ"PHONE(925)930.6500+ FAX 930,5592 0 4527 DZIER e°tELO DRava • AtMOCH, CALIFORNIA 94509 • TELEPHONE(925)757-t303 • FAX 7154.81352 [� wrwy Ccii wry ARF..A r TF-LEPHONB(510)374-7070 Finally, ti(er'e is.an urgent need to complete a fire station relocation in the City of Clayton DevefoAer fees and City cooperation have collected approximately $1.2 million toward's building a new Station 11. However, years of delay in constructing ft station have left us $300,000 short of necessary funding. Development in the Slayton area has created the need for this relocation. To summarize, it is my opinion that the following capital expenditures are needed today and could become unavoidable within eighteen months: Caprta l Item Estimated Costs 2 -Aerial ladder trucks $ 1.2 million 1 - Pump apparatus 280,000 1 -Wildland apparatus 180,000 Computer systems upgrade 150,000 Station relocation 300.000 Total capital need (critical) $2,110,000 The longer term plan for capital needs for the Fire District should anticipate a budget of$2.5 to 3 million annually. This funding will be necessary to replace our apparatus, renovate facilities, and.expand services to developing areas. I will provide you with updated information as it comes in. Thank you for your consideration. KR:cj U:i MrApNeeds.808W ........................................................ ................................................................................................................_............ ....... ..._.... ......... ......... ............... _. .................... ..._ ........................... ......... .._...... .......... . ......... .......... ............ ..................... .......... ......................................................................................._____.. CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT FIRE TRUCK DEPLOYMENT MAY 1999 ...................................... ....................I.............................. .....................................---............................................. .................................................. Assignment F/R Unit# I t ........................................ ........ ..............................................-.1-....................................................... ...... ...........ly Make Year Mileage Condition .............. Sta IF 1 845 100' ladder LTI Duplex 1996 119,762 Good .................................... ....................................................................................... ...... ..........--....... ...... ................................... Sta 6F 122* 1 100' ladder American La France 1 1963 30,751 Poor-A* ............................................................................................................... .................................................... ............I............................................... S"a 10 F 154* 85' platform Van Pelt Snorkel l 1967 141,996 Poor- B* ................ ......................... ................... a...........................,..,..,..,................... ...........................i,....................,.............. Sta 121 F 1 181 85' ladder Seagraves 1 1980 j 24,644 Fair ...................................................................................................................-.1................. ............... ........ ....................... ............. ....... Sta 15 R 138 1 85' ladder American La France 1958 30,224 Fair ........... ................•.................................... ........................ ...... ..........................................................................................................................- Sta 83 1F 843* 75' platform I Crown Snorkel 1965 1 66,545 1 Poor- C* ...................-......................................platform ............................................................................. ................... ...........-....................... Sta 84 lF 844 100' ladder Duplex 1981 16,741 Good ......................................... ....... ........ .........................a.................z.......................................................................................... .......................... Legend: F -Front Line R -Reserve A-Down for repairs 45 days in last two months B -Down for repairs 10 days in last two months C -Down for repairs 36 days in last two months Unit to be replaced Retrofitted in 1996 U:\SRM,GRS\BCS\SAVELL\FIRETRKS.905\BW