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HomeMy WebLinkAboutMINUTES - 05181999 - C46-C50 �Y TO: BOARD OF SUPERVISORS MOM: TONY COLON, DIRECTOR COMMUNITY SERVICES DEPARTMENT DATE: May 18, 1999 sUMM AUTHORIZATION TO SUBMIT HEAD START GRANT APPLICATION. SPECIFIC R&QUIMT(S)OR RECOMMF-DATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director or designee to submit a funding request to the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $8,000 for costs associated with attending the Johnson and Johnson Management Fellows Program. II. .FINANCIAL IMPACT: If this grant application is approved by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), the funding will be added via appropriation adjustment to the current Bead Start Budget. County, as the Grantee, is required to generate a 20% local, in-kind, non-cash match in the amount $2,000. III. CHILDREN'S IMPACT STATEMENT: The Community Services Department Head Start Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, health, and social services, along with a strong parent involvement focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of social competence in preschool children from low-income families. IV. REASONS FOR RECOMMENDATIONS/BACKGROUND: The Johnson and Johnson Management Fellows Program is a prestigious, highly competitive program for Head Start program directors. Funding from this application will be used to cover registration, airline, and miscellaneous per diem costs for the Contra Costa County Head Start Director and her co-participant. w P CONTL"TUED ON ATTACiTtmf&NT: SIGNATURE: RECOMMENT)ATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CONWIi`TEE � APPROVE OTHER x� ACTION OF BOARD ON_1171'2a_l If d% t J APPROVED AS RECOMMENDED � DIETER- VOTE OF SUPERVISORS / T HEREBY CERFM THAT THIS IS A TRUE x- UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOBS: AND ENT1t M ON THE MINUTES OF THE BOARD ABSENT: ABSTMN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: TONY COL.6N,313-7350 ATTESTED -- f�� �iLz PHIL HATCHED'ORS C OF TER BOARD OF CC; CAD CSDSUPERVISORS AND COLNTY ADMINISTRATOR M312 (10168) BY �/ r �. �7 c��-�? � DEPUTY �17 TO: BOARD OF SUPERVISORS FROMi TONY COL6N, DIRECTOR CaMMUNITY SERVICES DEPARTMENT DATE: May 18, 1999 AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START PROGRAM EXPANSION FUNDS SPECIFIC REQUEST(S)OR RECOMI U MDATION(S)&BACKGROUND AND JUSTIFICATION I. RECON MENMED ACTION: APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $2,489,529 for Start-up funding and $1,446,542 in Operational funding for a total amount of $3,936,071 for 1999 Program Expansion Grant funds for the period from January 1, 1999 through December 31, 1999. if. FINATNCIAL LlMPACT: If this grant application is approved by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), the funding will be added via appropriation adjustment to the current Head Start Budget. County, as Grantee, will be required to generate a 20% local, in-kind, non-cash match of the Operational funding in the amount of $361,636. A one-time request for waiver of the non-Federal share of Start-up funding will be submitted with the application. If the waiver is approved, no additional County funding will be required. If not approved, County, as Grantee, will be required to generate a total local, in-kind, non-cash contribution of$984,018. III. CHILDREN'S IMPACT STATEMENT: The Community Services Department Head Start Program supports two of Contra Costa County's community outcomes. "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, health, and social services, along with a strong parent involvement focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of social competence in preschool children from low-income families. 1V. REASONS FOR RECOMMENDATIONSIBACKGROUND: Please see attached. This application will be reviewed and approved by the Head Start Local Policy Council at its May 20, 1999 meeting. 60mV,,Tf=-,0x'ATTAcmmmt YES SIGNATURE: ` 4_1 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOkIMENDATION OF BOARD COMMIT= i- o APPROVE OTHER S=ATu EIM ACTIoN OF BOARD oN J 9 +, APPROVED As RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERFITY THAT THIS IS A TRUE UNANIMOUS,(ABSENT/ ✓ ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENTt ABSTA.F: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: TONY COWN,313-7350 ATTESTED P=BA'C WCLERK OF THE BOARD OF cz: CAO SUPERVISORS AND COUNTY ADMINISTRATOR CSD BY d = s` 7 ! t DEPUTY M3�2 (10/99) V7 Contra Costa County Community Services Department Head Start Program Expansion Grant Application for 1999 EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. Contra Costa County Head Start Program 2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration for Children and Families (ACF) 3. SUBMITTAL STATUS. Request for additional funding for the expansion of current services. 4. PROPOSED TERM. Funding is requested for the period for January 1, 1999 to December 31, 1999. 5. CURRENT FUNDING. Funding is provided by Federal dollars and local in-kind. Contra Costa County, as Grantee, is required to generate a 20% in-kind match of Federal Head Start dollars awarded. 1999 Federal Funding: $10,501,460 In-kind (Local Share): $ 2,625,365 Total: $13,126,525 6. FUTURE FUNDING. This is an expansion of services. The Grantee has applied and been awarded expansion of services for the past two years. Future funding requests for the additional services will be included in the Head Start Continuation Grant for federal dollars and is expected to be available. 7. BUDGET SUMMARY. The total amount of funds requested: Start-up Funds Requested: $2,489,529 In-kind (Local Share): Waiver Requested Total: $2,495,779 Operating Funds Requested:$1,446,542 In-kind (Local Share): $ 361,636 Total: $1,808,178 1 Line item budget: Start-Up Costs Equipment: $2,161,011. This line item includes cost of installing three playgrounds at $85,000 each. Also, it includes installing the three modulars at $635,337 each. Supplies: $293,018. For classroom, kitchen and other supplies needed to set up the classrooms and offices. Occupancy: $10,500. This includes the cost of installing telephones at the sites, as well as the cost for property and lease management. Subtotal all budget categories: $2,464,529 Contracts with Delegate Agencies: $ 25,000 Subtotal Federal Dollars: $2,489,529 *In-Kind (Local Share): Waiver Requested Total Start-un: $2,495,779 * A waiver is requested by the Grantee Operated Program for the In-Kind (Local Share) for the Start-up phase due to the difficulty in generating a large amount of in-kind contributions while the program is not operational. The Delegate Agency will produce and In-Kind (Local Share) contribution of$6,250. Line item budget: Operating Costs Personnel:$680,919 for administrative staff, coordination of Child and Family Services, Education and Family Services line staff, and Maintenance staff. Fringe Benefits:$254,255 Fringe benefits is calculated at approximately 37 percent of the total personnel costs. Supplies:$30,900 office supplies, medical/dental supplies, kitchen supplies for classrooms and special needs supplies for children. Occupancy: $64,560 to pay rent and utilities and other costs related to the three facilities. Child Travel:$3,600 for field trips, vehicle maintenance and repairs. Staff Travel: $6,000 far local staff travel. Nutrition and Food: $39,397 to enhance the food for children in classrooms and to provide food for parents at meetings. Equipment $600 for classroom and office equipment maintenance and repair. Other Children Services: $77,400 for medical/dental screening, and mental health contract services. Also, enhancement services for children in the collaborative partners is included in this line item. Parent Services: $2,200 for parent training and meetings and local parent travel. Other: $3,500 for printing and advertising, staff training and development, and other disabilities costs. Indirect Cost: $27,120 to cover administrative and facility use of the Community Services Department administrative unit, pending approval by the Administration for Children and Families. 2 Subtotal_all budget categories $1.190,451 Contracts with Delegate Agencies: $ 256,091 Subtotal Federal Dollars: $1,446,542 * In-Kind (Local Share): $ 361,636 Total .Program-Operations: $1,8082178 * The In-Kind (Local Share) contributions include services provided by parent volunteers in the classroom, in committees and at the Policy Council, by CHDP forms processing, training and direct services to Head Start children, Speech 'Therapy, Consultants to Advisory boards, and parent's provision of child transportation to the classes. 8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head Start Program, which is administered by the Community Services Department. Personnel requirements and costs are outlined in the budget summary. New staff hiring will be required for the delivery of services. Two new staff position will be submitted to the Board of Supervisors for approval. The Contra Costa County General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and any and all subcontractors utilized. 9. PROGRAM NEED. A Community Assessment conducted in part by the agency shows that Child Care Services are needed for the low-income population in Contra Costa County as well as the CalWORKs participants. From 11,328 Head Start eligible children (including 3,296 children whose parents are participants of Welfare-to-Work), 1,587 are served in the Head Start program. Food services, immunizations and job referrals are needed as well, which Head Start provides to children and families in Family Partnerships. With this program, the Contra Costa County Administration will support the desired outcome for family health and self-sufficiency. 10. RELATIONSHIP TO OTHER PROGRAMS. The program interfaces with the county's CaIWORK.s program providing much-needed childcare. The program also interfaces with the Health Services Department Child Health and Disabilities Prevention Program for early identification and prevention of child illness and disabilities. Duplication of efforts is eliminated through monthly communications between the program and staff exchange on advisory boards and committees. The Head Start project has numerous interagency agreements with community based organizations to eliminate other duplications of efforts. 11. PROJECT GOALS. The Grantee Operated Program Goals are: A. Provide full-day, full-year Head Start Services to an additional 180 children and families. 3 B. Utilize a Single Point of Access to comprehensive services for Head Start families. C. Fully utilize and develop all resources through formal collaborations, to provide seamless services to families. D. Combine existing services and resources with expansion funds for cost effective and high quality family services. The Delegate Agency Program Goals are: + Offer full-day full-year comprehensive services to an additional 35 children and their families in local licensed Family Child Care homes. 12. STATED OBJECTIVES. The Grantee Operated Program Objectives are: A, Install three new modular facilities by April 2000. B. Enroll an additional 180 Head Start eligible children and families in the Richmond and Bay Point/Antioch areas by May 2000. C. Identify parents needs related to full-day, full-year childcare services. Complete 180 related Family Partnership Agreements by August 2000. D. Utilize the Single Point of Access to Child Health and .Development Services and the new intake process for these services. E. Utilize the Single Point of Access to Community Partnerships and Resources and the new intake process for these services. F. Ensure a user-friendly program based on seamless services to families through the Single Point of Contact to all Community Services Department resources and related partnerships/collaborations. G. Ensure a management system based on fiscal accountability and programmatic achievement. The Delegate Agency Objectives are: Work collaboratively with the 5 new Family Childcare Providers to operate Head Start services for 6 children in their homes. Additionally, increase the capacity of the current 5 Family Childcare Homes by 1 child, bringing the total enrollment to 6 children. 13. ACTIVITY SUMMARY. Contra Costa County Head Start responds to these goals with a Service Integration model including all departmental services and establishing direct recruitment/enrollment linkage to the offices of the Social Services Department. "Child Start" offers a service integration model for CalWORKs clients, offering immediate crisis intervention for CalWORKs/Head Start families in moments of need. The staff's cultural competency in understanding the families' needs offers a unique solution to meeting the needs of underserved and unserved populations. 4 14. EVALUATION METHOD(S). Head Start Performance measures are based on continuous data tracking of children and families through the "Child Plus" software system including unit-of-service costs, an annual Program Review, an annual client satisfaction survey, an annual parent interests and needs survey, and annual Program Information Report. In addition, the program is initiating outcome, performance based measures linked to the Head Start Performance Measures. 15. CHANGES COMPARED TO PRIOR YEAR (if any). Program expands by $1,808,178, serving 180 additional children full-day, full-year through the Grantee Operated Program and 35 additional children full-day full-year through the Delegate Agency. Total additional children is 215. 16. POTENTIAL CONTROVERSIAL ISSUES. Public reception of Head Start over the past three years has been positive. Expanding the services in the County and developing new community partnerships will foster this public image. 5 TO: BOARD OF SUPERVISORS FROM: TONY COL6N, DIRECTOR COMMUNITY SERVICES DEPARTMENT DATE; May 18, 1999 sLISSECT: ACCEPT FINANCIAL ASSISTANCE AWARD FOR. THE EARLY HEAD START PROGRAM. SPECMC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECO)IN,MI ENDED ACTION: ACCEPT 1999 Financial Assistance Award from the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $1,775,655 in Early Head Start funding for the period from January 1, 1999 through December 31, 1999. 11. FINANCIAL IMPACT: Funding is from the, U.S. Department of Health and Human Services, Administration for Children and Families (ACF). The funding will be added via appropriation adjustment to the current Head Start Budget. The County, as the Grantee, has been granted a waiver of the non-Federal share requirement, No County funding is required. III. CHILDREN'S LM- PACT STATEMENT: The Community Services Department Head Start Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, health, and social services, along with a strong parent involvement focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of social competence in preschool children from low-income families. The Early Head Start.Program allows the County to expand these services to children ages 0 to 3 years. IV. REASONS FOR RECO?MMENDATIONSIBACKGRC1Ir,`ND: The ACF has given the County permission to roll-over unspent 1998 funding into the 1999 program year. This award authorizes $1,775,655 of unobligated funds from the 1999 Early Head Start Program Year to be used to complete approved start-up expansion activities, including facility construction and modular units. This funding will allow for continued implementation of the Early Start Program. CONTINUED ON ATTACHMENT: SIGNATURE., � RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ,2�LAPPROVE OTHER ACTION OF BOARD ON p ! l % E 6 APPROVED AS RECOMMMED! OTHER VOTE OF SUPERVISORS I HEREBY CERFTTY THAT THIS IS A TRUE UpCkNIMOUS(ABSENT e- 1 AND CORRECT COPY OF AN ACTION TAKEN AYES- NOES: AND ENTERED ON THE MI2 t.1 TES OF TIIE BOARD ABSEM: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN, CONTACT: TONS'COL6N,313-7350 ATTESTED PHIL BATCHELOR,CLERK OF THS BOARD OF cc: CAO SUPERVISORS AND COUNTY ADMINISTRATOR CSO M382 (f0l88) SY 1 d / i DEPUTY TO: BOARD OF SUPERVISORS FROMI TONY COL.t`?N, DIRECTOR COMMUNITY SERVICES DEPARTMENT DATE; May 18, 1999 Ste. AUTHORIZATION TO EXECUTE CONTRACT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION. SPECIFIC REQUES'TM OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION I. RECOMMNTDED ACTION: APPROVE and AUTHORIZE the Community Services Director or designee to execute State Agreement #FSCC-8014 (County #39-857) with the California Department of Education for one-time- only School-age Child Care Resource funding in the amount of$1,475 for the period from May 1, 1999 through June 30, 2000. IL FINANCIAL LM- PACT: This contract is funded through the California Department of Education. New funding will be added to the Community Services Department's budget via an appropriation adjustment. No County funding is required. III. CHILDREN'S LMPACT STATEMENT: The Community Services Department Child Development Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health to low-income children throughout Contra Costa County. IV. REASONS FOR RECONLMENDATIONSIBACKGROT. iN—D: This Contract is funded through a grant from the federal Department of Health and Human Services and must be used for the benefit of school-age children ages 5 to thirteen years. Funds may be used for purchase of equipment and materials, expanding recruitment and outreach, staff training, and minor renovations or repairs. Approval of this contract will allow the Child Development Division of the Community Services Department to enhance services provided to school-age children, ages five to thirteen years. CONTINUED ON ATTACHMENT: SIGNATURE: s RECOMMENDATION OF COUNTY ADMPdISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE ®OTHER ACTION OF BOARD ON l CCN% APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERFITY THAT TEAS IS A TRITE uNANimous(ABSENT i AND CORRECT COPY OF AN ACTION TAICLN AYES: NOES: AND ENTERED ON THE MTNTPTBS OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: TONY COL6N,313-7350 ATMTEt+ ✓i frr s -i' -- CC: CAOPHMBA'Cz&LoIt,CLERIC OF Tnz BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CSD Mab? (1018) BY _ �� yi ^k DEPUTY TO: BOAR©OF SUPERVISORS FROM: - Centra William Walker, I41.D, , Health Services Director By: Ginger Marieiro, Contracts Administrator Costa DATE: May 5, 1999 County SUBJECT: Approval of Funding Application #29-508 to the State Department of Mental Health for the Supportive Housing Demonstration Project SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOb=xDMON. Approve and authorize submission of Funding Application #29-508 to the State Department of Mental Health in the amount of $174,720, for the period from May 1, 1999 through April. 30, 2000, to provide federal Projects for Assistance in Transition. from Homeless (PATH) Grant Funding for the County's Supportive Housing Demonstration Project. F19g&Lj IMPACT: Approval by The State Department of Mental Health of this application will result in $174,720 of federal PATH Grant Bunds to provide supportive housing services for persons with serious mental illness who ,a.re homeless. No County funds are required. BACXaOUND1gZAS0N(S) POR RICO A'T1ON(S) : The State Department of Mental Health (DMH) , with the support of consumers, families, and the California Mental Health Directors Association, has dedicated this funding to encourage innovative supportive housing projects for persons who have serious mental illness and are homeless or at imminent risk of becoming homeless. The DMH proposes to fund projects for a period of up to three (3) years, contingent upon the continued availability of federal funds. The Grant Application was reviewed and recommended for approval by the County's Mental Health Commission on March 25, 1999. In order to meet the deadline for submission, the application has been forwarded to the State, but subject to Board approval. Three certified copies of the Board. Order authorizing submission of the application should be returned to the Contracts and. Grants Unit for submission to the State. CONTINUED ON A ,P,L, RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER ACTION OF BOARD ON fi')6k:s r APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT r`r u%s? } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES:_ AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN:- OF SUPERVISORS ON THE(SATE SHOWN. ATTESTED ✓�� r L.� f <r PHIL SATELOR,CLERK OF THE BOARD L7F Contact PeTscen: Donna Wigand (313--6411) SUPERVISORS ANIS COUNTY ADMINISTRATOR CC: State inapt cif ?ental Health Health Services Dept (Contracts)