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HomeMy WebLinkAboutMINUTES - 05181999 - C114 FHS##o : _= TCS: BOARD OF SUPERVISORS ,�,` '� r �° CONTRA COSTA FROM: Family and Human Services Committee COUNTY DATE: May 18, 1999 SUBJECT: 1999 ConsolidatedApplication for McKinley Homeless Assistance Funding SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONift ACCEPT the report of the Family and Human Services Committee on the application process, guiding principles and status of the 1999 Consolidated Application for McKinley Homeless Assistance Funding from the Housing and Urban Development Department (HUD). BACKGROUNDIREASONS FOR RECOMMENDATIONS: On May 10, 1999, the Family and Human Services Committee reviewed the attached report from Wendel Brunner, Director of Public Health, on the 1999 Consolidated Application for McKinley Homeless Assistance Funding. Brenda Blasingame, Homeless Programs Manager, reviewed the report for the committee. Ms. Blasingame reported that County agencies received $3.5 million of funding for 1998, up from$2 million in 1997. While the funding level was much greater than HUD's determination of our"pro rata needs" of$1.3 million, it was far short of the requested $10.5 million. Ms. Blasingame also noted that all the funded projects were renewals rather than new projects. Contra Costa County applications usually provided a match of 50¢ to the dollar, whereas HUD preferred at least a one to one snatch or preferably a two for one match. Also, HUD now requires a 25% cash match for supportive services, which puts additional strainr on project applicants to raise matching funds. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER �1'l fu k SIGNATURE(S): MARK DESAULNIER UILKEMA ACTION OF BOARD ON May 18. -1997 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS(ABSENT `° _ _ – r 1 TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact Sawa Hoffman,336-1000 ATTESTED -May 18, 1999 cc: CAO PHIL BATCHELOR,CLERK OF Wendel Brunner,Public Health THE BOARD OF SUPERVISORS Brenda Blasingarne,Homeless Program AND SADMIINlISTRATOR Continuum of Care Board(via Homeless Program', 4 ` BY A -� j DEPUTY 7 �r # � _ .. , • •!t .. ,. �. - #....., lam. .' ... ! ! t ti. * ! # �, - •,.... #.. _ ._�! Y # !: - � �. WEtt.!Am B. WALKEit, M. D. CONTRA COSTA HEAiTH Sl RVICES DIRECTOR - WEtvDe:. BR; NNI]R. M.D. PUBL(c HEALTH PU'8UC HEALTH DIRECTOR ­01 ill ,,,,,i •��- 547 Center Avenue, Suite 200 Mart nez, CaliCONTrA COST 94553 HEALTH SERVICES Ph (923) 313-6712 Fax (9273) 313-6721 >v- MAIL ADDRESS Date: May 5, 1999 wbrunnerghsid.co.contra.costa.ca.us To: Family & Human Services Committee Supervisor Mark DeSaulnier, District 4 Supervisor Gayle B. Uilkema, District 2 From: Wendel Brunner, MD W-U4 Director of Public Health Re: 1999 County Consolidated Application for McKinley Homeless Assistance Funding RECOMMENDATIONS: 1. ACCEPT the attached report from the County Homeless Program on the process of the development of the 1999 Consolidated Application for McKinley Homeless Funding from Housing and Urban Development (HUD). 2. ACCEPT the Application Process and Guiding Principles that the Homeless Continuum of Care Advisory Board has set forth for the Review and Ranking Committee in considering individual agency/program applications to be included in the Consolidated Application. BACKGROUND: The Annual Consolidated Application in response to the Housing and Urban Development Notice of Funds Availability (NOFA) for McKinley Homeless Assistance Funding is a primary source of funding to Contra Costa agencies for providing housing and services for the homeless. The County submitted the 1996 Consolidated Application in August 1996, and in December we were notified that approximately $3.5 million was awarded to Contra Costa County agencies, We were relatively successful in that application, receiving substantially more than our"pro rata needs", established by HUD for Contra Costa County at approximately $1.3 million. Nonetheless, that award was sufficient only to cover four renewal projects, providing either transitional or permanent supportive housing, out of 13 projects submitted for a total requested amount of$103.6 million (see Attachment 1). We are currently in the midst of preparing the Consolidated Application for the 1999 NOFA. The County Homeless Program is working with the Homeless Continuum of Care Advisory Board and community agencies to strengthen this year's application and maximize the amount of HUD funding that comes to Contra Costa agencies. HUD requires that the Consolidated Application include a ranking of all proposed projects through a community process which relates the project to the County's Continuum of Care Plan. HUD will fund the projects in Contra Costa in strict order of their ranking. Contra Costa Community Substance Abuse Services + Contra Costa Emergency Medical Services + Contra Costa Environmental Health + Contra Costa Health Plan + Contra Costa Hazardous Matena's Programs -Contra Costa Mental Health + Contra Costa Public Health + Contra Costa Regional Medical Center Contra Costa Health Centers + Even if we are substantially more successful with the Consolidated Application this year, most of the proposals in the Consolidated Application will not be funded by HUD, and only those proposals ranked near the top will have a chance of funding. As a result, many excellent and needed projects will not be funded in this year's NOFA, and most of the agencies submitting proposals this year will be disappointed. HUD emphasizes the importance of the community-driven process to develop the Consolidated Application and rank the included proposals. It is the responsibility of the County Homeless Program to coordinate this effort and maximize the opportunities to bring HUD funding into Contra Costa. aunty Homeless Program Efforts to Enhano the 1999 Consolidated Application The County Homeless Program has been working since December 1999 on the 1999 Consolidated Application to improve our chances of increasing funding. Homeless Program staff, Continuum of Care Board members, and potential applicants met with HUD to analyze our 1997 and 1998 applications and identify areas where our 1999 application could be strengthened. Overall, our 1998 Consolidated Application had improved over the previous year's application in three areas, but we were weak in the amount of outside funding leveraged by the HUD dollars. The goal for this year is to continue to improve the overall application with an emphasis on improving the amount of funds leveraged by all projects included in the Consolidated Application. HUD has informed us that approximately 7% more funding will be available in 1999. Given the projects that are slated for renewal this cycle, it may be possible to fund a new project through this 1999 NOFA process. The Consolidated Application contains an updated Continuum of Care narrative prepared by the County Homeless Program staff. Last year we contracted with Home Base, a Bay Area homeless policy organization to assist with the NOFA application. This year we have brought in Paul Gibson and Associates to work with the Homeless Program and community applicants to strengthen the County's Continuum of Care narrative. County Homeless Program staff and Paul Gibson will provide technical consultation and assistance to the applicants to strengthen their proposals and to make the overall Consolidated Application more competitive. The Homeless Program has analyzed the HUD McKinley Homeless Assistance Funding that has been received by Contra Costa through the NOFA process. Congress has legislated national funding minimums for use of Homeless Assistance funds in the following categories: 80% permanent supportive housing, 25% transitional housing for families, 25% housing for persons with disabilities, 10% supportive services only. Currently Homeless Assistance Funding in Contra Costa is below the minimum in the categories of permanent supportive housing and transitional housing for persons with disabilities. HUD is moving away from funding supportive services, returning to a priority of funding housing. In accordance with this HUD priority, the 1999 NOFA will include an additional $250,000 to the pro rata amount for a community that includes a new permanent supportive housing project in the top ranked proposals for funding. All funding requests for supportive services must have a 25% cash match by the recipient. In addition, we will be focusing on improving the amount of money leveraged by the HUD funds in evaluating proposals in this application cycle. Page 2 of 3 Role of the Homeless Continuum of Care Advisory Board The Homeless Continuum of Care Advisory Board has established a process for the 1999 NOFA that is aliened with HUD priorities and provides for the continual strengthening of the County's Consolidated Application. HUD is insistent that the application demonstrate clear evidence of community oversight through the Continuum of Care Board. The Centra Costa Homeless Continuum of Care Advisory Board has approved the process for the development of the County's Consolidated Application this year, which is included as Attachment 2. In addition, the Continuum of Care Advisory Board has established guidelines, priorities, and principles for the review and ranking of applications submitted by the individual agencies to be included in the Consolidated Application (see Attachment 3). The standing Review and Ranking Committee is comprised of Continuum of Care Board members who represent cities, county, and community members. In addition, there is representation from the interfaith community, the Contractor's Alliance and a consumer. The ranking committee will review and rank the proposals to be included in the Consolidated Application. Ranking will be approved by the Continuum of Care Advisory Board. The role of County staff in this process is limited to ensuring that Conflict of Interest criteria is adhered to, which is that no member of the ranking committee have a direct financial relationship or the appearance thereof with any of the applicants: and that the policies, procedures, and guidelines for review and ranking of applications set forth by the Continuum of Care Board are followed. The Continuum of Care Advisory Board is preparing its own report to the Family and Human Services Committee outlining the steps they have taken to define the process for this 1999 NOTA Consolidated Application. Documentation of a an inclusive and open community-driven process is the key element for a successful NOFA application to HUD. The Continuum of Care Board has done excellent work this year, and has provided the groundwork for a strong application. I would like to take this opportunity again to thank Ginger Marsh for her role as chair of the Continuum of Care Advisory Board. Ms. Marsh has a lone history of advocacy for the homeless in Contra Costa. She has successfully guided the Continuum of Care Advisory Board through a difficult and potentially contentious process, and has kept us all focused on our goal — bringing the maximum federal funding into Contra Costa to provide services to those in our community who need it the most. Page 3 of 3 Attachment 1 .ontinuum of Care: Project Priorities (Pgof 1) Project Sponsor Project Name - Priority Requested Program Amount S Rubicon Programs,Inc. Project Independence(1999&2000 renewal) I S 1,319,846 SHPR State of California,HCTZ W.Richmond Apartments(1999&2400 renewal) 2 S 88,026 SHPR SHELTER,Inc. REACH Plus(1999 renewal) 3 S 996,266 SHPR Phoenix Programs,Inc. ACCESS(1999 renewal) 4 S 1,102,500 SHPR SHELTER,Inc. REACH Plus(2000 renewal) 5 S 1,026,155 SHPR Corporation for Supportive Housing HHISN 6 S 471,975 SHP Phoenix Programs,Inc. ACCESS(2000 renewal) 7 S 1,157,625 SHPR Rubicon Programs,Inc. Project Independence(2001 renewal) 8 $ 659,923 SHPR State of California,HCl7 W.Richmond Apartments(2401 renewal) 9 $ 44,013 SHPR SHIEL,TER,Inc. REACH Plus(2001 renewal) 10 S 1,056,938 SHPR SHELTER,Inc. 'Transitional Housing Partnership 11 11 S 1,077,036 SHL' Phoenix Programs,Inc. ACCESS(2001 renewal) 12 S 1,215,546 SHPR. Pre-School Coordinating Council Many Havens 13 S 426,776 SHP Total R.egested Amoun $10,642,585 Page El Attachment 2 Contra Costa County,CA. (Page 9 of 2) Project: [insert Name of Project] Priority Number: (insert Priority#] Contra Costa County Homeless Continuum of Care Consolidated Application Instruction Package FY 2000/01 Introduction The Contra Costa County Homeless Continuum of Care Advisory Board (COCB) is requesting applications for new and renewal projects eligible for fimding under the McKinney Homeless Assistance Act,National Competition. For finther assistance on eligible activities,please refer to the SuperNoFA published by the Department of Housing and Urban Development and included in this package. The COCB will consider application from agencies that meet two of the following established local criteria: a. The agency has a key part of its mission statement is serving the homeless, or working on homeless and housing issues. b. The agency has a documented history of receiving funding for the provision of homeless and housing services. c. The agency has a documented history of serving homeless persons. An agency meeting only one of the criteria may fulfill the above criteria by entering into a collaborative agreement with an agency that does meet the base criteria. New and renewal projects must follow the submission format described in this package. Submissions lacking clarity or incomplete information may be excluded or receive a low priority ranking. Local Priorities The COCB identified the following areas of priority regarding the use of funding made available under this application: o Transitional housing and supportive services for families with children, ® Transitional housing and supportive services for persons with disabilities, + Permanent supportive housing projects. Cather priority areas include the renewal of existing projects that continue to demonstrate need and the following: (a)reaching their target population, (b)meeting stated qualitative objectives, (c)meeting its performance and outcome goals, (ci)assist homeless persons in attaining or sustaining permanent stable living environments. All applications are required to address a priority need, and clearly identify the need that is served in the application. Page no: ; form HUD-40076-COC(2/99) Attachment 2 Contra Costa County,CA. (Page 2 of 2) Project: [Insert Marne of Project] Priority Number: [insert Priority#] Application and Technical Assistance Technical assistance regarding completion of the application package, including basic project assistance will be provided by the Homeless Program staff. Contact Frank Motta, Planning and Development Coordinator, at(925)313.6140 for assistance with the application and supplemental questionnaire. A thorough project review will be provided by Gibson and Associates, who are consulting on this year's application. Please review the overview on how to receive this assistance. All project submissions must be made to Gibson no later than April 26, 1999, 12:00pm noon. VAhile the COCB strongly recommends that all new and renewal project sponsors use the assistance provided by Gibson, using the service will not be a component of evaluation. All projects will be evaluated individually, based on the quality of the project submission. The local Department of Housing and Urban Development office also provides technical assistance on understanding the HUD SuperNoFA and other application materials. This office will not be able to assistance applicants with assistance under the "Supplemental Questionnaire" nor Attachment sections. Please contact the Homeless Program. Staff for assistance with these sections. Deadline and Filing Completed application packages, including supplemental questionnaires, and attachments are due on: Monday,May 10, 1999 5:00pm Contra Costa County Homeless Program 597 Center Ave.,Ste.355 Martinez,CA 94553 Postmarks not accepted. Late, or improperly delivered, submissions will not be considered by the COCB. Process and Interview The Review and Ranking Committee of the Continuum of Care Board will conduct an initial review of all complete applications received by the May 10 deadline. Following this review each applicant will be asked to attend an interview with the Committee. The purpose of the interview will be to clarify information submitted in the application. Each applicant will have 48 hours to respond to the Committee's questions in writing. Clarifying information will be the only information accepted under this process. New or additional information will not be considered part of the project submission. The Review and Ranking Committee will rank all projects in order of priority. The COCB will review and approve this ranking prior to the completed consolidated application mailing date of May 28, 1999. Page no: j form HUD-40076-COC(2/99) Attachment 3 G43CItC1 L`o'8t8 County,CA. (Page 1 of 2) Project: [Insert Name of Project] Priority Number: [insert Priority#] Application.Review Criteria The Review and Ranking Committee will use the following criteria to rank project submissions: 1. Housing strategy and method Site-based projects (20 points) Tenant-based projects(15 points) Supportive Service (10 points) 2. Cost effectiveness (20 points) a. How much of the project is HUD funded, b. The cost per person for every service unit, C. Project leverage, d. Level of service provided; 3. Program Plan and Projected Outcomes (30 points) a. Relation to existing services b. Coordination with overall Continuum of Care strategy and projects C. Evaluation method d. Quality of project goals and objectives e. Link and relationship to permanent supportive or affordable housing, f. Accessibility and availability of community amenities (i.e. transportation) 4. Agency Capacity (30 points) a. Agency experience in providing this type and scope of service b. Agency experience with budgets of this size, C. Agency existing and developing collaborative relationships, d. History of success and problems in contract execution Reminders in Assembling a Project's application; * Project application may not result in the project being included in the consolidated application. • The duality of the application will be used to judge the quality of the project. • Project renewal status does not insure an automatic high--priority ranking. • Renewal projects must demonstrate continued need and efficacy. • Projects must describe how they provide, or assist in the securing or retention, of housing for homeless persons. • The agency's ability to raise its cash share and in-kind leverage will be used to evaluate the project. • Overall project ranking may be adversely affected by project components that are duplicative or do not meet a high-priority need. • Quantifiable outcomes and project performance data will be used to evaluate project effectiveness. Page no: form IUD-40076-COC(2/99) Attachment 3 Contra Costa County,CA. (Page 2 of 2) Project: [insert game of Project] Priority Number [insert Priority#] Gibson & Associates Overview: Gibson&Associates has been retained by Contra Costs.County Homeless Program to revise/update the Continuum.of Care plan and to provide technical assistance to agencies submitting projects as part of the County's funding application to HUD. The technical assistance to agencies will be available in the following form: Provision of an annotated outline that is meant to be a guide for agencies in developing their narratives. This outline will be available on disk in Word for Windows and Word for Mac. Agencies that chose to use this assistance,would develop and insert their project narrative directly into this outline. A meeting scheduled for [insert date] will be held where Paul Gibson will be able to explain the outline and describe how his firm will provide assistance. Agencies do not have to avail themselves of these services. Agencies would have until April 26, 1999 to provide Gibson&Associates with a copy of their narrative on dish and in hard copy. G&A would spend one week reviewing drafts and providing detailed comments and suggestions inserted directly into the narrative provided by the agency. G&A would not create new wording, simply indicate where more detail is needed, where a chart might be useful,where something is not clear, where something is off subject, where an activity is not eligible, where it might be a good idea to try to involve a specific partner, or where something is particularly well-stated. "lable for phone tegbWcal assistance, ade form of supW r. We want to be absolutely sure that all agencies receive the same level and kind of technical assistance so that it is a level playing field for all. If we allowed other forms of phone technical assistance, it would be impossible to ensure equal access. G&A will also be revising and updating the continuum of care plan. This process will involve G&A s&A producing three drams to the County. The first will not involve much revision,but will be used to seek updated information. The second draft will be a revision that includes that new and/or updated information. After completing this draft, G&A will attend a community meeting to obtain feedback on the plan and subsequent to that meeting, make one more revision. Page no: i form HUD-40076-COC(2,/99)