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HomeMy WebLinkAboutMINUTES - 05181999 - C1-C5 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 18, 1999 SUBJECT: Contract Award Recommendation: 1999 Slurry Seal Project, Project No. 9672-602178-99, Various County Locations. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: AWARD the contract for furnishing labor and materials for the subject project to California Pavement Maintenance Company, Inc, the low bidder, in the amount of$837,509.20 and at the unit prices submitted; and REQUIRE the contractor to present surety bonds for Payment and Faithful Performance in the amounts of$337,509.20 and $337,509.20, respectively. DIRECT the Public Works Director to prepare the contract for the project. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director having reviewed and found sufficient all required documents, including the contract signed by the contractor, the aforementioned surety bonds, rid a erti ' t f insurance. Continued on Attachment: X SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON My 18. 77 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS X UNANIMOUS (ASSENT None � AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct copy Rask; G:\CRP DATA\CC7NST1aC\FC3RMS-MERGE\AWARD,DOCof an action taken and entered on the minutes of Orig.Div.: PVV(Constr) the Board of Supervisors on the date shown. Contact: Mike Carlson(925)343-2320 cc: County Administrator Auditor-Controller ATTESTED: MAY 18, 1999 Public Works; -R.Bruno,Construction PHIL BATCHELOR, Clerk of the Board of -Design Gilchrist,Accounting Supervisors and County Administrator -i ransp.Engin. &B6 E. 733 Market St. San Francisco,CA 94403-4000 By , Deputy Contractor (1 of 2) SUBJECT: contract Award Recommendation: 1999 Slurry seal Project, Project No. 0672-6U2178-99,Various County Locations. BOARD BATE: May 18, 1999 I. RECOMMENDED ACTION: (continued) DIRECT that, in accordance with the project specifications and/or upon the execution of the contract by the Public Warks Director, any bid bonds posted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavating covered by that section. DECLARE that, should the award of the contract to California Pavement Maintenance Company, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to the second listed bidder or any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). If. FINANCIAL IMPACT: The project, including engineering and appropriate overhead charges, is funded by Road Maintenance Funds (100%). III. REASONS FOR RECOMMENDATIONS AND BACKGROUND: The plans and specifications were approved and the project advertised for bids by the Board of Supervisors on April 6, 1999. The bids were received and opened at 255 Glacier Drive, Martinez, California, on Tuesday, May 11, 1999. The construction bids received were as follows: 1. California Pavement Maintenance Company, Inc. .................................$337,509.20 2. American Asphalt Repair & Resurfacing Co., Inc. .................................$341,603.32 3. Graham Contractors Inc.........................................................................$403,769.92 4. Valley Slurry Seal Company...................................................................$416,657.80 The Engineers estimated construction cost was $411,193.00. (2 of a) TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 18, 1999 SUBJECT: Approve Addendum No. 1 for the Taylor Blvd/Pleasant Hill Road Overlay and Guard Rail Upgrade project in the Lafayette area. Project No. 0562-6R4239-99/9662-684053-99, Federal No. STPLH-5928(035) Specific Request(s) or Recommendation(s) & Background & Justification 1, RECOMMENDED ACTION: APPROVE prior issuance of Addendum No. 1 for the Taylor Blvd/Pleasant Hill Rd Overlay and Guard Rail Upgrade Project. lie FINANCIAL IMPACT: This Addendum has no negative financial effect on the project budget or the General Fund. This project is funded 77% by Measure C Funds, 13% by SB300 Funds, and 10% by Federal Hazard Elimination Funds. Continued can Attachment: XSIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON May 11, 1179 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS X UNANIMOUS (ABSENT None } AYES: NOES. ABSENT: ABSTAIN: I hereby certify that this is a ;rue and correct iC :sd copy of an action taken and entered on the O:1Grp6atalDesignl$oazi Orders480 1999\Taylor Blvd Pleasant ttiit Rd Overlay Add I.doe minutes of the Board of Supervisors on the Orig.Div: PudlicWorks(Design Dlvis;on) date shown. MAY ��y ���� Contact: H.Hussey(313-2338) cc: CountyAdrninistrator ATTESTED: Attn: E.Kuevor Audkor-Controller PHIL BATCHELOR, Cierlt of the Board PW Accounting of Supervisors and County Administrator Construction rrr Comruninity Devetoprnsr.Y-A.Wocds By Deputy SUBJECT: Approve Addendum No. 1 for the Taylor Blvd/Pleasant Hill Road Overlay and Guard Rail Upgrade project in the Lafayette area. Project No. 0662-6R4239-9910662-6R4053-99, Federal No. STPLH-5928(035) DATE: May '18, 1999 PAGE: 2 III. REASONS FOR i'SEDOMMENDATiON/BACKGROUND: On April 6, 1999, the Board of Supervisors approved plans and specification for this project. Addendum No. 1 is needed to correct the DBE goal percentage to 10% on the Bidder DBE Information Form. IV. Conseg uences of Negative Action: If Addendum No. 1 is not approved, the Bidder DBE Information Form submitted will have incorrect DBE goal information. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 18, 1999 SUBJECT: APPROVE CONSULTING SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES FOR THE STONE VALLEY ROAD WIDENING AND SIGNAL PROJECT, PROJECT NO. 0862-6R4212-99, ALAMO AREA. Specific Request(s) or ecommen a sons Background us i ice ion - I. Recommended Action: APPROVE and AUTHORIZE the Public Works Director, or his designee, to execute the Consulting Services Agreement with Harris and Associates to provide construction management services for the Stone Valley Road Widening and Signal Project, Alamo area. II. Financial lmpact: There will be no impact on the County General Fund. The contract is $75,000.00 and is funded by Alamo Area of Benefit (90%) and Senate Bill 300 (10%). Continued can attachment: Xy es SIGNATURE: - RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: V _. 91 APPROVED AS RECOMMENDED _ X OTHER�� VOTE OF SUPERVISORS X UNANIMOUS (ABSENT') AYES: NOES: ABSENT: ABSTAIN: 1 hereby certify that this is a true and correct copy of an Contac.: Mike Carlson, (925)313-2321 action taken and entered on the minutes of the Board of Orig.Div,: PW(Constr) Supervisors on the date shown. cc: Auditor-Controller E.Kuevor,CAC MAY 18, 199' R.Gilchrist,Accounting ATTESTED: R.Bruno,Construction PHIL BATCHELOR, Clerk of the Board of Supervisors and Harris and Associates County Administrator MC:kj G:IGRPDATAICONST\B(711999105-MAY\SVWS-18(CSA).DOC By , Deputy III. Reasons for Recommendations and Background: The construction contract for the Stone Valley Road Widening and Signal Project was awarded to the lowest responsible bidder on April 27, 1999. Construction activities are expected to begin in late May and is due to expire on October 1, 1999. The construction managment services include construction engineering, project managment and construction inspection, Harris and Associates, Inc, was awarded the contract from a field of ten consulting firms. IV. Consequences of Negative Action: If the Consultant Services Agreement with Harris and Associates, Inc, is not approved, it may not be possible to complete construction of the approved project. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 16, 1999 SUBJECT. Approve Lone Tree Way Right Turn Lane Project, Brentwood Area, Project No. 0662-684006 CDD-CP # 99-12 Specific Request(s) or Recommendation(s) & Background & Justification 1. RECOMMENDED ACTION: APPROVE the Project, and DETERMINE that the project is a California Environmental Quality Act (CEQA) Class 1c Categorical Exemption, and DIRECT the Public Works Director/Chief Engineer to prepare contract plans and specifications for construction. DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. Continued on Attachment: X SIGNATUR1A I i it RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGN ATURE(S): ACTION OF BOARD ON 'T17 7 APPROVED AS RECOMMENDED x OTHER VOTE OF SUPERVISORS I hereby certify that this is a true and correct x UNANIMOUS (ASSENT—_ -) copy of an action taken and entered on the AYES: NOES: ABSENT: ABSTAIN: minutes of the Board of Supervisors on the LC:kw date shown. G:\GrpData\SpDist\Board Orders\MAY\1999\ SOLoneTree.doc Orig.Div: Public Works(Engineering Services Division) Contact:M. de la O, Design ATTESTED: May 18, 1999 CC: County Administrator Attn: E. Kuevor Auditor-Controller PHIL BATCHELOR, Clerk of the Board of Community Development—,f. Frattini Supervisors and County Administrator PW Accounting Construction , L. Chavez, Eng. Services By 2a_4d4a Depu SUBJECT: Approve Lone Tree Way Right Turn Lane Project, Brentwood Area. Project No. 0662-684006 CDD-CP #99-12 DATE: May 18, °1999 PACE: 2 AUTHORIZE the Public Works Director to arrange for payment of a $25 fee to Community Development for processing, and a $25 fee to the County Clerk for filing the Notice of Exemption. ilo FINANCIAL IMPACT: The estimated project cost is $149,000 , funded by 100% Hazard Elimination and Safety (HES) federal funds. Ill. REASONS FOR RECOMMENDATIONIBACKGROUN©: The project includes the construction of a right turn lane along the eastbound direction of Lone Tree Way where it intersects with Fairview Avenue. It is needed in order to improve traffic flow through the intersection of Lone Tree Way and Fairview Avenue. The project has been determined to be in compliance with the General Plan and is exempt from CEQA because it consists of the minor alteration of existing facilities and will not result in the removal of any scenic resource. IV. CONSEQUENCES OF NEGATIVE ACTION: Delay in approving the project will result in a delay of design and construction and may jeopardize funding. CONTRA PUBLIC WORKS DEPARTMENT COSTA INITIAL STUDY COUNTY OF ENVIRONMENTAL SIGNIFICANCE PROJECT#0662-6I14006 CP# 99-12 PROJECT NAME: Lone Tree Way Right Turn Lane PREPARED BY: Leigh Chavez DATE: 2/1/99 APPROVED BY: DATE: RECOMMENDATIONS: (X) Categorical Exemption (Class 1 c) ( ) Negative Declaration ( ) Environmental Impact Report Required ( ) Conditional Negative Declaration The project will not have a significant effect on the environment. The recommendation is based on the following: The project consists of the minor alteration of existing facilities. The project will not result in the removal of any scenic resource. What changes to the project would mitigate the identified impacts N/A USOS Quad Sheet Brentwood Base Map Sheet# J25 Parcel # N/A GENERAL CONSIDERATIONS: . Location: The project is located at the intersection of Lone Tree Way and Fairview Avenue in the east county area near the City of Brentwood. 2. Project Description: The project consists of the construction of a right tarn lane along the eastbound direction of Lone Tree Way where it intersects with Fairview Avenue. Eastbound Lone Tree Way along the south side will be widened to accommodate a 3.6 meter (11.7 ft) right turn lane, a 1.2 meter (3.9 ft) shoulder, a 1.0 meter (3.3 ft) shoulder backing and a 0.6 meter(2 ft) roadside ditch. The project will affect approximately 125 meters (410 ft) of Lone Tree Way. Along Fairview Avenue the widening will taper to the existing road over approximately 30 meters (88.4 ft). The existing traffic signal system will require relocation as well as joint utility poles, two roadside signs, two mailboxes and roadside delineators. Three existing drainage inlets will require relocation and re-excavation of their associated drainage ditches. 3. Does it appear that any feature of the project will generate significant public concern? [ 1 yes [X] no [] maybe (Nature of concern): 4< Will the project require approval or permits by other than a County agency? [ j yes [X] no Agency Name(s) . Is the project within the Sphere of Influence of any city? Yes, the City of Brentwood G:idesignlenviro199projects\C EQA®niy\Catex\LoneTreeWay FIGURE 1 Z: ° T) 0 m ° ° m ID :;a M 7c, ® S) fTt 1 ° E— C-) -TI ,�- " " E ° ® ra m r E� a > c 00 m m cu� 7z 0 com m ° 0 C ) m° —'C CID m CC= 0 E L a _ s , FIGURE 2 i LONE TREE WAY LONE TREE WAY Lj t t t r yr c� + F Y = f XA r1 MA f F t t t ........ $EBJ' -- --------- 00 `—_---....-0 # -..{ m Y F --------- - - --«—_ t i L 1 s —__...._.._----e_ __—.. i F � F F � _ G".U.V. C: 'v CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Contra Costa County Community Development Department 651 Pine Street,4th Floor -North Wing, McBrien Administration wilding Martinez, CA 94553-0095 Telephone: (510) 313-2296 Contact Pearson:Cece Sell rq en_- Public works Dept. Project Description, Common Name (if any) and Location: Lone Tree Way Right Turn Lane, County File #CP 9912. Project Description: The project consists of the construction of a right turn lane along the eastbound direction of Lone Tree way where it intersects with Fairview Avenue. Eastbound Lane Tree way along the south side will be widened to accommodate a 3.6 meter(11.7 ft) right turn lane, a 1.2 meter (3.9 ft)shoulder, a 1.0 meter (3.3 ft) shoulder backing and a 0.6 meter (2.0 ft) roadside ditch. The project will affect approximately 125 meters (410 ft) of Lone Tree way. Along Fairview Avenue the widening will taper to the existing road over approximately 30 meters (93.4 ft). The existing traffic signal system will require relocation as well as joint utility poles, two roadside signs, two mailboxes and roadside delineators. Three existing drainage inlets will require relocation and re-excavation of their associated drainage ditches. Project location: The project is located at the intersection of Lone Tree way and Fairview Avenue in the east county area near the City of Brentwood. This project is exempt from CEQA as a: _ Ministerial Project(Sec. 15268) — Other Statutory ;exemption, Section_ ® Declared Emergency(Sec. 15269(x)) General Rule of Applicability (Section 15061(b)(3) Emergency Project(Sec. 15269(b)or(c)) Categorical Exemption, Class 1c for the following reason(s): The proposed project consists of the minor alteration of existing facilities. The project will not result in the removal of any scenic resource. Date: By: Community Development Department Representative AFFIDAVIT OF FILING AND POSTING I declare that on l received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: County Public Works Department 255 Glacier Drive Martinez, CA 94553 Attn: Lgigh Chavez County Clerk Fee $25 Due G:\design\enviro\99projects\NOELoneTreeWay