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Home My WebLink AboutMINUTES - 04061999 - D2 i County Contra TO: BOARD OF SUPERVISORS Costa FROM: PHIL BATCHELOR COUNTY ADMINISTRATOR DENNIS M. BARRY, AICD COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 6, 1999 SUBJECT: PRELIMINARY BUDGET FOR THE GENERAL PLAN AMENDMENT STUDY FOR THE PROPOSED URBAN LIMIT LINE REVIEW SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION `COMMENQAIIQNB 1. APPROVE the preliminary budget for Phase I of the General Plan Amendment study for the proposed urban limit line review and for staff support for the related actions based on the Board's January 28, 1998 decision. 2. DIRECT County Administrator to augment the Community Development Department budget by $258,000 for the 199811999 fiscal year. 3. DIRECT the Community Development Department to return to the Board with an updated budget in November, 1999. FI ALMMEAC`: The attached preliminary budget is a conservative estimate of program costs, reflecting Phase I of the program which covers project initiation through the Planning Commission and Board hearings. Phase ll, which is not covered in this budget report, would include any implementation responsibilities as well as responding to any litigation that might be filed. The authorization of the General Plan Amendment study for an urban limit line review is a new program area for the Community Development Department. CONTINUED ON ATTACHMENT; XYES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RMMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON 9 APPROVED AS RECOMMENDED xiL OTHER-zx IT IS BY THE BOARD ORDERED that the above Recommendations 2 and 3 are APROVED; and Recommendation No. 1 is APPROVED as amended and should read, "...the Board's January 26, 1999,decision." VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE x UNANIMOUS {ABSENT - - AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE MATE SHOWN. Contact: CATHERINE KUTSURIS 335-1210 ATTESTED AR6, tgg cc= Community Development Department (CDD) PHIL BATCHELOR, CLERK OF CAO-Tony Enea THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CKJdf bo&ullbudget.bo BY , DEPUTY April 6, 1999 Page 2 The budget should be considered a preliminary estimation of program costs. The consultant cost for preparing the environmental documents is the majority of the proposed budget. The actual cost for a consultant contract is based on a competitive bid process. Additionally the actual cost for preparing the Response to Comments component of an EIR will not be known until the close of the public comment period on the Draft EIR when the number and type of comments are known. To keep the Board apprised of actual costs, the Community Development Department will return to the Board with a budget update in November, 1999, The Community Development Department is requesting augmentation of the fiscal year 98/99 budget by $258,000 which includes the full encumbrance for the estimated environmental review cost. The remainder of the program funding will be included in the Community Development Department's fiscal year 1999/2000 budget request. QKGROUNDIREASONS FQR RECOMMENDATIONS: On January 26, 1999, the Board accepted the report from the Ad Hoc Committee related to the Urban Limit Line, affordable housing and agriculture and open space preservation. At that meeting, the Board approved a number of planning initiatives and directed the County Administrator and the Community Development Department Director to return with a budget report for further consideration, The Community Development Department is estimating a 12-month period for Phase I of the effort. The actual work program for individual planning items will be designed on a shorter time frame, with 12 months for the General Plan Amendment study and EIR for the urban limit line being the longest. Erg.00 d 13udaet This proposed budget identifies the following five components which were included in the Board's January 26, 1999 approval of the Ad Hoc Committee's report: 1. Authorization of an Urban Limit Line General Plan Amendment study; 2. Participation in the East County Strategic Planning process coordinated by the District V Supervisor; 3. Participation in a joint planning effort for the El Sobrante Valley area coordinated by the District I Supervisor; 4. Staff support for further evaluation of funding options for agriculture and open space preservation; and 5. Staff support for further consideration of affordable housing and infill development issues. The Community Development Department proposes to fund $88,700 from the Department's existing budget allocation for staffing. Also, the Department anticipates covering the typical overhead costs within the existing and proposed annual budgets. The preliminary budget for the unfunded Phase I Program costs has been estimated at $353,000 as shown in Attachment A. rtptil 6, 1999 Fuge 3 The cost for funding these work efforts is substantially affected by the manner in which the effort is implemented. The proposed budget is based on the following assumptions: The Urban -Limit Ling v Commission and the Boardo rs f.Qr public The work effort is limited-to a 12-montti pr-Qgram with a-goal of completing the v` v` irining Qubli-c he-arinas ina Staff costs beyond March, 2000 are not included in this budget. Resoondina to litication based on the decisionjeagrdina-tho Urban Limit Line Plan study and.jhg- l included in this budoet. Should litigation be filed, an additional budget report will be prepared for the Board's consideration. Wg[k efforts for the r r i affoWable bousing. i bmited IQ the budget estimateAttachment 5 (Budget by P[ogram re 4 The most significant portion of the preliminary budget is the cost to complete the environmental review for the Urban Limit Line General Plan Amendment study. The Community Development Department utilizes a competitive bid process for selecting a consultant. The results of that process, as well as the number and type of comments received on the Draft ElR will determine the actual costs. 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