HomeMy WebLinkAboutMINUTES - 04061999 - C143 TO: BOARD OF SUPERVISORS CONTRA COSTA
� f COUNTY
FROM: William Walker, M.D. �e, J�
Health Services Director
DATE: March 96, 9999
SUBJECT: Use of Pleasant Hilt Recreation and Park District Facilities for Health
Services sponsored events
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RR on
Authorize the Health Services Director or his designee, Wendel Brunner, M.D., to hold harmless
and indemnify Pleasant Hill Recreation and Park District for the use of their Community
Recreation Center, located at 32 Civic Drive in Pleasant Mill, for the following events:
« Breastfeeding Basics: Supporting Lactation Success, a one-day workshop sponsored by the Family,
Maternal & Child Health Programs and the Breastfeeding Task Force. To be held April 15, 1999
• Council for Perinatal Health Forum to be held on June 18, 1999.
Backgrounsk
None.
Fiscal
Funding for room rentals is included in the State allocation.for Maternal&Child Health Programs.
{°� Fd ATTACHMENT: AYES C1 NO SIGNATURE E �'
y RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
1 APPROVE OTHER �
SIGNATURES): ,*
ACTION OF BOARD ONy r , APPROVED AS RECOMMENDED:.., ., OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: SUPERVISORS ON THE DATE SHOWN.
ATTESTED � �
CONTACT PERSON: CHERI PIES(313-6254) PINI..BATCH OR, RK OF THE,6OARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Public Health Director
Health Services Director
FMCH �✓
BY { '.r'r .... DEPUTY
t ,
PLEOSOHT "ILL RECREATIO" & PORK DISTRICT
Community Recreation Center Facility Request
320 Civic Drive, Pleasard Hill.California 94523
Phono • 676.5200 FAX 878-1€E30
On Calendar_
Double C tw*.adnon-prom NO.
-
t. of{ n# at s
f is e"C.
2.Name of Appfitomt _ r. Hrra.fsftoras a` i k °tar
3.Address tai Appkcs�rs#
City �`'�, 4, ` s Stoics ZIP � -
.i hC.
i,Person In Charge of Hm.Pfxsne VAL PtWe
r„
5:DATE(S)OF USE. &$,wv h ` Dale Year 2 4 o y(s)at Weak
a)Atk9fttorrat t3etbsles) `incss sea#tsp' d thus-esp tie
hglo
$ Typs 4AO&Ity
t�a0"W:Alcan Parvo
a)Will fhare be 4d1scoratlorm 00000a
b)wig,admission4wmp or asttrer,ltsrrrt of#deo be txaectat#? tit ?
Now tivfif tees#s0 used? hen zg,4 AV
sed?
Will momard4eaterer be used? Naar
Ansa City Ph"
d)Wil(slootok bevar 3 be served 0 YES,please refer to ru ka#t2 on back of application.
7.Facilities reques ed:
Atxf wrium 0 Lower Club Atom Upper Club Pbom Wee-Tot Room
300 assembly 100 assembly 70 assembly 25 assembly
200 doing ter dnkv 50 ening
Kitchen Art Stocks Conference Roorn ' �Game Room
45 assembly 30 assembly t�t 25 assembly 60 assembly
El Dance Studio El Pre-Scl`rr a Room Upstairs Twtaw 13 fuer- - - -- ----
45 assembly
4.Equipment/Servicers Requested.
rrf�€O# CHANGE. tFEE CHARGED: #r--�t
t.,t Blackboard #. #Piano D VCR l TV
r�Podium �r Public Address System []Aftr
1L1 Screen int Collee Maker Portable Stage
Noof Chairs t_t Portable Ear ���#saadgr Bowd
tti,.t No.of Card Tables - �Slide Prcz)ectcr ��~tf Pace Settings
No.of.Banquet Tables �Nbvie Prt*tcr wine glasses
# .t Pio.of RkoundTrrdales
9. Special instructions-,
Fig dl4rartas avaftable toscribe and Mustralo stat-up arrangements.
io. I have carefully read both sides of this agreement and fully understand Its contents. i am aware
that this Is a release of liability and a contract between the organization named above and the
Pleasant Hill Recreation & Park District, and signed this agreement of my own tree will.
Signature of Appli ant '{
.......
ESTIMATED CHARGES FINAL CHARGE
Weepers#P f $ Weekend PadwV9_ 1 _ $- -
Room $ Room
R d ►_ $ Froom
l lt, en t lip $ Kitchen
Equipment Renes �- ---- $ Equipment Rental $
$
Wino Glasses _ V_ $_ Wine glasses � .
Place Settings
— @— $ Plane Settings
ESTIMATED TOTAL CHARGES $�o,. TOTAL RENTAL DUE
DAMAGE t HOLDING DEPOSIT $
bates Paid Amount Rescelpt-No.
ADDITIONAL CHARGES'
Personnel Charge................................................. $
RugBurns........................................ . ..............
other .>,............................I.............. ........,.....
TOTAL AMOUNT DUE...................>....,...,.............. $
FOP OFFtcF USE ONLY
Dale Recelved gy_-- TOTAL AMOUNT PAID....................................«....
Amroved By_ t'ry AMOUNT DUE t REFUNDED._.-..................... $
Recon 4 s Dental ciassittaw
FACILITY USE REGULATIONS
All permission for the use of the district facilities will be restricted to 8. AS LAWFUL CONSIDERATION for being permitted
responsible and recognized organizations under the provisions by the PLEASANT HILL RECREATION & PARK
outlined in this policy. Any activity in which the Community Center DISTRICT to use this facility, t hereby represent that I am
facilities are utilized will be conducted according to the law and will authorized b the organization mined above to execute
conform to the oral and written standards of the Pleasant Hill y
Recreation&Park District. this agreement on its behalf. The organization and/or
1. Reservations for use at the Community Center may be made up to myself warrant and agree to Indemnify, hold harmless,
one year in advance. Applications for permits to use the park or and defend the PLEASANT HILL RECREATION &
building must be made at the Pleasant Hilt Community Center on PARK DISTRICT against any and all claims, costs,
the forms provided for this purpose. Deposit of service fee must
accompany the application. expenses( Including attorney'fi teeS)e actions, causes of
a. Pa;yment.pf-total foes must be made 4 weeks In edvanoo of action , judgments and/or liabilities whatsoever arising
the date of event. out of or In connection with any Injury, death or property
b. Application form and a$ deposit are required to loss or damage resulting from the activities as described
confirm a reservation on the facility calendar,along with the above. 1 hereby,A dee that the organization,its Individualapproval of the Center Direct his Is a SECURITY
DEPOSIT and Is In addition to the total lees charged. members, and myself and the heirs, distributees,
Additional deposit Is required when double time blocks are guardians:legal:representatives,and assigns thereof will
rented or when the Center Director deems it necessary. not.make a clakh against, sue' attacih the propertyof, or
o< Cancellation few is as follows, prosecute the'�PLEASANT HILL RECREATIONS &
1. A CHARGE o, $10 for cars-eflction within 2
weelts of date of deposit. PARK DISTRICT, its governing board, the Individual
2. A CHARGE OF HALF OF THE DEPOSIT for members thereic f,and All DISTRICT officers,agents,and
cancellation 15 days from dotes of deposit to - employees fol`;;Injury or damage resulting from the
61 days prior to event. negligence or other acts, howsoever caused, by any
3, A CHARGE: OF ENTIRE DEPOSIT for employee,' agent
or contractor of the PLEASANT HILI.
cancellation 31 to 60 days prior to event.
4. A CHARGE OF THE ENTIRE DEPOSIT PLUS RECREATION I� PARK DISTRICT,as a result of the use
112 of the rental foes for cancellation 30 of the Iaclilty., Ili addition, I hereby release and discharge
days prior to event, the PLEASANT HILL RECREATION& PARK DISTRICT,
Cancellation Is effective on the date letter of its governing board, the individual members thereof and
cancellation ha is received, all DISTRICT officers, agents, and employees from all
d, Additional charges will result from overtime use,damage,or
additional services as reoulred by the District.These actions, claims or demands that the organization, Its
additional charges will be made against the deposit. Individual members, and myself and the heirs,
You will be billed for any damages not covered by the distributees, guardians, legal representatives, and
security deposit. assigns thereof now have or may hereafter have for
2, Permits for groups composed of persons under 21 years of age
will be issued only to adults who accept responsibility for injury or damage resulting from the use of the facility by
supervising them throughout the period covered by the permit the organizatlon,Its Individual members,and/Cat'myself.
or when a recreation leader has been provided for by the
District. 9. All scheduled activities of the recreation program of the Pleasant
3. Tickets may be sold at the door and admission may be charged Hill Recreation&Park District shall have first priority in the use of
only if authorized. The District must be aware of all fundraising the Center and park. No special usage of facilities shall be
events. allowed to Interfere in any way with the regular recreation
4. Activities during the week,Monday through Thursday,begin at program.
9:00 am and cease at 14:00 pm. A time and a half charge will be 10. The Pleasant Hill Recreation&Park District,acting with
added to lees for hours outside these time slots. PRIOR OFFICE reasonable discretion reserves the right to refuse permits for
APPROVAL FOR ADDITIONAL HOURS. special uses of its facilities. Denial of applications can occur for
5. A CUSTOMER SERVICE REPRESENTATIVE t CUSTODIAN WILL the following reasons: application information is falsified;lack of
BE PRESENT AT THE BEGINNING OF THE EVENT TO CHECK necessary Information;too large a groups type of event that is not
ON ALL DETAILS. A custodian will be on duty at the Community in the best Interests of the Comrndmity Center and Pleasant Hill
Center during all operating hours. He/she wig check with your Recreation&Park District.
group periodically. 11. Permits cannot be transferred,assigned,or sublet.
6. Please call for an appointment(1)month in advance. A diagram 12. Alcoholic beverages may be brought into the building with
for seating arrangements and final details will be done at this advance approval only. It alcohol Is to be sold,a license I
meeting. Minor changes may be made to event diagram up to(1) approval must be obtained from the Alcohol Beverage Central
day in advance. MAJOR CHANGES ARE SUBJECT TO Board. (Call 689-0628 for information.)
ADDITIONAL CHARGES. ONCE SET UP IS DONE BY 13. Can rare occasions It may be necessary to reschedule,relocate or
CUSTODIAL STAFF ON DAY OF EVENT,RENTERS deny a request previously approved within the facility or park due
are responsible for any rearrangements. to a scheduling.conflict In this event,the group or Individual will
7. Be sure that all set-up and dean-up Is done during the stated be given advance notice by the District.
rental times on your contract(i.e.,if your rental time is 9:00 am
to 4:00 pm then you must be cleaned up and out by 4.00 pm). CLASSIFICATION INFORMATION
Any deviations to these rules must be cleared with the Center
Director,and will result in additional charges. 1. PRIORITIES AND GROUPS
Groups It and III will be responsible for entire set up and Group I Recreation District Programs
take down of tables and chairs. Group If Programs Co-sponsored by the District
Groups IV and V tables and chairs will be set up and taken Group III Civic,Religious,Schools,and Non-Profit groups
down by our staff. (non-profit number required)
a. Decorations must be of flame-retardant material. The use of Group IV Private Parties(i.e.,Wedding Roceptions,
nails,tacks,staples,etc.Is prohibited. At no time may exits Anniversaries, Private Banquets,etc.)
be covered or obstructed. Rice,birdseed,and confetti may Groups V Commercial use-and all other applicants.
NOT be thrown Inside or outside the Community Center. A
$25 fine will be Imposed along with a cleaning charge, If this Weddings-Resident rate applies ONLY to Bride,Groom,or Parents of
rule Is violated. the Bride or Groom.
b. A trash bin Is provided outside kitchen door for debris.
Please place empty bottles In boxes and leave beside trash Residents are defined as people living In the Pleasant Hill Recreation&
bin. Park District. To duality,a six-month residency Is required.
c. Smoking is not permitted inside the building by policy of
Plaasarrt dill Rbcreadore&hark District Board of Directors. Resident organizations must have a membership of at least 51%
A$26.00 fine will be charged for each cigarette burn in residing In the Pleasant Hill Recreation&Park District. Membership list
the carpet and hardwood floor,along with a repair charge. must be submitted to quality.for resident rates.
d. Dancing is only allowed In the Dance Studio. Special
arrangements are required to have food or drink In this room. 2. BASIC RENTAL TIME BLOCKS
A portable danoe floor Is available for smaller rooms. See On Fridays,Saturdays,&Holidays package includes
fee schedule. Auditorium,Kitchen,and Dance Studio.
e. Storage Is not available either before or after event. No t, 9:00 am to 4:00 pm It. 6;00 pm b 1:00 am
equipment may be removed from the building.
V€OI ATORS WILL BE PROSECUTED. On Sundays any 7-hour time block may be rented between
1:00 pm and t 1:00 pan.
Please examine Fee Schedule Sheet that is current for
your date of usage. Rates are subject to change.
_. _..............__.............................................................................................................................. ......... _,.,..........
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........................
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TOTAL MAL. WMA O �
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ri,._................
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r%vd b__..._ _ _ TOTAL AMOUNT PAID--...................oe...... ,........
3m57m:9: 3:2� ! FROM P.H- C:a* 4lTY'-'CNTR 530 676 S930 .a
Use REGULATIONS
w Asa too of h*mew4w 0 8. As LAW*lx CONSMRATON
UrAw oto ww"m by the PLEASANT HILL RECREATION & PARK
cmftm 0 ON*,A god r
amywinudwoo, artd doud iN PLEA"W ML
bAlft PARK DMTRICT
t a1 s SMtr as 4p.
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4. A CHARU Cf TW MaW WOW PUN R2cftTi=PAFW DWRICT,ow*MUM offt LSA
to at a*tsasw boo fw owmemowm s of ow way. soft i hemby owwo ow dgdmp
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CLABSIFWAT1014 INFORMATION
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