HomeMy WebLinkAboutMINUTES - 04061999 - C120-C124 TO: BOARD 4F SUPERVISORS
Contra
r .
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR ;%� ��► `. Costa
DATE: County
Mercy 30, 1999 ^' °`" c-
SUBJECT: AMENDMENT TO THE CONTRACT WITH ARTHUR D. LITTLE, INC, TO
CONDUCT THE SAFETY AUDIT OF THE TOSCO-AVON REFINERY
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AMEND the authorization provided by the Board on March 16, 1999 to execute a
contract with Arthur D. Little, Inc.for the safety audit of the Tosco refinery to Increase
the amount of the contract by not to exceed $15,000 to a new total of$115,000, to
cover expense reimbursement.
BACKGROUND:
Can March 16, 1999, the Board of Supervisors approved a contract with Arthur D.
Little, Inc. in the amount of$100,000 to conduct the safety audit of the Tosco-Avon
refinery, Due to a misunderstanding, it was not clear that Arthur D. Little, Inc. did not
include their expense reimbursement in the contract total of $100,000. This
misunderstanding was discovered prior to the commencement of work and it was
agreed that the Board would be asked to amend the authorization it had provided in
order to provide for the reimbursement of expenses in addition to the base fee of
$100,000.
ATTACHMENT: YES SIGNATURE: " ti
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE s: - � � •-,�..�...� t,�
ACTION OF BOARD ON April 6, 1999 — APPROVED AS RECOMMENDED -- OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ';} v ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
Contact: PHIL BATCHELOR.CLERK OF THE BOARD OF
cc. County Administrator . SUPERVISORS AND COUNTY ADM:N;STRATOR
Auditor-Controller
Health Services Director
Director, Hazardous Materials Programs BY 'DEPUTY
a
May-723-99 17 : 32 DGGO HS Dep`t, . i-azMa't. 9266462073 P.03
CONTRA COSTA COUNTY
HEALTH SERVICES DEPARTMENT
HAZARDOUS MATERIALS PROGRAMS
FAX MI✓M0
23 MAS,99
S -tC"IB
To : Claude L. Van Marter, ssistant unty Administrator
From : Lewis G. Pa:;ca11i, 11
Suhj : AMFNDMEN'1`TO TLEINC. CONTRACT
deference our telephone conversation this afternoon. The accompanying 23 MAR 99 letter from
Arthur D. Little Inc. states what the agreement is between Contra Costa County and Arthur D.
I.ittie, Inc,.
I am requesting that the Board of Supervisor,$' direction and authorization to contract. with
Arthur D. Little. Inc. he amendled to include the allowance dor expense reimbursement not to
exceed S 15,000.00 in addition to the $100,000.00 for Professional Serviccs. Anything that you
can do to address this issue would aid in getting the evaluation completed under the
requirements of our agreement.
Thank you.
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Page 1 of I
i av723-99 17 : 32 CCCo HS Cept. F1,azh'at 92561462073 P. 02
: tt—�®—a u1 3ttUfE HKIMLk< L.+. LL i !lo!'.', IN(.- !i: Oe
AWS'D Lfle
Aur Drte,Inc.
3916 Stew Sttoet,Suite?A
Sarna Barbara.Ca3ifornie
93105-3137 t).S.k
March 23, 1999 Teteimme(1)805,563.7660
Mr.Randy Sawyer
Environmental 14ealtri Division
Contra Costa County Health Services Deparmtnt
4333 Pacheco Boulevard
Martinez., California
94553-2295
Dear Mr. Sawyer-
This letter is a clarification to our cost agreement letter seat to you on Murch.3, 1999 to
conduct an evaluation of management systems and hurr:an factors at the Tosco San
Francisco Area Ref very at Avon. To complete the scope of work outlined in your
Request For Proposal, we require authorization of a contract not to exceed $100,000 for
Professional Services.Expenses will he billed in addition to Professional Service
charges. Expanses will not exceed S15MO.
Please give me a calf if yo-a have any questions or need farther clarification on this cost
agreement.
Sincerely,
John F. Pe rson, Jr.
Director
Environmental,Health and Safaty
Management C342910a$ • TvcUnoIDSy and Prpdytt Dtiretopment p Enviroamentarl. Res9th. and 3atsty catttakins
.y ,+gyp P py
TO: BOARD OF SUPERVISORS CONTRA
b -
COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
DATE. April , 1999 µ.._v . COUNTY
SUBJECT: APPROVE AND AUTHORIZE AMENDMENT FOR CO'BRIEN KREITZBERC, NEW
JUVENILE HALL (WH228B)
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
REC0XLN1ENDA`T`QN(S);
1. APPROVE the First Amendment to the Consulting Services Agreement with O'Brien Kreitzberg
dated December 7, 1998 for continued project management and administrative services for the
New Juvenile Hall, and AUTHORIZE the County Administrator or his designee to execute the
amendment.
2. AUTHORIZE the County Administrator or his designee to issue written authorizations for extra
work, provided that the cumulative total extra cost for all such authorizations shall not exceed
$25,000.
FINANCIAL ES4PACT:
This Amendment increases the payment limit by $30,255 for extended services identified during the
grant proposal process, including predesign phase services, and preparation for the oral
presentation to the Board of Corrections. Funds in the capital account established for the project are
Sufficient to cover the amount encumbered by this Amendment.
BACK(IRQND:
The authorized limit for project management and administrative services was based on management
and oversight of the grant application process, and preparation of the construction workplan and
project schedule for the application. Subsequently, additional services were required including
preparation of graphic boards for a presentation to the Board of Supervisors, final formatting and
reproduction of the grant application, predesign phase services including architect Selection and
CEQA preparation, and assisting the county in preparing for the presentation to the Board of
Corrections, including development of additional graphic boards.
CONTINUED ON ATTACHMENT: YES SIGNATURE:75-7 4 r
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA OF BOARD COMMITTEE
APPROVE OTHER �
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT J7tllO2 r ! TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS OIHE MATE SHOWN.
A �
ATTESTE
PHCHELOR,CL OF
THE BOARD OF SUPERVISORS
BY DUTY
Contact:
cc: See Page 2
TO: BOARD OF SUPERVISORS ' `;:r CONTRA
...... r- 4. COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR COUNTY`Y
DATE: APRIL B, 1999
SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT FOR
BRIAN KANGAS FOULK AT THE CONTRA COSTA REGIONAL MEDICAL CENTER,
MARTINEZ (WH607F)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECttEIATI+D I S)
1. APPROVE the issuance of a Consulting Services Agreement to Brian Kangas Foulk for parking
lot design services, and AUTHORIZE the County Administrator or his designee to execute the
contract.
2. AUTHORIZE the County Administrator or his designee to issue written authorizations for extra
work provided that the cumulative total cost for all such extra work shall not exceed $25,000.
Ml ANYCIAL I��
The amount of this Agreement totals $71,200. Bond funds are sufficient to cover the anticipated total
amount of this contract and are part of the overall Hospital Master Plan.
I'tACKGR!QL'NiD AND REASON FOR RECQKMETNDAT10N(S)•
On August 11, 1995 the Board of Supervisors approved a contract with the architectural firm of
SMP/SHG Inc. to prepare a master plan for the long term development of the Contra Costa Regional
Medical Center. As part of this plana certain improvements to the parking facilities were
recommended. In February 1999, SMP/SHG began studying different alternatives to cost effectively
add parking or, the campus. The preferred option; which was approved by Hospital staff, provides 60
new parking spaces to the campus, corrects chronic drainage problems at the lower visitor lot, and
improves campus safety through the addition of exterior lighting. In addition, the exercise court for
psych ward patients is moved to a more appropriate location on the campus.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
iiECOtAMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
S€GNATURE(S):
ACTON OF 130Ai 0 ON APPROVED AS RECOMMENDED OTHER
sp
VOTE OF SUPERVISORS
€HERESY CERTIFY THAT THIS IS A
UNANIMOUS(ASSENT t�.. ) TRUE AND CORRECT COPY OF AN
AYES; I ES: ACTION TAKEN AND ENTERED
ABSENT: — _ABSTAIN' ON MINUTES OF THE BOARr1 OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PH€L BATCHELOR,CLERK OF
THE BOARD OF SUPERVISORS
BY _DEPUTY
L
cc: See Page 2
1 of 2
DACKGROUND AND REASON MR RE(:0M YTE-N1-DAT10 (S) (Continued):
The civil engineering firm of Brian Kangas Foulk was chosen to do this work because they were
consultants to SMP/SHG for the initial studies. Realizing that this work is almost entirely engineering
based, SMP/SHG offered to forego their fee, thereby saving the County approximately $5,000 in
consultant cost.
If approved and authorized, design can begin immediately. This would allow construction to be
completed before the next rainy season.
Contact: Laura Lockwood, CAC)
cc: CAC) Finance
Auditor/Controller
GSD (Accounting)
O'Brien Kreitzberg (via CACI)
Consultant (via CACI)
2of2
TO: BOARD OF SUPERVISORS CONTRA
COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR �.:.
DATE: APRIL S, 1999 `'. COUNTY
SUBJECT: APPROVE AND AUTHORIZE A CONSULTING SERVICES AGREEMENT FOR
BUILDING EVALUATION AND DESIGN SERVICES AT SUMMIT CENTRE, 2530
ARNOLD DRIVE, MARTINEZ (WH414B)
SPECIFIC ReQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOM NDATION,N
1. APPROVE the issuance of a Consulting Services Agreement to The Ratcliff Architects for
building evaluation and design services, and AUTHORIZE the County Administrator or his
designee to execute the contract.
2. AUTHORIZE the County Administrator or his designee to issue written authorizations for extra
work, including the contract option for programming services, provided that the cumulative total
cost for all such extra work shall not exceed $25,000.
FINANCIAL FACT:
The contract value is $190,000; which includes a $9,000 reimbursable expense allowance. Bond
funds were budgeted for this expense and are available.
EACK9ROi.TNI1 AND REASON FOR RECOMMENDATION(S):
On December 1, 1995, the Board of Supervisors reviewed and acknowledged a report prepared by
The Ratcliff Architects on the viability of the Summit Centre for long term occupancy by County
administrative departments. This contract provides for necessary repairs and alterations to the
Summit Centre to ensure that the facility meets the County's minimum operational requirements.
The Ratcliff Architects is familiar with the building and is the most qualified firm to provide the
proposed services.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: � r
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED a OTHER
APPROVED above recommendations, REFERRED to the Internal Operations Committee.
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
I HEREBY CERTIFY THAT THIS IS A
I TRUE AND CORRECT COPY OF AN
AYES: I I T I NOES: IV V ACTION TAKEN AND ENTERED
ABSENT: Dane ABSTAIN: none ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED APRIL 6, 1999
PHIL BATCHELOR,CLERK OF
THE BOACF SUP.R SORS
BY DEPUTY
cc: See Page 2
1 of 2
BACKGROUND AND REASON FOR RECOMMENDATION(S) (Continued):
This initial phase of design work includes an upgrade to the building's mechanical, fire alarm and
energy management systems. These systems have remained largely unimproved since initial
construction was completed in 1953, Improvements to these systems will increase energy efficiency,
correct operational deficiencies, and insure compliance with Y2K requirements,
In addition to these building system improvements, the addition of a new freight elevator will be
evaluated; the front entrance will be modified to provide handicap access from the parking lot; a
penthouse will be provided for the storage of air conditioning maintenance supplies and future
microwave installation; and a consolidated computer room will be constructed on the 3`, floor,
Contact: Laura Lockwood, CAO
cc: CAO Finance
Auditor/Controller
GSC (Accounting)
O'Brien Kreitzberg (via CAO)
Consultant (via CAO)
2of2
TO: BOARD OF SUPERVISORS CONTRA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR COSTA
DATE: APRIL 6, 1999COUN T`Y
•Vj:a
SUBJECT: AUTHORIZE A DESIGN CONTRACT WITH MICHAEL ROSS/'
CHARLES DRULIS FOR THE FAMILY LAW CENTER
AND COUNTY FACILITIES MASTER PLAN (4033-4408 0928IWH408B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the County Administrator,or his designee, to execute a design
contract with Michael Ross/Charles Drulis Architects & Planners Inc., for the new Family Law
Center and associated county facilities master plan.
2. AUTHORIZE the County Administrator or his designee to issue written authorizations for extra
work,�`p/rovided that the cumulative total extra cost for all such authorizations shall not exceed
$25,00(7.
FINANCIAL IMPACT:
The design contract for the new Family Law Center and county facilities master plan will be executed
at a price not to exceed $ 588,000. This is a budgeted expense.
BACKGROUND:
On March 16, 1999 the Board of Supervisors approved recommendations of the Architect Selection
Committee for the new Family Law Center and related civic center master plan issues in Martinez.
The Beard of Supervisors also authorized negotiations with the three highest qualified firms in order
of preference. The top three firms in preferred order were Michael Ross/Charles Drulis Architects &
Planners, Inc., Kaplan McLaughlan Diaz, and The Design Partnership. The 'top ranked firm, Michael
Ross/ Charles Drulis Architects & Planners, Inc., has submitted a price proposal, which is within the
county's budget allocation for this work. The executed contract will include the county facilities
Master Plan for $60,000, the new Family Law Center's Pre-Design Phase for $35,000, Design &
Bidding Phase for $374,400, Construction Administration Phase for $93,600 and reimbursable
expense budget of$25,000. This contract is within the budget identified in the Architectural Program
for a new Family Law Center by James Miller & Associates, Architecture '& Planning, dated June
18,1998, The Architect will begin work immediately upon authorization to execute this contract.
f
CONTINUED ON ATTACHMENT: YES SIGNATURE: i,✓
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): r
ACTION OF BOARD ON APRIL 61 X999 APPROVED AS RECOMMENDED OTHER_�
APPROVED above recommendations; REFERRED to the Internal Operations Committee,
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: T i I ITT NOES: IV V ACTION TAKEN AND ENTERED
ABSENT: none ABSTAIN: none ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTE A?R'L 5, 1999
PHIL BATCHELOR,CLERK OF
THE BOARD O UPE VI ORS
BY2QCPUTY
Contact:
cc: See Page 2
Contact: Phil Batchelor, CACI
cc: CAO Finance
Auditor/Controller
GSD (Accounting',
O'Brien Kreitzberg (via CAU)
Consultant (via CAO)
Ken Torre, Superior Court