HomeMy WebLinkAboutMINUTES - 04271999 - C46-C52 TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Mari eiro, Contracts Administrator µ,� Contra
DATE: Apri 1 14, 1999 Costa
County
SUBJECT: Approval of Standard Agreement #26-630 with the State Department of
Health Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION �RECOMMENDATION-CS :
Approve and authorize the Heai.th Services Director, or his
designee (Wendei Brunner, M.D. ) , to execute, on behalf of the
County, Standard. Acreement #28-630 (State #98- 15887) with the
California Department of Health Services, for the period from
February 1, 1999 through January 31, 2000, for the Chronic Disease
Prevention Organizing Project .
FISCAL IMPACT:
Approval of this Agreement will result in $75, 000 of funding from
the State Department of Health Services for the Chronic Disease
Prevention Organizing Project . No County funds are required.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
Chronic disease accounts for 78% of all deaths in Contra Costa
County, resulting in over 3 , 500 deaths per year. This Agreement
wih
ll allow the Department to add a chronic disuse prevention
component to its Community Well.ess and Prevention Programs
existing resident-focused health improvement efforts and to
integrate all chronic disease prevention programs .
Under Standard Agreement #28-630, the Department will provide
servicer under the Chronic Disease Prevention Organizing Project,
through January 31, 2000 .
Three certified and sealed copies of this Board Order should be
returned to the Contracts and Grants Unit .
Ct7TII� [3 c� ATTACI�MENT• �� .�.��� A � .� :6 � � •�� . , _
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE --OTHER
IGNA"rURE=
ACTION OF BOARD ON f F ,. i9 APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
� � I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ' .1,�� AND CORRECT COPY OF AN ACTION TAKEN
.AYES: NOES: - g AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT:_—_-- _ ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED �.�s " r� � � I� �✓`�
PHIL T HELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CoI�tB�ctPern: Wendel gunner, YID (K3-6712)
CC: State Dept Of Health Services
Health Services Dept (Contracts, By fir, f
—,DEPUTY
TO: BOARD OF SUPERVISORS
FROI.I. TONY COWN, DIRECTOR
i OR
COMMUNITY SERVICES DEPARTMENT
DATE. April 27, 1999
Ste. AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START PROGRAM
IMPROVEMENT FUNDS
SPECIFIC REQUEST(S)OR RECOKI IE:NDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to
the U.S. Department of Health and Human Services, Administration for Children and Families in the
amount of $2,241,000 for 1999 Program Improvement Grant funds for the period from January 1, 1999
through December 31, 1999.
11. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services, Administration
for Children and Families (ACF), the funding will be added via appropriation adjustment to the current
Head Start Budget. A one-time request for waiver of the non-Federal share will be submitted with the
application. If the waiver is approved, no County funding will be required. If not approved, County, as
Grantee, will be required to generate a local, in-kind, non-cash contribution of$560,250.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKOROLINND:
See attached.
COMINUED ON ATTACIMENT: YES SIGNATURE: r
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEMATION OF BOARD CO.NMIT EE
APPROVE OTHER
/
ACTION OF BOARD ON _ �r,r' APPROVED AS RECOMMENDED OTFiEX�®
VOTE OF SUPERVISORS
I HEREBY CERFITS'THAT THIS IS A TRUE
UFiANiMOUS(ABSENT ._J AND CORRECT COPY OF AN ACTION TAKEN
AYES. NOES. AND ENTERED ON THE MUMM OF THE BOARD
ABSENT. ABSTAIN: OF SUPERVISORS ON TIB DATE SHOWN.
CONTACT: TONY COL6N,313-7350 AT iUSTED
P'HII.BATCHELOR,CLERK OF TIM BOARD OF
cc: CAC) SUPERVISORS AND COUNTY ADMINISTRATOR
CSD
BY b r DEPUTY
12 (10/841,
INCOMING FUNDS
NARRATIVE STATEMENT FORMAT
1. PROJECTIPROGRAM TITLE. Region 1X's Fiscal Year 1999 Head Start One-
Time Program Improvement (PI) funding.
. FUNDING AGENCY. Department of Health and Human Services, Administration
for Children and Families (ACF), Pacific-West Regional Hub (Region IX).
3. SUBMITTAL STATUS. Request for one-time program improvement funding.
4. PROPOSED TERM. Funding is requested for the period from January 1, 1999
through December 31, 1999.
5. CURRENT FUNDING. Total request for funds is $ 2,241,000. In accordance
with the Head Start Act Section 640 (b), the Grantee requests waiver of Non-
Federal Share to reduce required matching funds. The impact of the cost the
agency incurs this year was increased through carry-over funds and additional
funds for expansion, limiting the Grantee's ability to match Federal Funds for
One-Time Program Improvements. Federal dollars and local in-kind provide
funding for the basic Contra Costa County (CCC) Head Start Program. CCC, as
Grantee, is required to generate a 20% Local Share in-kind match of Federal
Head Start dollars awarded.
1999 Federal Funding $10,501,460
In-kind 2,625,365
Program Improvement requested $ 2,241,000
In-kind Waiver requested
6. FUTURE FUNDING. This is a one-time program improvement-funding request.
6. BUDGET SUMMARY.
Restroom Facility at Balboa Site $ 340,000
Central Kitchen Facility 1,661,000
Repair Parking Lot and Access Road at Brookside Site 125,000
Four (4), Seven (7) Passenger Vans 94,000
Repair Roof at Brookside Site 21.000
TOTAL $2,241,000
007
8. STAFFING REQUIREMENTS. As grantee, GCC operates the Heed Start
Program, which is administered by the Community Services Department. No new
staff will be required. The CCG General Services Architectural Services Division
will be responsible for design and management of the construction projects
proposed and any and all subcontractors utilized.
9. PROGRAM NEED. The proposed program improvements include construction of
a replacement restroom facility at the Balboa site, a central kitchen facility in
central county to service central and east county Head Start sites, funds to repair
the roof, parking lot and access road at the Brookside site, and for the purchase
of four (4) seven (7) passenger vans to safely transport children and family
members. All requested projects are considered to be health and safety
initiatives.
10. RELATIONSHIP TO OTHER PROGRAMS. There are no other known projects
to accomplish these tasks. The Community Services Department Child
Development program will derive benefit through collaborative use of the three
construction projects. The GCC general Services Architectural Services Division
will be responsible for design and management of the construction projects
proposed and interface with any and all subcontractors utilized. The GCC
General Services Fleet Management Division will provide preventive
maintenance for the vehicles on a reimbursable basis.
11. PROJECT GOALS.
A. Provide the children and staff at the Balboa site with an appropriately
located, sanitary, warm restroom facility, and additional storage space.
B. Provide the children at the central and east county sites with hot,
palatable meals and avoid transportation delays which are relatively
frequent along the Route 4 corridor as it exists now and throughout the
proposed 8-10 year construction project.
C. Provide corrective measures for a major flooding problem during the
rainy season, a major hazard for children and parents walking to the
Brookside site. This will also mitigate future repair and paving costs by
performing much needed preventive maintenance for the parking lot
and access road.
D. Augment available transportation resources in expedient situations to
allow safe transport of children on field trips and parents to job
2
interviews and other appropriate destinations particularly in the east
county region.
12. STATED OBJECTIVES. The CCC General Services Architectural Services
Division will provide project management services. They will be responsible for
establishing the scope of the individual projects, contractual arrangements, and
oversight of all construction phases. A detailed project time line will be
developed, as funding becomes available. The CCC General Services Fleet
Management Division will provide purchase and preventative maintenance
services for the vans. Acquisition will be completed prior to the end of Fiscal
Year 1999.
13. ACTIVITY SUMMARY. The CCC General Services Architectural Services
Division will be responsible for design and management of the construction
projects proposed and interface with any and all subcontractors utilized. The
CCC General Services Fleet Management Division will provide expertise in the
purchase and preventive maintenance for the vehicles.
14. EVALUATION METHOD(S). Completion of construction projects as determined
by the CCC General Services Architectural Services Division and acquisition of
the vans.
15. CHANGES COMPARED TO PRIOR YEAR (if any). N/A, this is a one-time
program improvement-funding opportunity.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
3
TO: BOARD OF SUPERVISORS
FROM: TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: April 27, 1999
Ste` ACCEPT FINANCIAL ASSISTANCE AWARD FOR THE CONTRA COSTA COUNTY DEAD
START PROGRAM.
SPECF%C REQUEST(S)OR RECOMMENDATION(S)&BACXGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ACCEPT 1999 Financial Assistance Award from the U.S. Department of Health and Human Services,
Administration for Children and Families in the amount of$2,905,006 for the period from January 1, 1999
through December 31, 1999.
il. FINANCIAL IMPACT:
Funding is from the U.S. Department of Health and Human Services, Administration for Children and
Families (ACF). The funding will be added via appropriation adjustment to the current Head Start Budget.
The County, as the Grantee, has been granted a waiver of the non-Federal share requirement. No County
funding is required.
Ili. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The ACF has given the County permission to roll-over unspent 1998 funding into the 1999 program year.
This award authorizes $2,905,006 of unobligated funds from the 1998 Head Start Program Year to be used
to complete approved start-up expansion activities, including facility construction and modular units. This
funding will allow for continued program expansion to a full-day setting and f upgrades to Head Start
sites. #
CONTINUED ON ATTACHMENT: ''SES SIGNATURE:
RECOMMENDATION OF COUNTYADMINISTRATOR RECOMMENDATION OF BOARD COMM i 3 ihE
APPROVE OTHER
ACTION OF BOARD ON i 9 t _ APPROVED AS RECOMMEN DED OTt'M--
VOTE OF SUPERVISORS
1 HEREBY CERPTTY THAT THIS S5 A TRUE
I74ANIM[OUS(ABSENT T AND CORRECT COPY OF AN ACTION TAKEN
&YES. _ _ NOES: _ AND ENTERED ON THE MINUTES ES OF THE BOARS?
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: 'TONY CC3L6Ii,313-750 ATTESTED
PHE BATCHELOR,C1XRK OF TIB BOARD OF
cc: CAO SUPERVISORS AND COUNTY ADMINISTRATOR
CSD
DEPUTY
&1382 (10188)
TO: BOARD OF SUPERVISORS
FROM: TONY COLE , DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: April 27, 1999
sem: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START QUALITY
IMPROVEMENT AND TRAINING AND TECHNICAL ASSISTANCE FUNDS.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECON MENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to
the U.S. Department of Health and Human Services, Administration for Children and Families (ACF) in the
amount of $269,567 for Head Start Quality Improvement and Training and Technical assistance funds for
the period from January 1, 1999 through December 31, 1999.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services Administration
for Children and Families (ACF), funding will be added via appropriation adjustment to the current Head
Start Budget. County, as the Grantee, is required to generate a 20% non-federal, in-kind, non-cash
contribution in the amount of$67,467.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
See attached.
ATTACIYMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMTYZEE
�®APPROVE —OTHER
ACTION OF BOARD ON All '°i APPROVED AS RECOMMENDED tiT1f2
VOTE OF SUPERVISORS HEREBY CERFITY THAT TfIT5 IS A TRUE
UNANIMOUS(ABSENT le70-2�_ _—- -- 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON TIME MINUTES OF TIM BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: TOINNY COL6NT,313-7350 ATTESTED
HIL BATCHELOR,CLERK OF THE BOARD OF
C9: CAO SUPERVISORS AND COUN'T'Y ADMINISTRATOR
CSD
BY r t ✓ DEPUTY
M382 (10/88)
Contra Costa County Community Services Department
Head Start Program
Quality Improvement and Training/Technical Assistance
Application for Program Year 1999
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Costa County Head Start Program
2. FUNDING AGENCY. U.S. Department of Health and Human Services,
Administration for Children and Families (ACF)
3. SUBMITTAL STATUS. Request for supplement to a continuing program.
4. PROPOSED TERM. Funding is requested for the period from January 1, 1999
through December 31, 1999. The funding supplements the 1999 Head Start Basic
Grant, which covers the period from January 1, 1999 through December 31, 2001.
(ACF requires its grantees to submit a new head Start Program Plan every three years.
We are in year two of the current plan.)
5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind.
County, as Grantee, is required to generate a 20% in-kind match of the total project
budget.
Federal funding. $269,867
Local share: $ 67,467
6. FUTURE FUNDING. Funds are incorporated into future years' allocation for the
annualized Head Start Basic Grant. Applications for the Basic Grant have been
submitted and granted for the last 32 years. Future funding through federal dollars is
expected to be available.
7. BUDGET SUMMARY. Federal funds totaling $269,867 are budgeted for the
following categories.
Personnel: $149,539 For wage comparability increase for Teacher 1 position, as well
as salaries for teachers and family service workers to move 60 slots to full-day,
full-year.
Fringe: $55,838 Fringe is calculated at 37.34%
Occupancy: $8,193 Rent, utilities and associated costs for three sites.
1
Staff travel (local): $1,900 Costs for local travel to meet with clients and network
with partner agencies.
Nutrition: $5,042 Enhance food for children in classrooms and provide food at parent
education meetings.
Supplies: $4,498 Office, classroom, kitchen, medical/dental supplies
Contractual: $8,915 Contract with community college to develop a curriculum and
provide child development training to staff on-site. This will be coordinated
with the Early Dead Start Training/Technical Assistance funding.
Delegate Agencies: $34,941 Delegate Agencies, which administer the Head Start
program in part of the county, are alotted a portion of the funding to make
duality improvements to their programs.
Subtotal federal dollars: $269,867
In-kind contributions (local share)*: $67,467
Total program operation: $293,65$
*In-kind services provided by parent volunteers in the classroom, in committees and at
the Policy council, by CHDP forms processing, training and direct services to
Head Start children, speech therapy, consultants to advisory boards, and
parents' provision of child transportation to the classes.
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head
Start Program, which is administered by the Community Services Department.
Personnel requirements and payments are outlined in the budget summary. Current
staff positions were previously approved by the Board of Supervisors.
9. PROGRAM: NEED. Several wage comparability surveys indicate that Mead Start has
only one staff position (Teacher 1) compensated significantly below similar postions in
the community. Furthermore, a community needs assessment conducted by the agency
and the 'United Way shows that lack of full-day, full-year child care services is a
primary obstacle facing families making the transition from welfare to work. This
proposal will ensure that Dead Start provides quality services by attaining wage
comparability and by providing child care required to help families make the move
from welfare to work.
10. RELATIONSHIP TO OTHER PROGRAMS. The program interfaces with the
county's Ca1WORKSs program providing much-needed child care. The program also
coordinates with the health Services Department Child Health and Disabilities
Prevention Program for early identification and prevention of child illnesses and
disabilities. Duplication of efforts is eliminated through monthly communication
between the programs and staff exchange on advisory boards/committees. Head Start
2
has numerous interagency agreements with community-based organizations to avoid
duplication of effort.
11. PROJECT GOALS.
A. Increase the number of full-day, full-year child care slots available to low-income
families, especially those transitioning from welfare to work, to help them attain
self-sufficiency.
B. Improve teaching quality in Head Start classrooms.
12. STATED OBJECTIVES.
A. Provide full-day, full-year services to 60 additional children and families.
B. Recruit and retain good teachers by achieving wage parity for Head Start Teacher 1
position. Increase Teacher 1 base salary by 5.5%.
C. Help teachers obtain a Child Development Associate credential by providing an on-
site curriculum covering key child development topics.
13. ACTIVITY SUMMARY. Mage comparability will be achieved by adjusting the Head
Start salary schedule. Staff currently filling Teacher 1 positions will receive a 5.5%
salary increase. New staff will be hired according to the revised schedule. To achieve
full-day, full-year child care, staffing at three sites will be expanded to cover the
additional hours during the day and over the summer and maintain staff.child ratios per
state licensing and Head Start regulations. To provide on-site training to teaching staff,
a curriculum will be developed in cooperation with the local community college system.
The curriculum will meet the Head Start requirements for a Child Development
Associate credential.
14. EVALUATION METHOD(S). Head Start enrollment, provision of services, the
child's educational progress, and the family's progress to self-sufficiency are tracked in
the Child Plus database, Interim program information reports are generated as needed
to assess service delivery and impact, and an annual program information report is
performed. In addition, the Parent Policy Council conducts an annul on-site program
review and participating families respond to annual interest/needs survey and an annual
client satisfaction survey.
15. CHANGES COMPARED TO PRIOR YEAR (if any). In the prior year, $186,962
was received under this funding and was target primarily at volunteer coordination and
family mental health services. These activities continue to funded under the Head Start
Basic Grant.
16, POTENTIAL CONTROVERSIAL ISSUES. None.
3
BOARD OF SUPERVISORS
FROM: TONY COLON, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DAM. April 27, 1999
Ste:
AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR EARLY HEAD START
TRAINING AND TECHNICAL ASSISTANCE FUNDS.
SPECIFIC REQUWr(S)OR RECOX—ME.NDATION(S)do BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to
the U.S. Department of Health and Human Services, Administration for Children and Families (ACF) in the
amount of$15,173 for training and technical assistance to Early Head Start staff for the period from January
1, 1999 through December 31, 1999.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services Administration
for Children and Families (ACF), fending will be added via appropriation adjustment to the current Early
Head Start Budget. County, as the Grantee, is required to generate a 20% non-federal, in-kind, non-cash
contribution in the amount of$3,794.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children heady for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal of the' program is to bring
about a greater degree of social competence in preschool children from low-income families. The Early
Head Start program allows the County to expand these services to children ages 0 to 3 years.
IV. REASONS FOR RECONL., �ENDATIONS/BACK ROUND:
See attached./
ATTACHMENT:_�L , ,, SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR „_,_,,,„RECOMMENDATION OF BOARD CO.NLMITTEE
APPROVE —OTHER
SIGNA'Ti1R8{Sl:
ACTION OF BOARD ON
APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
I HEREBY CERFnY THAT HIS IS A TRUE
L+tANIMOUS sABSENT °/ ✓ w� �} THIS
CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MUN'UTES OF THE BOARD
ABSENT: ABSTAIN: _ _- OF SUPERVISORS ON THE DATE SHOWN.
CONTACT:ACT: TONS COL6N,313-7350 ATTESTED _ Ir=r' 7 / V99
cc: CAO
PHIL BATCHEWR3 CLUX OF i BL7Ai2D OF
CST3
SUPERVISORS AND COUNTY ADMINPSTRATOR
M382 (101U) BY A j� � ����/ ?f t DEPUTY
Contra Costa County Community Services Department
Head Start Program
Early Head Start Training/Technical Assistance
Application for Program Year 1999
EXECUTIVE SUMMARY
INCOMING .FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Costa County Early Head Start Program
2. FUNDING AGENCY. U.S. Department of Health and Human Services,
Administration for Children and Families (ACF)
3. SUBMITTAL STATUS. Request for supplement to an existing program.
4. PROPOSED TERM. Funding is requested for the period from January 1, 1999
through December 31, 1999. The funding supplements the 1999Early Head Start
Grant, which covers the period from January 1, 1999 through December 31, 1999.
5. CURRENT FU?\iDING. Funding is provided by federal dollars and local in-kind.
County, as Grantee, is required to generate a 20% in-kind match of the total project
budget.
Federal funding: $15,173
Local share: $ 3,794
6. FUTURE FUNDING. Funds are incorporated into future years' allocation for the
annualized Early Head Start. Grant. Early Head Start is a new program with funding
modeled after the Head Start Program. Applications for the Head Start Basic Grant
have been submitted and granted for the last 32 years. Future funding through federal
dollars is expected to be available with similar regularity for Early Head Start.
7. BUDGET SUMMARY, Federal funds totaling $15,173 are budgeted for the following
categories.
Contractual: $15,173 Contract with community college to develop a curriculum and
provide child development training to staff on-site. This will be coordinated
with the Head Start Training/Technical Assistance funding. Contract with
infant/toddler specialists for training on home-based option. Contract with
specialist in classroom design to review playground and classroom layout for
new facilities,
1
Subtotal federal dollars. $15,173
In-kind contributions (local share)*. $3,794
Total program operation: $18,967
*In-kind services provided by parent volunteers in committees and on the Policy
Council, consultants to advisory boards, and locally funded partner agencies
who provide training for Early Head Start staff.
8. STAFFING REQUIREMENTS. Services rendered under this grant will be delivered
by contractors with substantial experience in infant/toddler education with oversight by
the Community Services Department's Head Start Program (of which Early Head Start
is a part).
9a PROGRAM NEED. information from the Child Care Council suggests that one of the
greatest needs for child care in Contra Costa County is for quality infant/toddler slots.
Furthermore, Head Start's new performance standards require that all Early Head Start
teachers have either an Associate's Degree or a Child Development Associate
credential, and that classrooms fallow best practices for infant/toddler care. This
proposal will ensure that Head Start provides quality services by maintaining a well-
trained staff and appropriate facilities.
10. RELATIONSHIP TO OTHER PROGRAMS. The program interfaces with the
county's CaIWORKSs program on service delivery and cross-training. The program
also coordinates with the Health Services Department Child Health and Disabilities
Prevention Program for early identification and prevention of child illnesses and
disabilities and cross-training. Duplication of effort is eliminated through monthly
communication between the programs and staff exchange on advisory
boards/committees. Early Head Start is developing numerous interagency agreements
with community-based organizations to obtain training at no cost to the program.
11. PROJECT GOALS.
A. Ensure that facilities meet best practices for infant/toddler care.
E. :Ensure quality child development in Early Head Start classrooms.
C. Ensure quality child development and family support in home-based component.
12. STATED OBJECTIVES.
A. Have all blueprints for classrooms and playgrounds reviewed by a specialist in
infant/toddler facilities design.
B. Help teachers obtain a Child Development Associate credential by providing an on-
site curriculum covering key child development topics.
2
C. Provide training on best practices in home-based care through an infant/toddler
specialist with experience in Early Head Start.
13. ACTIVITY SUMMARY. Louis Torelli, M.S. Ed., will review plans for the Early
head Start classrooms and playgrounds. He is a leader in the field of infant/toddler
design and is located in the Bay Area. Home visitors will be trained in best practices
by Linda Kimura, an infant/toddler specialist who has operated an Early Head Start
program. To provide on-site training to teachers, a curriculum will be developed in
cooperation with the local community college system. The curriculum will meet the
Head Start requirements for a Child Development Associate (CDA) credential. The
Early Head Start CDA program will be coordinated with Head Start Training/Technical
Assistance funding.
14. EVALUATION METHOD(S). Head Start enrollment, provision of services, the
child's educational progress, and the family's progress to self-sufficiency are tracked in
the Child Plus database. Interim program information reports are generated as needed
to assess service delivery and impact, and an annual program information report is
performed. In addition, the Parent Policy Council reviews training and facilities plans,
and conducts an annual on-site program review. Participating families respond to an
annual client satisfaction survey that includes information on quality of teaching and
facilities..
15. CHANGES COMPARED TO PRIOR YEAR (if any). This is the first year that
supplemental Early Head Start Training/Technical Assistance funds were available.
16. POTENTIAL CONTROVERSIAL ISSUES. None.
3
TO: BOARD 4F SUPERVISORS
FROM: J. MICHAEL WALFOR.D, PUBLIC WORKS DIRECTOR
DATE: April 20, 1999
SUBJECT. Agreement with the City of Lafayette for membership in the Contra Costa County's Computer
Mapping/Geographic Information System
No..
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. Recommended Action:
APPROVE and AUTHORIZE chairperson to execute an agreement between the County and the City of
Lafayette which provides for the city to become a member of the County's Computer Mapping/Geographic
Information System.
11. Financiallmnact:
The city's membership in the program will provide an additional$552 annually for system operation. This
will vary slightly in the future as parcels are added to or deleted from the city. Collect $25 for each new
parcel created in the city.
Continued on Attachment:_X_ SIGNATURE;
RECOMMENDATION OF OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON _ , r 1?9 9' APPROVED AS RECOMMENDED, OTNtR--
I hereby certify that this is a true and correct copy
of an action takers and entered on the minutes of
the Board of Supervisors on the date shown.
VOTE OF SUPERVISORS
UTN N1MOUS(ABSEN, T r'7,-5;1
AYES; NOES:
ABSENT° ABSTAIN; ATTESTED;
PHIL BATCHEL R, Clerk of the Board of
FACompSve,ADMIN1 0\B06-20.doc - Supervisors and County Administrator
IMP
Orig.Dlv: Public Warics(Computer Strvices)
contao: (Irma Bergeron(925)313.2333)
CV I Michael Walford,PWD
J. uie,C Comp,
Ser? \,. By i �'r d ��d .C'� 1�---LL , Deputy
J.HUIC,Ctlm..SCfV:Ce6 } �
R.Gilcb,'a.,Acconrting `�
SUBJECT: Agreement with the City of Lafayette for membership in the Contra Costa County's Computer
'Dapping/Geographic Information System.
No.:
DATE: April 20, 1999
PAGE 2
III. Reasons for Recommendations and Background:
The purpose of the County's Computer Mapping/Geographic Information System is to provide land-related
data in a geographic format for local government. Membership in the system is a means for other non-
County local agencies to share the data and to bear a proportionate share of the costs. Currently, eleven(11)
cities and eleven(11) special districts are members of the system.
IV. Consequences of Negative Action:
None
AGREEMENT FOR. MEMBERSHIP IN CONTRA COSTA COUNTY COMPUTER
MAPPING SYSTEM[ (CMS) AND GEOGRAPHIC INFORMATION SYSTEM GIST,>.,._.
EA&DU
The parties to this agreement are the C i t�o f__Lafayette , a political
subdivision of the Stag of Califomia or public agency in the State of California (hereafter
"AGENCY" ) and the COUNTY OF CONTRA COSTA, a political subdivision of the State of
California (hereafter"COUNTY").
2. ERP SE
The purpose of this agreement is to provide the AGENCY access to the County's Computer
Mapping System (CMS) base map data and/or Geographic Information System (GIS) data,
including site specific data for individual parcels, under the limitations contained herein.
3. 12EEINIIIQNa
The following definitions apply herein.
a. "Computer Mapping System"(CIMS) means the data processing equipment, files and software,
developed by Contra Costa County and installed on County's premises, which are necessary
to electronically reproduce the County base maps.
b. "Geographic Information System" (GIS) means the data processing equipment, files and
software, developed by Contra Costa County and installed on County's premises which are
necessary to electronically reproduce and analyze County Land Information System data and
other data relating to the individual base map parcels.
C. "Member" means any agency signing a membership agreement with the COUNTY.
d. "Data" means any computerized maps, records, or other information developed, analyzed,
stored or retrieved by use of the CIVIS or GIS.
4. MIEMETQE SERVICES
Upon Agency's payment of the annual membership charge, County agrees to make available the
following services, which Agency may purchase at the costs specified:
a. COUNTY agrees to provide the following CMS products to Member at the County's cost of
processing, printing, assembling and shipping each product:
1) County base map books.
2) City and special district base map books.
3) Assembled base maps at a scale and size to meet the Member's need.
4) Floppy discs(5--1/4 inch) or data tapes for transferring CMS base maps to the Member's
computer, in the format specified by County.
b. COUNTY agrees to provide GIS products and lists to Members at the County's costs of
processing, printing, assembling and shipping, plus an added charge for County's data
development. Data development costs may include (but are not limited to) the costs of 1)
gathering and inputing raw data, 2) data storage and maintenance, and 3) programming for
data extraction. GIs products and lists will include such land use maps and/or other maps
and/or information as County, in its sole discretion, determines to develop and make available
to Members.
c. In accordance with the terms of a Data Storage-Online Access Agreement to be drafted by
County, County intends to develop and provide to members the following CMS or CIS services:
1) Online access to such CMS and CIS data as County determines to make available to
Members,
2) Storage and retrieval of such geographic data developed by Members as County may
determine to provide.
5. DATA BASE DEVELOPMENT AND-MAINTENANCE
COUNTY agrees to continually update the CMS database to insure that all newly created parcels
are added to the system within four weeks of filing of a final or parcel map with the County
Recorder.
AGENCY understands and agrees that the CMS and CAIS are developmental systems, that the
COUNTY reserves the right to make such changes as it deems appropriate as development
continues, and that said changes may include changes to, or even deletion of, some data and may
affect the procedure by which the data is obtained and the system is operated. If AGENCY
disagrees with any changes or developments COUNTY desires, AGENCY understands and agrees
that its only recourse will be to terminate this Agreement under Paragraph 10, "Term", herein.
6. UNAUTHORIZED USE
AGENCY understands that only Members are entitled to data from CMS or GIS; and AGENCY
agrees that it will not provide said material to anyone other than a Member; provided, however, that
2
nothing herein shalt be construed to prevent AGENCY from using the maps and data obtained from
the CMS or GIS in the usual course of AGENCY activities, subject to Paragraphs 11 and 12 herein.
7. ANNUAL MEMBERSHIP CHARQE
AGENCY agrees to the annual membership charges set forth below.
a. Cities
1) Marcel Charge: All city members shall be required to pay by July 30 of each fiscal year
an annual membership charge of$0.05 for each parcel in the city limits.
2) New Lot fee.At the end of each quarter, and as a condition of remaining a member of the
CMS or GIS, all city members shall be required to pay to County a fee for each parcel
approved for development by the city during that quarter. The fee for each such parcel
shall be in the amount of the New Lot Fee imposed by the County for base mapping of
parcels approved for development by the County during that 'quarter. County's base
mapping New Lot Fee as of March 1959 is $25 per parcel, but Agency understands that
said amount may be increased by County at any time.
b. Special Districts
1} Parcel Charge: All special district members shall be required to pay by July 30 of each
fiscal year an annual membership charge of$0.10 for each parcel within the limits of the
special district.
c. The aforesaid New Lot Fee shall be due and payable by the end of the quarter in which this
Agreement is signed. 9, net
syr
S. i
SeGfien t s
9. SEUICE CHARQU
Each Member will have an account established for use in obtaining the products and services noted
above. The COUNTY will establish a yearly cost schedule for computer time, staff labor, special
data charges, and miscellaneous costs necessary to developing and providing CMS and GIS
products and lists. The COUNTY will bill Members on a bimonthly basis for the cost of the products
3
and services they have purchased. The charges shell be payable when billed.
10. x '11
This Agreement is for the fiscal year ending June 30, 19and shall continue thereafter on a terra
of each fiscal year unless terminated as provided herein. After June 30, 19 , this Agreement may
be terminated by either party upon 30 clay written notice and payment of aany charges then due.
Upon proper termination and payment of all charges then due, the annual membership charge will
be prorated on a monthly basis and the unused portion returned to AGENCY.
11. DISCLAIMER OF LIABIM AND WARRANTIES
AGENCY UNDERSTANDS AND AGREES THAT IT IS QUITE POSSIBLE THAT ERRORS AND
OMISSIONS WILL OCCUR IN DATA INPUT AND/OR PROGRAMMING DUNE BY COUNTY TO
PROVIDE THE DATA IN THE FORM DESIRED, AND AGENCY FURTHER UNDERSTANDS AND
AGREES THAT IT IS HIGHLY PROBABLE THAT ERRORS AND OMISSIONS WILL OCCUR IN
ANY RECORD KEEPING PROCESS, ESPECIALLY WHEN LARGE NUMBERS OF RECORDS
ARE DEVELOPED AND MAINTAINED, AND THAT THE DATA MAY NOT MEET AGENCY'S
STANDARDS AS TO ACCURACY OR COMPLETENESS; NOTWITHSTANDING, AGENCY
AGREES TO TAKE THE DATA "AS IS," FULLY EXPECTING THAT THERE MAY WELL BE
ERRORS AND OMISSIONS IN THE DATA OBTAINED FROM COUNTY.
AGENCY FURTHER UNDERSTANDS AND AGREES THAT COUNTY MAKES ABSOLUTELY
NO WARRANTY WHATSOEVER, WHETHER EXPRESSED OR IMPLIED, AS TO THE
ACCURACY, THOROUGHNESS, VALUE, QUALITY, VALIDITY, MERCHANTABILITY,
SUITABILITY, CONDITION, OR FITNESS FOR A PARTICULAR PURPOSE OF THE DATA OR
ANY PROGRAMMING USED TO OBTAIN THE DATA, NOR AS TO WHETHER THE DATA IS
ERROR-FREE, UP-TO-DATE, COMPLETE OR BASED UPON ACCURATE OR MEANINGFUL
FACTS.
AGENCY FURTHER. UNDERSTANDS AND AGREES THAT IT FOREVER WAIVES ANY AND
ALL RIGHTS, CLAIMS, CAUSES OF ACTION OR OTHER RECOURSE THAT IT MIGHT
OTHERWISE HAVE AGAINST COUNTY FOR ANY INJURY OR DAMAGE OF ANY TYPE,
WHETHER DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR OTHERWISE,
RESULTING FROM ANY ERROR OR OMISSION IN DATA OR IN ANY PROGRAMMING USED
TO OBTAIN THE DATA, OR IN ANY MANNER ARISING OUT OF OR. RELATED TO THIS
AGREEMENT OR THE DATA PROVIDED HEREUNDER. AGENCY AGREES THAT COUNTY
SHALL NOT BE LIABLE TO AGENCY FOR ANY LIABILITY, CLAIM, LOSS, DAMAGE, INJURY OR
EXPENSE OF ANY KIND CAUSED OR ALLEGED TO BE CAUSED, DIRECTLY OR INDIRECTLY,
BY THE INADEQUACY OF ANY CMS OR GIS DATA OR ANY OTHER DEFICIENCY OF TEE
SYSTEMS, BY ANY DELAY OR FAILURE TO PROVIDE ANY SERVICE, OR BY ANY OTHER.
INTERRUPTION, DISRUPTION OR LOSS OF AGENCY OPERATIONS. AGENCY AGREES THAT
IT WILL, IRRESPECTIVE OF ANY ALLEGED LIABILITY, CLAIM, LOSS, INJURY, DAMAGE OR
4
EXPENSE, CONTINUE TO PAY ALL CHARGES IN THE AMOUNTS STATE} HEREIN UNTIL
THIS AGREEMENT IS PROPERLY TERMINATED IN ACCORDANCE WITH ITS TERMS.
12.
a. Agency agrees that it will provide no copy (or partial copy) of any data to any other entity,
business or individual without 1) disclosing that the copy (or partial copy) of the data is
obtained from Contra Costa records, and 2)including a complete copy of Paragraph 11 of this
Agreement with the copy(or partial copy) of the data.
. Agency hereby agrees to defend, save, hold harmless and indemnify County and its officers,
employees and agents, against claims by anyone for any loss, injury, damage, risk, cause of
action, or liability of any type (including legal fees) occurring to Agency or any other person,
renting to or arising out of the subject matter of this Agreement, or which may be alleged to
have been caused, either directly or indirectly, by the acts, conduct, omissions, negligence or
lack of good faith of County, its officers, agents or employees in any way related to or arising
out of the subject matter of this Agreement.
13. aENEBAL
This Agreement constitutes the entire contract between AGENCY and the COUNTY.
Notwithstanding any representations to the contrary by any agent of COUNTY, no other terms or
conditions shall apply herein unless agreed to in writing by both parties subsequent to the date this
Agreement is signed by the parties.
14. DEFAULT IN.EAYMENTS
Upon failure of AGENCY to make payments for 30 days after due, as specified herein, AGENCY
agrees and understands that COUNTY may, at COUNTYS discretion, forthwith terminate the
AGENCY'S Membership. Such remedy shall be in addition to any other legal remedy COUNTY may
have.
BOARD OF SUPERVISORS AGENCY
OF CONT COST NTY
By_ By ,
Chir, 9rd Supervisors Chair, Governing Board
t��
ATTEST.. ATTEST:
PHIL BATCHELOR, Clerk of the Board of
Supervisors and County Administrator
By
Byizz �
,JIM61hael W.64rord
Public Works Director
APPROVED AS TO FORM FOR COUNTY. APPROVED AS TO FORK! FOR AGENCY.
VICTOR WESTMAN, County Counsel
By
Deputy ��
Title. r'`�
-. 6
e.69""
TO: BOARD OF SUPERVISORS
FROM: Anne Henley Cain, Acting County Librarian
DATE: April 7, 1999
SUBJECT: REQUEST FOR AUTHORIZATION TO APPLY FOR AND ACCEPT FUNDING FROM
THE CALIFORNIA STATE LIBRARY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize the Acting Contra Costa County Librarian to apply for and accept California State Library funding in
the amount of $25,000 for the period of July 1, 1999, through June 30, 2000, to maintain and increase the
literacy activities and services for the adult literacy parents and their young children throughout Contra Costa
County.
FINANCIAL IMPACT:
No matching funds are required. The Library's costs will include staff time for administration, tutor training
and program support by other Project Second Chance staff. The Library will also provide administrative and
clerical support and space. Project Second Chance, Inc., and private donations will supplement the budget
BACKGROUND:
Funds have been made available through the California Library Services Act to finance Families For Literacy
projects which enhance and expand the library-based literacy programs to include the entire family. The
Library has received state funding for its Families For Literacy Program for the past ten years. This project
allows the Contra Costa County Library and its literacy program, Project Second Chance, to provide literacy
activities for adult literacy parents. By raising awareness of these parents, or other primary caretakers, of
basic techniques for increasing reading readiness skills for their children and supplying quality children's
books, the cycle of illiteracy can be broken.
Examples of activities include:
I. Training and supporting tutors in methods specific to enhancing parent's skills as their children's first
teachers.
2. Providing classes to Literacy Parents to expand Families For Literacy concepts.
3. Introducing the library to Literacy Families to make it less intimidating and more accessible to them.
4. Cooperating with such agencies as Teen Parents, Head Start and Mt. Diablo Adult Education
programs to expand literacy to other families in the community.
CONTINUEDON ATTACHMENT:®Yzi, SIGNATURE: t,s�
X RECOMMENDATION OF COUNTY ADMINISTRATOR"RECOMMENDATIONOF BOARD COMMITTEE
APPROVE OTHER
z
SIGNATURE(S):
ACTION OF BOARD ON—-_'2 l' 2 2 f 2 2 __ -___ APPROVED AS RECOMMENDED XOTHER_
VOTE OF SUPERVISORS:
�,/' 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
J�UNANIMOUS{ABSENT; `` ) COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES
AYES: NOES: OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Joyce Gunn,927-3212 ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: County Library SUPERVISORSAND COUNTY ADMINISTRATOR
County Administrator
County Auditor By I �0 , f��, ti„� a Deputy