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TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: April 27, 1999
SUBJECT: Contract Award Recommendation: Stave Valley Road Widening and Signal Project,
=ject No. 0662-684212-99, Alamo area.
SPECIFIC REQUEST(S)OR RECOMMENOATION(S)&BACKGROUND AND JUSTIFICATION
lx RECOMMENDED ACTION:
AWARD the contract for furnishing labor and materials for the subject project to Bay Cities Paving
& Grading, Inc., the low bidder, in the amount of$516,926.85 and at the unit prices submitted; and
REQUIRE the contractor to present surety bands for Payment and Faithful Performance in the
amounts of$516,926.85 and $516,926.85, respectively.
DIRECT the Public Works Director to prepare the contract for the project.
AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the
Director having reviewed and found sufficient all required documents, including the contract
signed by the contractor, the aforementioned surety bonds,,and.a ce
artflic e of insurance.
Continued on Attachment: _X SIGNATURE:
_ RECOMMENDATION OF BOARD COMMITTEE
—APPROVE OTHER
SIGNAT€JRE S :
ACTION OF BOARD ON7p'ra*T 77,T119APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT )
AYES: NOES:_
ASSENT: ABSTAIN:
I hereby certify that this is a true and correct copy
RB:tt of an action taken and entered on the minutes of
\\PWS9\SHARDATA\GRPDATA\CONS RBO\FORMS-
MERGE\AWARD,DOC the Board of Supervisors on the date shown.
Orig,Div.: PW(Constr)
Contact: Mike Carlson(525)393-2320
cc: County Administrator ATTESTED: A-cil 22 r7. 9
Auditor-Controlier --
Public Works, PHIL BATCHELOR, Clerk of the Board of
-R.Bruno,construction Supervisors and County Administrator
-R.Gilchrist,Accounting
Dasgn
-Transp.Engin. t
S.3,E.
703 Market St. By , Deputy
San Francisco,CA 94903-1000
Contractor
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SUBJECT: Contract Award Recommendation:
Stone Valley Rd.Widening and Signal Project,
Project No. 0662-6R4212-99, Alamo area.
BOARD DATE: April 27, 1999
I. RECOMMENDED ACTION: (continued)
DIRECT that, in accordance with the project specifications and/or upon the execution of the
contract by the Public Works Director, any bid bonds posted by the bidders be exonerated and
any checks or cash submitted for bid security be returned.
Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under
Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee.
Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works
Director or to any registered civil or structural engineer designated by him the authority to accept
detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for
worker protection during trench excavating covered by that section.
DECLARE that, should the award of the contract to Bay Cities Paving & Grading, Inc. be
invalidated for any reason, the Board would not in any event have awarded the contract to the
second listed bidder or any other bidder, but instead would have exercised its discretion to reject
all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to
another bidder in cases where the successful bidder establishes a mistake, refuses to sign the
contract or falls to furnish required bonds or insurance (see Public Contract Code Sections 5100-
5107),
II. FINANCIAL IMPACT:
The project, including engineering and appropriate overhead charges, is funded by Alamo Area
of Benefit (90%) and Senate Bill 300 (10%).
111, REASONS FOR RECOMMENDATIONS AND BACKGROUND:
The plans and specifications were approved and the project advertised for bids by the Board of
Supervisors on March 16, 1999. The bids were received and opened at 255 Glacier Drive,
Martinez, California, on Tuesday, April 20, 1999. The construction bids received were as follows:
1. Bay Cities Paving & Grading, Inc. ........................... ........................$516,926.85
2. Gordon N. Ball, Inc. ........................ .................... ....................... ......$568,549.00
3. Royal Seal Asphalt Maintenance ........ ..................... ....... ........$577,143-59
4. RGW Construction, Inc. ...... ................ .................................... ...... ....$604,210.00
5. Bruce Carone Grading & Paving, Inc. ..................................................$749,999.75
The Engineer's estimated construction cost was $595,167.00.
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