HomeMy WebLinkAboutMINUTES - 04201999 - C121 TO: BOARD OF SUPERVISORS
CONTRA
COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
DATE: APRIL 20, 1999 COUNTY
SUBJECT: AUTHORIZE NEGOTIATIONS WITH THE TWO HIGHEST QUALIFIED
ARCHITECTURAL DESIGN FIRMS FOR THE NEW JUVENILE HALL, MARTINEZ
(WH228B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE recommendations of the Architect Selection Committee for the New Juvenile Hall and
AUTHORIZE negotiations with the two highest qualified firms in order of preference. The top two
firms in preferred order are Kaplan McLaughin Diaz and Dworsky & Associates.
BACKGROUND:
On March 2, 1999, the County Administrator made a presentation to the Board of Supervisors and
the Board approved the submission of a grant application to the State Board of Corrections for a New
Juvenile Hall. Part of the presentation included the County Administrators intention to select an
architect for the design of the New Juvenile Hall. O'Brien Kreitzberg, as agent for the County,
developed a Request For Qualifications (RFQ) for Arch itect/Engineer services dated January 21,
1999. In order to encourage participation from qualified architects throughout the San Francisco Bay
Area, O'Brien Kreitzberg placed an advertisement in the Contra Costa Times, which appeared on
January 30, 1999. Notices advertising the availability of an RFQ ere also sent to the San Francisco,
Oakland, and Sacramento chapters of the American Institute of Architects. The deadline for
responses to the RFQ was February 23, 1999.
CONTINUED ON ATTACHMENT: - X YES SIGNATURE:
014�rlllx
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF tl COMMITTEE
APPROVE OTHER
SIGNATURE(S).-
ACTION OF BOARD ON
19 9 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
xx UNANIMOUS(ABSENT - - - - _j TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED April 20, 1999
PHIL SATCHE#-OP,CLERK OF
THE BOARD OF SUPERVISORS
By DEPUTY
Contact: George Roemer, CAO 335-1056
cc: See Page 2
BACKGROUND (continued):
Three firms responded to the RFQ. The Architect Selection Committee, whose members included
George Roemer, Senior Deputy County Administrator, Julie Enea, Senior Deputy County
Administrator, and Mark Tortorich and Gerry MacClelland of O'Brien Kreitzberg. The Committee
recommended all three firms for an interview.
Interviews were conducted on March 29 and April 2, 1999 in the firm's offices. Each firm was
allowed forty-five minutes to present their qualifications, previous experience, and key personnel.
The Committee was allowed to ask questions at the end of the presentation and tour each firm's
office.
The Committee was unanimous in their ranking of the top two firms. The top ranked firm, Kaplan
McLaughlin Diaz, has extensive experience in the design of juvenile justice facilities. They
presented a clear vision of a state-of-the-art and humane juvenile justice facility that also satisfies
functional requirements. The proposed key personnel have extensive experience in juvenile justice
facility planning, design and project management, and have worked together on similar assignments.
The firm demonstrated their ability to design innovative juvenile justice facilities. Subject to Board of
Supervisors approval, negotiations will begin immediately with this firm for a fixed price contract for
architectural and engineering services. If negotiations are not successful with the top ranked firm,
the authority is requested to negotiate with the second ranked firm.
Contact: George Roemer, CAO
cc: Julie Enea, CAO
Laura Lockwood, CAO
Auditor/Controller
GSD (Accounting)
O'Brien Kreitzberg (via CAO)