The URL can be used to link to this page

Home My WebLink AboutMINUTES - 03021999 - P1 S P.1 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUN'T'Y, CALIFORNIA Adopted this Order on March 2, 1999, by the following vote: AYES: Supervisors Gioia,Uilkema,'Gerber,DeSaulnier and Canciamilla NOES: None ABSENT: None ABSTAIN: None On this date,the Board of Supervisors heard a report from Sharon Barone,recently reelected as Chair of the Women's Advisory Committee. She invited all to the Women's Hall of Fame, a celebration of the contributions of women in Contra Costa County to be held on March 24, 1999 at the Steamfitter's Building in Concord. In keeping with the trend throughout the nation and the state, the Women's Advisory Committee is requesting that the name of the committee be changed to the Commission For Women. The Board discussed the report. Supervisor Uilkema moved to'accept the report, and Supervisor Gerber seconded the motion. Chair'Canciamilla thanked the committee for their efforts and suggested that the request for a name change be submitted in writing for the agenda process. IT IS BY THE BOARD ORDERED that the report from the Women's Advisory Committee was ACCEPTED: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. Attested: March 2, 1999 Phil Batchelor,Clerk of the Board of Sup rs and County.Administrator By: Deputy Clerk CONTRA COSTA COUNTY NTY WOMEN'S ADVISORY COMMITTEE 20 Allen Street Mardnez, CA 94553 DATE: February 22, 1999 TO: Board of Supervisors FROM: Sharon Barone, Chair Women's Advisory Committee SUBJECT: WOMEN'S ADVISORYCOMMITTEE ANNUAL REPORT- 1999 The Women's ;Advisory Committee (WAC) is pleased to provide this update regarding the Committee's developments this year. In keeping with our mission,we continue to strive to improve the economic status, social welfare, and coverall quality of life in the lives vfwomen in Contra Costa. The following is a report of activities from March, 1997 through January, 1999. We are glad to have an opportunity to share our past successes and challenges as well as new directions for the future. COMMITTEE'LEADERSHIP In February, 1998, the WAC re-elected Sharon.Barone, Chair, Mitzi Sales, First Vice President, Elaine Swenson,Second Vice President,and Lindsay Johnson,Treasurer. The former chair, Patricia Seek left office after taking the Chair in 1996. The stability in leadership has assisted'us to work toward our goals by building strong interpersonal relationships. We continue to look for opportunities, such as outside women's groups and WAC subcommittees to foster leadership within the committee. NEW MEMBER RECRUITMENT Currently, the WAC has a total of four (4) At Large,vacancies (of twenty) and one (1) District vacancy (of five). We sent three press releases last year, asking for interest in membership. Each press release which is also sent to radio and television as well as all local newsprint generates much interest. We send an average of thirty"WAC packs" or information packets out to each potential member. Of those whom we sent information, over the 'course of the year, we interviewed approximately 15. Four of those interviewed became WAC members. Those with a continued interest in the committee continue to get regular WAC mailings. Member recruitment is an ongoing activity. We have discussed several methods of developing a potential 'membership,',base so that there is minimum disruption when a member resigns. One strategy we have discussed is to develop a"Friends of the WAC"to encourage participation by potential members when there are no vacancies, Contra Costa'Women's Advisory Committee Annual Report 1999 Page 2 Another important membership recruitment strategy is to develop an ongoing membership outreach effort by each WAC member. It is well known that membership recruitment proves most effective when a WAC member personally encourages committee interest in WAC STRATEGIC PLAN An excitingdevelopment for the WAC this year was the redesign of the WAC Strategic Plan(see (Attachment I).The original plan was developed in 1996 through a series of facilitated workshops. The WAC completed many of the objectives set forth in the original plan. However, agreed that the strategic plan needed to be revisited in order to be a more effective tool for our future. With the assistance of a consultant,the WAC revisited the four(4)original goals and activities. The WAC decided to keep three of the four original goals and redesigned a fourth. These overarching goals,consistent with the mission of WAC, are linked to measurable objectives, each with`a set of activities and timeline. The goals are as follows: Goal One: To help women develop a collective voice to influence public policy and affect positive change in their lives. Goal Two: To identify sources of information, services, and resources to empower women in Contra Costa. Goal Three: To strengthen the WAC's identity and capacity as a leadership and advocacy body with the ability to mobilize groups of women. Goal Four: To develop a fundraising program to achieve the WAC's mission and goals. The plan was formulated in January 1999 and three Standing Subcommittees were developed to carryout specific activities in the plan. The Subcommittees are Public Relations, Information and Resources Legislative and Policy. and Technology. In addition to the Standing'Subcommittees developed to carry out the strategic plan. Two other Standing Subcommittees will provide support to the three new Committees -- Membership Development and the Executive Committee. Each Committee is responsible'for development and implementation of a set of activities. They will meet between monthly meetings(as needed)'to make decisions about tasks, and report on a monthly basis.The WAC will continue to build and revise the strategic plan throughout the year and report on progress through general updates,''press releases,and other forums directed to women. WOMEN'S HALL OF FAME The Women's Hall of Fame was a established in 1997 by the Board of Supervisors to acknowledge the achievement of women in Contra Costa-The awards celebration was held in the Board Chambers and followed by a''reception for awardees. The Hall of Fame recognized Contra Costa women from in six areas': Women Demonstrating Leadership, Women Creating Community, Women.Working for Justice,' Women Preserving the Environment, Women Improving Health Care, and Women Contributing to the Arts. 2 ry; Contra Costa Women's Advisory Committee Annual Report 1999 Page 3 This year the WAC is holding the awards program on Wednesday, March 24 at the Steamfitter's Building in Concord. We received numerous nominations and outside judges are in the process of making a determination about the winners. We are very proud to be the hosts of this event. By recognizing accomplishments of women who are leaders in this County, we are strengthening our mission to improve the overall quality of life for women in Contra>Costa County. OTHER WACBUSINESS We have been able to keep abreast of key issues affecting women through several means; ■ NATIONAL ASSOCIATION OF COMMISSIONS OF WOMEN In July, the Chair attended the nation wide conference of the National Association of Commissions for Women. Sharon Barone, WAC Chair was elected to this National Board which influences women's commissions throughout the US. ■ CALIFORNIA COMMISSION ON THE STATUS OF WOMEN The WAC is active in the California Commission on the Status of Women. In August, six WAC members attended the State Commission of the Status of Women Conference in San Francisco. This provided an opportunity for members to develop working partnerships with women's commissions in the State and build a statewide network for women's issues. ■ WOMEN IN ACTION LOBBY DAY In May, six members of the WAC attended a two-day conference in Sacramento which allowed us to connect with women's organization around the state. This conference provides a forum to formulate common strategies and link with legislators on women's issues. ■ OTHER ISSUES Legislation Effecting Women.In addition to the membership recruitment,development of linkages among other women's commission, and strategic plan activities of the Women's Advisory Committee, we have been closely following the various federal, state, and local efforts to enact,revoke or modify current legislation and policy affecting women. Because issues such as economic stability,child care,health, and welfare reform directly impact the lives of thousands of women in the county, the WAC believes that it is within its mandate to keep appraised of the constantly changing dynamics in these and other complex debates, formulate positions,and,where appropriate,make recommendations ns for possible action by the Board of Supervisors. Name Change.In keeping with the trend throughout the nation and the state,the Women's Advisory Committee is considering changing their name from the Women's Advisory Committee to the Contra Costa Commission for Women. This keeps us up to date with the common vernacular of women's commissions in California. As we continue to build 3 ...................... ....................................................................... .......................................-............. ........................ ................................. ................ ....................................... Contra Costa Women's Advisory Committee Annual Report 1999 Page 4 partnerships throughout the state and the nation, having this standardization will be most helpful in working with other organizations and with the women's committee throughout the county. We hope you will find this information helpful. If you would like more information regarding any of our efforts,or if you would like to meet to discuss any of our plans, please don't hesitate to contact me at 934-2477 or our staff person,Julie Kelley at 370-5056. Thank you. Attachments WAC Strategic Plan WAC Membership Roster By-Laws Membership Brochure cc: Claude Van Marter, Assistant County Administrator William Walker, MD,Director, Contra Costa Health Services 4 1.--' In C3 a cl tp ~� . o � n 00 VIA uy �✓ rtf `Z �c '��,u` r�r N � o nq .� � VA 5 n b CA ch p w hs . gh go 00 141 rA 00 w ` W c� 00 00 , d 00 00 00 a NJ bi 60 N 00 00 00 m ao ro 7> 00 S NP w () > W d At oo r�3 p y b a ( opo N LA G LA 00 w vI N N N N 14 N 00 d r r .ti m ro w ,� rn w � rG te to 00 70 '0- S� m s 00 1 op o .e rn d N $ w t� N N e? � a� m vro v. BYLAWS' O THE CONTRA COSTA COUNTY WOMEN'S ADVISORY.COMMITTEE REVIKIED"Rill f 6, i M ARTICLE t, NAME Section 1. The name of this Association shall be the Contra Costa County Women's Advisory Committee, hereinafter referred to as "CcCWAC". Section 2. This association was formed in 1984 as an Advisory Committee. in 1993, it received non' profit status as a 501 (c) (4) non-partisan association, to carry out the purposes as stated in Article 11. ARTICLE t[ PURPOSE CCCWAC was formed to educate the community and advise the Contra Costa County Board of Supervisors and other entities.as necessary on issues relating to the changing social and economic conditions of women in the County, with particular emphasis on the economically disadvantaged. ARTICLE H[ MEMBERSHIP Section 1. Members CCCWAC shall have a minimum of fifteen (15) members and not more than twenty-five (25) members. The membership shall be broadly representative of racial, ethnic, age, religious affiliation, gender'and sexual orientation of the community at large. Section 2. Appointment Members of the cCCWAC shall be appointed for fixed and staggered terms by the County Board of Supervisors. 2 Section 3. Terms of Appointment Effective 2/28190, all members reappointed to the CCCWAC and new membersshall serve for a term of three years. The three-year term shall begin on the effective date of appointment and end on the third February 28 date following appointment. Section 4. Vacancies The County Board of Supervisors may appoint members to fill unexpired terms of less than 3 years and incumbents may be reappointed to successive terms. The Membership Review Committee shall review scheduled and unscheduled membership vacancies as they occur as to appropriateness and need to appoint a replacement. The Membership Review Committee shall consider community experience and minority and geographical representation in formulating a recommendation for review by the CCCWAC. The CCCWAC Chairperson shall report to the County Board of Supervisors any scheduled or unscheduled membership vacancy as it occurs. Section 5. Removal Any member may be removed from membership by one of the following actions: 1. Resignation; 2. Failure to attend 7 of the 1'l meetings scheduled each year (64°,x). Members whose attendance rate falls below 64% and/or members who miss three consecutive meetings will have their membership automatically''reviewed by the Membership Review Committee, which in turn will present a recommendation to the CCCWAC. ARTICLE 1V OFFICERS Section 1. Officers The officers of CCCWAC shall include a Chairperson, and a.Vice Chair, a Second Vice Chair, and a Treasurer.''Each of them shalt be elected from among' the members of the Committee in February of each year. 3 SectiQn 2. Term oflOffic The officersof CCCwAC shall hold office for a term of one year, twelve (12) consecutive months beginning.'in February of the year of election. In the event elections are held after February in;any given year, officers will serve their terms until elections the following February. In the event the Chairperson is unable to complete her term of office, the Vice Chair will succeed the Chairperson and fulfill the Chairperson's remaining term of office as the presiding officer. The Second Vice Chair will succeed the Vice Chair and fulfill the Vice Chair's remaining term of office. The membership will conduct an election to replace the Second Vice Chair.. The Second Vice Chair's successor will serve the remaining term of office. A vacancy in any office'may be filled by the CCCwAC for the unexpired term of the office so vacated by a vote of the members attending a special meeting or a regular Committee meeting. Section3. Duties The Chairperson shall preside at all CCCwAC meetings, represent the CCCwAC whenever the occasion demands, approve all standing committees, appoint the Chairperson of any standing committees and call a special meeting or a regular Committee meeting. Presiding duties include opening and adjournment, ascertainment of the existence of a quorum, sequence of business, recognition of members entitled to the floor, statement for a vote on all motions that legitimately come before the assembly, enforcement of rules of debate, and protection of the assembly from frivolous or dilatory motions. The Vice Chairperson shall assist the Chairperson as directed by the latter and;shall assume all the obligations and authority of the Chairperson in the absence of the latter. The Vice- Chairperson shall be responsible for fling and certifying the annual non profit:association tax filings. Section 4. Elections A Nominating Committee and Chair for the Nominating Committee shall be appointed by the CCCwAC Chairperson at the regularly scheduled full CCCwAC meeting each September. The Chairperson may appoint herself/himself to the Nominating Committee. A report from the Nominating Committee on selection of officers shall be given at the regularly scheduled CCCwAC meeting each January. 4 Selection of officers shall be held each February. Terms of office shall begin as of that date each year. Officers shall serve for one-year terms and may succeed themselves. ARTICLE V MEETINGS Section .. _Regular Meetings . Regular meetings of the CCCWAC shall be publicly noticed and held at 3:00 p.m. on the third Tuesday of each month. Exch n; CCCWAC generally does not meet in August. Notice of regular meetings of the CCCWAc and an accompanying;agenda shall be mailed to each representative at leash five (5) days prior to the day named for such meeting. Section 2. Sp cial Meetings Special or emergency meetings of the cccwAc may be called at any time by the Chairperson. Notice of a special or emergency meeting will include the time, date, place, and purpose. The notice, time permitting, shall be not less that three working days before such meeting date. Section :3'. Action att er ' Quorum and Required Vote` The presence of fifty-one percent (51%) of the current membership at a regular meeting of CCCWAC constitutes a quorum. Each Member present shall have one vote on motions brought before the Committee.''' Proxies shall not be permitted. Corrunittee Members must offer disclosure and abstain from voting upon issues in which conflict of interest may constrain impartiality. ARTICLE VI COMMITTEES Section 1. Steering Committee A Steering Committee, consisting of the Chair, Vice Chair, Second Vice Chair, Past Chair, and Treasurer, shall be established to provide cohesive leadership and continuity to the CCCWAC. 5 Section2._ ,Stan ine Corrunittees The Steering Committee and/or a majority of the Members may form StandingCommittees to attend to on=going''functions of the CCCWAC in order to expedite the business of the CCCWAC. The Standing Committees are MembershipReview Committee, Fund Development Committee, and Public Relations Committee: Section 3. Special Committees The Chairperson of the CCCwAc and/or majority of the Members may also form Special Committees. Special Committees ("ad hoc or "select" committees) are formed for a,specific purpose and cease to exist after completion of a designed task. Section 4. Terms of Committee Membership The terms of membership for members of Standing Committees of the CCcwAC shall be one year,twelve (12) consecutive months from appointment. All Members of CCCWAC must serve on at least one (1) Standing Committee. Section 5.. Accountability of Committee All Committees formed by the CCCWAC or the Steering Committee shall be accountable to present monthly reports of its activities at the regularly scheduled meetings and shall have authority to make recommendations to the Committee on matters within the Committee's area of expertise,'only the CCCWAC may take action on Committee recommendations. Expenditures by special or standing Committees are limited to $25 without authorization of the full Committee. ARTICLE Vill GOVERNANCE The operation of the Contra Costa County Women's Advisory Committee shall be governed by its Rules of Order and the current edition of Robert's Rules of Order, revised. ARTICLE Vlll AMENDMENT OF BYLAWS The Bylaws of the Contra Costa County Women's Advisory Committee may be amended after presentation of proposed;amendments as a scheduled agenda item in a Regular meeting of the 6 membership. One full month's notification of proposed amendments and passage by majority membership vote at the following month's regular meeting are prerequisite to amendment of Bylaws. Originally adopted by majority membership vote at the regular meeting of the Contra Costa County Women's Advisory Committee on May 18, 1993 and amended on September 21, 1993 and March 19, 1996 Amended this 16th day of April, 1996, by majority membership vote at the regular meeting of the Contra Costa County Women's Advisory Committee. Chairperson a e m €f9 tr1 �.yf µ G cn cu �Cro c� rc Awl O ea to �'� � is p��. � y � 14 p 40 W. "J O �, o, * v, c9 , UO tS S' f:1 � �. '. � co � C cr ° o is k ro C O O O ttpp Co �r . . 0. CL Vii. `,�"• �r ftp PD � tD fG � *�y,. rt• � ' iy � fD tD Cep lid 14 r9 f'1 � b a 0 x w d hadv ems a oa .4 d cr In. CD CD t cD ,a CD o U cr to cro a ron c 4--14 El- CL a• Ic to H ft i•w Q` f y kz tz Q � � tz CD co to CD tu to h ro tr a to a � tI1 Cs# a �Cv4 0 'C � CD p CL b � o ° (�Q CL d F h eb fl 0 C a eo CL a � how to r. y w ' y ' z c _ b �. R PI A IS 31