HomeMy WebLinkAboutMINUTES - 03021999 - D5 TO: BOARD OF SUPERVISORS
FROM: Warren E.Rupf,Sheriff-Coroner Contra
Costa
DATE., March 2,1999
County
SUBJECT: APPROVAL OF GRANT APPLICATION FOR THE CALIFORNIA STATE
BOARD OF CORRECTIONS CONSTRUCTION GRANTS PROGRAM
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ADOPT Resolution authorizing the County to submit an application to the California State Board
of Corrections Construction Grants Program for the remodeling of the transportation holding
area of the Martinez Detention Facility to add three holding cells, increasing capacity from 64 to
81 inmates.
FISCAL IMPACT:
A;,grantaward of Federal/State funds will require a minimum match of 25% of the requested
grant amount. The match requirement will be identified from County general funds in the fiscal
years 1999-2000 and 2000-01. The total project cost is $537,375, with a Grant Request of
$403,000, a County Cash Match of$125,375, and an In-Kind County Match of$9,000.-
BACKGROUND:
With increased demands from the Superior Court, the Sheriffs Office has a need for more "hold
rooms for inmates who have scheduled Court appearances. The number of"hold rooms" can
be increased in the Martinez Detention Facility by converting space currently used for non-
contact visitation. The proposed remodel will provide more total space for holding inmates for
transportation to Court appearances, as well as three'additional separate rooms to provide
increased security and greater flexibility while inmates are detained in "hold rooms." The
remodel will bring the facility into compliance with Board of Correction physical requirements for
"hold rooms" and ADA accessability requirements.
The State Beard of Corrections Construction Grants Program has made funding available for
local detention facilities. If this application for Federal and State funding is approved the County
will be able to address this safety issue with a relatively small capital investment.
CONTINUED ON ATTACHMENT: NO SIGNATURE:
Von
RECOMMENDATION OF COUNTY ADMINISTRATOR RECO ENDATION OF BOARD GOMMITTE
APPROVE' _OTHER`
SIGNATURE(S):
ACTION OF BOARD ON March 2 1999 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
HEREBY CERTIFY THAT THIS IS A TRUE
XX UNANIMOUS (ABSENT — �) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES::; AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN'.
Contact Person:Stacey L.Henderson,5-1540
CC:CAO,Criminal Justice Section ATTESTED March 2 , 1999
Auditor/Controller PML BATCHELOR,CLERK'OF THE BOARD OF
Sheriff(far distribution) SUPERVISORS AND CONTY MINISTRATOR
BY DEPUTY
BOARDOF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Resolution on March 2, 1999,by the following vote:
AYES: Supervisors Gioia , Uilkema, Gerber , DeSaulnier and Canciamilla
NOES: Nene
ABSENT: None
ABSTAIN: None
RESOLUTION NO. 99/8 7
Subject: Phase I Application-Renovate a portion of Martinez Detention Facility)
State Board of Corrections Construction Grants Program
WHEREAS,the Martinez Detention Facility requires renovation in order to provide
adequate space within the Transportation Holding area for the purpose of accommodating the
increased;,Superior Court Calendar,meeting Title 15 requirements'and complying with the
American Disabilities Act; and
WHEREAS, Federal and State grant funds have been made available to California
counties for the purpose of constructing or renovating local detention facilities,:.and applications
for these grant funds are due to the State Board of Corrections on March 17, 1999;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors APPOINT
Barton J. Gilbert,Director of General Services, as the County Construction Administrator,and
AUTHORIZE Warren E. Rupf, Sheriff, or his designee to execute a grant,application of
$537,375 (Federal and/or State funds) from,the California State Board of Corrections
Construction Grants Program,to sign the required assurance statement, to submit the grant
application to the State Board of Corrections for funding, and to accept funding'award-for the
County's''Remodel Plan.
BE IT FURTHER RESOLVED that the Board take the following actions as required by
the grant application guidelines:
1. DESIGNATE Terry Mann, General Services Department Fiscal Officer,as the Project
Financial Officer.
2. DESIGNATE Lt. Dale Morrison as the Contact Person for the Project:
3. ASSURE that the County will adhere to state and federal requirements and terms of
contract in expenditure of grant and matching funds;and
4. ASSURE that the County will appropriate after the grant award but before the contract,,
the designated match of$132,375; will identify the source of cash match when
appropriated; and that grant and match funds do not supplant funds otherwise dedicated
for construction activities.
CERTIFY THAT the Board of Supervisors has reviewed, approved and is committed to the need
for additional staff and operating casts should they result from the project for which funds are
being requested,and agree to fully staff and operate the facility subject to construction
(consistent with Title 15,California Code of Regulations)within ninety days after project
completion; and
RESOLUTION NO. 99/8 7
ASSURE THAT the County has a fee simple or other such estate or interest in the project site
and rights of access sufficient to assure undisturbed use and possession of the site, and will not
dispose of, modify the use of, or change the terms of the real property title, or other interest in the
site of facility subject to construction, or lease the facility for operation by other entities, without
permission and instructions from the Board of Corrections or Office of Justice Programs, U.S.
Department of Justice.
I hereby certify that the foregoing is a true
and correct copy of a resolution``entered into
the minutes of the Board of Supervisors on
the date shown:
ATTESTED:March 2 1999
PHIL BATCHELOR,Clerk of the Board of
Supervisors and County Administration
BDeputy
Contact: Stacey L. Henderson, 5-1540
cc: County Administration
Sheriff s Office
General Services Department(Terry Mann)
Kaplan-McLaughlin-Diaz(via General Services)
RESOLUTION NO. 991 8 7