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HomeMy WebLinkAboutMINUTES - 03021999 - D4 TO: BOARD OF SUPERVISORS Contra Costa FROM: PHIL BATCHELOR, County Administrator County TERRY STARR, County Probation Officer DATE: March 2, 1999 SUBJECT: APPROVAL OF GRANT APPLICATION FOR THE CALIFORNIA STA ` BOARD OF CORRECTIONS CONSTRUCTION GRANTS PROGRAM SPECIFIC REQUESTS)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION:' 1. ADOPT Resolution authorizing the County to submit a Phase 1 application to the California State Board of Corrections Construction Grants Program for the construction of a new 160 roam juvenile detention facility that would add between 160 to 240 beds to the overall juvenile detention capacity, and taking other required actions. ' 2. ADOPT Resolution authorizing the County to submit a Phase 2 application to the California- State Board of Corrections Construction Grants Program to renovate the old Juvenile Hall and bring it into compliance with current seismic and other standards, and taking other requires! actions. (Phase'2 project is dependent on successful completion of Phase 1.) FISCAL IMPACT: A grant award of Federal/State funds will require a minimum match of 25% of the requested grant amount. The County borrowed a total of $5,000,000 for this purpose. The remaining match requirement will be identified from the Probation budget for fiscal years 1999-2000, 2000- 2001 and 2001-2002, contingent on the continued receipt of state pass-through funds, and will be appropriated for the required project purposes if the grant is approved by the State Board of Corrections. The project and operating"budgets are incorporated herein and attached for reference. To#al grant ReCarnir�lroed Juvenile f tendon Plan 'Proje t Re nest Catch Pha e 1: New juv-anile Ike.ter tion Facility 1,2 4--7-,322'2-3,94,,-' 9i_000'0W* : Phase-.2 Renovate Old'Juvenile Hell 12;543132 ` 1t1j035=06 2,50 ,7661 **' Tsatal. 43,783,;305 32,274f539 .11;,508,766 Eq es td 29%of the: ptal pr--oct anti 410%ref the grant an punt requested,esi i va of en to-kin i iri�tch cif$181,52�#, '° Eluates to 2t3%e3f the tc�#aEPrc t Vinci�51�of tEie grant tpoun#n3gI ested,: a nfAn'In�lcinct natcl�csf Q4;#tS7. CONTINUED ON ATTACHMENT: YES SIGNATURE: W-RECOMMENDATION OF COUNTYADMINISTRATOR ECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ------ACTION OF BOARD ON March 2 , 1999 APPROVE AS RECOMMENDED X X` OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE; AND CORRECT COPY OF AN ACTION TAKEN XX UNANIMOUS(ASSENT - - - ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED Marc , 1999 CONTACT: GEORGE ROEMER (925)335-1055 PHIL BATCHELOR,CLERK OF THE BOARD OF " SUPERVISORS AND COUNTY ADMINISTRATOR CC: COUNTY ADMINISTRATOR GENERAL SERVICES DEPARTMENT PROBATION''DEPARTMENT O'BRIEN-KREITZBERG(VIA CAO) DEPUTY Construction Grants Program BACKGROUND: The inadequacy of the County's Juvenile Hall has been well documented in recent years. The current capacity at the Hall is 160, however, the average daily population (ADP) in 1998 was 1 75.9, and the actual papulation has been as high as 199. The ADP has increased steadily despite the Probation Department's efforts to control it through such detention alternatives as the California Youth Authority, home supervision, electronic monitoring, private placement and placement at other counties'facilities. For example, utilization of home supervision and electronic monitoring has increased about 300% in the last five years from 40 to 163 youths, but the ADP continues at excessive levels. The County has also resorted to emergency measures. In 1992, when the Juvenile Hallwas >under threat of decertification by the California Youth Authority because of crowded conditions, the Juvenile Court Judge ordered that a cap of 130 (maximum capacity at that time was 140) be placed on the Half to control population. For awhile, enforcement of this order coupled with more stringent intake, criteria seemed successful. However, police agencies complained that the limited Hall capacity was not meeting their incarceration needs and that community safety was at risk. As a result, the administrative cap has not been enforced for the last several years. In addition to population control measures, the County has also taken intermediate steps to relieve Juvenile Hall crowding by opening the 20-bed Tamalpais Unit for serious offenders in 1994 and opening a 20-bed' mental health treatment unit (Summit Unit) in 1996. Additionally, construction is currently underway to expand the Tamalpais Unit by 10 beds. Capacity at the OAYRF (Byron Boys' Ranch) was also increased this year by 26 beds, from 74 to 100. (Reference chart "Utilization' of Continuum of Care Options", attached.) However, these intermediate steps will not address the longer-term needs for secure juvenile detention beds. A needs assessment done several years ago indicated that the County would need at least 300 secure detention °and/or treatment beds by the year 2005. (Reference chart "Contra Costa County Juvenile Hall Population, attached.) In 1992, the Board of Supervisors convened the Juvenile Systems Planning Advisory Committee (JSPAC)to develop recommendations regarding juvenile justice facility and program needs in the County. In addition to developing the County's Continuum of Care, a system of graduated sanctions and treatment interventions for adjudicated minors, JSPAC in 1994 also developed a site plan and pre.-architectural program for a new juvenile hall. In September 1996, a Value Engineering Team comprising County and Probation Department officials and consultants, reviewed and updated the original Juvenile Hall program design With the plan in place, all that was needed was money to make a'new juvenile hall'a reality. The State Board of Corrections Construction Grants Program has made available a total of $177,437,630 for local detention facilities. This total is made up of$98,500,000'appropriated in the State ''Budget and $73,937,630 in federal funds made available through "exigent circumstances" for distribution by the Sward of Corrections under the Federal Violent Crime Control and Law Enforcement Act of 1998. The federal funds may not be used for the confinement of adjudicated violent offenders and may only be used for modification or improvement projects that add beds. The state funds may be used for a wide variety of construction and maintenance needs, however, counties were advised that priority would be given to "add-bed" projects. There is no funding cap on proposed projects. However, considering the statewide need for juvenile facilities and the total amount of funds available, proposals that monopolize the limited available funds may not receive favorable consideration. The schedule for the grant program is: Grant RFP Issued November 12,;1998 Bidders Conference December 3, 1998 Completion of Application Draft February 24 1999 Presentation to Board of Supervisors March 2, 1999 Filing Deadline March 17, 1999 BOC Technical Review March 26, 1999 BOC Preliminary Ratings April 6,-1999 County Presentations April 9, 1999 BOC Considers Funding Recs May 20,"1999 Funding Awards June, 1999 Construction Grants Program' The availability of these Federal and State funds throughthe State Board of Corrections may enable this County, for the first time since 1949, to build:a modern juvenile hall and possibly renovate the old- Juvenile Hall. A planning team was``assembled last year to develop an application for the grant funds. The team developed a two--phase Juvenile detention Plan using the updated juvenile hall program design that resulted from the work of the Value Engineering Team'in 1998. Phase 1. The first phase of the Plan is the construction of a new facility on the grounds of and adjacent to the existing Juvenile Hall. The new 160-room facility would comprise eight 20-room units constructed in pairs, to allow for separation of a pair of units during the day and unification by night. The feature of joining the units at night will;,allow the Probation Department to staff the facility more efficiently than in-a traditional configuration. The 1996 facility design prescribed that each sleeping room be constructed at 100 square feet. The Planning Team amended the design so that half of the rooms in each unit be constructed at 75 square feet, enabling the County to reduce the total project cost from the original design estimate and increase the local match ratio, a key element on which grant applications will be rated. The other half of the rooms in each unit would remain at 100 square feet to allow for double-bunking, which would provide for a maximum capacity of each unit at 30 beds and a maximum facility capacity of 240 beds. This feature is consistent with State Title 24 guidelines and has the advantage of allowing for the maximum expansion permitted while minimizing the cost per bed ratio, also key rating elements. In addition to being cost-effective, a mixture of single- and double-bunked rooms provides flexibility that is operationally desirable according to most counselors.Two-bed rooms offer companionship to the occupants, which can be an important factor in decreasing suicide attempts. However, altercations sometimes occur in shared rooms, hence the need for some singly-occupied rooms. The new Phase 1 facility would include the following physical components: Juvenile Hall Admissions and Release Administration Central Control Detention Housing (8 units with a total of 160 to 240 beds) Food Service Health Services Laundry Staff Support Visiting' Exterior Areas Field Recreation Storage Unit Recreation (paved, one per each unit) Activity'Courtyards (2) Parking Sallypork Phase;2. The second phase of the plan would be to renovate the existing Juvenile Hall. The Statewide deeds Assessment for County Juvenile Facilities conducted in 1988 by Jay Farbstein and Associates identified the Contra'Costa County Juvenile Hall as one of the five worst facilities, and the California Youth Authority's County Juvenile Facilities bleeds Assessment Update indicated the Juvenile Hall in Contra Costa County was in need of immediate replacement. Former County Probation Officer Gerald Suck wrote in 1988-89, in reference to Grand Jury reports, "The time will soon come when the older sections of Juvenile Hall must be either replaced or undergo;major remodeling...but to expect the plant to serve the County's needs as it presently exists thmugh the next decade'would be totly.„ Conshvction Grants Program The Main Building, constructed in 1949, houses administration, food services, storage, laundry, maintenance, two classrooms, three 40-bed residential units: Diablo, Yosemite and Lassen, and the old Boys' Treatment Center(now the Summit Unit)`. An addition, constructed in 1974, houses the Monticello and'Tamalpais(formerly the Girls' Treatment Center) living units, new classrooms, the Sierra intake unit, a court hearing room, a library, offices and storage. A separate gymnasium was also constructed in 1974. The design of the Juvenile Hall is obsolete for contemporary operating practices. Most of the housing is provided in linear units with double-loaded corridors that limit visibility. The facility has been expanded incrementally over time to address needs for increased capacity. These expansionswere based upon operational and design principles that changed over time, and resulted in a convolution of corridors and intersections. Primary circulation occurs along three major corridors that intersect at roughly 600 angles. There is no single location from which all movement can be observed. Portions of the lower level connect to each other only via the upper floor. As a result, it is difficult and staff-intensive to monitor the movement of minors throughout the facility. Units of more than 30 beds create overly large groups and limit"the separation of juveniles by classification (for example, by security level or expected behavior), increasing the likelihood of conflicts. Intake`, visiting and a courtroom are observed and their doors operated by a central control unit. With staff attention in this area divided amongst so many'responsibilities, it is difficult to maintain safety and security. The large number of facility entrances that have been added in remodeling and expansion projects undermines perimeter security. The medical area is located outside the secure perimeter in the upper level of the original building. Emergency response staff is based on the lower level at the extreme end of the corridor system, far from housing and classrooms where they are most often needed. In many respects, these buildings do not meet current correctional or technical standards for juvenile facilities. For example, the two-bed rooms and activity rooms are undersized, the plaster walls are easily subject to vandalism with resultant repair costs, plumbing fixtures are insufficient for the number of occupants, electrical service is inadequate and the finishes are worn. Correctional and technical standards are not met but are excused due to the date of construction and the "grandfathering" in of past standards'for old facilities. The nature,of the construction makes physical improvement difficult and expensive. Moreover, any modification to the existing structures will nullify the code exemptions and require compliance with'today's stricter standards.. Thus, the renovation of the old Juvenile Hall, although necessary and desirable, will result in a reduction in the maximum capacity from 160 to 100, since the sleeping and living room size on some of the units will not allow for double-bunking under the current standards: The Phase lI renovation would remodel the housing units and the associated education, program, visiting and other support space in the existing Juvenile Hall. The renovation work will improve security by updating systems and by remodeling existing linear-style housing, converting`double bunked rooms to single bunks. The units will be stripped to the bare walls, additional lateral bracing added, and all new mechanical, electrical and architectural systems provided. The safety of all occupants and employees will be improved by eliminating documented asbestos and seismic hazards. Severability of Project Phases. Since Phase 1 of the Juvenile Rall project is to construct a new facility that is independent of the old facility, Phase 1 may proceed upon a grant funding award regardless of Phase 2.. However,,'due to the need to have at least'160 juvenile hall beds in operation at all times, the Phase 2 renovation is completely dependent upon the successful completion`of Phase 1 construction so that existing housing units can be shut down for remodelling without subjecting wards to extreme overcrowding or compromising public safety with a precipitous decrease'in detention capacity, ........................................................ ....... ....... ....................... . NEIN JUVENILE HALL Attachment#1 SUMMARY PHASE 1 CONSTRUCTION Eli ibili Cost Element Estimate Grant juvenile Hall Building $ 18,606,000 Grant Site Preparation $ 681,000 Grant Other Building Costs $ 3,963,479 (Permits,Change Orders, Contingencies) Subtotal Construction $ 23,250,479 Grant Escalation at 15% $ 3,487,225' Total Construction' $ 26,737,704 Cash Match Architecture and Related Costs $ 2,767,377 Cash Match Environmental Consultant $ 76,517 Cash Match Construction Manager, $ 1,657,875 Subtotal Consultants $ 4,501,769 Total Project Cast Without In-Kind Match $ 31,239,473 Grant(71% total) $ 22,239,473` Cash Match (29% of total) $ 9,000,000 *Minimum Match Requirement(25% of Grant) $ 6,247,895 *Cash Match as defined byApplication 40% In-Kind Match Ineligible Costs 1% $ 181,529; Total Pro ect Cost $ 31,421,002 Juvphi14.x1s O'Brien Kreitzberg GRAFT 2/24/99 PHASE 1 PROPOSAL Attachment 2 NEW JUVENILE HALL OPERATING COSTS 160 Beds 240 Beds SALARIES AND BENEFITS 1999-2000 Extended Extended Permanent Salaries'&Benefits Projected Cost FTE Cost FTE Cost Administration Superintendent 107,137 1.00 107,137 1.00 107,137 Asst. Superintendent 97,716 1.00 97,716 1.00 97,716 Inst.Supervisor 11 96,258 4.00 385,032 4.00 385,032 Supv. Clerk 64,644 0.75 48,483 1.00 64,644 Clerk-Level C 43,907 2.00 87,814 2.00 87,814 Clerk-Level B 40,977 1.00 40,977 3.00 122,930 Pods Inst. Supervisor 1 81,395 4.00 325,581 8.00 651,162 Probation Counselor 111 65,387 32.80 2,144,681 51.00 3,334,717 Probation Counselor 11 53,584 7.50 401,877 11.60 621,570 Probation Counselor 1 43,645 10.10 440,819 15.80 689,598 Kitchen Lead Cook 52,409 1.00 52,409 1.00 52,409 Cook 46,392 2.00 92,784 3.00 139,176 Inst.Services Worker 43,371 2.50 108,428 3.50 151,799 Laundry/Stores Storekeeper 53,820 1.00 53,820 1.00 53,820 Inst.Services Worker 43,371 2.00 86,742 3.00 130,113 Custodial Custodian 11 43,687 5.00 218,435 6.00 262,122 Intake Inst.Supervisor 1 43,371 1.00 43,371 1.00 43,371 Probation Counselor Ill 65,387 8.20 536,170 8.20 536,170 Probation Counselor 11 53,584 1.90 101,809 1.90 101,809 Probation Counselor 1 43,645 2.50 109,114 2.50 109,114 Clerk-Level B 40,977 2.00 81,953 2.00 81,953 Transportation Probation Counselor It l 65,387 3.00 196,160 3.00 196,160 Sub-total Permanent Salaries: 96.25 5,565,151 134.50 7,824,176 Temporary Salaries 1,593,077 2,256,481 TOTAL SALARIES AND BENEFITS 7,158,229 10,080,657 SERVICES AND SUPPLIES Food 350,000 525,000 PHASE 1 PROPOSAL Attachment 2 NEW JUVENILE HALL OPERATING COSTS Clothing 65,000 57,500 Household 120,000 180,000 Building Occupancy Costs 538,532 938,532 Requested Maintenance 30,000 45,000 Contract Services(training) 60,000 50,040 Outside Medical Services 672,000 1,008,000 Miscellaneous 75,000 112,500 TOTAL SERVICES AND SUPPLIES 2,310,532 2,996,532 AXED ASSETS Start-up Costs 846,000 969,000 Capital replacement 35,000 35,000 TOTAL FIXED ASSETS 681,044 1,004,000 GROSS COSTS 10,149,761 14,081,189 REVENUES Food&Milks Subvention (275,000) (412,540) Cafeteria Receipts x_3,500) (3,540) TOTAL.REVENUES (278,500) (416,000) OPERATING COST OFFSETS Take 120 old Juvenile Hall beds off line for renovation (6,372,500) (6,372,500) NET COST 3,498,76711 7,292,689; New Juvenile Hall Operating Budget AVERAGE COST FOR Attachment 2 JUVENILE HALL. POSITIONSSupporting Schedule 1 KTA Lead Cook 1.0 52,409 52,409 1KVD Inst. Services Worker 4.0 173,484 43,371 1 KWA Cook 2.0 92,784 46,392 7KFE Juvenile Institution Superintendent 1.0 107,137 107,137 7AG 1 Probation Manager 1.0 97,716 97,716 7KGA Inst.Supervisor 11 3.0 288,774 95,258 7KHA Inst.Supervisor 1 7.0 569,767 81,395 7KTB Probation Counselor 111 44.0 2,877,011 65,367 7KV8 Probation Counselor tl 10.0 535,836 53,584 7KWB Probation Counselor 1 13.6 593,578' 43,645 9111A Storekeeper 1.0 53,820 53,820 GKWB Custodian 11 5.0 218,435 43,687 JWHF Clerical Supervisor 1.0 64,644 64,644 JWXB Clerk-B'Level 3.0 122,930 40,977 JWXC Clerk-C Level 4.0 175,628 43,907 New Juvenile Hall Operating BudgetFULL-TIME EQUIVALENT Attachment 2 STAFFING CALCULATIONS Supporting Schedule B POD TAFFING 160 Beds 240 Beds Staffing Staffing Day 2.0 3.0 Swing 2.0 3.0 Graveyard 0.5 1.0 4.5 7.0 FTE Calculation based upon 7 dgyss/week operation 160 Beds: 4.5 Probation Counselors X 7 days per week 15 shifts per week= 6.3 6.3 FTE per pod X eight pods= 50.4 Projected mix based on current staffing patterns: PCI11 65:09°l0 32.8 PCH 14.79% 7.5 PCI 20.12% 10.1 100.00% 50.4 240 Beds: 7'Probation Counselors X 7 days per week l 5 shifts per week= 9.8 9.8 FTE per Pod X eight pods= 78.4 Projected mix based on current staffing patterns: PC1II 65.09% 51.0 PCH 14.79% 11.6 PC102 fit% 15.8 100.00% 78.4 INTAKE STAFFING UP TO 240 DE-DS Staffing Day 3 Swing 3 Graveyard 3 9 FSE Calculation based upon 7 days/week operation 9 Probation Counselors X 7 days per week 15 shifts per week= 12.6 Projected mix basedon current staffing patterns: PCIII 65.09°Io 8.2 PCH 14.79% 1.9 PCI 20.120 2.5 100.000/ 122.6 New Juvenile Hall Operating Budget New Juvenile Hall Attachment 2 Start-Up Casts supporting Schedule e Start-Up Casts per Pod: Estimated Item Cast ModuForm Furniture 16,500 Dining Table&Chairs 4,500 Hot Food Cart 6,000 Serving Carts 1,000 Food"Service Supplies(bowls, plates,etc.) 1,000 School Furniture 7,500 Game Tables 2,500 Computer Equipment 3,000 Beds 8,000 Bedding(mattresses/linens) 4,000 Janitorial Equipment/Supplies 2,000 RecreationalEquipment/Supplies 4,500 Large Appliances(Refrigerator, microwave,etc.) 2,000 Clothing and Shoes 4,000 Personal supplies for wards 500 Office furniture 2,500 69,500 Start-up costs for eight pods: 556,000 Start-up Costs for Centralized Units: Computer Room 30,000 Administration 50,000 Intake 10,000 90,000 RENOVATEEXISTING JUVENILE HALL, Attachment #3 SUMMARY PHASE 2 CONSTRUCTION EIS ibili Cost Element Estimate Grant juvenile Hall Building $ 7,575,001 ` Grant Site Preparation ' $ Grant Other Building Costs $ 1,556,663 (Permits,Change Orders,Contingencies) Subtotal Construction $ 9,131,664 Grant Escalation at 18 $ 1,644,091 Total Construction $ 10,775,755 Cash Match Architecture and Related Casts $ 1,086,892 Cash Match Environmental Consultant $ 30,052 Cash Match Construction Manager $ 651,133 Subtotal Consultants $ 1,768,077 Total Pra'ect Cost Without In-Kind Match $ 12,543,832 Grant $ 10,035,066'` Cash Match $ 2,508,766 *Minimum Match Requirement(25% of Grant) $ 2,508,766 *Cash Match as Defined by&oplication 25 In-Kind Match Ineligible Costs 19� $ 104,087 Total Project Cast $ 12,647,919 juvphi15;xis O'Brien Kreitzberg DRAFT 2/24/49 PHASE 2 PROPOSAL Attachment 4 RENOVATE OLD JUVENILE HALL OPERATING COSTS 60 Beds SALARIES AND BENEFITS 1999-2000 Extended Permanent Salaries and Benefits Projected.Cost ETE Cost Wings Inst. Supervisor 1 81,395 1.00 81,395 Probation Counselor Ill 65,387 16.40 1,072,495 Probation Counselor II 53,584 3.73 199,750 Probation Counselor 1 43,645 5.07221,275 Sub=total Permanent Salaries: 1,574,915 Temporary Salaries 629,966 TOTAL SALARIES AND BENEFITS 2,204,881 SERVICES AND SUPPLIES Food 131,250 Clothing 24,375 Household 45,000 Building Occupancy Costs 441,966 Requested Maintenance 11,250 Contract Services(training) 22,500 Outside'Medical Services' 252,000 Miscellaneous 28,125 TOTAL SERVICES AND SUPPLIES 956,466 GROSS COSTS 3,161,347 REVENUES Food and Milk Subvention (103,125) Cafeteria Receipts (1,313) TOTAL REVENUES (104,438) NET COST 3,056,910 Renovate Old Juvenile Hall AVERAGE COST FOR Attachment 4 JUVENILE HALL POSITIONS Supporting Schedule A 1KTA Lead Cook 1.4 52,409 52,409 1'KVD Inst.Services Worker 4.0 173,484 45,371 1 KWA Cook 2.0 52,784 46,392 7KFB Juvenile Institution Superintendent 1.0 107,187 107,137 7AG1 Probation Manager 1.0 97,716 97,716 7KGA Inst. Supervisor It 3.0 288,774 96,258 7KHA Inst. Supervisor 1 TO 569,767 81,395 7KTB' Probation Counselor 1I1 44.0 2,877,011 65,387 7KVB Probation Counselor II 10.0 535,836 53,584 7KWB Probation Counselor l 13.6 593,578 43,645 91VA Storekeeper 1.0 53,820 53,820 GKWB' Custodian It 50 218,435 43,687 JW1(HF Clerical Supervisor 1.0 64,644 64,644 JWB Clerk-B Level 30 122,930 40,977 JWXC Clerk-C Level 4.0 175,628 43,907 Renovate Old Juvenile Hain FULL-TIME EQUIVALENT Attachment 4 STAFFING CALCULATIONS Supporting Schedule'B WING STAFFING 60 Beds Staffing Day 2.0 Swing 3.0 Graveyard 1.0 60 FTE Calculation based upon 7 dans/week operation 60Beds: 6.0 Probation Counselors X 7 days per week 15 shifts per week 8.4 8.4 FTE per wing X'three wings= 25.2 Projected mix based on current staffing patterns: PCII'I 65.09% 16.4 PCII 14.79% 3.7 PCI 20.12°a 5.1 100.00% 25.2 TEMPORARY SALARIES All"Post"position costs*40%= 629,966 ATTACHMENT b OM CL ,r.r# Z `? (L c OL cri L V S M M ATTACHMENT 5 Nm odNNNci000 dao r- .. CV M d ..� d clqd C? a 04 C*4 N u~"3 ado C? CN. r NNM ddC7d �p� N NtoOD NNN t`tdtN e- . NN 't 0 +� O 0 CL N Itt O d V Et©V qt C) cz cis d o QL #4- t+ry " CL a CO - _ o . >' acs Nom L ` ' ® • N p a = CO M c o. _ _ N mom ' >- .L cE t5 C4) 0v o ~ w THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on March 2, 1999, by the following vote: AYES: Supervisors Gioia, Uilkema, Gerber, DeSaulnier and Canciamilla NOES: None ABSENT: None ABSTAIN: None Resolution No. 9911_Q_ Subject: Phase 2 Application— Renovate Existing Juvenile Hall } State Board of Corrections Construction Grants Program } WHEREAS,the average daily population(AQP) at the Juvenile Hall was 175 during the past year and, at times reached 199 in a facility with a maximum capacity of 160; and, WHEREAS, the ADP has increased steadily despite the Probation Department's efforts to control it through artificial caps and such detention alternatives as the California Youth Authority, home supervision, electronic monitoring, private placement and placement at other counties' juvenile facilities; and, WHEREAS, in addition to population control measures, the County has also taken intermediate steps to relieve Juvenile Hall crowding by opening the 20-bed Tamalpas Unit for serious offenders in 1994 and opening a 20-bed mental health treatment unit (Summit Unit) in 1996; and, WHEREAS, the capacity at the OAYRF (Byron Boys' Ranch) was also increased on February 1, 1999 by 26 beds, from 74 to 100 and construction is currently underway to expand the Juvenile Hall's Tamalpas Unit by 10 beds.; and, WHEREAS, a needs assessment done several years ago indicated that the County would need at least 300secure detention and/or treatment beds by the year 2005; and, WHEREAS, most of the Juvenile Hall functions are housed in the main part of the existing structure built in 1949, which is currently out of compliance with several juvenile detention facility standards regarding living unit size, wash basin and toilets, and sleeping room size and bed spacing; is in generally poor condition; and whose physical layout and design is obsolete,and does not facilitate contemporary operating practices; and, WHEREAS the County, through the work of the Juvenile Systems Planning Advisory Committee (JSPAC), has developed a comprehensive plan for a new juvenile'detention facility, and the renovation of the old Juvenile Hall; and, WHEREAS, Federal and State grant funds have been made available to California counties for the purpose of constructing or renovating local detention facilities, and applications for these grant funds are due to the State Board'of Corrections on March 17, 1999; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors APPOINTS George Roemer, Senior Deputy County Administrator, as the County Construction Administrator and Project Contact Person, and AUTHORIZES the County Construction Administrator to execute a grant application for$10,035,065 Federal and/or State funds)from the California State Board of Corrections Construction Grants Program, to sign the required assurance statement, to submit the grant application to the State Board of Corrections for funding, and to accept funding award for Phase 2 of the County's Juvenile Detention Pian to renovate the old Juvenile Hall; and RESOLUTION NO. 99/g o BE IT FURTHER RESOLVED that the Board takes the following actions as required by the grant application guidelines: 1. DESIGNATES Terry Mann, General Services Department Fiscal Officer, as the Project Financial Officer. 2. ASSURES that the County will adhere to State and Federal requirements and terms of the contract in the expenditure of grant and matching funds. 3. ASSURES that the County will appropriate after the grant award but before contract, the designated match of $2,508,766; will identify the source of cash match when appropriated; and that grant and match funds do not supplant funds otherwise dedicated for construction activities. 4. CERTIFIES that it has reviewed, approved and is committed to the need for additional staff and operating costs that may result from the proposed project, and agrees to fully and safely staff and operate the facility subject to construction (consistent with Title 15California Code of Regulations)within 90 days after project completion. 5. ASSURES that the County has a fee simple interest in the site of the project with rights of access sufficient to assure undisturbed use and possession of the site, and will not dispose of, modify the use of, or change the terms'of the real property title, or other interest in the site of facility subject to construction, or lease the facility for operation by other entities, without permission and instructions from the State Board of Corrections or the Office of Justice Programs, U. S. Department of Justice. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: March 2, 1899 PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator B 61)6 h A ))UA _ Deputy Contact: George Roemer (925)335-1055 cc: County Administrator Probation Department General Services Department(Terry Mann) O'Brien-Kreitzberg(via CAO) RESOLUTION NO. 99/_99 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on March 2, 1999, by the following vote: AYES: Supervisors Gioia, Uilkema, Gerber , DeSaulnier and Canciamilla NOES: None ABSENT: None ABSTAIN: None Resolution No. 99/s 6 Subject: Phase 1 Application—Construct New 160-Room Juvenile Hall ) State Board of Corrections Construction Grants Program ) WHEREAS, the average daily population (ADP) at the Juvenile Hall was 175 during the past yearand, at times, reached 199 in a facility with a maximum capacity of 160; and, WHEREAS, the ADP has increased steadily despite the Probation Department's efforts to control it through artificial caps and such detention alternatives as the California Youth Authority, home supervision, 'electronic monitoring, private placement and placement at other counties' juvenile facilities; and, WHEREAS, in addition to population control measures, the County has also taken intermediate steps to relieve Juvenile Hall crowding by opening the 20-bed Tamalpais Unit for serious offenders in 1994 and opening a 20-bed mental health treatment unit (Summit Unit) in 1996. WHEREAS, the capacity at the OAYRF (Byron Boys' Ranch) was also increased on February 1, 1999 by 26 beds, from 74 to 100 and construction is currently underway to expand the Juvenile Hall's Tamalpais Unit by 10 beds.; and, WHEREAS, a needs assessment done several years ago indicated that the County would need at least 300 securedetention and/or treatment beds by the year 2005; and, WHEREAS the County, through the work of the Juvenile Systems Planning Advisory Committee (JSPAC), has developed a comprehensive plan for a new juvenile detention facility; and, WHEREAS, federal and State grant funds have been made available to California counties for the purpose of constructing or renovating local detention facilities, and applications for these grant funds are due to the State Board of Corrections on March 17, 1999; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors APPOINTS George Roemer, Senior Deputy County Administrator, as the County Construction Administrator and Project Contact Person, and AUTHORIZES the County Construction Administrator to execute a grant application for$22,239,473 (Federal and/or State funds) from the California State Board of Corrections Construction Grants Program, to sign the required assurance statement, to submit the grant application to the State Board of Corrections for funding, and to accept funding award for Phase 1 of the County's Juvenile Detention Plan; and BE IT FURTHER RESOLVED that the Board takes the following actions as required by the grant application guidelines: 1. DESIGNATES Terry Mann, General Services Department Fiscal Officer, as the Project Financial Officer. RESOLUTION NO."991 2. ASSURES that the County will adhere to State and Federal requirements and terrns of the contract in the expenditure of grant and matching funds. 3. ASSURES that the County will appropriate after the grant award but before contract, the designated match of$9,0100,000; will identify the source of cash match when appropriated; and that grant and match funds do not supplant funds otherwise dedicated for construction activities. 4. CERTIFIES that it has reviewed, approved and is committed to the need for additional staff and operating costs that may result from the proposed project, and agrees to fully and safely staff and operate the facility subject to construction (consistent with Title 15 California Code of Regulations)within 90 days after project completion. 5. ASSURES that the County has a fee simple interest in the site of the project with rights of access sufficient to assure undisturbed use and possession of the site, and will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site of facility Subject to construction, or lease the facility for operation by other entities, without permission and instructions from the State Board of Corrections or the Office of Justice Programs, U. S. Department of Justice. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: March 2, 1999 PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator By )Uux .Deputy Contact:: George Roemer (925)335-1055 cc: County Administrator Probation Department General Services department(Terry Mann) O'Brien-Kreitzberg (via CAO) RESOLUTION NO. 991,