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Home My WebLink AboutMINUTES - 03231999 - SD5 250-9840/A.1.1 TO: BOARD OF SUPERVISORS FROM:: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES Contra Costa DATE: March 23, 1999 County SUBJECT: APPROVING THE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR REMODELING THIRD FLOOR, 50 DOUGLAS DRIVE, MARTINEZ,FOR DISTRICT ATTORNEY FAMILY SUPPORT WPA175 SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION A. APPROVE a Second Amendment authorizing extra work under the Consulting Services Agreement dated January 5, 1999,with Interactive Resources, Inc. for architectural services for Remodeling Third Floor, 50 Douglas Drive, Martinez for District Attorney Family Support. The Second Amendment increases the scope of services and increases the payment limit, as modified.by Amendment No. 1, from.$101,810.00 to $115,430.00, an increase of$13,620.00. B. AUTHORIZE the Director of General Services to execute the Second Amendment to the consulting services agreement and to issue written authorization for extra work., In addition to the authorization for Amendment No. 2,provided that the cumulative total extra cost for such additional authorizations shall not exceed$10,000.00. II. FINANCIAL IMPACT" Sufficient funds are available in the District Attorney's budget to cover this increase in the Consultant's payment limit. III. REASONS FOR RECOMMENDATIONS/BACKGROUND The Director of General Services executed the original consulting services agreement with the Consultant. The First Amendment increased the scope of services to add an uninterruptible power supply(UPS) system. The Second Amendment increases the scope of services to provide design development, construction documents,bidding and constriction management phases for office landscape partition workstations for Family Support, Third Floor, 50 Douglas Drive,Martinez. CONTINUED ON ATTACHMENT: 6iGNA T URE: &00�_ �RECOMMENDA,ION OF COUNTY ADMINISTRATOR _-_,.,_RECOMMENDATION OF BOARD COMM3T7EE APPROVE _OTHER SIGNATURE(S): F ACTION OF BOARD ON -, r.,r^ .:.� � APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ASSENT AYES: NOES: ABSENTS: ABSTA!N: MEDIA CONTACT: BARTON J,GILBERT(313-7100) CC: General Services Department AND HERESY CERTIFY THAT THIS lS A TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS O tE DATE SHOWN. Fisc: 253-9840/A.5 ,.nf �:-. County Administrator's Office ATTESTED . r 'lam n w` Auditor-Controlier PHIL BATCHELOR,CLERKOff THE BOARD OF County Counsel SUPERVISORS A�D COUNTYADMINISTRATOR District Attorney(Via AID) Consultant(,Via AID) By � :�� » DEPUTY H:1i9981250984M8L04043b.doc LS:js Page 1 of 1 M382(110/88) File:250-9840/A.1.1 SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR REMODELING THIRD FLOOR,50 DOUGLAS DRIVE,MARTINEZ FOR DISTRICT ATTORNEY FAMILY SUPPORT (W PA1 i5) I. Effective Date and Partles: Effective March 23, 1999, Interactive Resources, Inc. (herein called"Consultant"),a California Corporation,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Purpos : On January 5, 1999,the parties entered into a contract entitled"Consulting Services Agreement," referred to as the "Agreement,"which covers architectural services for Remodeling Third Floor, 50 Douglas Drive,Martinez for District Attorney Family Support. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Agreement: A. In the Agreement, Paragraph I(e), change the Payment Limit, as modified by Amendment No. 1, from $101,810.00 to $115,430.00, an increase of$13,620.00.This change shall apply to charges from and after February 8, 1999. B, In accordance with Paragraph 14 of the Agreement,provide the following extra services: Provide design services,bidding and construction phase services for office landscape partition system on the"Third Floor,50 Douglas Drive, Martinez for District Attorney Family Support. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. 2ignat1 g: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Director of General Services/Purchasing Agent (Designate type—corporation,sole proprietorship,partnership, partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,resident or Vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICATE OF ACICVOWLEDGMENT State of California ) County of On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) ='s/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WaTNESS my hand and official seal. Dated: [Notary's Seal] Notary Public RECOMMENDER FOR APPROVAL: By: APPROVED AS TO FORM: Deputy County Administrator VICTOR J.WESTMAN County Counsel By: Deputy LS:js HA1998\2509840\8L04045a.doc Page 1 of I THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA. Adopted this Order on March 23, 1999 by the following vote: AYES: Supervisors Gioia, Uilkema, Gerber, DeSaulnier, and Canciarnilla NOES: None ABSENT: None ABSTAIN: None SUBJECT: APPROVING PLANS AND SPECIFICATIONS FOR.REMODELING, THIRD FLOOR, 50 DOUGLAS DRIVE, MARTINEZ IT IS BY THE BOARD ORDERED that this matter is CONTINUED. I hereby certify that the foregoing is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: t , Phil Batchelor,Clerk of the Board of Supervors and County Administrator By ��;" ` �°:" �� Deputy 4 File: 250-9840/B.4.1 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY,CALIFORNIA Adopted this Order of March 23, 1999 by the following vote: AYES: NOES: ABSENT: RESOLUTION NO. SUBJECT: Approving Flans and Specifications for Remodeling,Third Floor, 50 Douglas Drive,Martinez for District Attorney Family Support (CP#98-99) Authorization No. WPA175 WHEREAS plans and specifications for Remodeling Third Floor, 50 Douglas Drive, Martinez for District Attorney Family Support, have been filed with the Board this day by the .Director of General Services; and WHEREAS plans and specifications were prepared by Interactive Resources; and WHEREAS the cost estimate for the initial construction contract is$870,000.00;and WHEREAS the Board has obtained the general prevailing rates of wages, which shall be the minimum rates paid on this project; and WHEREAS the Board hereby finds that the project is exempt from Environmental Impact Report requirements as a Class la Categorical Exemption under County Guidelines and directs the.Director of Community Development to file a Notice of Exemption with the County Clerk; IT IS BY THE BOARD RESOLVED that said plans and specifications are hereby APPROVED. Bids for this work will be received on April 29, 1999 at 2:00 p.m., and the Clerk of this Board is directed to publish a Notice to Contractors in accordance with Section 22037 of the Public Contract Code, inviting bids for said work, said Notice to be published in . The Director of General Services is directed to mail notices to the construction trade journals specified in Section 22036 of the Public Contract Code at least 30 days before the date of opening the bids. IT IS FURTHER RESOLVED that the Director of General Services, or his designee, is AUTHORIZED to issue bid Addenda, as needed, for clarification of the contract bid documents, provided the involved changes do not significantly increase the cost estimate for the initial construction contract. Orig. Rept.: General Services Rept. -Architectural Division cc: General Services Department Architectural Division C.S. Accounting .File: 250-9840/A.5 Auditor-Controller Community Development J.Frattini District Attorney(Via A.D.) 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