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Home My WebLink AboutMINUTES - 03231999 - SD4 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on March 23, 1999, by the following vote: AYES: SUPERVISORS OIOLA, UILKEMAI , GERBER, DESAU LNIER and tiANCIAMLLLA NOES: NONE ABSENT: NODE ABSTAIN: NONE SUBJECT: Award of Contract for Pride House, 220 Glacier Drive, 'Martinez Budget Line Item No. 4413-4229 Authorization No. 0928-WH229B Bidder Total Amount Bond Amounts RemCon $204,786.00, including Payment: 5400 Ygnacio Valley Road #202 $171,286.00 base bid, $201,786.00 Concord, CA 94521 $6,500 Add Alternate No. 2, Performance: $7,500 Add Alternate No. 3, $204,786.00 $19,500 Add Alternate No. 4 P.J. Atkinson Construction Walnut Creek, CA 94595 William Dahn Construction Bay Point, CA 94565 Page Construction Novato, CA 94945 Pacific Coast Reconstruction Concord, CA 94520 CJE Construction Walnut Creek, CA 94596 Sausal Corporation San.Leandro, CA 94577 Ramlor Construction, Inc. Pleasanton, CA 94588 Patrick M. Donaghue Benicia, CA 94510 Lister Construction Salinas, CA 93907 Blythe & Associates Fairfield, CA 94533 The above-captioned project and the specifications therefor having been previously approved, Addendum No. 1 having been issued and approved, and bids having been duly invited and received by the {office of the County Administrator, and The bidder listed first above, RemCon having submitted the lowest monetary bid, which is $6,960 less than the next lowest bid; and P.J. Atkinson Construction (2`d bidder) having submitted a letter protesting the lowest bid by RemCon, and the Board having considered the protest and the response by RemCon; and The County Administrator recommending that the bid submitted by RemCon is the lowest responsive and responsible bid, and this Board concurring and so finding„ The Board DETERMINES that the bid protest filed by P.J. Atkinson Construction is without merit and OVERRULES the protest; and The Board FINDS that any irregularities in the list of subcontractors submitted by RemCon were minor and did not give RemCon an unfair advantage, and the Board WAIVES and such irregularities; and The Board ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Rem. Con at the listed amount and at the prices submitted in said bid, and that said contractor shall present two good and sufficient surety bonds as indicated above, and that the County Administrator shall prepare the contract therefor; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or Bather required documents, and the County Administrator has reviewed and found them to be sufficient, the County Administrator or his designee is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the County Administrator or his designee, any bid brands posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the County Administrator or his designee is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the county to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code; and The Board DECLARES that, should the award of the contract to RemCon be invalidated for any reason, the Board in any event would not have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Cade Sections 5100-5107). I hereby cartify that this is a true and correct copy of an fiction taken and entered on the minutes of the Board of Supero€ rs a date ovan, PHIL BATCHELOR,Ct of the Board Of Supehr€cors and County Administrator Orig. Dept.: County Administrator's Office cc: CAO—G. Roemer By Deputy O'Brien Kreitzberg (Via CAO) epi" Auditor-Controller County Counsel--D. Schmidt Contractor(Via CAU) Probation Department (Via CAO) GSI)-Accounting County Administrator for Conte Board of Supervisors g john M. Gioia CC,,nty Adrn: is,ratio~:5uEdi;n G District 65 i `=:ne Street, +tn c CCf 211 Di t#2tLBs4 Ma:nt:nez, C n'Crn!�a 94553-129" Count 2^°District r (925; 335-?..,8v Donis Gabe: (925) 335-1098 "=AX 3" Distrct F r 1' mark Desauin;er Capgji o-�tY�iOr 41" Distr;c, County Adr jnistratC- ` y k ' Joe Danclam??#a oM 411 � 5h Dis' ct TO: Board.of Superyisors FROM: George`Ro0ii Senior W$uty County Administrator DATE: March 18, 1999 SUBJECT: CONTRACT AWARD RECOMMENDATION, Agenda. Date March 23, 1999; Authorization No. WH229B; Pride House, 220 Glacier Drive, Martinez Bids for Pride House, 220 Glacier Drive, Martinez were received on March 8, 1999. The County Administrator's C)Tfice recommends that the Board of Supervisors award the construction contract to the low bidder, RemCon (Remodel and Construction Company), of Concord, in the amount of$204,786, including $171,286 base bid, $6,500 Add Alternate No. 2, $7,540 Add Alternate No. 3, and $19,500 Add Alternate No. 4. The consultant's cost estimate for the base bid construction was $171,959. Cather bids received were as follows: Base Bid 1. P.J. Atkinson Construction, Walnut Creek, California $178,246 2. William Dahn Construction; Bay Point, California $193,400 3. Page Construction, Novato, California $194,707 4. Pacific Coast Reconstruction, Concord, California $196,700 5. CJE Construction Walnut Creek, California $202,000 6. Sausal Corporation, San Leandro, California $219,340 Board of Supervisors March 18, 1999 CONTRACT AWARD RBCOM MNDATION Page 2 7. Ramlor Construction, Inc., Pleasanton, California $225,000 8. Patrick M. Donaghue, Benicia, California $228,900 9. Lister Construction, Salinas, California $241,232 10. Blythe & Associates, Fairfield, California $261,170 A bid protest letter dated March 9, 1999 (see attached) was received from P.J. Atkinson Construction(second bidder). The protest alleges the following irregularities in the list of subcontractors submitted by RemCon (low bidder): 1. The door subcontractor(Amex) is a supplier and not licensed to install doors. 2. The concrete subcontractor(Delta Bay) is licensed to perform concrete demolition but not to install concrete. 3. The HVAC subcontractor (Ass. Mech.) is located in San Leandro, not in San Pablo as listed by RemCon. 4. leo subcontractors are listed for ceramic tile, painting, flooring, cabinets, and plumbing. We have investigated the bid protest and have received a response from RemCon dated March 14, 1999 (see attached). Based upon the response and our own investigation, we have made the following determinations: 1. Amex was listed as a door supplier only. The door installation will be performed by RemCon. Since Amex is not installing the doors, they do not need to be licensed. 2. Delta Bay was listed for concrete demolition only. The concrete work will be performed by RemCon. This complies with Delta Bay's license. 3. Associated Mechanical (Ass. Mech.) is located in San Leandro, not San Pablo. However, this irregularity is minor, is not misleading, and does not warrant the invalidation ofRemCon's bid. 4. The ceramic tile, painting, flooring, cabinets, and plumbing work will be performed by RemCon themselves. RemCon's B license covers this work. Moreover, staff has contacted the City of Walnut Creek and has received information that RemCon previously performed similar work for the city without and quality problems. Based on the results of our investigation, we recommend that the Board overrule the above bid protest. Written notice of this recommendation has been sent to P.J. Atkinson Construction, and they have been afforded an opportunity to address the Board on this matter, if they wish. The proposed Board order contains language overruling the bid protest. Attachments cc: County Counsel D. Schmidt CONSIDER WITH 5D.4 County Administrator Contra Board of Supervisors Costa y�+�'y{ John M. Gioia �1..r/ V t a Gayle Dist!ICt County Administration Building 651 Pine Street,'1111 rioor 21 OiB.i}itkema Martinez, CaVornia 94553-1291 County 2" strict (925) 335-1080 Donna Gerber (925)335-1098 rAX 3Y1 District Mark DeSaulnier Phil Batchelor 41 District County Administrator Joe Canciamsifa of _ 51Oistrict VIA FAX AND CER';l WIED IMAIL, RETURN RECEIPT REQUESTED March 18, 1999 PEMIP ATKINSON P.Y. ATK.INSON CONSTRUCTION GENERAL CONTRACTOR 23 ACORN COURT WALNL'T CREEK., CA 94595-1444 SUBJECT. PRIDE HOUSE, 220 GLACIER DRIVE, MARTINEZ (WH229B); Bid Protest Dear Mr. Atkinson: We have reviewed your bird protest dated March 9, 1999, which alleges certain irregularities in the subcontractor list submitted by RemCon. In your bid protest, you state that Amex is a door supplier and is not licensed to install. RemCon has indicated that Amex was listed as a supplier only and that the installation work will be performed by RemCon. You also state that Delta Bay performs concrete demolition, and is not licensed to install concrete. RemCon has indicated that Delta Bay was listed for concrete demolition only and that the concrete work will be performed by RemCon. You noted that Ass. Mech. is located in San Leandro, not in San Pablo as listed by RemCon. Although your observation is correct, this irregularity is not significant enough to warrant invalidation ofRemCon's bid. You noted that subcontractors were not listed for ceramic tile, painting, flooring, cabinets and plumbing. RemCon has indicated that they will perforin this work themselves. Finally, you questioned whether the listed subcontractors are licensed and in good standing with the State of California Contractor's State License Board (CSLB). Based on the information available at the CSLB web site, all listed subcontractors are properly licensed and in ,good standing with the CSLB. Mr. Atkinson Page 2 March 18, 1999 We are recommending that the Beard of Supervisors award the contract to the low bidder, RemCon, at the Board's March 23, 1999 meeting. For the reasons mentioned above, we pian to recommend that the Board reject your bid protest. Should you disagree with that recommendation, you may attend the March 23, 1999 Board meeting and address the Board at the appropriate time. Please call our project manager, Jon Porterfield, at (925) 335-1040 if you have questions or need additional information. Sincerely, 1 George Omer Senior Deputy County Administrator cc: County Counsel D. Schmidt O'Brien Ireitzberg RE CO =ie .RIOHREACH TEt. :5106855133 Mar 14 .99 12 :51 No .002 P.O1 & l (AAR 1999 March 14, 1999 )on Porterfield, Project Manager (YBrien Kroitzberg 651 bine St. Sixth Floor Martinez,CA 9455; tttie. Letter of protest from P. J. Atkinson Construction,dated March 9, 1999 1. Amex is only suppling the doors and hardware,doors to be installed by RcmCon. 2. Delta Bay is only cutting and removing the concrete,concrete to be installed by Rem-con. 3: Ass, Ml ech. is only doing the HVAC work and is in San Leandro. 4; Ceramic Tile,Painting,flooring,installation of cabinets and Plumbing is to he completed by RemC:on. 5: All Sub Contractors listed are properly licensed and in good standing with the C.S.L.13. Sincerely, Hohrbach RemCon We are fully Licensed,Bonded, and insured with Workers Comp and General t.iabilit�._..� 540 A413 Ygeta+cto Valley Rd.#202 Concord,CA 94:521 92". 72-82" ° f \Ws kr. ',....... .... .. .e.,r.....vf.r.-..ter_«. FAX 925-6724291 CC Lic 667,702 f 94. . .. _�.._ __ P-J. Atkinson Construction � 1. -1 4111" eer* al Contractor ■ Phone: (925) 937-6016 Fax: (925) 937-6019 rw a r rmt Jon Porterfield, Project Manager rEG E O'Brien.Kreitzberg MAR 1 1 1999 651 Pine St. Sixth door Martinez, CA 94553 O'BRIEN-KREffZBERG Subject: Pride House Bid Protest Mr. Porterfield, Rem Con, the apparent low bidder for the project, has numerous errors and omissions in his list of subcontractors. _I) Amex is,a supplier only and does not have a license to install doors. 2) Delta Bay only does concrete demolition and isn't licensed to install concrete. _3) Ass. Mech.We assume is Associated Mechanical is listed to be in San Leandro not San Pablo. Are they licensed to do plumbing? Are they doing the plumbing? 4) In addition to the above discrepancies there are no Subs listed for Ceramic File, Painting, Flooring, Cabinets, and Plumbing. All of these categories are more than 1/2 of I% of the job. Are all of their Subs properly licensed and in good standing with the C.S.L.B.? 'lease look into these items of protest in the interest of fairness and conformity with the Public Contract Code. Respectfully#,n !Philip Wkin P.J. Atkinson Construction 23 Acorn Court Walnut Creep CA 94595-1444