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HomeMy WebLinkAboutMINUTES - 03231999 - SD3 T tri: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PLBLIC WORKS DIRECTOR DATE. MARCH 23, 1999 SUBJECT: APPROVE CHANGES TO THE RULES &REGULATIONS FOR USE OF THE.MON'TARABAY COMMUNITY CENTER AND APPROVE INCREASES IN THE FEES FOR USE OF THE MONTA.RABAY COIv MLT ITY CENTER, COUI�tT Y SERVICE AREA M-17 MONTARABAY AREA SPECIFIC REQUEST(S)OR RECOMMENDATION(s)&13ACKGROUND AND JUSTIFICATION 1. Recommended Action: Resolution 99/143 APPROVE changes to the Rules& Regulations for ise of the MonTaraBay-Community Center and increases in rental fees,the additional hourly use rate and the cleaning/damage deposit. II< Financiallmpact: There is no impact to the General Fund. Revenue generated from rental fees helps to pay for the maintenance and operation of the recreational facilities in County Service Area M-17. M. Reasons for Recommendations and Background: The fees associated with rental of the MonTaraBay Community Center have not been increased in over '10 years. Based on a survey of other comparable rental facilities throughout the County, it is recommended an increase in the rental fees,additional hourly use rate and the cleaning/damage deposit(see attached report). It is also recommended various changes and additions be made to the Rules&Regulations_for Use of the MonTaraBay Community Center(see attached proposed rules). The intention of this action is to address noise impacts to the surrounding neighbors,the use of alcoholic beverages,youth group rentals, and the County's liability exposure. Continued on Attachment;N SIGNATURLJ 'U i-,A fxo.). RECOMMENDATION OF BOARD COMMITTEE APPROVE O'T'HER SIGNATURE(S): ACTION OF BOARD ON March 23,logy � APPROVED AS RECOMMENDED OTHER VOTE OF SLTaERVISORS XX UNANIMOUS(ABSENT AYES:- NOES: ABSENT; ABSTAIN: I hereby certify that this Is a true and correct copy of !4�:P6:cs an action taken and entered on the minutes of the c: ,Das\SpAfst r rac w �n�,�-.rte Bt. Board of Supervisors on the date shown. Orig.Div: Public Works(Spatia#Disti=) ATTESTED-Cows= Skip Ep.w.ly(3;3-2253) _b-a r.n h 21 1 1999 cc: C".nry Administ-,tor PHIL BATCHELOR,Clerk of the Board PW A=ouniseg Of Supe iso and County Administrator BY ,Deputy s Resolution No . 99/143 SUBJECT: APPROVE CHANGES TO THE RULES &REGULATIONS FOk USE OF THE MONITA A.BAY COMNFUNITY CENTER AND APPROVE INCREASES IN THE FEES FOR USE OF THE MflNTARABAY COMMMTY CENTER,COUNTY SERVICE.AREA M-17 MON I"ARA.BAY AREA PAGE: -2- DATE: APRIL 6, 1999 Ilia Consequences of Negative Action: Without hese changes to the Rulgs&&gulations fQr 'se of the MonTaraBa o mn=,ani, enter, the volume of sound outside the center will continue to interfere with the neighbor's right to quiet enjoyment of the surrounding area. These changes will help to ensure that the use of the community center does not intrude on the neighbors. Current rental rates make it difficult for the service area to generate enough revenue to pay for maintenance of the building and the equipment. Increased rental fees will help provide the revenue needed to adequately maintain the rental facility. / / / / / / / / / 1 / / / / / / / / / / / / / / / / / RESOLUTION NO. 99/ 14 3 / / RENTAL FACILITIES SURVEY OVERVIEW AND PROPOSED CHA=NGES Staff contacted seventeen (17) rental facilities in Contra Costa County to obtain information regarding how they manage their facilities and how they have addressed problem areas encountered in the course of operating their rental facilities. Below is a synapsis of the information gathered as it pertains to the operation of the MonTaraBay Community Center and the other rental facilities managed by the Public Works Department. 1. RENT a. Seventeen (17) facilities were polled (including MonTaraBay Community Center). b. Of the 17 facilities, I I had similar capacities to MonTaraBay Community Center, ranging from 100 - 150 people. c. Of the 11 with similar capacities to MonTaraBay Community Center, the fees ranged as follows: Rental Fee Cleanin /Damaize Deposit MonTaraBav Communitv Center MonTaraBay (Capacity 112) $150 resident(far 10 hours) $200, if paid 8 days or more prior to the date $200 non-resident $400, if paid 7 clays or less prior to the date Add'l hrs: $25/hr resident $35/hr nor:-resident Citv of San Pablo -Mame Hall ale Hall (Capacity 145 -200 $325 resident (for 5 hr mina $250 for up to 100 people $375 non-resident $350 for up to 200 people City of Hercules_- Senior Center Senior Center(Capacity 10,0) $300 residers. (far 5 hrs) $200 with$50 non-refundable maintenance fee add'1 hrs $65/hr res. $80I.hr non-res. City of Martinez - Sierra Room Sierra Room (C.apacity 110 - 185) $60/hr. resident $200 $70/hr. non-resident $90/l-rr. corporate The rent and cleaningldamage deposit at the MonT'araBay Community Center has not been raised in over 10 years. Based upon the research of the various other rental facilities throughout the County, an increase in the rentalfees, additional hourly use rate and cleaning/damage deposit areproposed air follows: INCREASE RENT: CL ININGIDAMAGE From.: $150 residents $200 if paid 8 days or more prior to date To: $200 Residents A"/ NO LCOHOLICISI VFRAfiEMSS.LIiVED From: $200 Non-residents $404 if paid 7 days or less prior to date To: $250 Dion-residents ANDIOR WITH ALCOHOLIC BEEMAGES SERVED INCREASE ADDITT1ONAL HO UAL Y USE RATE: From.: $25/hour resident To: $35/hour resident From: $35/hour non-resident To: $45/hour non-resident 2. NOISE RULES Of the seventeen (17) facilities that were polled, only three(3) facilities specifically developed rules to address loud noise, amplified music or disturbances caused as a result of the renter`s use of the facility as it relates to noise. PRWOSEL)RULE: Chargae an additional$241 refundable noise/disturbance deposit f or those rentals endin after 10:0012.m The intent of this proposed new rule and fee (as proposed by Supervisor Uilkema) is to decrease or eliminate the disturbance to the neighbors caused by noise emanating from the facility after 10:00 p.m.. Supervisor Uilkerrma suggested that renters submit an additional $200 Noise Deposit. If the Sheriffs Department was called to quiet a rental,the renter will automatically forfeit the $200 noise/disturbance deposit and the rental could be terminated immediately. The drawback to this proposed rule is twofold. Firstly,this rade relies on the neighbors to hear the noise (and thus be disturbed by the noise) and then call the Sheriff's Department to restore quiet. With the proposed rule, the renter would then forfeit the $200 noise/disturbance deposit because the Sheriffs Department was called. However,the intent of this rade was to prevent the neighbors from being disturbed by noise after 10:00 p.m. This rade would not prevent this circumstance, but would actually rely on the neighbors to hear the noise. Secondly,the logistics of actually enforcing this rule could be troublesome. Renters could, and have successfully argued, that strangers (who were not a part of the renter's event)were actually the ones who were playing their music lo= d. These individuals park either in the MonTaraBay parking lot or on the railroad property and play their car stereos quite loudly. The neighbors, only able to hear the noise and not visually see the cause of the noise, assume the noise is emanating from a rental at MonTaraBay. In fact, on occasion,the neighbors have complained about noise they assumed was coming from the Center,but the building was vacant. In all fairness,renters should not be penalized for noise impacts unrelated to rentals at the Center. PROPOSED CHANGE: a. Charge an additional 200 re undahle noise/disturbance de ©sit ar those rentals endin at or a ter 14:00 P.m. and serving alcoholic beverages. b. Require Securitvguards on the premises throe hoot the endLeft o all rentals where alcoholic heves e S are either served or sold(see #4 below). The use of a security guard service could prevent rentals from becoming loud and disturbing the neighbors. If a rental became unruly,the guard would call the Sheriffs Department for assistance. The use of security guards would also help to prevent damages to the Center. Moreover, if someone was drinking or playing music in the parking lot (see 94 below), the security guard would be responsible to address these individuals, and if needed,call the Sheriff. This reconunendation puts the responsibility on the security guard (not the neighbors)to take the actions necessary to quiet the noise. 3. HOURS OF OPERATION Most facilities required that events end earlier than is presently required at MonTaraBay Community Center. At present,the allowable hours of use at MonTaraBay are as follows;rentals on Saturdays may be any 10 hours between the hours of Bart to 2 a.m.. Rentals on Fridays and Sundays may be any 10 hours between the hours of 10a.rn. to midnight. Below is a count of the various rental facilities(including MonTaraBay Community Center) and the latest hour renters can use the facilities: Renter out by midni ht Renter out by 1:00 a.m. Renter out by 2:(l0 a.m. 7 4 3 PROPOSED CHANGE: 1. Rentals on Saturdays end at 12;44 a.m. (midrtiht) instead oft:44 Wim. This time change would, in essence,have the rental actually ending between 10:30 p.m.to 11:00 p.m. Renters would have to have the hall cleaned, and all of their guests,caterers,musicians,equipment and belongings removed 2 from the Center by 12:00 a.m. If they stayed past midnight, they would be charged the Additi nal Hourly.Rate (sec #2 below). 2. Increase the Additional Hourly Use.Rate ater 12.00 a.m. Staff has recommended an increase in the Additional Hourly Rate previously in this report for the hours prior to midnight. However, those renters who stay past midnight would be penalized at a rate twice that of the Additional Hourly Rate prier to midnight. Proposed lrcrease Prior to Midnight Proposed Increase After Midnight From: S25/hour resident $70/hour or portion. thereof- resident To: S35/hour resident From: S35/hour non-resident $90/hour or portion thereof- non-resident To: $45/hour non-resident 4. SECURITY GUARD REQUIRED Of the 17 facilities polled, 11 required security guard personnel, Three of the facilities required security personnel based on the number of people planned to attend the event (i.e. if over 100 people are to attend, etc.). Three (3) other facilities required a security guard if alcoholic beverages (more than a toast)were to be served or sold. STAFF ON PREMISES DURING RENTALS Of the 17 facilities polled, 7 required a custodian/caretaker on the premises throughout the duration of all rentals; 7 facilities did not assign staff to be on the premises during rentals. However, the majority ofthose facilities that did require a custodian/caretaker on the premises also allowed the rentals to end at 1:00 a.m. or later. There was not a clear-cit pattern and it is not recommended to have non-trained personnel on-site throughout the duration of the rentals. PROPOSED CHANGE: ecurit _ uard.required for all rentals where alcoholic beverages are either served or sold When damages occur to the building or when the music becomes loud or fights breakout, quite frequently, the consumption of alcoholic beverages is a contributing factor. Use of security guard firm, paid for by the renter, but contracted and assigned by the Public Works Department staff, could considerably reduce the frequency of these types of incidences. The consumption�f'alcoholic beverages is not allowed anywhere outside of the building, Many times the overflow"crowd from the parties end up in the parking lot. This type of occurrence can become loud and disruptive to the neighborhood and would be classified as a public nuisance. In the existing rules under section entitled, „General.Regulations," rule#6 states, "Any person or persons violating the established Rules & Regulations and/or constituting a public nuisance may be required to leave the facility and will not be entitled to any refunds." This rule would be changed to read, "Any person or persons violating the established Rules & Regulations and/or constituting a public nuisance may be required to leave the facility and the renter may,forfeit their entire cleaning/damage deposit." Not allowing the consumption of alcoholic beverages outside of the building combined with the possibility of forfeiting their entire cleaning/damage deposit may help to strengthen existing rule#6. YOUTH GROUP RENTALS Most rental facilities had developed rules to regulate youth group rentals. The ratio of chaperones to youth is generally 1:10, as are our rules. However, a significant difference is that one hall required that the chaperones be 25 years of age or older. Our rules only require the chaperones be 21 years of age or older. The drawback with our rale is that we have occasionally had 21 year olds chaperoning a party for an 18 year old -that marginally constitutes chaperoning. PROPOSED CHANGE: Make the following changes to the rules regarding rentals intended for minors as follows: Change existing Mule#1 as follows: Groups composed of minors roust be supervised by one (1)paren adult for each ten (10) minor children at all times while they are using the facility. 3 Change existing Mule #5 as follows. Renters failing to have designated chaperones present or the appropriate ratio of adults (24yewt-s ,?5 years of age or alder) to children present during their rental period, may result in immediate termination of the rental and jb feiture of the entire cleaning/damage deposit. 6. LIABILITY INSURANCE REQUIRED Of the 17 facilities polled, 5 required the renter to have liability insurance. A minimum of one million dollar Nabi ity coverage was generally required. In some instances the renter could add a rider onto his/her homeowner's insurance policy and provide proof to the facility within 45 days of their event. Other facilities required that they purchase the coverage directly frorn the facility. PROPOSED CHANGE: Renters intending to sell or serve alcoholic beverages are required to provide a Certificate of.Liabilij3y Insurance in the amount of one,million dollars and naming the County of Contra Costa as additional insured. The Certificate of Insurance must be received a minimum of 74 days prior to the date of the rental. Failure to provide insurance coverage within the specified time will result in cancellation of the rental and forfeiture of all fees. Risk Management recommends that, minimally, we require anyone renting ate'of our County facilities and planning to sell or serve alcoholic beverages be required to provide proof of liability coverage in the amount of one million dollars and name the County as additional insured. Potential renters can either add a rider onto their existing homeowner's insurance policy or contact Risk Management or their own insurance carrier to obtain the coverage. Coverage through Risk Management costs approximately$115 for events with 100 people or less and costs approximately $1413 for events with 101 to 500 people. Based on Risk.,'Janagement's recommendation it is proposed that the following language be added to the Rules & Regulations for Ilse of the Mon TaraBay Community Center, as well as, the other rental facilities that the Public Works Department operates: 4 If all of the proposed rate increases are enacted,below are samples of the typical casts for rental of the MonTaraBay Community Center. :RESIDENT SERVING ALCOHOLIC BEVERAGE STA tG UNTIL INUDNIGHT $200.00 Main Hall rent 25.00 Alcoholic Beverage Fee 25.00 Use of Kitchen 18.00 Open/close facility (1 @ $6 before 12am, 1 @ $12 @ 12am) $268.00 TOTAL RENTAL FEES 140.030 Liability Insurance 250 .00 Security Guard @ $25/hr x 10 hours $658.00 Subtotal 4030.00 Cleaning/Damage Deposit(Refundable) 200.003 Noise Rule Deposit $1,2.58.00 TOTAL OUT-OF-POCKET COST TO RENT MONTARAB.AY RESIDENT NOT SER PING ALCOHOLIC.BEVERAEMS AND STAY.ENG UNTIL M. IDNIGHT $200.00 Main Hall rent 25.00 Use of Kitchen 18030) Open/close facility (1 @ $6 before 12am, 1 @ $12 @ 12am) $243.00 TOTAL RENTAL FEE. 2030,00 0:leaning/Damage Deposit {Refundable} $443.00 TOTAL OUT-OF-POCKET POCKET COST TO RENT MONTARABAY NON-RES IDENT.SERVING ALCOHOLIC BEV RAGES AXD STAVING UNTIL MIDNI HT $2503.00 Main Fall rent 25.00 Use of Kitchen 25.00 Alcoholic Beverage Fee 18.0113 Open/close facility (1 @ $6 before 12am, 1 @a $12 @ 12am) S318.00 TOTAL RENTAL FEES 140.00 Liability Insurance 250.00 Security 0vruard @$25/hr x 10 hours $708.00 Subtotal 400.00 Cleaning/Damage Deposit(Refundable) 20301.00 Noise Rule Deposit $.1,3078.00 TOTAL. OUT-OF-POCKET COST TO RENT MONTARABAY NON-RESIDENT NOT.SERVING ALCOHOLIC BEVERAGES AIND STA MG UNTIL MIDNIGHT $2503.00 main Hall rent 25.00 Use of Kitchen 18.00 Open/close facility(1 @$6 before 12arn, 1 @a 12 @ 12am) $293.00 TOTAL RENTAL,PEES -4-200.00 Cleaning/Damage Deposit(Refundable) $493.00 TOTAL OUT-OF-POCKET COST TO RENT.t ONTA ABAY G.1GrpDataUSpDis4Fac!hj,Rental.doc Marcie 17 7599 c „✓ � +ted P I+y SIS r tar ae7 tz a ° ,s en so AA Ora t lel � r w 1 0 SS c� : O . �, 44 �, ;� �'`�'�„„`� �' +”�� � to � •►� `'? �. * iA � � � ,p Com+ -► 1 i m f 7 � i - e� eW 4Ja � l�h N Cs G f 2 tr. C5 a i az g $ to CA �p Cn y w 1 E Lh it ZA h' 01 t tl � t ass 4.M ` 4 � C9 k ;f�yj sra � o a c , s } € CL ` o zL z O 0 F;af . r• Pr ? & va < xo a i! fin t gr n w 9 cr a � 4. 1w 46 ca eA c "` bra �v�•�,:, o � r� tot , F N sk. ,a 2-e CC may, t9 r' S 2-1 90 tA Pip Y„y � � w "✓" of C' Of„ � �.• $F't++, �'3C � �' tom' tai �" � «�tq t ..t c� w c YPI e ° 6��" � � � 5 "' ftp, � Sn � �t� r� ���.e� �s°'""-•T�. �. ',� �� .� G' � °.� r�' � ')r` �.�+-...•`�1> aha ^' "' _ n' b r w s tea i , CN tg Is� f �r atlt rti. 6t+ so tA tr Too 19 m fi• I-hft „ .. W" a wo e a c iw w a o " Iz f i I m Iz �+ rl rz 00 Ef 4A- A 0 n , K Attached are the Rules & Regulations for Use of the MonTaraBav Community Center The proposed changes are written in bold and italics to enable you to easily find these changes. However, once approved all of the italicized text will be replaced by standard document font. Mf)NTA.RABAY Cf3?VI'VIU? M CENTER County Service Area M-17 2250 Tara Hills Drive San Pablo, CA 94806 Rules and Regulaf ons Emergencv Number EFFECTIVE April 6,1999 (510)646-2441 Facility Rental Rates This fee schedule is based on a maximum of til hours of continuous occupancy. Any use over thel0 hour occupancy will be charged on an hourly fee schedule. Rental on Saturdays may be any 10 hours between the hours of 8 am.to 12 am. Rentals on Fridays and Sundays may be any 10 hours between the hours of 10 am.to midnight. I. Mair:hall(non-resident).....................................................................................................................................................................................$250 2. Mair hall(resident)_.........................................................................................................................................................................................$200 3. Kitchen. .............................................................................................................................................................................................................S25 4. Alcoholic Beverages-..........................................................................................................................................................................................$25 5. Restrooms only $100 cleaning/damage de osit mandatory),. S35 ( p W).................................................................................................................$45 er hour 6. Additional hourly use rate prior to midnight(non-resident}................................................................................................................. p 7. Additional hourly use rate prior to midnight(resident).................. ...................... ...__................ .........$35per hour 8. Additional hourly use rate after midnight(non-resident)...................................................................................................................S90 per hour 9. Additional hourly use rate after.midnight(resident)...........................................................................................................................$70 per hour 10. Balifield(local youth organization)..........................................................................................................................................................$2 per hour 11. Ballf7eld(adult)........................................................................................................................................................................................$5 per hour 12. Ballfield lights..........................................................................................................................................................................................$5 per hour 13. Meeting(lout non-profit organization only 2.5 hr.max.,Monday-Thursdays only)......_........................ ........................ per meeting SecyrityMainteriance Fee 1. Security/mainter:ance fee..........................................................................................................................................................................$5 per hour 2. Open or close facility-....................................................................................................................................................................$$6 per occurrence 3. Capers or close facility between the hours of 12:00 a.m.and 6:00 a.rn..........................................................................................$12 per occurrence CleaningtlDamaae Tse osis 1. Deposits paid 8 days or more prior to the requested date of use and✓or no alcoholic beverages served or said.............................. ...........$200.00 2. Deposits paid 7 days or less prior to the requested date of use andlor with alcoholic beverages served or sold.........................................S400,00 Noise Disturbance Devosit: Noise Disturbance deposit required for rentals ending at or after 10:00 p.m.and serving or selling alcoholic beverages..............................$200.00 Liability Insurance: Renters intending to sell or serve alcoholic beverages are required to provide a Certtfi'cate of Liability Insurance In the amount of one million dollars and naming the County of Contra Costa as additional insured The Certificate of Insurance roust be received a minimum of 14 days prior to the date of the rental. Failure to provide insurance coverage within the specified time will result in cancellation of the rental and forfeiture of all fees. When you make your reservation you will be required to pay a refundable cleaning and damage deposit. For your protection,you should make a pre- event inspection of the premises and notify the MonTaraBay Community Center staff of any discrepancies that might later affect your refund. The fallowing things are required for you to receive your refund: I. Remove all decorations,personal property and rented equipment from premises. 2. Place all tables and chairs on the racks provided in the storage room. 3. Sweep and map all floors,including restrooms and kitchen(if used). Place sweepings in dumpster behind the building. 4_ Remove all debris from kitchen and restrooms,including liners from trash containers and place in dumpster. 5, Have everyone in your group including caterers and other hired staff completely out of the building by the designated time. 6. Return all eq uiprnent in the same condition as when received. 7. In short;leave the room looking as it did when you arrived. FAILURE TO FOLLOW ANY OF THESE RULES LISTED will result in a partial or no refund. If there is any physical damage to the building,grounds or its furnishings and equipment,your deposit will be retained until the cost of repair and/or replacement can be determined and deducted from your deposit. If the cost of repair and/or replacement exceeds the deposit,such additional sum shall be immediately due and payable. RESERVATION&CANCELLATIONS_&TIrA'•'iSFERS '`reservations L Reservations for IvlonTanaBay Community Center can be made at the center on Mondays only,between 9:00 a.m.and 5:00 p.m..Tuesday through Thursdays reservations can be made at the Contra Costa County Public Works building,located at 255 Glacier Rd.,Martinez, 2. Reservations can be made up to 12 months in advance,but not less than seven(7)days before the requested date of use(event). 3 Fees paid 15 working days or more prior to the requested date of use,may be paid via cash,check,money order or cashier's check. 4. Fees paid 14 working days or less prior to the requested date of use may only be paid via cash,money order,or cashier's check. S. Reservations are not considered confirmed until the cleaning/damage deposit is paid in full. Once the deposit is made,the reservation is considered confirmed, 6. The renter requesting use of the facility must submit the"&y-lication forfor Use"in person. 7. The renter requesting the"Application for Use",must be signed by a responsible adult,minimum of 21 years of age or older. 8, No reservations will be taken on a continuous year to year basis. 9. Future reservations by any individual or group will not be accepted until any and all outstanding bills from prior uses have been paid in full. 10. Contra Costa County CSA M-17 reserves the right to re-schedule or cancel any rental without liability, Refunds will be made accordingly to the applica-tat. Cancellations 1. ALL CANCELLATIONS MUST BE BONE IN WRITING BY THE PERSON WHO MAIDE THE RESERVATION,TO RECEIVE A REFUND OF THE FEES PAID. 2. A cancellation fee of$25.00 is charged for all cancellations. 3, Refunds of the clear,ingldarnage deposit,rental fees and security fee are based on the following time frame: a, 100%of the deposit,renta€fee and security fee will be returned if notification is given 60 days prior to the requested date of use. b. 5001a of the deposit,rental fee and security fee will be returned if notification is given from 59 days asp to 31 days prior to the requested date of use. c. Renters who cancel their original requested date of use 30 days or less before the event,who do not give any notice of cancellation,will forfeit the entire cieaning/damage deposit,all rents€fees and security fees. Transfers I. One date transfer is allowed between 61 -90 days prior to the original requested date of use,free of charge. 2. The new re:iuested date of use will be held for 7 working days and will not be extended. 3. A written request to charge the date must be receive within this 7-day period,or the request to transfer will not be considered. No exceptions 4. Transfers are based on the following time frame. a. One transfer date can be made up to 61 days before the original requested date of use,free of charge. b. A date transfer requested 60 days or less prior to the original requested date of use,will be charged a Transfer Fee of$50. Payment must be made in cashier check,money order or cash. c. A date transfer requested 30 days or 1e: =:or to the original requested date of use,will be char„S a Transfer Fee of$75. Payment must be trade in cashier check,money order or cash. No exceptions. RESIDENCY An individua or group may be considered a resident and entitled to resident rates if the primary place of residence is located within County Service Area M-17(Bayview Park,Tara Bills,Montalvin Manor&Hilltop Commons). All others will be charged according to the non-resident fee schedule. USE OF FACILI'T'Y L The consumption of alcoholic beverages is not allowed anywhere outside of the building. 2. No rice,confetti or similar materials shall be permitted whether,inside or outside the facility. A violation of this rule will result in a twenty-five ($25)surcharge. 3. Masking tape and scotch tape are the onlyy,adhesives allowed to be used in decorating. 4. Adhesive,nails screws,tacks,staples and other similar materials are not permitted. Materials must be fire retardant and exits must not be covered or obstructed. All decorations must be removed from the site before the group leaves the building to be entitled to refund of the cleaning/damage deposit. 5 No equipment may be removed from the facility without prior approval. 6. MonTaraBay Community Center staff will operate the heating system. 7. Equipment moved trust be returned to the original positions and locations. 8. After the facility has been used,it must be left in a clear and orderly condition,in accordance with the MonTaraBay Community Center Clearing Guidelines. You will be given a copy of the Cleaning Guidelines when you reserve the facility. The center trust be left clean in accordance with the Clearing Guidelines to receive the cleaning/damage deposit refund. Your signature indicates that you have read and agree to comply with the MonTaraBay Community Center Cleaning Guidelines. Initial Dau 9. Renters may opt to not clean the facility after their use. Renter then forfeits the entire cleaning/damage deposit. Notification must be given at the time the Apr ication for Use is received by staff. 10. Renters not giving prior notification of their intent not to clean-up after their event,and not leaving the Center in a clean and orderly fashion will automatically forfeit the entire cleaning/damage deposit. 11. A dumpster is located outside,at the rear of the building by the patio. 12. CSA M-17 will not provide supplies of any kind to groups or individuals using the facility. The renter must bring their own supplies and remove them when their event is complete. 13. Additional charges may be assessed against the renter resulting from the use of the facility beyond the time specified,damage to the facility or additional services in the nature of janitorial or maintenance work which may be required due to the use of the facility. The determination of the assessment of the additional charges shall be at the sole discretion of Contra Costa County. 14. The individual or organization granted use of any portion of the facility would be held responsible for any loss or damage to the property caused by such use. Such individual or organization must pay for the cost of repairing or replacing the damaged or lost property. 15. The kitchen is not equipped with dishes or utensils-the renter trust provide their own supplies. 16. The use of helium filed balloons is allowed. However,should a balloon lodge in the ceiling during the course of your recital and later(after you've departed)the balloon deflates and causes the Center's alarm system to be tripped,a$25 false alarm charge will be deducted from the cleaning/darnage deposit. YOUTH GROUP'S I. Groups composed of minors must be supervised by one(1)pom adult for each ten(10)minor children at all times while they are using the facility. 2. The"Alication for Use must be completed by the adult parent supervising the function. 3. The names and telephone numbers of the designated chaperones must be submitted to the MonTaraBay Community Center or the Public Works Office no later than forty-eight(48)hours prior to the requested date of use of the facility. 4. Failure to submit names and telephones numbers of chaperons 48 hours prior to the use of the facility may result in cancellation of the rental and forfeiture of all fees. 5. Renters failing to have designated chaperones present or the required ratio of adults(.4 25 years of age or older)to children present during their rental period may result in immediate termination of the rental and forfeiture of the entire cleaning/damage deposit. 6. Alcohol beverages are not allowed on the premises(served or sold)throughout the entirety of a rental intended for individuals under 21 years of age. 7. Rentals intended for individuals under 21 years of age and ander will be held between the hours of 8:00a.m.to I0:00o.m. GENERAL REGULATIONS I. Applicants are to use only those facilities or equipment specifically designated on the"Alnalication for Use 2. The renter shall procure at their own cost and expense,a€1 permits and licenses required for the intended use of activity. 3. The"Application for Use"cannot be transferred,assigned or sublet. 4. All renters,both private and public,intending to sell alcoholic beverages must provide proof of a valid liquor license issued by the State of California Alcoholic Beverage Control Department. The liquor license must be submitted to the public Works Department a miniinurr of 48 hours prior to the requested date of use. Failure to provide the liquor license by the deadline may result in cancellation of the rental and forfeiture of all fees. 5. The MonTaraBay Community Center will provide you with a letter to take to the Alcoholic Beverage Control Department,as needed. 6. Any person or persons violating the established Rules&Regulations constituting a public nuisance may be required to leave the facility and he renter may forfeit their entire cleaningldamage deposit, 7. Contra Costa County, personnel shall have the right to enter the facility,at all times during any and all occupancies. 8. The individual or organization granted use of the facility will be held responsible for any loss or damage caused by their guests or anyone employed by them while using the facility. 9. The individual or organization granted use of the facility would be held responsible for any loss or damage to the property caused by such use. 10. The CSA M=17 staff is not responsible for setting up and/or taking down the tables and chairs,this is the responsibility of the User and must be completed within the contracted time period. 11. All deliveries must be scheduled during the reservation time. 12. No one may drive any vehicle onto the patio. 13. The volume of sound audible outside the building should not interfere with the publics right to the quiet enjoyment of the surrounding area. 14. a.Music that is not amplified is considered to be quiet music and is the only type of music that can be played outside the building. b.Amplified music may be played indoors only. c.After 10:00 p.m.,the center's doors must be closed so that the volume of sound is not audible outside of the building. d.Violation of the sound rule could result in immediate termination of the event and forfeiture of all fees. Initial Date 15. Time changes(i.e.entry/exit times)or facility use changes shall be made in writing by the renter a minimum of 24 hours prior to the date of use, or the renter will be charged for additional entry and or exit fees. 16. Misrepresentation of information provided on the rental application including but not limited to: 1)misrepresenting the type of activity; 2) misrepresenting residency of tete applicant or sponsoring organization;3)exceeding the capacity of the facility;4)misrepresenting if alcohol will be served or sold;and 5)misrepresenting the number and/or age group of participants/guest, Violation of this rule may result in immediate termination of the event and forfeiture of the cleaning/damage deposit. 17, .Security guards are required to be on the premises throughout the entirety of all rentals where alcoholic beverages are either served or sold TERMINATION BY CONTRA COSTA COLNW The County of Contra Costa reserves the absolute right at any time prior to or during your use of the facilities,to cancel your reservation and to terminate this agreement in the event of emergency,casualty,physical damage to the building or other occurrence which,in the sole discretion of Contra Costa County Public Works Department render the facilities unsuitable or unsafe for use by you,or which requires use of the facilities for emergency purposes. Such occurrences include,without limitation,any of the following: I. Fire,flood,earthquake,weather damage,other casualty or act of God causing physical damage to the facilities. 2. The making of improvements,alterations or repairs required by law or otherwise necessary to put or maintain the building and facilities in a safe and fully functional condition,including unexpected delays in the completion of such repairs,improvements,or alterations. 3. Fire,flood,earthquake,weather damage,other casualty or act of God creating an emergency situation on property other than the County premises for coordination of emergency relief efforts or for housing storage. 4. Power failure,restrictive governmental laws or regulations,riots,insurrections,wars or other causes beyond the County's reasonable control which render the facilities unfit or unsafe for your intended use. In the event that your reservation and this agreement are terminated pursuant to this provision,the County shall not be responsible or liable for any direct, indirect,incidental or consequential damages resulting from such termination. id:s dots 5tbistSFo maVvi t 7Ame dar M;7Rssies.rac Much 17,1999 n *OT st to .� r ' . ie eq 0) blO y � Jett V%sco , tote p p )) l r oo'c" ago to 0 Wes T_ t 1 ' April 152 1996--00100-A- 12 P'titiOn sign 1a rr regardingMobile Manor resiWts amplified noise levels Center due to r. emanating from Montara Bay Rec. o super- vision of activities. The e rented +,r t -1 is�.f from '. o J , .. to __ ., /..,:_._.,v 4 Most a � •r .'4.'k Center wW!._..:. e,7.J i. - .✓.a ,,i..• r~ i ,. problema from sound are most often on Saturday nights Renters provide their own sound amplification which ie most often ....g.... wattagein magnitude. :.:_ ...... closing of the front entrance to keep the sound level within the building fares and also Park Recreation rules thalk- ✓.:3.'..J.v.fs_c ?,�. state that the "volume w... sound i s not t aud,.. _lre outside w. _. Y� _ �.i..i ...:..v e the_..� .x,:rt.._..C-..._..: r® ..:.3 s,»��... _."w+:l u..,I J..._. ..J:. minimizing ..`.4J vnn.. % MIKE DEVON 1O_.. )1-925-671-3461) _,xo'r','! 346- \ in e Concord City rte_. l .-. office states that -_:. .,. .... .moi t✓ Concord Pavilion ..y. contracts 3 j operformances subject11:00PM and violations are contractual fees.m This is done to show consideration for Concord residents who live nearby. We to l responsible supervision paid for by ....e renters and/or posting of s.. security bond o guarantee W ^A . r _ r ✓n _ + required vtother p _ lv ! fac- ilites in ,u....?_. , % v.-...nastheEagles _ i.al in a v Pablo. rw Many of car residents are elderly, disabled, ill and would appreciate having the support of County Supervisors ..:.o maintain this area providend e kind supervision o. g , hat gives as the protection we need from excessive sound, crime and other activities that occur in this isolated area� 16401-295 San Pablo Ave San Pablo iL d'a-"ryllll CA MOWN. x � ti S� (5 Z �1 Fy't,y�rrYYft i{j p�y6�� ...✓6!eiG H/ � '.aLb'Ys�% .d$.�.a.�4.+Yd �,5��N