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Home My WebLink AboutMINUTES - 03231999 - C82-C86 TO: BOARD OF SUPERVISORS 0.0 FROM: Phil Batchelor, County Administrator n t r ae% .; DATE: March 23, 1999 SUBJECT: Contract with Ah Hing for Risk Management Services & County Administrator Budget UUU1 it Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE and AUTHORIZE the Risk Manager to execute a contract with Ah Hing to perform risk management services and County Administrator budget related services. FINANCIAL IMPACT: Costs for risk management related services are funded through the Self-Insurance Trust Funds, and budget services are funded through the County Administrator's budget. BACKGROUND/REASONS FOR RECOMMENDATION: Ah Hing has provided services to the County since October 1, 1996. Based on the services provided, experience and expertise, it is recommended the County continue to contract with Ah Hing. Services include development of self-insured workers' compensation and liability premium charges for departments based on payroll and losses; obtain and organize data for actuarial reviews of the County's self- insurance programs: assist departments in developing insurance requirements, indemnification and other provisions to protect the County in contracts; work with departments and public contracting parties to develop reasonable alternatives to standard form contract insurance requirements; obtain and organize underwriting information required by the County's excess property, general liability, medical malpractice, bonding, aircraft and workers' compensation insurance carriers; prepare forms for filing of risk management and safety information required by State and Federal regulatory agencies; and provide temporary risk management and analytical services for vacant positions. This contract continues a one-year period from April 1, 1999 to March 31, 2000. Expenditures are charged at the rate of$45 per hour and are not to exceed $50,000. CONTINUED ON ATTACHMENT: SIGNATURE: ` f � s f % RECOMMENDATION OF COUNTY ADMINISTRATOR `'COMMENDATION 'BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED t�T VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRITE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD UNANIMOUS (ABSENT aj2 OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: s ABSENT: ABSTAIN: j ATTESTED A PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: Joseph J. Tonda—335-1450 cc: CAO Risk Management Auditor-Controller Ah Hing BY DEPUTY TO BOARD OF SUPERVISORS Contra4 Costa FROM: DENNIS M. BARRY,A.ICP COMMUNITY DEVELOPMENT DIRECTOR County DATE: MARCH 23, 1999 SUBJECT: AUTHORIZE COMMUNITY DEVELOPMENT DIRECTOR TO ENTER A CONTRACT TO PROVIDE COMPOST WORKSHOPS IN THE VARIOUS PORTIONS OF THE UNINCORPORATED COUNTY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: AUTHORIZE the Community Development Director or his designee to sign the 1999 "Agreement for the Professional Consulting Services of Todd Sutton and BBC & Associates for Home Composting Workshops". FICA CIAL__IMPACT None to the County General Fund. Cost of services is paid out of solid waste franchise fees. BACKGROUND/REASONS FOR. RECOMMENDATIONS The Cities of Antioch, Concord, Pittsburg, Martinez and Pleasant Hill and the County have contracted with Todd Sutton and EBC &Associates in past years to provide for Dome Composting Workshops. The workshop provides instruction on how to mare, maintain and harvest a compost pile. The four workshops this year will include locations in various unincorporated areas of the county. The cost of each workshop is $175 with a total cost of$700. The County and each city will provide funds to the City of Pleasant Hill which will then process payments to the consultant. The County provides staff and publicity for the workshops and makes compost bins available at discounted prices. Members of the consortium are able to obtain slightly lower than normal prices based on the larger quantity purchases made possible by purchasing as a group. Additionally, free backyard composting books are given to workshop participants. CONTINUED ON ATTACHMENT: SIGNATURE: , ACTION OF BOARD ON APPROVED AS .RECOMMENDED 44 ° . VOTE OF SUPERVISORS --. UNANIMOUS (ABSENT_ ,,6� I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION ABSENT: ABSTAIN: l TAKENAND ENTERED ON THE MINU" ES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Deidra Dingm& (925)335-1224 cc: Community Development Department(CDD) ATTESTED �' � �s PHIL BATCHELOR, LERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Z7 BY:/ DEPUTY DD DDi5:COMPOS T9.5o /117 TO; BOARD OF SUPERVISORS = a=t� C1"Irc OSa FROM: Dennis M. Barry, AICD ` ® (1 c� Community Development Director DATE: March 23, 1999 SUBJECT. SHORT FORM SERVICE CONTRACT AMENDMENT/EXTENSION AGREEMENT FOR A CONTRACT- EMPLOYEE (C46440-00) SPECIFIC REQUEST(S) OR RECOMMENDATION(5) &. BACKGROUND AND JUSTIFICATION REC _MMENDATIQNS AUTHORIZE the County Purchasing Services Manager or his designee to execute a contract amendment with Lorna Brown for contract employee services in the amount of $29,500.00. This amendment, which is effective April 1 , 1999, increases the contract amount from $26,000.00 to $55,500.00, and extends the contract term from March 31, 1999 to December 31, 1999. FISCAL IMPACT No impact to the County General Fund. The cost of the contract and this contract amendment are covered by solid waste/recycling AB 939 fees, BACKGROUNDIREASONS FOR RECOMMENDATIONS The Community Development Department employs contract-employees. Some contract-employees will exceed the $25,000.00 level when an amendment or new contract is recommended. Contracts normally run for a period of six to twelve (6-12) months. Ms. Brown will serve as a Solid Waste Program Planner in the Conservation Programs Divison. She will implement waste reduction and recycling programs along with providing support, as neede, to the planning staff of the Conservation Programs Division. Ms. Brown has gained valuable experience and this experience continues to be needed by the Department at this time. CONTINUED ON ATTACHMENT: _._._ _ , SiGNATURE�,�' ,a.. ', 4 �s ACTION OF BOARD ONAPPROVED AS RECOMMENDED OTHER_ z VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENTS, ` AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. 3 Contact: judy Coons (925/335-1287) ATTESTED cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF THE County Adminsitrator BOARD OF SUPERVISORS AND Purchasing Services Manager is COUNTY ADMINISTRATOR Auditor-Controller (Marie Woods) -` BY ,m - , DEPUTY DDI 5:BROWN.BO e,g,4r `'• Contra TO: BOARD OF SUPERVISORS . : .� Costa FROM: Dennis M. Berry, AICD w Community Development Director Uounty DATE: March 23, 1999 SUBJECT: SHORT FORM SERVICE CONTRACT WITH MARY FLEMING (046590-00) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Community Development Director to execute a contract with Mary Fleming for contract services in the amount of $37,000.00 effective April 1 , 1999. FISCAL IMPACT No impact to the County General Fund. The cost of the contract is covered by solid waste/recycling AB 939 and franchise fees. BACKGROUND/REASONS FOR RECOMMEN ATIONS The Community Development Department utilizes contract services from time to time. Some contracts exceed the $25,000.00 level and therefore Board approval is required. Mary Fleming has been providing contract services since duly 1 , 1998 acting as the Solid Waste Program Manager. Ms. Fleming will continue to provide supervision and direction to the Solid Waste Program, including any necessary training for her successor. This contract will cover the period of April 1 , 1999 to December 31, 1999. S CONTINUED ON ATTACHMENT: SIGNATURE 4 ACTION OF BOARD ON V1 Zj" APPROVED AS RECOMMENDED - .0T+4ER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUSABSENT ( „ AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact: Judy Coons (925/335-1287) ATTESTED._W cc: Community Development (Judy Coons) PHIL BATCHELOR, CLERK OF THE County Adminsitretor BOARD OF SUPERVISORS AND Auditor-Controller (Marr Woods) COUNTY ADMINISTRATOR A BY 'r' , DEPUTY DD1 5!FLEMING.80 Von rM 1 --- Costa TO: BOARD OF SUPERVISORS County FROM: Dennis M. Barry, AICD Community Development Director DATE: March 23, 1999 SUBJECT: CONTRACT AMENDMENT WITH DARWIN MYERS FOR CONTINUING GEOLOGIC CONTRACT SERVICES (Contract # 33999-00) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION -- RE DI MENDATIC3NS Authorize the Community Development Director or his designee to execute a contract amendment with the firm of Darwin Myers Associates in the amount of $50,000.00 for continuing geologic services through 12/31/99. This amendment, effective 12/31/98, increases the contract amount from $25,000.00 to $75,000.00. FIaCAL IMPACT The cost is covered by the land use permit application fees. A KQRQ IND/ EASQXS FOR RECOMMENDATIONS The Community Development Department has contracted with Damn Myers Assoc. since January of 1993 for geologic services. This contract amendment would allow the services to continue through 12/31/99. CONTINUED ON ATTACHMENT: SIGNATURE RECOMMENDATION OF COSY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI TEE APPROVE � OTHER SIGNATURE(S) : ACTION OF BOARD ON APPROVED AS RECOMMENDED - VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT / p, TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Oriq: Judy Coons (925) 335-1287 ATTESTED cc. Community Development Department Marie Woods, Auditor-Controller PHIL BATCHELOR, CLERK OF County Administrator THE BOARD OF SUPERVISORS Judy Coons (CDD) 'AND COUNTY ADMINISTRATOR DEPUTY f