HomeMy WebLinkAboutMINUTES - 03231999 - C13 TO: BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF CONTRA COSTA COUNTY
FLOOD CONTROL AND WATER CONSERVATION DISTRICT
FROM: J. MICHAEL WALFORD, CHIEF ENGINEER
DATE: March 23, 1999
SUBJECT: Accept Report on the Collection of Drainage Fees for Vesting Tentative: Maps and refer the matter
to the Finance Committee for Recommendation
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICAT ION
I, Recommended Action:
A. ACCEPT this report by the Chief Engineer on the collection of adopted drainage Ordinance
fees for vesting tentative maps.
B REFER report to Board of Supervisor's Finance Committee for review and recommendation
to the Board.
C DIRECT the Chief Engineer to send a notice to the Homebuilders Association to give them
the opportunity to discuss the proposal with the Finance Committee.
Continued on Attachment: X SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE{S):
ACTION OF BOARD ON Yllarch 23, 1999 APPROVED AS RECOMMENDED X .
VOTE OF SUPERVISORS
X UNANIMOUS {ABSENT None )
AYES: NOES:
ABSENT:_ ABSTAIN: I hereby certify that this is a true and correct copy
RMA:ci of an action taken and entered on the minutes of
g\admin\rnitch\drmfce.doc IE the Board of Supervisors on the date shown,
Orig.Div: Public Works(FC) E
Contact: Mich Avalon(313-2203) I f'!
cc CAO
Auditor Controller ATTESTED: /�}`_�
PW Acceuriting PHIL BATCHELOR, Clerk of the Board of
Flood D.Bac°CDD Supervisors and County Administrator
Coul'ty Counsel
C.Baltodano,Building Inspection
BY ,Deputy
Policy on Drainage Fee Collection
Page ®2
March 23 1999
Ill. Financiallmpact:
No impact on the General Fund. All drainage fees are restricted funds that can only be spent on
drainage improvements within the designated drainage area. Strict interpretation of the ordinance
will insure that each new subdivision will bear its fair share of the needed drainage infrastructure
required by urbanization.
Ill. Reasons for Recommendations and Background:
County staff, on behalf of the Flood Control District, has been collecting drainage fees required
by adopted flood control drainage fee ordinances under Section VI "Subdivisions" of the fee
ordinance. A copy of the standard ordinance is shown in Attachment A. County staff has been
collecting the drainage fees in accordance with the Subdivision Map Act, which does not apply
to the District. This business practice results in unnecessary loss of revenue to the District. Staff
recommends that we collect the drainage fee amount in effect when the fees are collected.
The Subdivision Map Act regulates the subdivision of land proposed by developers and processed
by County government. Special districts, such as the Flood Control District, are not subject to this
Act. For many years, County staff, acting on behalf of the Flood Control District, has been
collecting drainage fees for subdivisions following the Subdivision Map Act. The Act states that
the fee amount due on filing the final or parcel map is the fee amount in effect when the vesting
tentative map was deemed "substantially complete." Typically, this is twelve months before the
vesting tentative map is approved. Tentative maps are generally valid, with extensions, for nine
years, and can extend to more than ten years. The Subdivision Map Act does not provide any
provision for fee increases to reflect inflation or changed conditions over time. Outlined below are
three cases illustrating how provisions in the Act regarding fee collection result in future inequities.
The inequities described are based on our current business practice of collecting Flood Control
District drainage fees the same as other County development fees under the Map Act.
Case One: Growth Management Requirements
As a result of the voters approving Measure C in 1988, the County incorporated Growth
Management standards into its General Flan and has developed policies and practices to insure
we meet the growth management requirements. Measure C states that "... Growth management
is needed to insure that new growth pays for the facilities required to meet the demands resulting
from that growth." Flood Control was one of the six performance standards adopted by the
Measure. The County must certify each year that we have met the performance standards for the
six critical services in addition to traffic management. Development typically meets its growth
management obligation by paying an impact fee, or in the case of Flood Control, a drainage area
fee. The inequity occurs when development that was approved ten years ago under a vesting
tentative map, now files their final map and pays drainage fees that are ten years old. The Flood
Control District finds itself unable to finance infrastructure improvements and meet its other
obligations in the drainage areas, such as repaying loans and reimbursements, with a funding
stream that is made up of revenue ten years out of date.
Policy on [drainage Fee Collection
Page —3-
March 23, 1999
Case Two; Vesting Tentative Map deemed "substantially complete" prior to adoption of a
drainage, park. or road fee ordinance.
After the vesting tentative map is accepted as complete, but before the final or parcel map is filed,
the local government agency initiates proceedings and adopts a fee ordinance that requires an
infrastructure fee to be paid prior to recordation of the final map. The agency cannot collect the
fee because it did not exist when the tentative map was deemed complete. The lots in the
subdivision do not pay the fee, yet an existing vacant lot that has existed for many years must pay
the fee. We see no justification for this inequity.
In the case of drainage fees, which are based on new impervious surfaces, a significant portion
of the fee due is lost because the fee due on the new streets (impervious surfaces) is not paid.
New subdivision lots that pay the drainage fee include their share of the impervious surface of the
new subdivision street, but existing vacant lots only include the impervious surface of their lot. You
can see the amount of loss for each fee category by comparing the fee amounts in the two
columns "Building Permits" and "Subdivision" in Section V of the ordinance, for the various lot
sizes in Attachment A. The "Building Permit" column is the fee an existing lot would pay and the
"Subdivision" column is the fee a subdivision lot would pay.
Case Three: Existing fee ordinance is amended to increase fee after tentative map deemed
complete.
In this case, a fee exists when the vesting tentative map is deemed complete. Before the final
map is submitted, the local government agency initiates proceedings and increases the existing
fee by a new ordinance to reflect inflation in construction costs. Even though the new ordinance
may have been in effect for several years prior to submittal of the final map, the fee due is
calculated under the old ordinance.
The amount of fee lost must be offset by higher fees paid by developers that follow, or by
developers that are required to install improvements beyond their fair share and are not
reimbursed for the extra cost, or a portion of the system is not installed and we have streets that
flood when it rains.
Attachment B is a map of the Oakley area illustrating this problem. Eight years ago many tentative
maps were approved prior to the last economic down turn in building. These tentative maps are
still valid and many of them will still be valid four years from now. Attachment C lists the tentative
maps, indicates the number of lots, and the age of each tentative map for six drainage areas in
East County. As of January 1999, the average age of these tentative maps is 79 months or 6.5
years.
Summar
County staff has been collecting Flood Control District drainage fees the same as other County
development fees that fall under the regulation of the Subdivision Map Act. The three cases
Poky on Drainage Fee Collection
Pace —4-
March 23, 1999
described above outline some of the inequities that occur by continuing with this current business
practice. The Flood Control District is not subject to the provisions of the Subdivision Map Act with
regards to the collection of drainage fees. In addition, the District has some latitude in adopting
and modifying fee ordinances that the County does not have with its development fees approved
through authority of the Subdivision Map Act. It is staffs recommendation that we modify our
current business practice to collect the drainage fee amount in effect when the fees are collected
and separate the collection of drainage fees from the "artificial" provisions of the Subdivision Map
Act.
€V. Conseau€ences of Negative Action:
if the current business practice is continued, the District would be collecting fees less than
required by the law, and the remaining undeveloped properties without tentative maps will have
to pay a disproportionately higher drainage fee for drainage improvement costs, or the needed
drainage systems will not be installed and new developments will flood.
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ATTACHMENT C
OAKLEY DEVELOPMENT LOG
7232 Mar-90 Oct-98--F- 03 10
2H
2 7359 Ma -90 Oct-98 101 37 29H
3 7495 Sep-90 Oct-98 97 11 29H
4 7235 Oct-90 Oct-98 96 13 29H
5 7467 Nov-90 Oct-98 95 11 29H !
6 1 6968 Dec-90 Oct-98 94 34 30A '
7 7358 Jan-91 Oct-98 93 42 29H
8 7567 Jan-91 Oct-98 ! 93 6 30C
9 7626 A r-91 Oct-98 90 3 29J
10 7572 Au -91 Oct-98 86 7 29H
11 7655 Dec-91 Oct-98 82 37 29H
12 7758 Mar-92 Oct 98 79 26 30A
13 7426 Apr-92 Oct-98 78 27 29H
14 7645 Oct-92 Oct-98 72 38 30A
15 7630 Nov-92 Oct-98 71 128 30A
16 7657 Feb-93 Oct-98 68 220 30A
17 7658 Feb-93 Oct-98 68 1 44 30A
18 7662 Au -93 Oct-98 62 251 30A
19 7681 Se -93 Oct-98 61 39 30A
20 7590 Mar-94 Oct-98 55 91 29H
21 7760 Mar-94 Oct-98 55 91 29H
22 7906 1 Aug-94 Oct-98 50 124 29G
23 7689 Mar-95 Oct-98 43 225 30S
24 7865 Sep-96 Oct-98 1 25 18 30S
Total number of developments 24
Total number of months 1817
Average age per development months 76
Total number of lots 1593
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