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HomeMy WebLinkAboutMINUTES - 03161999 - SD3 s TO: BOARD OF SUPERVISORS •l+ � Contra FROM: Finance Committee CO-ta John Gioia ;' County Donna Gerber DATE: March 9, 1999 SUBJECT: RECOMMENDED ALLOCATION OF KELLER CANYON LANDFILL MITIGATION FUNDS FOR BALANCE OF FISCAL YEAR 1998-99 Specific Request(s) or Recommendations) & Background & Justification RECOMMENDATION 1. Approve the eight programs listed on Attachment D for the amounts listed, for the period Jan. 1, 1999 through June 30, 1999. 2. Use previously allocated but unexpended funds from prior years, in the amount of $129,469, to provide for the projected shortfall of revenues in the current fiscal year. BAC FCC R On July 29, 1998 the Board of Supervisors authorized the District V Supervisor to appoint an interim review committee to make recommendations on allocations from the Keller Canyon Landfill Mitigation Fund. The Interim Review Committee was directed to review revenue estimates for the Landfill Mitigation Fund and to provide recommendations on funding allocations for the first six months of the fiscal year. (The recommended allocations for the first six months of the fiscal year were approved by the Board on October 27, 1998.) The Committee was further directed to review the status of the landfill revenue and to make recommendations in January 1999 for the balance of the fiscal year. In January, the County Administrator`s Office provided an estimate of Keller Landfill mitigation revenue for the year of $526,684 (see Attachment A), which represents a 23% decline from the previous fiscal year. After reducing the revenue estimate for administrative costs and actual tonnage figures for July and August, the amount of revenue available for allocation to programs and projects is estimated at $492,884, (See Attachment B.) Continued on Attachment: X YES Signature: Recommendation of County Administrator Recommendation of Board Committee Approve Other d; Signature(s): Action of Board on: Approved as Recommended__ _Other r Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous (Absent ,, ; °:} AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON BATE SHOWN. Absent Abstain: � 9 f Contact: Toney Erneai(335-1094) Attested: cc: County Administrator Phil Batchelor, C erk of Janis Glover, District V the Board of Supervisors General Services /and County Administrator Agricultural Commissioner Building Inspection DEPUTY Community Development Sheriff-Coroner Recommended Allocations of Keller Canyon Landfill Funds for the Balance of Fiscal Year 1998-99 319/39 Page 2 After reviewing the projected revenue for the fiscal year, it was determined that applications for funding would not be solicited from outside agencies and that allocations would be made only to sustain previously funded County programs and projects that provide direct benefit to the District V constituency. To determine funding recommendations for the balance of the year, the committee reviewed the expenditures of funded programs for the first six months. Based on these results, the committee recommends that the programs receive the same allocation as the fiat six months, with three exceptions. The three adjustments to previously funded programs include: 1) a reduction of $6,792 in the allocation for the Residential Deputy/Bay Point (Additional), which reflects a starting date of January 1999 rather than December 1998; 2) an additional allocation of$60,000 for Code Enforcement activity in District V, performed by Building Inspection staff; and 3) a corresponding reduction of $60,000 for the Ombudsman Program, which did not expend funds in the first six months. These allocations, along with the expenditures from the first six months, will result in a projected deficit of approximately $95,000. It is recommended that this shortfall be addressed by the re- allocation of unexpended funds from the Host Community program (see Attachment B). On February 22, the Finance Committee considered and adopted the funding recommendations. Joseph Canciamilla 315 EL ��Road agcA Supervisor, District Five Contra Costa County � (925)427-8238 Board of Supervisors (925)427-8142 Fax 0 (925)634-5915 Tall Free DATE: February 12, 1999 TO: Phil Batchelor, County Administrator Attentions: Tony Enea, Deputy County Administrator FROM: Janis Clover, Chief of Staff to Supervisor Joseph Canciamilla SUBJECT: ALLOCATION OF KELLER CANYON LANDFILL MITIGITATON FUNDS FOR BALANCE OF FISCAL YEAR 98/99 In October 1998, the Board of Supervisors allocated funds from the Keller Canyon Landfill Mitigation Trust Fund to cover costs for approved programs for the first six months of Fiscal Year 1998/1999. This memorandum is intended to outline the status of the Keller Landfill Mitigation Program and to provide recommendations for allocations for the second half of Fiscal Year,1998/1999. The following attachments are provided for your information. 1) Attachment "A" - Estimated Tonnage and Revenue Estimates for Fiscal Year 98/99 This document reflects the tonnage estimates projected for FY 98/99. The table also provides the actual tonnage experienced for the first half of the fiscal year, along with revenue values based on the estimated tonnage as well as the actual tonnage. The actual tonnage experienced for the first six months of fiscal year 98/99 is 19,341 tons per month. In order to achieve the projected revenue estimate of $526,685, tonnage values will have to achieve an average of 30,820 tons per month for the balance of the fiscal year. 2) Attachment "B" - Summary of Revenue Components of the Keller Landfill Mitigation `rust Fund This table reflects the three revenue components of the Feller Landfill Mitigation Trust Fund. The current value of reserves (as provided by the County Administrator's office) is $287,579. The second component reflects Keller funds previously allocated to projects but not expended. Due to the uncertainty of the actual revenue figures projected Antioch - Bay Point - Bethel Island - Brentwood • Byron Discovery Bay - Knightsen - Oakley - Pittsburg for the current fiscal year, we recommend that these funds be used to provide for the projected shortfall once funds are allocated for the second half of the fiscal year. The third component reflected on the table is the estimated revenue for the current fiscal year. The total estimate of $526,684 has been reduced by administrative costs, as well as an adjustment that had been made for July and August of this year when actual tonnage was less than estimated. The resulting amount of revenue available for allocation this fiscal year is estimated at $492,884. 3) Attachment "C" - Recap of Funds Allocated and Actual Expenditures for the First Six Months of Fiscal Year 98/99 This table reflects the funds allocated to approved programs for the first six months of the fiscal year. The table also indicates the amount of funds transferred to the various departments conducting these programs based on documentation submitted. For programs where actual expenditures were less than the funds allocated, only the funds equivalent to those expenditures were transferred. Where expenditures exceeded the value of the funds allocated, a transfer was made that was equal to the allocation figure. In the case of the Litter Control Officers (a program conducted by the Sheriffs Department), funds were transferred to a program that was discontinued but for which costs had already been incurred. For programs where no cost had yet been incurred, a transfer was not made. 4) Attachment "D" o Recommended Allocations for Balance of Fiscal Year This column summarizes (1) the adjusted amount of Keller revenues available for this Fiscal Year (reference Attachment °B"), (2) funds transferred to reimburse departments for approved programs (reference Attachment «C") and (3) recommended allocation amounts for the balance of the fiscal year. The following adjustments were made for approved programs; Resident Deputy/Bay Point, Additional: The approved annual funding allocation for this program was for $54,542. This was based on an anticipated start date for this new deputy of December 1998. The additional deputy did not actually start until January 1999. Therefore, a proportional reduction was made to revise this figure to $46,750. District V Code Enforcement: The original annual funding request for this program was $100,000. Due to the high number of property abatements conducted in District V over the last six months, it has been necessary to allocate additional funding to this effort. In order to accommodate this increase, it has been determined that $60,000 in funds will be re-allocated from the Ombudsman Program (which was originally allocated $100,00 for this fiscal year and which had not yet commenced during this timeframe) to cover these increased costs. The revised annual allocation to this program, therefore, will be $160,000. Ombudsman Program: This program experienced no costs during the first six months of this fiscal year. The program has recently commenced activity. A re-allocation of $60,000 was made from this program to cover abatement costs in the District V Code Enforcement Program. This provides for a remainder of$40,000 to cover the balance of the fiscal year. With the exception of the adjustments outlined above, all approved programs are recommended to be funded for the second half of the fiscal year at the same values as those allocated in the first half of the fiscal year. These allocations, along with the actual expenditures incurred in the first six months, will result in a projected deficit of approximately $87,000. It is recommended that this shortfall be addressed by the re- allocation of funds previously allocated but not expended (reference Attachment `B"). In doing so, programs approved for the current fiscal year can continued to be implemented without having to touch current funds in reserve. I would like to request that the recommendations for allocation of funding for the balance of the fiscal year (as shown on Attachment "D") from the feller 'Landfill Mitigation Fund be placed on the Finance Committee agenda for February 22nd. If you have any questions regarding this request, please contact me at 6-8138. ATTACHMENT'A' KELLER CANYON LANDFILL TONNAGE/REVENUE ESTIMATES FISCAL YEAR 98/99 e 1998/89 MONTHLY CUMM. TONNAGE ACTUALS GAIN OR GAIN OR MONTH ESTIMATE' TONNAGE (LOSS) (LOSS) C Jul-98 19,129 15,656 (3,473) (3,473) 9 Aug-98 16,621 15,059 (1,562) (5,035) Sep-98 17.950 18,600 650 (4,386) Oct-98 17,908 23,233 5,325 939 Nov-98 16,547 20,851 4,304 5,243 6 Dec-98 17.482 22,648 5,166 10,409 Jan-99 35,080 Feb-99 28,106 Mar-99 35,968 Apr-99 32,712 May-99 34,460 Jun-99 29,000 TOTAL 300,963 116,046 10,409 I ESTIMATED ACTUAL MONTHLY CUMM. REVENUE REVENUE GAIN OR GAIN OR MONTH ( 1.75/TON) (Q 1.75/TON) (LOSS) (LOSS) Jul-98 33,476 27,398 (6,078) (6,078) Aug-98 29,087 26,353 (2,734) (8,811) Sep-98 31,413 32,549 1,137 (7,675) Oct-98 31,339 40,657 9,318 1,643 Nov-98 28,957 36,489 7,531 9,175 Dec-98 30,594 39,634 9,040 18,215 Jan-99 61,390 Feb-99 49,186 Mar-99 62,944 Apr-99 57,246 May-99 60,305 Jun-99 50,750 TOTAL 526,685 203,080 18,215 1. FY 98199 tonnage values based on estimate provided by CAO 8/3/95. As of 2/12/95 ATTACHMENT 'B' KELLER CANYON LANDFILL MITIGATION TRUST FUND SUMMARY OF REVENUE COMPONENTS (1) RESERVE FUNDS (provided by CAO) 287,579 (2) FUNDS PREVIOUSLY ALLOCATED/NOT EXPENDED 151,348 Contract Adjustments (21,879) Funds Disputed by District Attorney (27,437) Balance 102,032 (3) PROJECTED 98199 REVENUE 526,684 Reduced by Administrative Set-aside (25,000) Adjustment for July/August tonnage underrun (8,800) 492,884 ATTACHMENT'C' KELLER CANYON LANDFILL MITIGATION TRUST FUND ALLOCATIONS VS. EXPENDITURES FOR PERIOD 711/98 THRU 12/31/98 Thistle/Ground Squirrel Program Allocated 15,000 Transferred 15,000 (Dept of Ag) Expended 29,533 ®f- (14,533) East County Beautification Allocated 83,500 (General Services) Expended 58,451 Transferred 58,451 _/- 25,049 Existing Resident Deputy(12 mos) Allocated 47,750 (Sheriffs Department) Expended 42,405 Transferred 42,405 -/- 5,345 Add'I Resident Deputy(7 mos) Allocated 27,271 (Sheriffs Department) Expended 0 Transferred 0 =f- 27,271 District V Code Enforcement Allocated 50,000 (Building inspection) Expended 50,000 Acct. 1107 50.000 =/- 0 East County Mun Adv Councils Allocated 12,500 (district V) Expended 0 Transferred 0 =f- 12,500 Zoning Assistance Allocated 12,500 (Community Development) Expended 12,500 Transferred 12,500 =/- 0 Ombudsman Program Allocated 50,000 (District V/CA0) Expended 0 Transferred 0 -f- 50,000 Litter Control Officers Allocated 0 (Sheriffs department) Expended 21,100 Transferred 21,100 =f- (21,100) GRAND TOTAL Allocated 298,521 Expended 213,988 -/- 84,533 199,456 ATTACHMENT'D' KELLER CANYON LANDFILL MITIGATION RECOMMENDED ALLOCATIONS FOR BALANCE OF FY 98/99 (1) ESTIMATED 98/99 ADJUSTED REVENUE 492,873 (2) FIRST SIX MONTH EXPENDITURES Thistle/Ground Squirrel Program 15,000 East County Beautification 58,451 Existing Resident Deputy 42,405 Add'I Resident Deputy 0 District V Code Enforcement 50,000 �* East County MAC's 0 Zoning Assistance 12,500 Ombudsman Program 0 Utter Control Officers 21,100 Subtotal 199,456 Balance 293,417 (3) RECOMMENDED ALLOCATIONS FOR SECOND SIX MONTHS Thistle/Ground Squirrel Program 15,000 East County Beautification 83,500 Existing Resident Deputy 47,750 Add'I Resident Deputy 46,750 District V Code Enforcement 110,000 ** East County MAC'S 25,000 Zoning Assistance 12,500 Ombudsman Program 40,000 Litter Control Officers 0 Subtotal 380,500 Projected Surplus(Deficit) (87,083) * his value will require further adjustment(downward)if estimated tonnage values for the second half of Fiscal Year 98/99 are not achieved. ** Total allocated to Code Enforcement=$960,000($9(10,00 originally allocated for FY 98/99; additional funds in the amount of$60,000 reallocated from Ombudsman Program to cover annual salary of one additional inspector.