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Home My WebLink AboutMINUTES - 03161999 - C118 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert J. McEwan,Acting Executive Director DATE: March 16, 1999 SUBJECT: ADOPT RESOLUTION APPROVING CALCULATION OF PERFORMANCE FUNDING SYSTEM FOR THE FISCAL YEAR ENDING MARCH 31,2000 SPECIFIC REQUEST 97 OR RECOMMENDATION &B=7777_71-11)UND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No.4061 approving the Calculation of Performance Funding System for the Housing Authority of the County of Contra Costa for the fiscal year ending March 31,2000,as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: HUD will provide funding for the daily operations of the Local Housing Authority Owned Rental Properties. III. REASONS FOR RECOMMENDATION/BACKGROUND The calculation of the Performance Funding System for the fiscal year ending March 31,2000 is required by HUD for the Local Housing Authority Owned Rental Properties which require Operating Subsidy funding, The calculation reflects a total amount of$2,633,615 in Operating Subsidy for the 98/99 fiscal year. This is an increase of$214,538 over the revised amount for the fiscal year ending March 31, 1999. Funding of Operating Subsidy for the 99/2000 fiscal year is projected at 96%of eligibility per HUD instructions as compared to 100%funding for the 99/2000 fiscal year. On March 15, 1999 the Budget Committee of the Advisory Housing Commission reviewed the calculation of the Performance Funding System for the fiscal year ending March 31,2000 and recommended its approval by the Advisory Housing Commission. At its Regular Meeting on Monday,March 15, 1999 the Advisory Housing Commission voted to recommend adoption of Resolution No.4061 adopting the Calculation of Performance Funding System for the fiscal year ending March 31, 2000 IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt the Calculation of Performance Funding System for the fiscal year ending March 31,2000,the Housing Authority would not receive Operating Subsidy funds from HUD for the Local Housing Authority Owned Rental Properties. Furthermore,the Housing Authority would not be in compliance with HUD regulations which require the submission of Performance Funding System calculations and the Housing Authority would receive an audit finding of noncompliance with HUD regulations. �ell CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF ACTING EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON If APPROVED AS RECOMMENDED >C 4A"M VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT �` ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. y ATTESTED ,, �, .-) 1'6; 4 T PHIL BATCHELOR,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY ; -,DEPUTY PHAAHA► Board Resolution A, ,jroving u.s. Department of Housf„g Operating Budget or Calculation of and Urban Development Performance Funding System Office of Public and Indian Rousing Operating ubsid OMB Approval No.2rlf-4426(ivxp.10131197) Public Reporting Burden for this 004iectiOrf Of information is estimated to average 15 minutes per response,including the time for reviewing instructions,searching exisbM data sources, gathering and maintaining the data needed, and completing And revievaing the collection of Information. Send comments regarding this burden a50mate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Ofticer, Office of information policies and Systems, U.S. Department of Housing and urban Development, YVeshington, D.C. 20410.3600 and to the Offn*of Management and Budget, Papemork Reduction Project(2577-0026),Washington.:,C.20503. Co not send this completed form to tither of the above addresses. Acting on behalf of the Hoard of Commissioners ofthe below-named Public Housing Agency(PHA)llndian Housing Authority(IPA).as its Chairman,I make the following cenif ications and agreements to the Department of Housing and Urban Development(HUD)regarding the Board's approval of(check one or more as applicable): Housing Authority of the County of Contra Costa Resolution No. 40381 (date) Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding Systern Submitted on: 032128199 Revised Calculation of Performance Funding System Submitted on: I certify on behalf of the: (3 RAA HA Naw) Housing Authority of the County of Contra Costa that: I. Alt regulatory and statutory requirements have been met; 2. Ilia PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of sing low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. "I'he calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6, All proposed rental charges and expenditures will be consistent with provisions of law; 7. 'The P'HAIIHA will comply with the wage rate requirements under 24 CFR 968.110(e)and(f)or 24 CFR 905.120(c)and(d); 8. 1he PHA HA will comply with the requirements for access to records and audits under 24 CFR 969110(i)or 24 CFR.905.120(g); 9. The PHA/IHA will comply with the requirements for the reexamination of fatally income and composition under 24 CFR.960.209,990.115 and 905.315;and 10. The PHA will comply with the requirements for certification of Housing Manager and Assisted Housing Manager positions (24 CFR 967.304 and 967.305). I hereby certify that all the itformation stated within,as well as any information provided in the accompaniment herewith.is tide and accura*�. Warning: HUD wit prosecute false cksirns and statements. conviction may result in criminsi andlor atul . (16 ti.5.C.3401,1010,1012;31 U.S.C.3729,3842) Board Chairman's Name(hype) �Sigrssdur+a� � � � �onto a t CSE` C 31101 Glx i 11 d 3 , ', 'f !rg>r'°' <<`` _ 03/02/99 ° form HUD-52574 MW ref.handbook 7375.i t Calculation of Performance U.S.Department of Housing Rending System Operating Subsk and Urban Development PHA'IHA-Owned Rental Housing Office of Public and Indian Housing OMB Approval No.2577-0028(exp.7/31M) Public Reporting Surden for this collection of information as estimates to average 2.5 hours per response, inciuding the time for reviewing inattucimns, searching existino data sources, gathering and maintaining the data needed, and conpteting and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect. of this coilection of Wiforma:ion, including suggestions for reducing this burden, to the Reports Management Officer, Paperwork Reduction Project (2577-0029),0111ce of information Poiacles and Systems,U.S.Department of housing and Urban Development,Washington,C.C.20410.3600. Do not send this forth to the above address. Narne and Address of Public Housing Agency!Indian Housing Authority:(PHNIHA) � Budget submission to HUD required Housing Authority of the County of Contra Costa Typo of Subrnission: P 0 Box 2759, 3133 Estudillo Street x ofiginal Martinez Revision No: Number of HA units Unit Months Available: (UNAs)I Subject;`local Year: ACC Number: PASh.a3CCS Projea No.: -- Submission pate: 1,123 13,476 ;March 31,2000, SF-182 P I A 10 10 &199 0 t 9 6 M { 02108169 Line Requastad by PHAAHA HUD ModlticaSons No. Doseription (PI Mum) Part A Allowable Ex enses and Additions 01 Previous allowable rise level Line 07 of fowl HUD-52723 for previous fiiscai ear $31$.87 02aa Lime 01 m ` lied b .005 1.60 02b ; Deas from form Hud-52720-8,If applicable see instructions' 03_ "Reouested"year units fi"orn latest foa'rrt HUCJ-52720-A 'see instructions k•. .t:z:s .•.. , :ti:• .•'�.. :. 04 !Add-ons to ailavvabis ex ansa level from previous fiscal year see insttrtactions 05 ; Total of lines 01,02a,02b,and 04 321.47 06 ' Inflation Factor 1.017 07 Revised aflawable expense ievel(AEA?(line 05 times kine 060 I 326.$3 07a i Transition Funding 07b ; Increase to AEL 06 ! Ailowable utilities a nse level from form HUD-52722-A 65.44 09 tX 1 Actual or r Estimated PUM cost of Independent Audit IA durin sub' fiscal rear 0.00 10 ; Costs attributable to dap )grammed units 3 11 ;Total Allowable Exaertses and Additions(slum of lines 07 thru 10) i$392.371 TTr� Part S.Dwelling Rental Income 1 Total rent roll ( se of 1111$$ 5214 7$6 ;<: ; - -_ •- 13 Number of occupied units as of rent roil date 1 078 14 Average monthly dwelling rental char per unit line 12 divided by line 13 $199.231 15 Change factor 0.001. 16 Projected average monthly dwelling rental charge per unit(lime 14 times line 15) 1$$.23 17 Pres`ect+ad occupancy rcenta s see instructions $6.00%, % J8 Pro#ectaad average rrtontitlrt dweilincl rental Income per unit(line Is times line 171 Part C. Non-dwoffing Income 19 ' Estimated investment income Ell 5.68 20 ; Otfrer income 0.00, 21 Total non-dwoll Income line 19 #us)Inas Zf1 6x66; 22 Total operating recei is line 111 plus line 21 2w PUM deficit or Incomt line 11 minus line 22 1$5 .43 Requested by PHAAHA HUD Modlacatlan % <: Hg6E I]CLt Ai�Sy I (WHOLE DOLLARS) 24 Deficit or(income)before add-ons deans 23 times tt#VfAs shown In headlnel $2 633 815 Part 0.Add-ons for changes In federal law or regulation and otta+ar/iigibHity 25 FICA contributions 163 Zia • Unemployment compensation 27 Flood insurance premiums 25 Total Other(specify in Remarks section) � 292 I Add-on for Family Self SufWsna Pro ram 28b Other Add-ons for Federal law or regulations $ 29c Unit reconfiguration 26d Non-dwelling units 28e Lang-term vacant units . . �. 29 - lot-al add-ons sum of lines 2S thru 281 1831 Previous edition is obsolete for PHAIIHA Fiscal Years mage 1 form HUD-52723(511 beginning 111/905 and thereafter ref.handbook 7475.13