HomeMy WebLinkAboutMINUTES - 03161999 - C105 C. `
TO: BOARD OF SUPERVISORS CONTRA
Y.ry 4
COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
4... COUNTY
DATE: March 16, 1999
SUBJECT' AUTHORIZE NEGOTIATIONS WITH THE THREE HIGHEST
{QUALIFIED ARCHITECTURAL DESIGN FIRMS FOR THE
NEW FAMILY LAW CENTER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECUAIMENDATION(S)
APPROVE recommendations of the Architect Selection Committee for the new Family Law Center and,related
civic center master plan issues and AUTHORIZE negotiations with the three highest qualified firms in order of
preference. The top three firms in preferred order are Michael Ross/Charles Drubs Architects & Planners,
Inc.,Kaplan McLaughlin Diaz, and The Design Partnership.
BACKGROUND AND REASON FOR RECOMMENDATIONS:
The Board of Supervisors directed the County Administrator to proceed with the evaluation of potential sites for
the new County Administration Building and related parking facilities and an Architect for a new Family Law
Court on December 1, 1998. O'Brien Kreitzberg (OK.), as agent for the county, developed an RFQ for
Architect/Engineer services dated December 18, 1998. In order to encourage participation from qualified
Architects throughout the San Francisco Bay Area, OK placed advertisements in the Contra Costa Times,which
appeared on December 29, and 31, 1998. Notices advertising the availability of an RFQ were also sent to the
San. Francisco, Oakland, and Sacramento chapters of the American Institute of Architects. The deadline for
responses to the RFQ was January 29, 1999.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:^ n z
RECOMMENDATION OF COUNTY ADMINISTRATOR _ _RECOMMENDATION OI°8 ARD COM tft
APPROVE OTHER
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SIGNATURE{S};
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ACTION OF BOARD ON 16, IM APPROVED AS RECOMMENDED XX OTHER XX
IT iS BY M BOARD CRDRED the abode Reconnendations are. APPFMM; and the City Administrator is
VOTETk
IS R ro de the Board with copies of the Request for Qualifications and submit criteria,
OW% and provide the same to the Ad Hoc Coni ttee as part of the :lister Plan.; and DIRE
the. Cbmty Administrator report on the matter I HEREBY CERTIFY THAT.THIS IS A
UNANIMOUS(ASSENT_ - - -- -- } to the Board in 60 days.TRUE AND CORRECT COPY OF AN
AYES; NOES: ACTION TAKEN AND ENTERED
ABSENT; ABSTAIN: ON MINUTES OF THE BOARD OF
- - SUPERVISORS ON THE DATE SHOWN.
ATTESTEL3 PAarrh 6- 39 Y
PHIL BATCH OR,CLERK OF
THE BOAR 1F PPERVISORS
BY ,DEPUTY
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Contact:
cc; See Page 2
BACKGROUND AND REASON FOR RECOMMENDATIONS (Continuedl:
Ten firms responded to the RFQ. These ten firms were evaluated against the criteria stated in the RFQ by the
Architect Selection Committee. Committee members included George Roemer, Senior Deputy County
Administrator, Ken Torre, Executive Officer for the Contra Costa County Superior Court, Laura Lockwood,
Director of Capital Facilities and Debt Management, Marsha Raines, City Manager for Martinez, and Mark
Tortorich of O'Brien Kreitzberg. The Committee recommended five firms for an interview.
Interviews were conducted on February 16 and 25, 1999 in the firms offices. Each firm was allowed 45 minutes
to present their qualifications, previous experience, and key personnel. The Committee was allowed to ask
questions at the end of the presentation and tour each firm's office.
The Committee was unanimous in their ranking of the top three firms. The top ranked firm, Ross/Drulis, has
extensive experience in courthouse design, master planning, and public facility design. They presented a clear
vision of a humane and dignified Family Court that would be a handsome addition to downtown Martinez. The
firm is a small business, but has sufficient staff to provide the complete range of services described by the RFQ.
Subject to Board of Supervisors approval, negotiations will begin immediately with this firm for a fixed price
contract for architecture and engineering services. If negotiations are not successful with the top ranked firm,
then authority is requested to negotiate with the second and third ranked firms.
Contact: Phil Batchelor, CAO
cc: CAO Finance
Auditor/Controller
GSD (Accounting)
O'Brien Kreitzberg (via CAO)
Consultant (via CAO)