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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan,Acting Executive Director
DATE: February 9, 1999
SUBJECT: APPROVE AMENDMENT TO THE SECTION 8 RENTAL CERTIFICATE AND RENTAL
VOUCHER PROGRAM ANNUAL CONTRIBUTIONS CONTRACT NO. SF-468.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
APPROVE Resolution No.4059 amending Section 8 Rental Moderate Rehabilitation Program Annual Contributions
Contract No.SF-468 for the Housing Authority of the County of Contra Costa.
11. FINANCIAL IMPACT:
Section 8 contract and budget authority in the amount of$1,057,440.00 has been reserved and obligated for increment
numbers CAO I I MR000 I and CAO I I MR0002. This new funding increment is to assist persons with disabilities in support of
designated housing allocation plans in accordance with the notice of funding availability that was published in the Federal
Register. It enables persons with disabilities to rent affordable private housing of their choice. Funds must be distributed as
indicated on the attached reservation worksheet.
Ill. REASONS FOR RECOMMENDATIONTIBACKGROUND
The Housing Authority has received notification from the U.S.Department of Housing and Urban Development(BUD)
that Section 8 Moderate Rehabilitation amendment funds have been reserved for increment numbers CAO I I MROOO I and
CA01 1MR0002. To secure these funds for the Section 8 Moderate Rehabilitation Program,it will be necessary for the Board of
Commissioners to approve the amendment.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve Resolution No,4059,amending to the Annual Contributions
Contract,the Housing Authority could lose this reserved funding.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 2 g141%te z 44! JP APPROVED AS RECOMMENDED__,K_OTHER
�j
VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT } TRUE TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN€AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
PHIL BATCHELM,CL RK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY DUTY
3Y
bo-acc
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 4059
RESOLUTION APPROVING SECTION 8 RENTAL CERTIFICATE AND RENTAL
VOUCHER PROGRAM ANNUAL CONTRIBUTIONS CONTRACT NO. SF-468
FOR THE MODERATE REHABILITATION PROGRAM AND AUTHORIZING
EXECUTION
WHEREAS, the Contra Costa County Housing Authority("PHA")entered into an
Annual Contributions Contract("ACC")on February 23, 1999, as mended,
with the United States of America("Government")
NOW,THEREFORE,BE IT RESOLVED BY PHA, as follows:
I. The SUPERSEDING-Section 8 ACC and funding Exhibits A&B for the
Rental Certificate and Rental Vouchers under the Moderate
Rehabilitation'Program are hereby approved and accepted. The
Chairman or Acting Chairman is hereby authorized and directed to
execute the counterparts of the ACC on behalf of PHA, and the
Secretary is hereby authorized to impress the official seal of the PHA
on each such counterpart and to forward such executed counterparts to
the Government together with such other documents evidencing the
approval and authorizing the execution thereof as may be required by
the Government.
2. This resolution shall take effect immediately
PASSED AND ADOPTED ON February 9, 1999 by the
following vote of the Commissioners.
AYES: Supervisors Gioia, U-41kema, garter and DeSau-In er
NOES: gone
ABSENT: Supervisor Canciamilia
ABSTAIN: None
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN,
ATTESTED
PHIL BA HELQR,CLERK.OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY
acc-res
U.S.Department of Housing and Urban Developtnent
y ; : Paclticll-tavmll
x� California state Office
450 Golden Cate Avenue
x av
Sacs Francisco,California 94102-3448
.42
Mr.Richard Martinez V i 3 `���
zu
Executive Director
Contra Costa Housing Authority tl—w-x
P.0.Box 2759 AV
Martinez,CA 94553
Dear Mr.Martinez:
SUBJECT: Section 8.Moderate Rehabilitation Program
Increment Numbers: CA011MR0001 and CA011MR0002
As requested by the property owner,we have extended the increments/HAP contracts listed below for one year.
An additional amount of budget authority,as described below,has been obligated for this extension for the terse
indicated.
ENPRUNG NEW
MOD RET EXPIRATION BUDGET
HAP CONTRACT DATE AU'"I' ORI'TY
CA01IIvMOOOI-0004 ! 04f30/99 73,416.00
CA011 MR0001-000 a 077131/99 449,112.00
CAOI IMR0001-0008 01/31/99 91,392.00
CAOI IMI't0002-0001� 05/01/49 443,520.00
We are enclosing two copies of the revised Moderate Rehabilitation Consolidated Annual Contributions Contract
(CACC). Please sign and date all CACCs with original signatures and return them to this office. We will return a
copy to You upon HUD's execution. These funds cannot be disbursed until the signed CACCs are returned to this
office. If you have any questions,please call Joyce Prado,Financial Analyst,at(415)436-8525.
Very sincerely Yours,
Original signed by Joyce L.Leo
Joyce L.Lee
Director
Office of public Housing
San Francisco
Enclosures.
Annual Contributions Contract U.S.Depwtmant of Housing
and Urban Development
Moderate Rehabilitation PrCtgral'1'l Office of Public and Indian Housing
ACC bort 1 Section S
:`. a tat Se tions page The Program . . . < . . . . . . . . . . . . . . . . . . . . . . . . . ?. Expeditious Carrying taut of Project .�7�2ge
Authorization of Actions by IIA .. . . . , . ..< . . . . . . . . 1 1.9 Assistance to Eligible Families When
1.3 Funding and Tens . .. . . . . . . . . . . . . . . . . . . . . . . . . 1 Contracts are Terminated . . . . . . . . . . . . . . . . . . 2
.4 Annual Contributions . . . . . . . . . . . . . . . . . . . . . . . . 1 1.10 Responsibility for Administration of Contract . . . . 2
1.5 HUD Payments for Moderate Rehabilitation Program . . . 1 1.11 HUD Requirements . . . . . . . . . . . . . . . . . . . . . . . 2
.5 Fiscal Year . . . . . . . .. . . .. . . . . . . . . . . . . . . . . 2 1.12 Exclusion of Third Party Rights . . . . . . . . . . . . . .. 2
1.7 Periodic Adjustment of Contract Dents . . . . . . . . . . . . 2 1.13 ACC. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
1.t The Program to this ACC. The funding exhibit states the amount and
term of funding for each project.
(a) Projects in the Program (b) The amount of contract and budget authority for each
(1) The HA's Moderate Rehabilitation Program under project in the HA Moderate Rehabilitation Program is
this ACC includes all projects listed in the funding stated in the funding exhibit. 'Contract authority' is the
exhibit attached to this ACC Part 1. maximum annual payment by HUD to the HA for a
(2) The HA, to the maximum extent feasible, stall enter project. 'Budget authority" is the maximum amount of
into Agreements and Contracts in accordance with funds available for payment to the HA over the term of
the numbers and sizes of units in each project the project. Budget authority is authorized and appropri-
specified in the,,funding exhibit. No substantial devi- ated by the Congress.
ation as defined by HUD from the bedroom distribu- (c) The funding exhibit states the first date and last date of
tion or number of units in each project is allowed the ACC term for each project.
without prior HUD approval. The HA shall not enter
into any Agreements or Contracts or take any other 1.4Annual Contributions
action which will result in a claim for an Annual
Contribution in :respect to any project in excess of (a) HUD shall not make any Annual Contributions or any other
the maximum amount authorized for that project. payment with respect to any Fiscal Year for a project in
excess of the contract authority for the project specified
z-�Ifb) The terra "FIA' means the Housing Agency which has in Ifin funding rx`r l3it. However, this arnount shali be
executed this ACC. red ed cummenc€,irately with any reduction in t?,e
number of Contract Units or changes in unit sizes or
(c) The terra 'HUD* means the United States Department ptosuant to any Bather provision of this ACC or the
of Housing and Urban development. Contracts.
(d) The term 'project' 'means each funding increment lir s'b) `z lie ta<aP ar?oi ria of payments for a project over -*?
the HA Moderate Rehabilitation Program. project terra must not exceed budget au-hority for tie
project specified in the funding exhibit.
„ Authorization of Actions by HA
1,5 HUD Psymems.for Moderate Rehabilitation
In order to carry out the project, the HA is authorized to (a) Program
enter into Agreements, (b) enter into Cwtracts, (c: rake
housing assistance payments on behalf of Families and left (ts) HUD wW make Payarnents to the HA in accordance with
take all other necessary actions, all in accordance wivh the 1"€UD regi a ons and requirements.
application, forms, conditions and requirements prescribed or
approved by HUD. However, neither the HA not HUD shall W Por each HA Fiscal Year, HUD will pay the HA the
assume any obligations beyond those provided 'on the arnount approved by HUD to cover the following (subject
prescribed forms of Agreement and Contract. to rE:du,,tion by the arnount of any Project Receipts other
than Annual Contributions (such as interest income)
.3 Fundi g and.Terra which Receipts shalt' be available for Project
t t Expenditures)-
(a) The projects (funding increments) in the HA Mute (1) The amount of housing assistance payments payable
Rehabilitation Program are listed in the#unding e bit during each Fiscal Year by the HA pursuant to
Pia& 9 of 3 form HUD-52520-1`R 01/93)
Contracts with owners. (Such payments may not be for each project. It the HA falls to proceed expeditiously,
made for more than 15 years for any unit.) HUD may terminate or reduce its obligation under this ACC
(2) The allowance, in the amount approved by HUD, for with respect to the project.
preliminary!costs of administration.
(3) The allowance, in the amount approved by HUD, for 1.9 Assistance to Eligible families When Contracts'
the regular costs of administration including costs of are Terminated �
HUD required audits of Owners and the HA.
When the Contract for any units# is terminated for any
(0) A project Account shall be established and maintained for reason, leaving budget authority available under this ACC,
each protect under this ACC, in an amount as determined the assisted familyGes) if eligible for continued assistance, or
by HUD, out of amounts by which the contract authority other eligible family(ies) if the unit(s) is vacant, may
for the project exceeds amounts paid under the ACC for continue to receive housing assistance for the remainder of
the project for any fiscal year. This account shall be the ACC term in accordance With HUD regulations by the
established and maintained by HUD as a specifically use of the Moderate Rehabilitation funding for Dental
identified and segregated account. To the extent funds Certificate assistance.
are available in this account, the maximum amount 1.10
payable by HUD for any Fiscal Year may be increased by Responsibilityfor Administration tt Contract
an amount, If any, as may be required for increases T
reflected in the estimate of required Annual Contribution he HA is responsible for administration of the Contracts,
applicable to the Fiscal Year as approved by HUD. subject to review and audit by HUD.
1.11 HUD Requirements
(d} HUD will make periodic payments on account of each
project upon requisition by the HA in the form prescribed (a) The HA must comply, and must require owners to
by HUD. Each requisition shall include certification by comply, with the requirements of the U.S. Housing Act of
the HA that housing assistance payments have been or 1937 and all HUD regulations and other requirements,
will be made only. including any amendments or changes in the law or HUD
(1) In accordance with the provisions of the Contract, requirements.
and
(2) With respect to units which the HA has inspected or (b) The HA must comply with its HUD-approved ad:n, in-
caused to be inspected and determined to be in istrative plays, equal opportunity housing plan and HUD
decent, safe and sanitary condition, within one year -approved program funding applications.
prior to the making of housing assistance payments.
(e) Fo#€coring the end of each discal Year, any amount by (c) The HA must Lse the program formas required by HL
which the total payments made during that Fiscal Year 1.i2i xclUSIO#1 of Third Party Rights
exceed the Annual Contribution payable in accordance
with this section will be subtracted from the next (a) A fare,€y Haat is elible for housing assistance under this
payment made by HUD to the HA, unless ether dispo- ACC is n0l a party to or third party beneficiary of the
sition is approved or required by HUD. ACC,
1.6 Fiscal Year (b) Not€ pv— i.4 the ACC shall be construed as creating any
right Of any third party to enforce any provision of this
The funding exhibit states the last month and day of the HA consolidated ACS:; or to assert any claim against HIED or
Fiscal year. the HA.
1.7 Periodic Adjustment of Contract Rents 1.13 ACC
The Contract will provide for periodic adjustments in the (a) ACC is e contract between HUD and the HA.
Contract Rents, in accordance with applicable HUD regu-
lations, up to the maximum amount authorized for housing (b) The ACC consistscif ;his Dart 1, including the funding
assistance payments in the HUD approved estimate submitted exhibit, and Par. It Uorm HUD-52520-C (Supp)(10/79)1.
by the HA. 'phase documents are the whole ACC.
.3 Expeditious Carrying Out of Project (c) This ACC supersedes any previous annual contributions
contract for 3 program, Matters relating to funding or
The HA shall proceed expeditiously to implement the Pro- operation of the program under a previous
gram consistent with the rehabilitation and leasing schedule contributions contract are governed by this ACC.
Page 2 of 3 form IUD-52520-MR (11./93)
United States of America Secretary of Mousing and Urban beveiopment
Signature of Authorized Representative: Date signed:
x
Name&Official Title: (print or type)
Bernice C. Unland , director , Section 8 Financia .
Management Center
Housing Agency Name of Agency: (print or type)
Housing ,authority of the County of Contra Costa 2/9/99
Signature of Authorized Representative: }ate
signed:
Ne Oifio #Title. (print or type)
n/Joe
ciamilla Chair
'3
Page 3 of 3 _� �� form HUD-52520-MR 01/93)
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