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HomeMy WebLinkAboutMINUTES - 07141998 - C5-C7 TO:x BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: July 14, 1998 SUBJECT: Determine the Meed to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area Project No: 0672-6R6356.98 1. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22051, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole',Area. If. Financial impact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The preliminary cost estimate for the project indicates a construction cost of$110,000. Project construction should begin in late July. Continued on Attachment:X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ZSR u y T4, 1918 APPRO ED A3 RECOMMENDED VOTE OF SUPERVISORS X UNANIMOUS(ABSENT Nona, } AYES: NOES: i hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the MM:IIg date shown. g:tdesignibotAlValPinole7-14.doc ATTESTED: PHIL BATC ELL , Clerk of the Board cnDiv: Iant13-otcWorks 32225) of 8 Oervisors and Cot nty Administrator cc: Auditor/Controller County Counsel By ,,?,���,: Deputy Construction Div,A.Bruno Maintenance Div. Transp.Engineering Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erasion at Pinole Creek, Pinole Area July 94, 1998 Page Two III. Reasons For Recommendations And Background: The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washingout the embankment on the far side of the crossing. Alhambra Valley Road, in this area, accommodates more than 4,200 vehicles per day. If the Aide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100%funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of the repair in the most expeditious manner. IV. Conseguences of Negative Action: Nonconcurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: July 14, 1998 SUBJECT: DETERMINE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area. Project No.: 0672-6R6355.98 Specific Request(s) or Recommendation(a) & Background & Justification L RECOMMENDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Slide, 2.7 miles east of Bear Creek Road, Pinole area. II. FINANCIAL IMPACT: There is no impact to the general fund. Plans, specifications and engineer's estimate are 95% complete. The preliminary cost estimate for the project indicates a construction cost of$9071•+"}00. Project construction should begin in late July. ,I ?f Continued on Attachment:_x SIGNATURE: . " RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON duly 14, 1998 APPROVED AS RECOMMENDED�40=4_.. VOTE OF SUPERVISORS X UNANIMOUS(ABSENT None l AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct BF:drg copy of an action taken and entered on the g:\dssignV301alhvly&bear cmak7-#4..98.doc minutes of the Board of Supervisors on the date shown. Ong.Div: Public Works(Design Division) x Contact: M.Morton(313-2225) ATTESTED: � 5} cc: CountyArr. E.KevorAdministrator PEAL BATCH LGI Cierk Ci'ins Board Attu: E.Kuavor Auditor-Controller of Supervisors and County Administrator PW Accounting Construction A t Community Development By ,i.L 1. 'I rK+� $ Deputy Maintenance County Counsel DETERMINE the Need to Continue the Emergency action Regarding the;Repair of the Alhambra Valley Slide, 2.3 miles east of Bear Creek Road, Pinole area Page 2 July 14, 1998 111. Reasons for Recommendations and Background: The storms of February 2, 1998 and associated high floods in Vaca Creek caused a slide under cutting a section of Alhambra Valley Road at a point approximately2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road in this area accommodates more then 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, eatlwest traffic between Central and West County along this corridor would no longer be possible. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any nece*sary contracts to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action. Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS tf FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: July 14, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Nide, Orinda area. Project No: 0672-6R6346 1. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Fish Ranch Road Slide, Orinda area. II. Financial lmpact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The project is currently under construction. The expected contract cost based on the low bid is $684,651. Continued on Attachment:X SIGNATURE; k RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES : ACTION OF BOARD ON Judy 14, 1998 APPROVED A9 RROMMENSE5 VOTE OF SUPERVISORS _ UNANIMOUS{ABSENT AYES: NOES. I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. MM:IRATTESTED:PDATA1oESIGMPHIL_BABOtFISHRANCH7-14,DOC BTCH C) G::iCV� k R, lark of the Board Orig.Div: Public works(Design) of Supervisors and County Administrator Contact: Melissa Morton(313-2225) cc: Auditor/Controller By r Deputy County Counsel Construction civ.-R.Bruno Maintenances Div. Transp.Engineering Determine the Need to continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area .lune 23, 1998 Page Two Ill. Reasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The Aide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small Aide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 8,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within'180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the Aide repair would not have begun until early September. Can March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure'completion of the repair in the most expeditious manner. IV. Conseauence.s of Negative Action: Non-concurrence of the above recommendation will significantly delay' repair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government.