HomeMy WebLinkAboutMINUTES - 07141998 - C108-C113 TO: BOARD OF SUPERVISORS
FROMs ', A'
William Walker, M.D. , Health Services Direector
By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE: June 22, 1998 County
suBSECrs Approval of Contract #26-244-2 with Marriott Management
Services/Lohmar
SPECIFIC REQUESTS? OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECg MENDED ACTION
Approve and authorize the Health Services Director, or his designee
(Frank Puglisi, Jr. ) , to execute on behalf of the County, Contract
#26-244-2 with Marriott Management Services/Lohmar, for the period
from July 1, 1998 through June 30, 2001, in the amount of
$1, 600, 000, for linen rental and management services for Contra,
Costa Regional Medical Center and Contra Costa Health Centers .
FINANCIAL 1KPAGT:
This contract is included in the Health Services Department Enter'-
prise I budget .
REASONS FOR R.ECg MENDA'TIfJNS/BACRGRt}'CTNb
Hospital and clinics linen rental and management services have been
provided under contract since 1984 .
On August 1, 1995, the Board of Supervisors approved Contract #26-
244-1 with Marriott Management Services/Lohmar (formerly: Lohmar)
for the period: from July 1, 1995 through June 30, 1998, for the
provision of hospital and clinics linen rental services, including
delivery of clean garments and other linen items ; and pick-up of
soiled linen for the Health Services Department . The Contractor
provides the personnel, facilities, tools, equipment, materials and
supervision necessary for daily linen services.
Approval of Contract #26-244-2 will continue the Contractor' s
services through June 30, 2001.
CONTINUED ON ATTACHMENT: SIGNATURE: ! 3
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) /lz
ACTION Of BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ASSENT } I HEREBY CERTIFY THAT THIS IS A TRUE
AYES. -- NOES: - AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact:
Frank Puglisi, Jr. (370-5100) OF SUPERVISOR ON THE DATE SHOWN.
Ccs Health Services (Contracts) ATTESTED
Risk Management �I� ate ,�Bi�d�tYI@�a3ft�fl
Auditor-Controller Supervisors and County Mministlator
Contractor !'
M302/7-83 BY ✓ ,��!.r�� �"�- DEPUTY
..................................
TO: BOARD OF SUPERVISORS
CV
M William Walker, M. - ,nm alth er-
F , r Director
By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE: June 19, 1998
County
SUBJECT* Approval of Contract Amendment Agreement #24-751-62 with Phoenix
Programs, Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S). :
Approve and authorize the Health Services Director, or his designee
(Donna Wigand) to execute on behalf of the County, Contract Amendment
Agreement #24-751-62 with Phoenix Programs, Inc . , effective April 1,
1998, to amend Contract #24-751-60, (as amended by Administrative
Amendment Agreement #24-751-61) to increase the Payment Limit by $9, 823,
from $1, 555, 678 to a new total contract payment limit of $1, 565, 501, and
to increase the Automatic Extension Payment Limit by $19, 645, from
$777, 839 to a new Automatic Extension Payment Limit of $797, 484 .
FISCAL IMPACT:
This Contract is funded as follows :
$ 317, 872 Federal Medi-Cal (FFP)
._1,247, 629 Mental Health Realignment and additional County Funding
$1, 565, 501 TOTAL CONTRACT PAYMENT LIMIT
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) -
On June 24 , 1997, the Board of Supervisors approved Contract #24-751-60
(as amended by Administrative Amendment Agreement #24-751-61) , with
Phoenix Programs, Inc. , for the period from July 1, 1997 through June 30,
1998, for provision of residential, community living, socialization,
vocational and Medi-Cal habilitative day treatment mental health program
services.
Approval of this Contract Amendment Agreement #24-751-62 will allow the
Contractor to provide additional services, including Dual-Diagnosis
services, through June 30, 1998 .
CONTINUED ON ATTACHMENT: SIGNATURE'
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNAIURE(S):
ACTION OFBOARD ON APPROVED AS RECOMMENDED
OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ASSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES- AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
IL BAT�EL LERR OF THE BOARD OF
Contact Person: William Walker (370-5010) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)
Risk Management
Auditor Controller BY - DEPUTY
Contractor
To: BOARD OF SUPERVISORS
FROM:
William Walker, M.D. , Health Services Director Contra
By: Ginger Marieiro, Contracts Administrator
Costa
DATE: June 18, 1998 Count/
SUBJECT:
Retroactive Payment to Crestwood Hospitals, Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOBMENDED ACTION:
Ratify purchase of services from Crestwood Hospitals, Inc. , through December
31, 1997, and authorize the County Auditor-Controller to pay the
$48,168.34 outstanding balance for the admission of and treatment for mentally
disturbed persons in need of subacute skilled nursing care in a facility known
as an institution for the mentally diseased (IMD) .
FINANCIAL IMPACT:
This Contract was included in the Health Services Department's Budget, funded
by County/Realignment.
REASONS FOR RECODIMMMATIONSZBACKGROUND:
On December 10, 1996, the Board of Supervisors approved Novation Contract ##24-
373-12 with Crestwood Hospital, Inc. , for the period from July 1, 1996 through
June 30, 1997, for the admission of and treatment for mentally disturbed
persons in need of subacute skilled nursing care in a facility known as an
institution for the mentally diseased (IMD) . The Contract included a six-month
automatic extension through December 31, 1997. Due to a reorganization of the
company, this Contract was not renewed, but a new contract (#24-933) with
Crestwood Behavioral Healthcare, Inc. , was approved by the Beard of Supervisors
on March 10, 1998.
Services were requested and provided beyond the payment limit and by the end
of December 31, 1997, charges had been incurred in excess of the Contract
Payment Limit, of which $48,168.34 remains outstanding.
Services were both requested by County staff and provided by Crestwood
Hospital, Inc. , in good faith. Because of an administrative oversight by both
the County and Contractor, and the reorganization of Crestwood Hospital, Inc. ,
use of the Contractor's services exceeded the authorized limits.
The Department is requesting that the amount due to the Contractor be paid.
This can be accomplished by the Board of Supervisors ratifying the actions of
the County employees in obtaining provision of services of a value in excess
of the contract payment limit. This will create a valid obligation on the part
of the County, retroactively authorizing all payments made by the Auditor-
Controller
uditorController up to now, and authorizing payment of the balance.
CONTINUED ON A ACH SIGNATUREt '
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNT
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED Ze Z "/4/
P B T LOR,CL RK OF THE BOARD OF
r'ERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Donna Wiggand (313-6411)
CC: Health Services(Contracts)
Risk Management
Auditor ControllerBY DEPUTY
Contractor
............................................
...............................
01
TO: BOARD OF SUPERVISORS C.
FROM: William Walker, M.D. , HelPth Services DifeCAV
By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE: June 18, 1998 County
SUBJECT: Amend Board order for Termination of Contract #24-351-26 and Approval of
Amendment Agreement #24-133-41 with La Cheim Residential Treatment Center
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Amend June 2, 1998 Board order (Subject: Acknowledge Termination of Contract
#24-351-26 and Approve Contract Amendment Agreement #24-133-41 with La Cheim
Residential Treatment Center) to:
1. Acknowledge receipt of notice from La Cheim Residential Treatment Center
requesting termination of Contract #24-351-26 (as amended by Amendment Agreement
#24-351-27) , effective at the close of business on February 28, 1998; and
2. Approve and authorize the Health Services Director or his designee (Donna
Wigand LCSW) to execute on behalf of the County, Contract Amendment Agreement
#24-133-41 with La Cheim Residential Treatment Center, to amend Contract #24-133-
38 (as amended by Amendment Agreements #24-133-39 and #24-133-40) , effective
March 1, 1996, to increase the contract payment limit by $94,596 from $,475,379 to
a new total of $569,975. This amendment will increase the six month automatic
extension payment limit by $136,759, from $473,241 to a new total of $610,000.
FINANCIAL IMPACT:
There is no increase in County cost.
REASONS FOR RECOMMENRA_TIONS/BACKGROUND:
On December 9, 1997, the Board of Supervisors approved Contract #24-351-26 (as
amended by Amendment Agreement #24-351-27) with La Cheim Residential Treatment
Center, for the period from January 1, 1998 through June 30, 1998 for operation
of a residential group home program for mentally disturbed adolescents in Contra
Costa County. On December 2, 1997, the Board of Supervisors appzoved Contract
#24-133-38 (as amended) with La Cheim, for the period from January 1, 1998
through June 30, 1998, for intensive day treatment services for mentally or
emotionally disturbed children.
The purpose of this amended Board Order is to advise the Board that the Depart-
ment and the Contractor have mutually agreed to terminate the residential fee-
for-service Contract #24-351-26 (as amended) , effective at the close of business
on February 28, 1998 (stated as April 28, 1998 in the prior Board order) , and to
add the remaining dollars and federal Medi-Cal billable amount to La Cheim's
Contract #24-133-38 (as amended) , effective March 1, 1998 (stated as May 1, 1998
in the prior Board order) .
CONTINUED ON ATTACHMENT:
4-1- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.L__ APPROVEOTHER
SIGN UREM:
ACTION OF BOARD ON 19AF APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSF-NTj AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
rBAT r�LOR,CI&RK OF THE BOARD OF
PERVI ORS AND COUNTY ADMINISTRATOR
Contact Person: Donna Wigand (313-6411)
CC: Health SerAces(Contracts)
Risk Management
Auditor Controller By DEPUTY
Contractor
TO: BOARD OF SUPERVISORS '-,• f t� ,
FROM: William Walker, M.D. , Health Services Director ,
By: Ginger Mareiro, Contracts Administrator "_ " Contra
DATE: Costa
June 23, 1998 CountySUBJECT: Approval of Contract #24-931-1 with Ellen Danchikl
SPECIFIC REQUEST(S)OR RECOMMENDATION{S)S BACKGROUND AND JUSTIFICATION
RECOMM DATION(S)
Approve and authorize the Health Services Director, ; or his designee
(Donna Wigand) to execute on behalf of the County, Contract #24-931-1
with Ellen Danchk in the amount of $47,700, for the period from July 1,
1998 through June 30, 1999 to provide consultation and technical
assistance to the. Department with regard to Housing for Mental Health
Clients in East County.
FISCAL IMPACT:
This Contract is funded by County Mental Health Realignment.
BACORO I REASON(S) FOR RECOMMO ATION(S) :
In February 1998, the County Administrator approved, and the Purchasing
Services Manager executed Contract #24-931 with Ellen >;Danchik, for the
period from February 1, 1998 through June 30, 1998 for consultation and
technical assistance to the Department with regard to Housing for Mental
Health Clients in East County
Approval of Contract #24-931-1 will allow the Contractor to continue
providing services through. June 30, 1999.
CONTINUED ATTAC M NT' xkgr R
4 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
11 APPROVEOTHER
ACTION OF BOARD ON APPROVED AS RECOMMENDEDeTiqeR
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENT______) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE.MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED /. 4F—'
AT OR,4L � OF THE BOARD OF
Contact Person: Donna Wigand, L.C.S.W. {313-6411) eUPEORVI RS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)
Risk Management
Auditor Controller BY DEPUTY
Contractor
....................................................................................................................................................................................
. . ..... ........................................................... ....
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator Contra
DATE: June 23, 1998 Costa
County
SUBJECT, Approval of Novation Contract #24-810-4 with Marie Scannell
SPECIFIC REQUEST(S)OR RECOMMENDATIONI(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Donna Wigand) , to execute on behalf of the County, Novation Contract
#24-810-4 with Marie Scannell, MFCC, for the period from July 1, 1998
through June 30, 1999, in the amount of $28, 063 , for the provision of
Community-based mental health services to CONREP clients residing in
specified CONREP residential facilities.
FISCAL IMPACT:
This Contract is 100!s funded by State Funds .
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) :
On October 21, 1997, the Board of Supervisors approved Novation Contract
#24-810-3 with Marie Scannell, MFCC, to provide consultation and
technical assistance to the Department with regard to Community-based
mental health services to CONREP clients residing in specified CONREP
residential facilities.
Approval of Novation Contract #24-810-4 replaces the six-month automatic
extension under the prior Contract and allows the Contractor to continue
to provide services through June 30, 1999.
CONTINUED ON ATTkr
.NMENT: YK SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATUREM: - ------
ACTION OF BOARD ON 411.1
'. Z' APPROVED AS RECOMMENDED
OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AYES: ---NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
MAX
BAT OR,CEEk OF THE BOARD OF
Contact Person: Donna Wigand (313-6411) 9KUPEERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)
Risk Management
Auditor Controller BY DEPUTY
Contractor