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Home My WebLink AboutMINUTES - 06091998 - C5-C8 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 9, 1998 SUBJECT: Authorize Issuance of Purchase Order to JV Sweeping Services for the 1998 Chip Seal Program Project No.: 0672-6U2170, -6U2171, -6U2174 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUS"T"IFICATION I. Recommended Action: Authorize the issuance of a purchase order in the amount of$80,960 to JV Sweeping Services of San Jose, CA for sweeping services required for the 1998 chip seal program. H. Financial bnpact: Road funds in the amount of$84,960 are available for this planned activity. M. Reasons for Recommendations and Background: The placement of rock chip seal to resurface County roads is a long established routine maintenance practice. In order to assure complete coverage of asphalt applied to the old road surface, excess rock chips are distributed and must be removed by sweeping. It is not economical for the Public Works Department to own and operate the number of sweepers necessary to support the chip seal program. Sweeping service has historically been procured by purchase order. Continued on Attachment: X SIGNATU J RECOMMENDATION OF COUNTY ADMINISTRATOR �.RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON JUN 0 9 1998 APPROVED AS RECOMMENDED OTTER VO'Tt�OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the GC:pc date shown. :JUN Q c:B09.t6 ATTESTED: ." PHIL BATCHELOR, Clerk of the Board Orig. Div: Public Works (Mtc) of Supervisors and County Administrator Contact: Greg Connaughton, 313-7000 By (", 0' Deputy cc: See next page Sweeping for 1998 Chipseal June 9, 1998 Page Z The General Services Department's Purchasing Division solicited bids for sweeping services from five venders. The vendors responding to the solicitation and the amounts bid are the following: Enviro-Commercial Sweeping $93,800. JV Sweeping $80,960. Universal Sweeping $84,870. TV. Consequences of Negative Action: Without vendor furnished sweeping services, aggregate chips will remain on the pavements for extended periods of time. cc: County Admin. Gen. Serv., Purchasing Auditor Controller Contractor P.W., Accounting TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 9, 1998 SUBJECT: Authorize Issuance of Purchase Order to SerpaTrucking for Truck Transport Service for the 1998 Chip Seal Program Project No.: 0672-6U2170, -6U2171, -6U2174 SPECIFIC REQUEST(S)OR.RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Reeommended Action: Authorize the issuance of a purchase order in the amount of$77,050 to D.E. Serpa Trucking of Martinez, CA for truck transport services required for the 1998 chip seal program. II. Financial Impact: Road funds in the amount of$77,050 are available for this planned activity. III. Reasons for Recommendations and &SUround: The placement of rock chip seal to resurface County roads is a long established routine maintenance practice. It is not economical for the Public Works Department to oven and operate the number of trucks necessary to support the chip seal program. Trucking service has historically been procured from outside vendors. Continued on Attachment: X SIGNATURE _RECOMMENDATION OF COUNTY ADMINISTRATOR `RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON JUN 0 91998 APPROVED AS RECOMMENDED ✓ OTHER_ VOTE OF SUPER'V'ISORS UNANIMOUS(ABSENT 1 AYES: NOES: l hereby certify that this Is a true and correct ABSENT* ABSTAIN: copy of an action taken and entered on the ------- minutes of the Board Of Supervisors on the GC:pc crate shown. JUN 0 9 1998 c:BO9.t6 ATTESTED PHIL BATCHEL019, Clerk of the Board Orig. Div: Public Works(Mte) of Supervisors and County Administrator Contact: Greg Connaughton, 313-7000 By deputy cc: See next page Transport for 1998 Chipseal June 9, 1998 Page 2 The General Services Department's Purchasing Division solicited bids for truck transportation services from two vendors. The vendors responding to the solicitation and the amounts bid were identical and the vendors agreed to split the contract. D& E Serpa Trucking $77,050. Royal Trucking $77,050. IV. Consequences of Negative Action. The chip seal program cannot proceed as planned without vendor furnished trucking services. cc: County Admin. Gen. Serv., Purchasing Auditor Controller Contractor P.W., Accounting TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 9, 1998 SUBJECT: Authorize Issuance of Purchase Order to Royal Trucking for Truck Transport Service for the 1998 Chip Seal Program Project No.: 0672-6U2170, -6U2171,-6U2174 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: Authorize the issuance of a purchase order in the amount of$77,050. to Royal Trucking of Concord, CA for truck transport services required for the 1998 chip seal program. H. FinancialIm[jact: Road funds in the amount of$77,050 are available for this planned activity. M. Reasons for Recommendation►s and BackEround: The placement of rock chip seal to resurface County roads is a long established routine maintenance practice. It is not economical for the Public Works Department to own and operate the number of trucks necessary to support the chip seal program. Trucking service has historically been procured from outside vendors. ee- Continued on Attachment: X SIGNATURE 55 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON .SUN 0 91998 APPROVED AS RECOMMENDED OTHER VO OF SUPERVISORS UNANIMOUS(ABSENT ) I hereby certify that this is a true and correct AYES: NOES: copy of an action taken and entered on the ABSENT: ABSTAIN: minutes of the Board of Supervisors on the date shown. JUN Q 9 1998 GC:pc ATTESTED c:BO9.t6 PHIL BATCHELOR, Clerk of the Beard Orifi, Div: Public Warks(Mtc) of Supervisors and County Administrator Contact: Greg Connaughton, 313-7000 By—\A �" y I#A _� Deputy cc: See next page Transport for 1998 Chipseal June 9, 1998 Page 2 The General Services Department's Purchasing Division solicited bids for truck transportation services from two vendors. The vendors responding to the solicitation and the amounts bid were identical and the vendors agreed to split the contract. D&P Serpa Trucking, $77,050. Royal Trucking $77,050. IV. Consequences of Ne,g Aive Action: The chip seal program cannot proceed as planned without vendor furnished trucking services. cc: County Admin. Gen. Serv., Purchasing Auditor Controller Contractor P.W., Accounting �s TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR BATE: JUNE 9, 1998 SUBJECT: FISH RANCH ROAD SLIDE REPAIR•ORINDA AREA Project No.: 0872-6R6346 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE Property Entry Permit from EBMUD and AUTHORIZE the Public Works Director to sign it on behalf of the County if. Financial lmpact: None. Ill. Reasons for Recommendations and Background: The Permit allows the County to enter EBMUD's property to repair a slide on Fish Ranch Road in accordance with approved plans and specifications. IV. Consequences of Negative Action: The project will not have sufficient land rights to repair the road slidein accordance with the approved plans and specifications. Continued on Attachment: SIGNATURE: 270�yv�,'I' RECOMMENDATION Of COUNTY 11391114MTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF 551915 75A JUN 0 9 1998 111PIRVE13 VOTE OF SUPERVISORS 3�. UNANIMOUS(ABSENT } AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the RB:gpp: date shown. JUN 0' 91998 G:1Grp£Tata\RealProp198-51BOA9-fi.doe ATTESTED: Odg,Div: Public Works(R/P) PHIL BATCHELOR, Clerk of the Board Contact: Ronald Babst(313-2226) of Supervisors and County Administrator cc: County Administrator Recorder(via RtP) By Deputy