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HomeMy WebLinkAboutMINUTES - 06091998 - C1-C THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on June 9, 1998,by the following vote: AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla, Rogers NOES: None ABSENT: bone ABSTAIN: Mone SUBJECT: Award of Contract for 1998 Slurry Seal Project, in West, Central, and East County areas. Project No. 0672-6U2172 Engineer's Estimate: $394,987.21 Bidder Total Amount Bond Amounts Graham Contractors, Inc. $377,379.47 Payment: P.O. Box 26770 $188,689.73 San Jose, CA 95159 Performance: $377,379.47 California Pavement Maintenance Co. Sacramento, CA Valley Slurry Seal Co. W. Sacramento, CA The above-captioned project and the plans and specifications therefor having been previously approved, and bids having been duly invited and received by the Director of Public Works on May 26, 1998; and American Asphalt Repair&Resurfacing Co.,Inc. ("American"),which submitted a bid of$335,219.28, having made a mistake in filling out the bid due to errors in converting between metric and English units, having timely notified the County in writing of such mistake as required by law, and having requested to be relieved of its bid; and The bidder listed first above, Graham Contractors, Inc. ("Graham"), having submitted the lowest responsive and responsible bid, which is $385.37 less than the next lowest bid; and The Director of Public Works recommending that the bid submitted by Graham is the lowest responsive and responsible bid, and this Board concurring and so finding; NOW, THEREFORE,the Board finds, determines and orders as follows: The Board RELIEVES American of its bid, pursuant to Public Contract Code Section 5100 and following,because of the mistake described above; and AWARD OF CONTRACT FOR THE June 9,1998 1998 SLURRY SEAL IN THE WEST,CENTRAL,and EAST AREAS. Project No.0672-6U2172 Page 2 of 2 The Board ORDERS that the contract for the furnishing of labor and materialsfor said work is awarded to Graham at the listed amount and at the prices submitted in said bid, and that said contractor shall present two good and sufficient surety bonds as indicated above; and that the Director of Public Works shall prepare the contract therefor; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other required documents, and the Director of Public Works has reviewed and found them to be sufficient,the Director of Public Works is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the Director of Public Works, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of Public Works is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the County to ensure performance under the contract,pursuant to Section 22300 of the Public Contract Code; and Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Director of Public Works or his designee; and Pursuant to Labor Code Section 6705, the Board also DELEGATES to the Director of Public Works or to any registered civil or structural engineer employed by the County the authority to accept detailed plans showing the design of shoring,bracing, sloping or other provisions to be made for worker protection during trench excavation covered by that section; and Contact: Joseph P.Murphy,(925)313-2321 1 hereby certify that this is a true and correct copy of an action taken and entered on the Orig.Dept:Public Works Department minutes of the Board of Supervisors on the Construction Division data shown. JUN 1998 ATTESTED: cc: Public Works Department PHIL BATCHELOR, Clerk of the Board - Construction Division of Supervisors and County Administrator - Accounting County Counsel By C. Deputy Auditor-Controller Contractor(via Construction Division) Surety(Via Construction Division) S.B.E COUNTY COL7NSEL:JPM:RB:tt G:\Grp➢ata\Const\BO\98S-9-t6.doc C4 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 9, 1998 SUBJECT: Approve Plans and Specifications and Advertise for bids for the Pacifica Avenue and Port Chicago Highway Bike Lanes Project. Project No. 0662-684155, CDD-CP # 98 - 4. Specific Request(s) or Recommendation(s) & Background & Justification 1. RECt)MMfNDED ACTION: ON: APPROVE the Plans and Specifications for the Project and ADVERTISE for bids to be received on Tuesday, July 14, 1998, at 2:00 p.m. DIRECT the Clerk of the Board to publish the Notice to Contractors in accordance with Section 22037 of the Public Contract Code, Continued on Attachment:X— SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR ,.RECOMMENDATION OF BOARD COMMITTEE —APPROVE --OTHER SIGNATURES): ACTION OF BOARD ON JUN 0 9 1998 APPROVED AS RECOMMENDED -OTHER VOyE OF SUPERVISORS UNANIMOUS (ABSENT AYES:______.. NOES:----,---- ABSENT:--------- OES:___. ._—_._ABSENT:____.,.,___...ABSTAIN.------ I i hereby certify that this is a true and correct TRJlg copy of an action taken and entered on the g',Wesign%80%boPacAvenus P&,Ic 5-8.98 minutes of the Board of Supervisors an the Orig.Div: Public Works(Design Division) date shown. Contact: T.Rle (313-2256) ATTESTED: Iggg cc: County Administrator Attn: E.Kuevor PHIL BATCHELOR, Clerk of the Beard Auditor-ControNer PW Accounting of Supervisors and County Administrator Construction d Community Development y f AL L4Deputy SUBJECT: Approve Plans and Specifications and Advertise for bids for the Pacifica Avenue and Port Chicago Highway Bike Lanes Project. Project No. 0662-684155, CDD-CP # 98 - 4. DATE: June 9, 1998 PACE: 2 11. RNANCIAL IMPACT: The estimated contract cost of the project is $121,600, funded by Navy Mitigation Funds (52%) CDBG Grant (10 %); TFCA Grant (38%). 111. IAEA C?NB F t EC-011 N E.NC)-ATHIN1BA-05CROUND: The project is needed to complete the bike way network in the Shore Acres neighborhood area. The Public Works Director has filed with the Board of Supervisors the Flans and Specifications for the project. The general prevailing rates of wages,which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any interested party upon request. The Board reviewed and approved the project on May 19, 1998 and determined the project to be exempt from the California Environmental Quality Act as a Class 4h Categorical Exemption. A Notice of Exemption was filed with the County Clerk on May 19, 1998. 1V. CIQNSEQUEMES OF NES 1VE ACTIt)N: If the project is not approved for advertising, it will not be constructed . v T TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, Public Works Director DATE: June 9, 1998 SUBJECT: Approve Project, Pians and Specifications and Advertise for bids for the 1998 Pavement Microsurfacing Project in the Martinez Area. Project No. 0672-6U2173 CDD-CP# 98 -47. Specific Request(s) or Recommendation(s) & Background & Justification 1. RECOMMENDED-ACTION: APPROVE Project, Approve Plans and Specifications for the Project, and DETERMINE that the project is a California Environmental Quality Act Class 1c Categorical Exemption, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. Continued on Attach ment:.x .. SIGNATURE: _ ! ®� rs:_•._ t-fir" - - _ RECOMMENDATION OF COUNTY ADMINISTRATOR --_RECOMMENDATION OF BOARD COMMITTEE _APPROVE _ OTHER SIGNATURES ACTION OF BOARD ON JUN 0 9 1998 APPROVED AS RECOMMENDED _OTHER VOOF SUPERVISORS ._.-YUNANIMOUS (ABSENT____—____...) AYES:----------NOES:...-- ___ ABSENT:__--_—ABSTAIN:_--_ g:idesign\bot98pavementmicrobo i hereby certify that this is a true and correct Orig.Div: Public works{Design Division} copy of an action taken and entered on the Contact: CMikeCSchulteounty (313-2176) E.Kuvor minutes of the Board of Supervisors on the cc: County Admin.E.Kuevos Audilor-Controller Cate shown. Community Development JUN 0 9 999 PW Accounting ATTESTED: Construction ;.Frattlni,Design PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator t r, By %A ;� ,„ d .. C� S A.i > Deputy ti SUBJECT: Approve Project, Plans and Specifications and Advertise for bids for the 1998 Pavement Microsurfacing Project in the Martinez Area DATE: June 9, 1998 PAGE: 2 DIRECT the Public Works Director to arrange for payment of the $25.40 handling fee to the County Clerk for filing of the Notice of Exemption. DIRECT the Clerk of the Board to publish the Notice to Contractors in accordance with Section 22037 of the Public Contract Code, and ADVERTISE for bids to be received on Tuesday, July 14., 1998, at 2:00 p.m. 11. EINANCAAI.JMPACT_: The estimated contract cost of the project is $83,000, funded by Road Funds (900%). 111. REASONS ICOR RECOMMENDAMNIBACKGFLOUNCI: The project is needed to extend the service life of the roadways. The project has been determined to be in compliance with the General Plan and is exempt from CEQA because it is a minor alteration to an existing facility. The Public Works Director has filed with the Board of Supervisors the Plans and Specifications for the project. The general prevailing rates of wages,which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any interested party upon request. IV. t ONCE 1 ENCES O NEGAT VE ACTION: If the project is not approved for advertising, it will not be constructed. 0 , CONTRA PUBLIC WORKS DEPARTMENT COSTA INITIAL STUDY COUNTY OF ENVIRONMENTAL SIGNIFICANCE PROJECT #0672-6U2173 CP#98-47 PROJECT NAME: 1898 Pavement Microsurfacing Project PREPARED BY: ,Janet Frattini � DATE: May 2�6, '1988 APPROVED BY: DATE: RECOMMENDATION (✓) Categorical Exemption (Class 1c) ( ) Negative Declaration ( ) Environment Impact Report Required ( ) Conditional Negative Declaration The project will not have a significant effect on the environment. The recommendation is based on the following: The proposed project consists of the minor alteration of an existing Facility that will restore the structural integrity to the road surface. Several sites will receive the road surface treatment and all work will occur within the existing right-cif-way. The surface treatment will not involve an expansion of use beyond that previously existing. No removal of a scenic resource will occur as a result of the project. What changes to the project would mitigate the identified impacts . N/A USGS {quad Sheet Vine Mill Base Map Sheet # F13 Parcel # N/A GENERAL CONSIDERATIONS. 1. Location: Several streets in the Vine Hill area of Martinez, central county, will receive the road surface treatment (Figures 1-4) 2. Project Description: The project consists of applying miorosurfacing, a*road surface treatment, to approximately 59,386 square yards (64,372 square meters) of roadway In 32 separate locations In the county. The surface treatment extends the life of the existing pavement and reduces deterioration by sealing the surface from air and moisture. The amount of surface treatment to be applied to the roadway varies per site (Figure 2). 3. Coes it appear that any feature of the project will generate significant public concern? [] yes [./I no [] maybe (Nature of concern): 4. Will the project require approval or permits by other than a County agency? [ ] yes [✓] no Agency Name(s) S. Is the project within the Sphere of Influence of any city?Yes, Martinez, HAcatcxmPtkmicrosurfac1n9Ani (Rev 2187) FIGURE CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT 1998 PAVEMENT MICROSUR `A INN PROJECT PROJECT NO. QS72-6U217,3 PROJECT LOCATION !, / f "4...� - -t�~ xpy-E-y .. 1.":..�a-e•^•'Cf• � t Sy .{ (`"'y�.� tl ���f NEIEG.S$•.._/.'._ ' 6 &. w �~ Q.1hEl y� - L ..rfes+ t, _. ti.r �� . \ i � �� `�'�{{r moi, -�" "�y�t4 � a ` � {.-'�'•� ��_ y y -t f t :,T by ^w . ''jjJJ •"'i', t#Ck MY k� LOCATION MAP NOT 7Q SC&C s FIGURE � W nt � k � C � VD R1 t7 'o :. z +^V x Kn IMD N Cn p, a w K W A N yy ,' 12 m m � � �'j �' � •C n n P � x A n � cf rs < isy rZ (i �n � 4a z�+ $ O tS Q m CY ct r rn tri r O C, m b A m rn O Sv to C? o rn a y � � Y7 Sy X. x+ CS Q9 b A Ja TF +' Y' 6 4' �7 q S C © n rn y n 444 S 7 s z 5 Ft) q h 3� A b O ✓, p D v b z 4 O > C7 Z cmc 2 'G1 a s m m m A a m F c7 Ct C O r O ry� m a b a t�` r c C tl 1, G w „,• "� .QQ b C7 a 4 t5 iJ 9 t7 O ,�',t z o � �o n 2 � tD w m Q fl y ro n c o r y 67 m Ky n rtt K 17 r= C7 tl Q O -4 C 6 T C 1 Cf ry O m .`b rU 71 5 y 71 f! b m fNJ} PNiI fNil N 4�h GD hNJ (�D IND � N tNb A !moi ice+. yN. ftY- a Nh F h N Ifj (M1 � A O t�J 4/ Oji ISO iDt � t+ N rm ..et ,.� !qY W pp Npp pAp Oppp +p1 p� fD tqq6 u w !d Jppt fb N O� N t7 Y .r �pf JA N V mpg4�r1�{1 O/ � (6� � A C? 4 4 O 8 v7 [} 8 O 6S 4 P O 4 Ct O 0 O v q G C G O a O u U m CA1f (ri -+ N W j W {ii 0.f d7 W M q{ 0! fY tr W 41 V tD N W S7 O K* A W N U t0 .t tYi 4} W N W W V O W .a W Ul ca O b N t ~ a � , CON FIG PUBLIC "� � COSTA COUNTY VI WORKS DEPARTMENT 1998 PAVEMENT MICR , URFACINC PROJECT '".--�'..� W It Lt,O tt't ! g h + �. co lie t dNt *�• rt a a w r j •� PLAN NbrE; STREETS OtdEp IN r,S UTt.J -----__... N BOLD ARE 7O HAVE t,ICRoSt3RpACt4G. CONTRA OTA COUNTY GU4 PUBLIC WORKS DEPARTMEN t w 1998 PAVEMENT MI RO URFACING PROJECT t9 � - M � rtlM xr r r v � $ b .a x» hs xv. .xe � ti a � s tx .ro yrs"..... ... ._.. kA, „ gr Yadt x■~ j. 144 RRryry+t .i,M� Y 'V 31 Itil 1•� � � � � ' � ie� �A�� U rW g 11i s c it tK d � s ow 4^ y i t ta•, y. PLAN Zo-SCALE NOTE:STREETS OUTLINED IN BOLD ARE Tt7 HAVE 1.101 SUIIIACINC. i � CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Centra Costa County Community Development Department! 651 Pine Street, 4th Floor-North Wing, McBrien Administration wilding Martinez, CA 94553-0095 Telephone: (51 d) 313-2296 Contact Person:Cece Seligren - Public Works Dept. 1. Project Description, Common Name (if any) and Location: 1998 Pavement Microsurfacing Project, County File #CP 98-47: Project description: The project consists of applying>microsurfacing, a road surface treatment, to approximately 69,386 square yards (54,372 square meters)of roadway in 32 separate locations in the county. The surface treatment extends the life of the existing pavement and reduces deterioration by sealing the surface from air and moisture. The amount of surface treatment to be applied to the roadway varies per site(Figure 2). Project location: Several streets in the Vine Hill area of Martinez, central county, will receive the road surface treatment. This project is exempt from CEQA as a: Ministerial Project(Sec. 15268) — Other Statutory Exemption, Section Declared Emergency(Sec. 15269(a)) — General Rule of Applicability (Section 15061(b)(3) _ Emergency Project(Sec. 15269(b)or(c)) ✓ Categorical Exemption, Class 1 c for the following reason(s): The proposed project consists of the minor alteration of an existing facility that will restore the structural integrity to the road surface. Several sites will receive the road surface treatment and all work will occur within the existing right-of-way. The surface treatment will not involve an expansion of use beyond that previously existing. No removal of a scenic resource will occur as a result of the project. Date: By: Community Development Department Representative AFFIDAVIT OF FILING AND POSTING I declare that on l received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice vrill remain pasted for 30 days from the filing date. Signature Title Applicant: County Public Works Department 255 Glacier Drive Martinez, CA 94553 Attn: Janet Frattini County Clerk Fee$25 Due H:inoe'simicrosur#acing.noe (Rev, 2197) TO: BOARD OF SUPERVISORS FROM: J. MICHAEL W ALFORD, PUBLIC WORKS DIRECTOR DATE: June 9, 1998 SUBJECT: Grant Permission to Completely Close a Portion of Dougherty Road,for the Purpose of Road Repair Work,in the San Ramon Area SPECMC REQiWT(s)OR RFC0MMENDAn0N(8)&BACKGROUND AND JUS' FICATION L Recommgnded A-etion; GRANT permission to completely close a portion;of Dougherty Road, for the purpose of road repair work, in the San Ramon area.IT IS BY THE BOARD ORDERED that permission is granted to completely dose Dougherty Road from the southerly San Ramon City Limit to the northerly San Ramon City Limit,except for emergency traffic, from 8:00 a.m. to 3:30 p.m. for a maximum of five(5)days between June 22, 1998 and July 3, 1998 subject to the following conditions: A. Traffic will be detoured via Alcosta Boulevard. B. All signing to be in accordance with the State of California Manual of Traffic Controls. C. Coordinate the closure with the City of San Ramon and the Town of Danville. D. Obtain approval for the closure from the Sb s Department, the California Highway Patrol and the Fire District. Continued on Attachment._X_ SIGNATURE: RECON MENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE , OTHER sIGNATtRE S ACTION OF BOARD ON j UN 0 91998 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES• NOES:, ABSENT: ABSTAIN: I hereby certify that this Is a true and correct OC:bmb copy of an action taken and entered on the s: •.-0 minutes of the Board of Supervisors on the D: lWada . ) date shown. comb* Bdw HaMes.313.7004 a: CHP ATTESTED: ShadM P&W MvCamnaida PHIL BATCHELOR, Clerk of the Beard of Supervisors and County Administrator By - Ssi�:a".4t621 .__Deputy SUBJECT: Dougherty Road Closure DATE; June 9, 1998 WAGE 2 II. Financial IMRact« There is no financial impact. The work will be completed using a limited amount of developer fees collected from the Dougherty Valley Development. III. Reagins for Recommre,ddationj and B,ackgro-un�d: Complete closure of Dougherty Road will allow for the most efficient and timely completion of the proposed road repairs. Due to the deteriorated condition of the pavement on Dougherty Road,the proposed repairs will include placement of paving fabric material and an asphalt concrete overlay. Given the limited funding to complete these repairs,closing the road will economize the time and effort required to complete the work. The County has agreed to complete these repairs using developer fees collected from the Dougherty Valley Development. IV. !onstagoces of Negative Action: Not closing Dougherty Road will extend the time required to complete the road work and increase the cost of the repairs as well as the time of public inconvenience.