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HomeMy WebLinkAboutMINUTES - 06021998 - C6-C10 TO: BOARD OF SUPERVISORS V FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 2, 1998 SUBJECT: DETERMINE the Meed to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area. Project No.: 0672-6R6355.98 Specific Request(s) or Recornmendation(s) & Background & Justification 1. RECOM'M!gNDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Slide, 2.7 miles east of Bear Creek Road, Pinole area. If. FINANCIAL IMPACT: There is no impact to the general fund. Plans, specifications and engineer's estimate are 95% complete. The preliminary cost estimate for the project indicates a construction ost of$90,000. Project construction should begin in early June. ell Continued on Attachment:x SIGNATURE: _ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON rune , T919 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS UNANIMOUS (ABSENT None ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct SF.drg copy of an action taken and entered on the g:\deslgni80\slhvly&bear creek6-2.98,doc minutes of the Board of Supervisors on the date shown. Orig.Div: Public Works(Design Division) June i g� Contact: M.Morton(318-2225) ATTESTED: cc: CountyAtn:E.KevorAdministrator PHIL BATCHELOR, Clerk of the Board Attn: E.Kuevor Auditor-Controller of Supervisors and Cou ty Administrator PW Accounting Construction Community Development By �z? r tit t2 . - Deputy Maintenance County Counsel C.1 Y `©.h BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 2, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-686346 I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1996, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Fish Ranch Road Slide, Orinda area. II. Financial Impact: There is no impact to the general fund. Plans, specifications and engineer's estimate are 5% complete. The preliminary cost estimate for the project indicates a construction cost of$635,000. Project construction should begin in early June. Continued on Attachment: X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(SI: ACTION OF BOARD ON 75ne 2, T911 APPROVED AS RECO MENDED x VOTE OF SUPERVISORS x UNANIMOUS{ABSENT None AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. MM:ilg June 2 1998 G:tGRPDATA1DfrSIGN\6C11FESHRANCMS-19.DOC ATTESTED: .. , PHIL BATCHELOR, Clerk of the Board Orig.onDiv: MelsPublic works(Design) of Supervisors and Oo Int Administrator Contact: Melissa Morton{313-2225} P I ' Y* cc: Auditor/Controller county Counsel By--��r�" Deputy Construction Div.-R.Bruno Maintenance Div. Transp.Engineering t H -iletenmine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area June 2, 1998 Page Two Ili. Reasons For Recommendations And Background. Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within'180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. On March 24, 1998, pursuant to provisions of Sections 22935 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government. a TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 2, 1998 SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Agreement to Perform Tariff Schedule Related Work with Pacific Gas and Electric Company in the amount of $67,272.81 for utility relocation ';work necessary for the Cummings Skyway Extension Project, Project No: 0662-6R4062-98 CDD-CP#97-24 Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Agreement to Perform Tariff Schedule Related Work with Pacific Gas and Electric Company in the amount of$67,272.31 for utility relocation work necessary for the Cummings Skyway Extension Project Continued on Attachment:x SIGNATURE: /a4"' RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE „APPROVE ,OTHER SIGNATURE(S): ACTION OF BOARD ON Jane 2, 1998 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS X UNANIMOUS (ABSENT none ) AYES: NOES: ABSENT: ABSTAIN: RT;jlg I hereby certify that this is a true and correct g:tdesign\Mbocumskypgebo.wpd copy.of an action taken and entered on the minutes of the Board of Supervisors on the Orig.Div: Public Works(Design Division) date Shown. Contact: Rob Taveniar(313-2280 June 1998 cc: County tm. E.Administrator ATTESTED: t A#m: E.Kuevor Auditor-Controller PHIL BATCHELOR, Clerk of the Board PW Accounting Construction of Supervisors and nty Administrator Community Development By !�' 'f« f.2 a.�.._..--r —Deputy SUBJECT: APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Agreement to Perform Tariff Schedule Related Work with Pacific Gas and Electric Company in the amount of$67,272.31 for utility relocation work necessary for the Cummings Skyway Extension Project DATE: June 2, 1998 PAGE: 2 II. FINANCIAL-tMP_A.CT: The project is funded with State funds(50%) and Mitigation funds(50%). There is no impact to the General Fund. III. f3EAs' GNs I`C3R REt'OM1ET+t7�T1it3ACK�" R' ZN_[�: Caltrans and the County have entered into a Cooperative Agreement for the construction of the Cummings Skyway Extension project. In order for the project to be constructed Pacific Gas and Electric Company (PG&E) must relocate electric distribution facilities that are not covered by a franchise agreement with the County. This utility relocation is subject to'reimbursement to PG&E under Rules 2 and 16 filed with and authorized by the California PublicUtilities Commission. IV. CONSEQU E4 ? IVF ACTION: If the agreement is not approved and executed the construction of the Cummings Skyway Extension will be delayed,jeopardizing the State funding for the project. C., TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, Public Works Director DATE: June 2, 1998 SUBJECT: Approve Project, Plans and Specifications and Advertise for Bids for the Bridgehead Road Overlay and Reconstruction Project in the Oakley Area. Project No. 0682-6R4214-97 CDD-CP# 98 -9. Specific Request(s) or Recommendation(s) & Background &Justification I. RECOMMENDED ACTION: APPROVE Project, Approve the Plans and Specifications for the Project and DETERMINE that the project is a California Environmental Quality Act Class 2c Categorical Exemption, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. Continued on Attachment:X SIGNATURE: _.RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE �OTHER SIGNATURES): ACTION OF BOARD ON ,Tune 2, 1998 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS x UNANIMOUS(ABSENT None } AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the g:tdesignNbntbobrhead6.2.88 minutes of the Board of Supervisors on the 069.Div: Public Works(Design) date shown. Contact: gill Fernandez(313-2284) ATTESTED: `dune 2, 1998 cc: County Admin.E.Kuevot PHILBA�rii{EI►�I� Auditor-Controller , Clerk of the Board Community CommDeveinpmant Of Supervisors and iyAdministrator Co unitytng Cnnstrudion Janet FrattlN,Design BY - '�'"'-�s-: _ Deputy SUBJECT: Approve Project, Plans and Specifications and Advertise for Bids for the Bridgehead Road Overlay and Reconstruction Project in the Oakley Area DATE: June 2, 1998 PAGE: 2 Engineer to arrange for payment of the $25.00 handling fee to the County Clerk for filing of the Notice of Exemption. AUTHORIZE the closure of Bridgehead Road to through traffic between State Highway 4 and Wilbur Avenue for approximately five weeks with the exception of emergency vehicles and local residential traffic. DIRECT the Clerk of the Board to publish the Notice to Contractors in accordance with Section 22037 of the Public Contract Code, and ADVERTISE for bids to be received on Tuesday, July 7, 1998, at 2:00 p.m. II. FINANCIAL IMPACT: The estimated contract cost of the project is $175,000, funded by Measure C/SB300 Funds (100%). 111. REASONS FOR RECOMMENDATION/BACKGROUND: The project is needed to repair the existing rough road surface and alleviate an existing groundwater drainage problem which is causing the road to deteriorate. The project has been determined to be in compliance with the General Plan and is exempt from CEQA because the project consists of reconstructing an existing facility where the new facilitywill have substantially the same purpose and capacity as the facility to be replaced. The Public Works Director has filed with the Board of Supervisors the Plans and Specifications for the project. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any interested party upon request. IV. CONSEQUENCES OF NEGATIVE ACTION: If the project is not approved for advertising, it will not be constructed. alp TO: BOARD OF SUPERVISORS AS THE GOVERNING BODY OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT FROM: J. MICHAEL WALFORD, Chief Engineer DATE: June 2, 1998 SUBJECT: Approve Project, Plans and Specifications and Advertise for bids for the Marsh Creek Levee Project in the Oakley Area. Project No. 7521-6D9L79-97 CDD-CP# 98-25. Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: APPROVE Project, Approve the Plans and Specifications for the Project and DETERMINE that the project is a California Environmental Quality Act Class 2c Categorical Exemption, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. Continued on Attachment:X SIGNATURE. 46z-"K RECOMMENDATION OF COUNTY ADMINIMATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON June 2, 1998 APPROVED AS RECOMMEN390 x OTHER VOTE OF SUPERVISORS x-- UNANIMOUS(ABSENT None } AYES: NOES: - -- I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the g:kfesignlbo%omarshcr6.2.88 date shown. Orig.Oiv: Public Works(Design) June 2, 1998 Contact: Kevin Emigh(313-2233) ATTESTED: cc: County Admin.E.Kuevor PHIL BATCHELOR, Clerk of the Board Auditor-Controller Community Devetopment of Supervisors and ClotMty Administrator PW Accounting ConstructionBy `� t ..ZDeputy Engineering SUEIJECT: Approving Plants and Specifications and Advertise for Bids for the Marsh Creek Levee Repair Project in the Oakley Area, DATE: June 2, 1998 PAGE: 2 DIRECT the Chief Engineer to arrange for payment of the$25.00 handling fee to the County Clerk for filing of the Notice of Exemption. DIRECT the Clerk of the Board to publish the Notice to Contractors in accordance with Section 22037 of the Public Contract Code, and ADVERTISE for bids to be received on Tuesday, July 7, 1998, at 2:00p.m, H. FINANCIAL IMPACT: The estimated contract cost of the project is $240,000, funded by Flood Control Zone 1 funds with possible contributions from Storm Water Utility Funds and FEMA funding. III. REASONS FOR RECOMMENDATION/BACKGROUND: The project is needed to repair the damaged levees and provide flood protection for the surrounding areas. The project has been determined to be in compliance with the General Plan and is exempt from CEQA because the proposed project consists of the reconstruction of an existing facility where the new structure will be located on the same site and will have substantially the same purpose and capacity as the structure replaced. The Chief Engineer has filed with the Board of Supervisors the Plans and Specifications for the project. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any interested party upon request. IV. CONSEQUENCES OF NEGATIVE ACTION: If the project is not approved for advertising, it will not be constructed.