Loading...
HomeMy WebLinkAboutMINUTES - 06231998 - C5-C10 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, Public Works Director DATE: June 23, 1998 SUBJECT: Approve Project, Pians and Specifications and Advertise for bids for the Newell Avenue Pathway - Phase 11 Project in the Walnut Creek Area. Project No. 4662-6R4101-98 CDD-CP#98 -29. Specific Request(s) or Recommendation(s) & Background & Justification 1. RECOMMENDED ACTION: APPROVE Project, Approve the Plans and Specifications for the Project and DETERMINE that the project is a California Environmental Quality Act Class 1c Categorical Exemption, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. Continued on Attachment:X SIGNATURE; , _,_ , ='"'k _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON JUN 2 3 1998 APPROVED AS RECOMMENDED�OTHER_ VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: g:ldaslgnlbo1B01NewsllAve Path I hereby certify that this Is a true and correct copy of an action takenand entered on the Oft Div: Public Works(Design Division) minutes of the Board of Supervisors on the Contact: Kevin Emigh .E. 2233) Kuevo date shown. #!# � cc: County Admin.E.Kuevor 9ti►i Auditor-Controller Community Development ATTESTED: PW Accounting PHIL, BATCHELOR, Clerk of the Board Construction Trensp.Engineering of Supervisors and County Administrator J.Frattini,Design By Deputy � a SUBJECT: Approving Plans and Specifications and Advertise for bids for the Newell Avenue Pathway - Phase 11 Project in the Walnut Creek Area. DATE: June 23, 1998 PAGE: 2 DIRECT the Public Works Director to arrange for payment of the $25.00 handling fee to the County Clerk for filing of the Notice of Exemption. DIRECT the Clerk of the Board to publish the Notice to Contractors in accordance with Section 22037 of the Public Contract Code, and ADVERTISE for bids to be received on Tuesday, July 28, 1998, at 2:00 p.m. II. FINANCIAL IMPACT: The estimated contract cost of the project is $66,000, funded by TDA (70%) and road funds (30°l%). 111. REASONS FOR REC©MMENDATIONIBACKGROUND: The project is needed to provide safe access for pedestrian traffic and connection to other existing pathways. The project has been determined to be in compliance with the General Plan and is exempt from CEQA because the project consists of a minor alteration to existing land conditions within the existing roadway right of way, with no expansion of use. No scenic resources will be removed as a result of the activity. The Public Works Director has filed with the Board of Supervisors the Plans and Specifications for the project. The general prevailing rates of wages, which shall be the minimum rates paid on this project, have been filed with the Clerk of the Board and copies will be made available to any interested party upon request. IV. CONSEQUENCES OF NEGATIVE ACTION: If the project is not approved for advertising, it will not be constructed. _. ....... ......... _. _._...._. . .. .._.. ._....... ............1..111.1. 11__1.... ..... ........ ....... . _ . ...... ..__ .... ......... ........ ........ COMMUNITY DEVELOPMENT DEPARTMENT CONTRA COSTA COUNTY DATE: March 31, 1998 TO: Public Works Department Attention: Janet Frattini - Design Division FROM: Dennis M. Barry, AICD, Community Development Director By: Debbie Chamberlain, CEt4.A Coordinator Via: Audrey Woods W SUBJECT: CEQA REVIEW, PROJECT #CP 98-29, Newell Avenue Pathway Attached are the following environmental documents relative to the above-referenced project which have been reviewed by the Community Development Department. Please review the documents to determine if there are any posting periods and/or hearings required before the Board of Supervisors can take action on the project. These documents should be kept in the project file for future reference. (✓ } Initial Study of Environmental Significance (copy of original-to be returned after GPC-MR hearing). { } Copy of the Notice of Exemption (w/receipt). (The original is: on file in Community Development Department; _ on file with the County Clerk; being returned for filingin project file.) { ) Copy of the Notice of Determination. (The original is: on file in Community Development Department; on file with the County Clerk; being returned for filing in project file.) { } Notice of Negative Declaration - including mailout list. { ) Draft EIR. Mandatory Referral for General Plan Conformance. (Required/exempt) } Proof of Publication {✓) Letter of CEQA determination {✓) Comments: NOE on file waiting for Board Approval. (} TWO COPIES OF THE NOTICE OF EXEMPTION/DETERMINATION ARE ATTACHED. WHEN YOU -HAVE SCHFDl1LED THIS ITEM WITH THE BOARD, PI EASE SECS ONE COPY RACK TO ME WITH A NOTE STATING THF DATE THE BOARD DE SUPERVISORS IS TO HEAR THE ITEM. When the Board of Supervisors takes action on the project, it must "review" and "consider" the environmental impact report or negative declaration, together with any comments received during the public review process. They must then adopt the environmental document before approving the project. You must, therefore, provide copies for each member of the Board of the respective environmental impact report, notice of negative declaration, or the notice of exemption, along with any comments received during the review period. They must review and consider these items before approving the project. If they do not physically have the documents, they cannot consider them. In the case of projects which are exempt from CEQA, the Board Order should concur in the determination that the project is categorically exempt, and direct the filing of the Notice of Exemption. PLEASE NOTIFY US, WITHIN 2 DAYS OF THE BOARD HEARING ON THIS PROJECT, WHAT ACTION THE BOARD TOOK SO THAT WE CAN INITIATE THE FILING OF THE NOTICE OF EXEMPTION OR NOTICE OF DETERMINATION WITH THE COUNTY CLERK. THE FILING OF THESE NOTICES STARTS THE STATUTE OF LIMITATIONS ON COURT CHALLENGES TO THE APPROVAL UNDER CEQA. HENCE, THE FILING OF THESE NOTICES ARE IMPORTANT SINCE IT LIMITS THE COUNTY'S LIABILITY. If you have any questions concerning the above documents or the CEQA process, please contact Debbie Chamberlain at 335-1213. w CONTRA PUBLIC WORKS DEPARTMENT COSTA INITIAL STUDY ")UNTY OF ENVIRONMENTAL SIGNIFICANCE PROJECT# 0662-684101 CP# 98-29 PROJECT NAME: Newell Avenue Pathway (Lilac Dr. to Circle Dr. and Magnolia Way to Olympic Blvd.) PREPARED BY: anel Frattini DATE: March 5, 1998 APPROVED BY: DATE: 3 PIq RECOMMENDATIONS: {✓) Categorical Exemption {Class_1c ) { ) Negative Declaration { ) Environment Impact Report Required { ) Conditional Negative Declaration The project will not have a significant effect on the environment. The recommendation is based on the following: The project consists of a minor alteration to existing land conditions, within the existing roadway right-of-way, with no expansion of use. No scenic resources will be removed as a resultof the activity, however, approximately 15 trees within the project limits may require root cutting and pruning. What changes to the project would mitigate the identified impacts . N/A 3GS Quad Sheet Walnut Creek Base Map Sheet# P13 Parcel # Various GENERAL CONSIDERATIONS: 1. Location: The project is located in the central county residential area of Walnut Creek (Figures 1& 2). 2. Project Description: The proposed project involves constructing an approximately 1040 linear foot pedestrian pathway on the south side of Newell Avenue. The first section will be constructed from Magnolia Way west to Olympic Boulevard measuring approximately 530 linear feet and the second section from Lilac Drive east to just past Circle Drive measuring approximately 375 linear feet (Figure 3). Approximately 15 mature trees are located at the edge of the proposed pathway. The trees show signs of stress from inadequate pruning practices, pollution from vehicular traffic, and soil compaction. The presence of disease or insect activity is indicated on some trees. To minimize further damage and to protect the trees, measures such as hand excavation, pruning, and cutting tree roots in a flush manner, are incorporated into the project. These measures shall be performed in accordance with recognized standards of good arboricultural practices. The pathway will be constructed of crushed rock and compacted to form a smooth surface. The pathway width of 48"may narrow to 36" at obstacles (e.g., trees and utility poles). However, the minimum width for a single wheelchair is 36"thus making the pathway accessible to all neighborhood residents. Four wheelchair ramps will be installed as part of the project on Circle Drive, Lilac Drive, Magnolia Way, and Olympic Boulevard. 3. Does it appear that any feature of the project will generate significant public concern? [] yes [✓] no [] maybe (Nature of concern): Will the project require approval or permits by other than a County agency? [] yes [,/] no Agency Name(s) 5. Is the project within the Sphere of Influence of any city? Yes, Walnut Creek. h:\catexmpt\newe112.mswini (Rev 2197) FIGURE � �l. C7 z iuj > i G7 Q .' M --}' Z rri Y C) U _ © 0 07 --4 C31 _ co X 0. C3 z Z . C} C=4 41 SSt� ra t. Q� �.d K_,.cv_ �' � A`t h K�`� lP 1.AK� 6 i,Y y,.9'Y�'vt �U ♦'��'+ } [`"f'J'�"£�A Vt5 � 1. ��. t-.e �F..,.,Wty 5�..,41y+ ELL tr vxrt 2J t a4 P i C s' 1 RIDGE 1 f Ay s 1 r•' Cdr M �'. C ~ .'; �.�, T �,f '>a:• h r� a;?i'>`�� }rte ..tt..._-,`.ta,—•.,...---' r sa r t� Y r4 t h5^"' L"'fgT tip vtATKlii5 Sxs }tABL Z wo �h?e 'yt c,}+a"n �7 0 CaJ�J ri s �>k` ♦t,� r � o a�on+AS icy ppa1S a ?- r'' N • ,� '� cr 'C'aK ! '� £ °. l RN 4 �! C ��}4''•. '� Out Aa ff C' '° 'f' '�F y,T G '. ✓t y e\G `.l K� �'l31` w.. •, �tC�F t f' R R R u Rp $' YEwOl ;. / � s,, O � ra a 3 u+ n t: r o � e+t{,•fs' "-- yAy iLTON tAR EUCnt P U ct YCEi r4 ao acs�' {aiY, ,3i �i $'t o -..-',{ Rft7E' s G; � �•'�. +5��`10 o"y`."`"'n } �,.frE' \� cs` J 4r- to ,.d` ci t,�, 68+i r t SUGAR�-LOAF OPENSAA F Apn reu cuP SPA tVON : fCy JTt ti a µ RECftEA teTet,�si t, �•-- _.?- *_ z 5 .._.. &o y '�r 't +h ll .Ltt AREA p�h t. a w-•--f ----- EK ALE 9 p O �� plOi w' J Gyw�"t''•(3 G 'it 0.\ s+ ,yds .,a 11 a r �K 'F i y-�^" $ r 9�7�� � R ;i�Ftj7 - s `i t. It 7.y z�is �'9 4 t 'Y�j' 4�m.'� f f�y�A"�•�'����3f� _...--�`._'` ~�\Y%d t� ti�4 ,off'•' t WWNl i Community Dennis M.Barry,AICP Development CostaCommunity Development director DepartmentOlr"i}/ -aunty Administration Building 651 Pine Street 4th Floor, North Wing `d Martinez, California 94553-0095 Phone: 335-1235 ;�,<,.., s tib' March 31, 1998 County File #CP 98-29 Attention: Public Works Department Janet Frattini -Design Division Dear Applicant: The Contra Costa County Community Development Department has completed an initial study of the environmental significance of the project represented by your pending application bearing County File Number -2511,Nawa A�,�n:� Pwthti�v ter Dr tn,. a le W�1__v�to Olvrt�nlC Btvd In the }��tr►tit �r�a�L r n. In conformance with Contra Costa County Guidelines for implementing the California Environmental Quality Act of 1570(CEQA),it has been determined that your project uvAimt have a significant effect on the environment. Your project falls within the following category: W AN ENVIRONMENTAL, IMPACT REPORT (EIR) IS NOT REQUIRED. {✓} The project is categorically exempt(Class 1r-). { } The CEQA requirements are accommodated by the EIR previously prepared for {} A statement that an EIR is not required {Negative Declaration of Environmental Significance has been filed by the Community Development Department (unless appealed). {} Other: General Rule of Applicability [Section 15061 (b)(3)1• ( } AN ENVIRONMENTAL IMPACT REPORT (EIR) IS REQUIRED. { } The complexity of your project requires your submission of additional special reports or information (as outlined on the attached sheet) {which will be outlined in a forthcoming letter}, (} A consultant will be hired to prepare the environmental impact report. This procedure is explained on the attached sheet. Preparation of the EIR cannot be started until the fee and additional information requested is received by the Community Development Department. If you have questions concerning this determination or desire additional information relative to environmental impact report regulations, please call (510) 335-1210. Sincerely yours, Dennis M. Barry, AICP Community Development Director .0ms shut CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Contra.Costa County Community Development Department 651 Pine Street, 4th Floor -North Wing, McBrien Administration Building Martinez, CA 94553-0095 Telephone: (510) 313-2296 Contact Person:Cece Sellpren - Public Works Dept. Project Description, Common Name (if any) and Location: Newell Avenue Pathway (Lilac Dr. to Circle Dr. and Magnolia Way to Olympic Blvd.) County File #CP 98-29; ProjectDescription: The proposed project involves constructing an approximately 1004 linear foot pedestrian pathway on the south side of Newell Avenue. The first section will be constructed from Magnolia Way west to Olympic Boulevard measuring approximately 630 linear feet and the second section from Lilac Drive east to just past Circle Drive measuring approximately 375 linear feet. Approximately 15 mature trees are located at the edge of the proposed pathway. The trees show signs of stress from inadequate pruning practices, pollution from vehicular traffic, and soil compaction. The presence of disease or insect activity is indicated on some trees. To minimize'further damage and to protect the trees, measures such as hand excavation, pruning, and cutting tree roots in a flush manner, are incorporated into the project. These measures shall be performed in accordance with recognized standards of good arboricultural practices. The pathway will be constructed of crushed rock and compacted to form h smooth surface. The pathway width of 48" may narrow to 36" at obstacles(e.g., trees and utility poles). However,;the minimum width for a single wheelchair is 36" thus making the pathway accessible to all neighborhood residents. Four wheelchair ramps will be installed as part of the project on Circle Drive, Lilac Drive, Magnolia Way, and Olympic Boulevard. Project location: The project is located in the central county residential area of Walnut Creek. This project is exempt from CEQA as a: Ministerial Project(Sec. 15268) — Other Statutory Exemption, Section_ — Declared Emergency(Sec. 15269(a)) __.. General Rule of Applicability(Section 15061(b)(3) _ Emergency Project(Sec. 15269(b)or(c)) ✓ Categorical Exemption, 1c for the following reasons):The project consists of a minor alteration to existing land conditions, within the existing roadway right-of-way, with no expansion of use. No scenic resources will be removed as a result of the activity, however, approximately 15 trees within the project limits may require root cutting and pruning. Date: By: Community Development Department Representative AFFIDAVIT OF FILING AND POSTING I declare that on i received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: County Public Works Department 255 Glacier Drive Martinez, CA 94553 Attn: Janet Frattini County Clerk Fee$25 Due H:\noe's\newe112.mswnoe (Rev.2/97) TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 23, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area Project No: 0672-6R6356.98 I. Recommended Action: DETERMINE that there is a need to continue the emergency actiontaken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area. II. Financiallmpact: There is no impact to the general fund. Pians, specifications and engineer's estimate are complete. The preliminary cost estimate for the project indicates a construction cost of$110,000. Project construction should begin in late June. /z's Continued on Attachment:X SIGNATURE _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON JUN 1998 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS rr _ UNANIMOUS(ASSENT AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the MMJlg date shown. g:\design\bo\AIValPinole6-23doc ATTESTED. .JUN 2 3 1998 Orig.Div: Public Works(Design) PHIL BATCHELOR, Clerk of the Board Contact: Melissa Morton(313-2225) cc: Auditor/Controller of Supervisors and County Administrator County Counsel n , Construction Div.-R.Bruno By. i iA&,, t ,m#.r�„ .-.-.Deputy Maintenance Div. Transp. Engineering r � f Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area June 23, 1998 Page Two Ill. Reasons For Recommendations And Background. The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on the far side of the crossing. Alhambra Valley Road, in this area, accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair couldnot begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived' and repairs can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of the repair in the most expeditious manner. 1V. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. G. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 2, 1998 SUBJECT: DETERMINE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area. Project No.: 0672-686355.98 Specific Request(s) or Recommendations) & Background & Justification 1. RECOMMENDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Slide, 2.7 miles east of Bear Creek Road, Pinole area. 11. FINANCIAL IMPACT: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The preliminary cost estimate for the project indicates a construction cost of$100,000. Project construction should begin in late June. r Continued on Attachment:x SIGNATUREOWN • a. _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON JUN 2 3 1998 APPROVED AS RECOMMENDED OTHER Vf7�E OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this Is a true and correct BF:drg copy of an action taken and entered on the g:%des1gnt80taih vly&bear creek 6-2.98.doc minutes of the Board of Supervisors on the Ong.Div: Public Works(Design Division) date shown. s3 +[� Contact: M.Morton(313-2225) JUN 2 ATTESTED: 3 91 cc: County Administrator Attn: E.Kuavor PHIL BATCHELOR, Clerk of the Board Auditor-Controller PW Accounting of Supervisors a County Administrator Construction Community Development By Jd Deputy Maintenance County Counsel DETERMINE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area Page 2 June 2, 1998 111. Reasons for Recommendations and Background: The storms of February 2, 1998 and associated high floods in Vaca Creek caused a slide under cutting a section of Alhambra Valley Road at a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road in this area accommodates more then 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of the repair in the most expeditious manner. IV. Conse uq ences of Negative Action. Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 23, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-6R6346 1. Recommended Action: DETERMINE that there is a need to continue the emergency actiontaken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Fish Ranch Road Slide, Orinda area. 11. Financiallmaact: There is no impact to the general fund. Plans, specifications and engineer's estimate are complete. The project is currently under construction. The expected contract cost based on the low bid is $584,651. 1Z J Continued on Attachment: X SIGNATURE: ,7 Z, _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES : ACTION OF BOARD ON JUN 2 3 1998 APPROVED A5 RECOMMENDED V OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the MM:jlg date shown. G:IGRPDATAtDESIGNtBO1FISHRANCH6-23.DOC ATTESTED: =SUN 2 3 Orig.Div: Public works(Design) PHIL BATCHELOR, Clerk of the Board Contact: Melissa Morton(313-2225) of Supervisors and County Administrator cc: Auditor/Controller l County Counsel 4 ' r n r Construction Div.-R.Bruno By " 4 `� Deputy Maintenance Div. Transp.Engineering Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area June 23, 9998 Page Two III. Reasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. On March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delayrepair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adapted this Carder on June 23, 1998, by the following vete: AYES: Supervisors tlilkema, Gerber, DeSaulnier, Canciamilla, Rogers DOES: None ABSENT: None ABSTAIN: None SUBJECT: .Ratify previous permission by the Public Works Director to completely close all of Merlot Court, for the purpose of an annual block party, Oakley area. The Public Works Director having reported that prior approval has been granted to Jeani L. Allen to completely close Merlot Court, except for emergency traffic, on Saturday, July 13, 1998, from 2:OOPM to 11:00PM, subject to the following conditions: I. Allow access for emergency vehicles at all times. 2. All signing to be in accordance with the State of California Manual of Traffic Controls. 3. Jeani L. Allen shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount;of$1,000,000 for Comprehensive General Public Liability, which names the County as an additional insured prior to permit issuance. 5. Obtain approval for the closure from the Sheriff's Department, the California Highway Patrol and the Fire.District. IT IS BY THE BOARD ORDERED that the action taken by the Public Works Director is approved.. I hereby certify that this is a true and correct copy of an action taken and entered on the �:mW G:1GrpData\EngSvc\B0lB0 6-23-98.doc minutes of the Board of Supervisors on the Gate Shown. c� Originator: Public Works(APC) date shown. JUN 2 3 1998 Contact.Bob Hendry(646-1607) PHIL. BATCHELOR, Clerk of the Beard ": C1,11, Sheriff-Patrol Div.Commander of Supervisors and County Administrator Jeani L.Allen 58 Merlot Court,Oakley,CA 94561-3187 Deputy r CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT APPLICATION AND PERMIT CENTER 65 1 PINE STREET, SECOND FLOOR, NORTH WING, MARTINEZ, CA 94553 PHONE: (5 1 0) 646- 1607 FAX: (5 1 0) 646-1599 ROAD CLOSURE PERMIT [7 FOR OFFICE USE APPLICATION DATE: / SD " �G� APPLICATION APPROVED: lO O !CJ ROAD NAME. / EY,df INSPECTION AREA NUMBER: b -7/ ROAD NO.- PERMIT NO.: L�'�- 9B � THOMAS GUIDE MAPP��A//GE�:7/ J�! —c� PERMIT FEE: $ sy'0.0 GJ RECEIPT NO.: G- PERMITTEE: W&�Q/7! ez2 ADDRESS: / //1r'Ylo-24 e"�" . J �! CITY: ed'-le I. STATE: ZlP: "5"✓ry' ` � TELEPHONE NUMBER: (`�,C'✓) 4p' -147- /75�J" I FAX: ( ) PURPOSE: s LOCATION: Pr 1G�7� rf. �� ��ctYr''d TIME LIMIT: DATES: - I. - 4R To 4:12 e c la v on 1 HOURS: ' (AM ) To //•' t>o (AMS M) INCLUDING SATURDAYyerS) AND SUNDRY(S) .��(YES ❑ NO TYPE OF INSTALLATION: /W/A TRAVERSE TO ROAD Cl LONGITUDINAL TO ROAD TYPE OF CLOSURE: ❑ COMPLETE CLOSURE TO ALL TRAFFIC 24-HOURS EACH DAY. ❑ PARTIAL CLOSURE 24-HOURS EACH DAY. ❑ COMPLETE CLOSURE TO THROUGH TRAFFIC DURING WORKING HOURS. PARTIAL CLOSURE TO THROUGH TRAFFIC DURING WORKING HOURS. CLOSE ROAD TO THROUGH TRAFFIC, ALLOWING LOCAL AND EMERGENCY TRAFFIC AT ALL TIMES. PR EMERGENCY VEHICLES WILL BE ALLOWED PASSAGE AT ALL TIMES. REQUIREMENTS: PROVIDE AN INSURANCE RIDER NAMING CONTRA COSTA COUNTY AS AN ADDITIONAL INSURED IN THE AMOUNT OF ONE MILLION DOLLARS GENERAL COMMERCIAL AND AUTOMOBILE LIABILITY. SIGNED DETOUR VIA NEIGHBORING STREETS. ❑ SIGNED DETOUR AS PER PLAN FILED WITH THE PUBLIC//WORKS DEPARTMENT.d �LII ❑ BOND: ( ❑ CASH ❑ SURITY ) AMOUNT: $ Jl7G7err7r7/ /r�r r�re7n �,. /,�tC2 `�' M OTHER: l9 r .....................................................I....................... ...........11......................... ................ ROAD CLOSURE PERMIT PAGE TWO CONDITIONS: I THE PERMITTEE SHALL NOTIFY ANY FIRE DISTRICTS, THE HIGHWAY PATROL, THE SHERIFF'S OFFICE, ANY SCHOOL DISTRICTS, THE POSTAL SERVICE, AND ALL UTILITIES AND NEWSPAPERS AFFECTED BY THE CLOSURE, AND SHALL COMPLY WITH THE REQUIREMENTS OF THE ORDINANCE CODE OF CONTRA COSTA COUNTY, TITLE 10, AND SPECIFICATIONS RELATING THERETO, AND THE Poucy ON ROAD CLOSURES. 2, ALL SIGNING SHALL BE IN ACCORDANCE WITH THE: MOST CURRENT EDITION OF THE STATE OF CALIFORNIA MANUAL OF TRAFFIC CONTROLS. LIZ *-e-X/-le,7 7/-v At tve 6,e e,, Ja4 -//7 1-f 4/4 a le azzz 90/ 4414a 4e Z7 a/--s THE PERMITTEE AGREES TO SAVE, INDEMNIFY AND HOLD HARMLESS THE COUNTY OF CONTRA COSTA, ITS OFFICERS, EMPLOYEES AND AGENTS FROM ALL LIABILITIES IMPOSED BY LAW BY REASON OF INJURY TO OR DEATH OF ANY PERSON(S) OR DAMAGE TO PROPERTY, INCLUDING WITHOUT LIMITATION LIABILITY FOR TRESPASS, NUISANCE OR INVERSE CONDEMNATION, WHICH MAY ARISE OUT OF THE WORK COVERED BY THIS PERMIT, AND DOES AGREE TO DEFEND THE COUNTY, ITS OFFICERS, EMPLOYEES AND AGENTS AGAINST ANY CLAIM OR ACTION ASSERTING SUCH LIABILITY. ACCEPTING THIS PERMIT OR STARTING ANY WORK HEREUNDER SHALL CONSTITUTE ACCEPTANCE AND AGREEMENT TO ALL OF THE CONDITIONS AND REQUIREMENTS OF THIS PERMIT AND THE ORDINANCE AND SPECIFICATIONS AUTHORIZING ISSUANCE OF SUCH PERMIT. I HEREBY ACKNOWLEDGE THAT I HAVE: READ THIS PERMIT AND THAT THE INFORMATION SUPPLIED BY ME IS TRUE AND CORRECT, AND I AGREE TO COMPLY WITH THE TERMS AND WITH ALL COUNTY ORDINANCES AND STATE AND FEDERAL LAWS AND REGULATIONS. APPLICANT3S SIGNATURE: NAME PRINTED: DATE: FOR J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR: BY: 4 G2! d DATE: CC: CONSTRUCTION DIVISION 1 . TRAFFIC DIVISION MAINTENANCE DIVISION ROADCLOS(1/97) ......................................... County Administrator Contra Aisle Management (""'1 County Administration Building �r�,,.r osta Risk Management 651 Pine Street,6th Floor ` t Administration (510)335-1450 Martinez,California 94553-1229 JV Fax Number (510)335-1420 -r cove June 2, 1998 Jeani Allen 58 Merlot Court Oakley, CA 94561--3187 Dear Ms . Allen; We are in receipt of your $65 check for purchase of special events insurance for the block party to be held Saturday, June 13, 1998 on 58 Merlot Court, Oakley, California. Enclosed are an original and one copy of the insurance certificate for filing with the Public Works Department to obtain a permit. ncerely, 1 A G Ri k ,Management Consultant AH:py Enclosures