HomeMy WebLinkAboutMINUTES - 06231998 - C120-C124 0I J20
TO BOARD OF SUPERVISORS
r' Contra
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR n Costa
DATE: ,dune 17, 1998 ou1 #Ly
11JE'LEASE-PURCHASE OF A NEW MAINFRAME COMPUTER
SPECIFIC REOUESTIS)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
RECOMEATIN:
APPROVE and AUTHORIZE the Purchasing Services Manager to negotiate with
Cornerstone Corporation of Los Angeles, and EXECUTE the necessary documents for a
three-year lease-purchase of an IBM 2003-225 mainframe computer complex to replace
the County's existing ES9000 mainframe, at a total cost not to exceed $265,000 per year
for three years.
BACKGROUND:
As is outlined in the attached memorandum from Steve Steinbrecher, the County's
existing mainframe computer has outlived its useful life. The existing mainframe is
not Year 2000 compliant. The existing mainframe will be unable to handle the
demands that Will be placed on it within the next few years. It will actually cost less
money to replace the existing mainframe than it would to upgrade the existing
mainframe,add the necessary additional capacity, and make it Year 2000 compliant.
The Purchasing Services Manager is planning to bundle a number of information
technology purchases in order to get a better interest rate on their lease-purchase.
At an estimated annual interest rate of 5'fA%, the annual lease-purchase price would
be approximately$264,258 for three years. At the end of the three-year period, the
County will be able to purchase the mainframe for $1.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
. D._RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SJGNATMilk 66!
ACTION OF BOARD ON June 23,-1908- APPROVED AS RECOMMENDED � OTHER
VOTE OF SUPERVISORS
I HERESY CERTIFY THAT THIS IS A TRUE
UNANIMOUS{ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES; NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: U
ATTESTED JUN 2 19%
County Administrator PHIL.BATCHELOR,CLERK OF THE BOARD OF
Director of Information Technology SUPERVISORS AND COAJNTY ADMINISTRATOR
Auditor-Controller
County Counsel
Les Littman, Purchasing services Manager1x
M382 {1q/88) BY _ ,v._s.._ _,._,. DEPUTY
This lease-purchase has been put out to bid. The Director of Information
Technology is recommending that the contract be awarded to the lowest responsive
bidder.
Authority is being sought, therefore, for the Purchasing Services Manager to enter
into negotiations with the winning bidder and to execute the three year lease-
purchase, providing that the annual cost does not exceed $ 265,040.
Contra Costa County .� STEvEN A.STEINBRECHER
Chief Information Officer
Department of • '
Information "Technology *�_� -�' ,• Tom wxrrru GTON
Deputy Director,Operations
30 Douglas Drive f3l�
�•� �� `� JOHS+i F(?RBEIiG
Martinez,California 94553-4068 Deputy Director,Communications
510-313-1200 c�Q,
June 4, 1998
TO: Les .Littman, Director of Purchasing
FROM: Phil Batchelor, County Administrator -
Steven A. Steinbrecher, Chief Information Officer
SUBJECT: Approval to Pureh a--IBM Model 2003-225 Computer
The Department of Information Technology is requesting the purchase of an IBM 2003-225 mainframe
computer complex to replace the County's existing ES9000 mainframe, for the following reasons:
1.) The ES9000, purchased in April of 1995, was given a useful life of 36 months, before requiring
additional upgrade. We are now using 90% of the machine's processing capabilities.
2.) Transaction levels on the IBM mainframe complex are growing at approximately 35% each year.
There will be additional impact on these existing transactions for the following reasons:
A.)Addition of the Alameda District Attorney Family Support Application in September of
1998.
B.) The addition of new enterprise-wide security requirements as determined by the
County's Information Security Administrator.
3.) The system software and chipset on the existing ES9000 is not Year 2000 compliant, and must be
replaced not later than December 31, 1998, in order to meet the County's established deadline for
total Year 2000 compliance by January 1, 1999.
4.) The new mainframe computer complex can be purchased with a net additional county cost of
approximately $1,000 per month over the three-year life of the contract. It would cost more to
simply replace the software on the old machine.
The Department of Information Technology has reviewed all of its RFP responses, and wishes to
purchase the machine, installation and training services, from Cornerstone Corporation of Los Angeles.
Approved: Date:
Phil Batchelor, County Administrator
Contra Costa County ; L STEVEN A. STEINBRECIIEI2
Chief Information Officer
Department of
Information Technology To.m WHITTINGTON
' Deputy Director,Operations
30 Douglas Drive
Martinez,California 94553-4068 J(3II+i FC?I2I3EItG
925-313-1200 .V4' ,y, y`k Deputy Director,Communications
C -- �`t KEVIN DICKEY,
Deputy Director, Security
TO: Les Littman
FROM: Alan Schulze
SUBJECT: Mainframe Computer Bid
GATE: June 4, 1998
We have evaluated all the bid responses for the acquisition of the replacement mainframe
computer complex. We are recommending the bid be awarded to Cornerstone, the lowest
responsive bidder, as indicated in the attached spreadsheet, Tom Whittington researched the
references from the top three bid responses and found their services to be equivalent. Please
notify Cornerstone as soon as possible so we can begin contract negotiations. As € indicated
we want to use the County's 1T contract for this transaction.
Ats-19
Mainframe Acquisition
1 . Mainframe maintenance budgeted for FY 98/99 $ 21, 206
Note: Maintenance for the new mainframe is
included in the lease/purchase
package.
2 . Mainframe software budgeted for FY 98/99 $239, 138
Note: Operating System software is included
in the lease/purchase package.
Total $260, 344
3 . Estimated yrly lease/purchase cost for 3 yrs $264, 238
Note : The lease/purchase is based on a
rate of 5 1-4%
Increased yearly cost $ 3, 894
increased monthly cost $ 325
4 . Increased IBM monthly software cost for non-
operating system software to move from
a Group 38 CPU to a Group 40 CPU. $ 548
5. Monthly Lease/purchase cost increase $ 325
Monthly software cost increase $ 548
Estimated total monthly increase $ 873
Note: We are taking advantage of an ESO Package offered by
IBM through a Business Partner where we make a 3 year
commitment for hardware, software and maintenance. Through''
this program our operating system software costs drop
approximately $10, 000 per month offsetting the increases
for the new CPU and its maintenance`'.
111.1.................................. ...............
.................................
TO: BOARD OF SUPERVISORS
Co
FROM: Barton J. Gilbert, Director of General Services Co
Cou
DATE: June 23, 1998
SUBJECT: LEASE - ROCKY RIDGE COMMUNICATIONS SITE, DANVILLE
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION!
I. RECO MENDED ACTT
APPROVE a Lease renewal commencing January 1, 1998, with Watson Communication Systems,
Inc., for the Rocky Ridge communications site, Danville, California, under the terms and conditions
more particularly set forth in said Lease, and AUTHORIZE the Director of General Services to
EXECUTE said Lease on behalf of the County.
11. FINANCIAL IMPACT
Payments required are in the budget of the General Services Department.
Ill. REASORS. FOR RECOMMENDATIQNS/ BACKGROUND
This lease renewal requested by the General Services Department will provide for continued use
of the Rocky Ridge communications site, which is an essential link in the County's microwave
system.
CONTINUED ON ATTACHMENT:®YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-)( APPROVE OTHER
SIGNATURE(S):,�/Y�
ACTION OF BOARD ON SJUN 2 3 1998 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ASSENT
AYES: NOES:
ASSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: Clerk of the Board ATTESTED JUN 2 3 1"
County Administrator(via L/M)
County Auditor-Controller(via UM) PHIL BATCHELOR,CLERK OF THE BOARD OF
Lessor(via L/M) SUPERVISORS AND COUNTY ADMINISTRATOR
Orig:General Services Dept.-L/M
BY Aj k2A 1-/� DEPUTY
SBV rkyrBdol.wpd M382 (10/88)
TO: BOARD OF SUPERVISORS
Contra
FROM:
FROM: Barton J. Gilbert, Director of General Services
Cost
n COU
DATE: June 23, 9998
SUBJECT: 636 Ward Street, Martinez - Exercise of Option to Extend the Lease for the !
Coordinated Trial Courts
SPECIFIC R£CIUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION
EXERCISE the third one-year option to extend the Lease with Bart Bisio and Jane Bisio for the
premises at 636 Ward Street, Martinez, for Continued use by the Coordinated Trial Courts, under
the terms and conditions more particularly set forth in said Lease.
II. FINANCIAL IMPACT
Payments required are in the budget of the Coordinated Trial Courts.
III. REA ONN . FOR RECOMMENDATIONS/ BACK ROUND
Provide for continued use of warehouse space as requested by the Coordinated Trial Courts.
CONTINUED D ON ATTACHMENT: YES SIGNATURE:
E
RECOMMENDATION OF COUNTY AOMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
r
SIGNATURE(S):
ACTION OF BOARD ON N Z 4 ISS8 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
y UNANIMOUS(ABSENT )
AYES: NOES:
ASSENT; ABSTAIN: 1 HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: Clerk of the Board ATTESTED JUN 1Qtii2
County Administrator(via UM)
County Auditor-Controller(via VM) PHIL BATCHELOR,CLERKOF THE BOARD OF
Lessor(via UM) SUPERVISORS AND COUNTY ADMINISTRATOR
Coordinated Trial Courts(via LIM) r
Orig:General Services Dept.-UM BY J.L
DEPUTY
SBV 636Bdo3.wpd M382 (10/88)
TO: BOARD OF SUPERVISORS
Contra '
FROM: Barton J. Gilbert, Director of General Services Costa
County
DATE: June 23, 1998
SUBJECT: AMEND JUNE 9, 1998 BOARD ORDER APPROVING 2711 C
WILLOW PASS ROAD, BAY POINT, LEASE
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
AMEND the June 9, 1998 Board Order approved by the Board of Supervisors for lease of 2711 C
Willow Pass Road, Bay Paint, to include the following :
DETERMINE that the Lease for 2711 C Willow Pass Road, Bay Point, is a Class 3 Categorical
Exemption, Section 15303, under the California Environmental QualityAct and DIRECT the
Director of the Community Development Department to FILE a Notice of Exemption with the
County Clerk.
11. FINANCIAL JIMP 'CT
Not applicable.
111. REAS- NS FOR RE OM "ENDATIONI ACKGROU 'ISD
On June 9, 1998, your Board approved a lease commencing July 1, '1998 with Dolan Faster
Enterprises for the premises at 2711 C Willow Pass Road, Bay Point, for use by the Social Service
Department-Family Preservation Program. However the required CEQA'finding was not included
as part of the approved Board Order. Approval of the recommended action amends the June 9,
1998 Board Order to include the required CEQA finding.
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
��
N—APPROVE OTHER
01
SIGNATURE(S):
ACTION OF BOARD ON JUN 2 3 1398 APPROVED AS RECOMMENDED--� OTHER
VOTE OF SUPERVISORS
r
v UNANIMOUS{ABSENT I
AYES: NOES:
ABSENT: ABSTAIN: 1 HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-71()0) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator(via L/M) ATTESTED JUIN 2 a Iggg
County Auditor-Controller(via UM) PHIL BATCHELOR,CLERK OF THE BOARD OF
Lessor(via UM) SUPERVISORS AND COUNTY ADMINISTRATOR
County Counsel(via L/M)
Risk Management(via UM) Y
r, r
Orig:General Services Department-UM r
BY .4 LUL I DEPUTY .
i
M382 (10188)
ot .
4 Contra
Costa
TO: BOARD OF SUPERVISORS •. Count /
FROM: Dennis M. Barry, AICP
A a
Community Development Director
DATE: June 23, 1998
SUBJECT: Request for Reallocation of HOME Investment Partnership Act and
Community Development Block Grant Funds
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
APPROVE the reallocation of Community Development Block Grant (CDBG)
and HOME Investment Partnership Act (HOME) funds from two projects
which are no longer feasible to -the Housing Development Assistance
Fund (HDAF) , including: ( 1) reallocation of $300, 000 in FY 1995/96
CDBG funds from the Bay Point Multifamily Housing Project (CD21-12 )
to the FY 1997/98 CDBG/HDAF; and (2 ) reallocation of; ,$250,000 in FY
1993/94 HOME funds from the Bay Point Multifamily Housing Project
(HM93-8 ) and $350, 000 in FY 1997/98 HOME funds from the Harmony Horner
Project (HM97-4 ) to the FY 1997/98 HOME/HDAF.
FISCAL IMPACT
No General Fund impact. CDBG and HOME funds are provided to the
County on a formula allocation basis through the U.S. Department of
Housing and Urban Development.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: 1
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDAT OF BOAR COMMITTEE
— APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON JUE 23, 1998 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
_ UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES : NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Kathleen K. Hamm
335-1257 ATTESTED le
cc: County Administrator ?HI�LBATCH=011, CLERK OF
County Counsel THE BOARD OF SUPERVISORS
Auditor-Controller AND COUNTY ADMINISTRATOR
Community Development
BRIDGE and Habitat via BY , DEPUTY
Community Development
BACKGROUND/REASONS FOR RECOMMENDATIONS
On February 15, 1995, the Board of Supervisors !approved the
allocation of$300, 000 in FY 1995/96 CDBG funds to BRIDGE Housing
Corporation for the Bay Point Multifamily Housing Project. As
proposed, this project involved the new construction of 46
affordable apartments on a site located in the Bay Point
Redevelopment Area . On May 16, 1995, the Board ' approved an
additional allocation of $250,000 in FY 1993/94 HOME funds for this
same project . During the project development phase, previously
unidentified environmental problems on the site raised concerns
about project feasibility and, ultimately led to a 'loss of site
control by BRIDGE . In November of 1997, BRIDGE informed the County
that this project was no longer feasible. It is therefore
recommended that the $300, 000 in CDBG funds and $250,000 in HOME
funds previously approved by the Board for this project be
rescinded and reallocated to the FY 1997/98 CDBG and HOME Housing
Development Assistance Funds for use in funding additional
affordable housing projects in the future.
On April 8, 1997, the Board approved the allocation of $350,000 in
FY 1997/98 HOME funds to Mount Diablo Habitat for Humanity for the
Harmony Homes Project . The purpose of this project was to provide
affordable homeownership opportunities through the new construction
of 31 single-family homes and the provision of first-time homebuyer
assistance for low-income households in Pittsburg/East County.
Project feasibility depended on donation of the project site to
Habitat by a developer in connection with his company's development
on a neighboring site. When the neighboring development proved
infeasible, donation of the site to Habitat was canceled. In
December of 1997, Habitat informed the County that this project
could no longer proceed. It is therefore recommended that the
$350, 000 in FY 1997/98 HOME funds previously approved, by the Board
for this project be rescinded and reallocated to the FY 1997/98
HOME/HDAF for use in funding additional affordable housing projects
in the future.
Approval of the reallocation of funds as indicated will result in
the following balances : $1,642, 178 in the FY 1997/98 CDBG/HDAF;
and $964,851 in the FY 1997/98 HOME/HDAF.
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