HomeMy WebLinkAboutMINUTES - 06231998 - C115-C119 TO: BOARD OF SUPERVISORS Contre
Costa
FROM: DENNIS M. BARRY, AICP
DIRECTOR OF COMMUNITY DEVELOPMENT Count
DATE: JUNE 23, 1998 �
SUBJECT: NEW CONTRACT EMPLOYEE (CONTRACT NUMBER 46316-00)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the County Purchasing Services Manager to execute a contract with Mary
Fleming for contract employee services in the amount of $58,600.00. The contract
term will be July 1, 1998 through December 31, 1999.
FISCAL IMEACT
None. All costs are covered by franchise fees.
Ms. Fleming will provide supervision and direction to the Solid Waste Program in
the task of administering Solid Waste Hauling Franchises, Solid Waste Facility
and Land Use Permits, directing the development and implementation of Solid Waste
Reduction Programs and coordinating with the California Integrated Waste
Management Board and Contra Costa Cities in determining the level of solid waste
disposal reductions. In addition, Ms. Fleming will provide any necessary
training to her successor.
CONTINUED ON ATTACHMENT. YES
SIGNATURE_G�-_'%
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMIT EE
APPROVE OTHER
SIGNATURE(S) .
ACTION OF BOARD ON APPROVED AS RECOMMENDED "' _ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT r TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Anil Comelo (925/335•-1229) ATTESTED JUN 2 3 199$
cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF
Judy Coons, Auditor-Controller THE BOARD OF SUPERVISORS
County Administrator AND COUNTY ADMINISTRATOR
David Joslin, CDD
Les Littman, General Services Department
Mary Fleming (via CDD)
BY �. `�, DEPUTY
DWJ:\
a:\board\98\F1emin9.con
NO
Contra.
TO: BOARD OF SUPERVISORS Costa
FROM: PHIL BATCHELOR Coin
County Administrator
DATE: June 23, 1998
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL
SERVICES'-FOR 13-BEd ADDITION TO TAMALPAIS WING AT JUVENILE HALL,
202 GLACIER DRIVE, MARTINEZ (WH 399B)
Specific Request(s)or Recommendation(s)& Background & Justification
RECOMMENDATIQNS:
1. APPROVE a consulting services agreement with Stephen E. Harriman, A.I.A. & Associates, 47 Quail
Court, Suite 309, Walnut Creek, for full architectural services for a 13-bed addition to Tamalpais Wing at
Juvenile Hall,Martinez. The agreement will be effective June 1, 1998,with a payment limit of$118,800.00,
which amount shall not be exceeded without prior, written authorization by the County Administrator or his
designee.
2. AUTHORIZE the County Administrator or his designee to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations shall
not exceed $25,000.00.
FISCAL IMPACT:
This project is being funded by a Board of Corrections grant of$1,000,000.00 which covers 90% of the eligible
cost. The County's 10% match will be included in the FY 1998-1999 budget.
REASQNS FOR D:
a. The project involves remodeling of the Tamalpals Unit of the Juvenile Hall to provide an additional 13 beds.
(This will involve the addition of 10 net new beds since three existing beds have to be demolished due to
the construction.) This remodeling is made possible by a Federal Violent Offenders Incarceration/Truth-
in-Sentencing Grant Award in the amount of$1,000,000.00 which was approved by the State Board of
Corrections at its May 22, 1998 meeting. Construction of these additional beds will help relieve the serious
overcrowding which currently exists at Juvenile Hall.
Continued on Attachment:----it YES Signature: , et
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s):
JUN 2 3 1998
Action of Board on: Approved as Recommended Other--
Voteof Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous{Absent } AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: ? BOARD OF SUPERVISORS ON DATE SHOWN.
Contact: George Roemer(335-1055) Attested JUN_2 3 1298
cc: Bob Hill,Architectural Services Phil Batchelor, Clerk of
Terry Mann, General Services the Board of Supervisors
Laura Lockwood,County Administrator's Office and County Administrator
Auditor-Controller r
Probation By: - WUTY
Julie Enea,County Administrator's Office >
Gerry MacCielland,O'Brien,Kreltzberg&Assoc.
Approving Consulting Services Agreement for
Architectural Services for 13-bed addition to
Tamalpals Wing at Juvenile Hall, Martinez
June 23, 1998- Page 2
b. Stephen E. Harriman, A.I.A. and Associates("Harriman")was selected based upon a recommendation by
the County's Architectural Division because of the firm's unique knowledge of the juvenile hall building and
its systems. Harriman has successfully provided architectural services for several other projects at
Juvenile Hall. Using this consultant will permit the construction of these additional beds to be completed
in a timely fashion and coordinated with the completion of the 26-bed addition at the Boys' Ranch'now
underway. All these beds are essential to achieving the County's goal of relieving the serious
overcrowding at Juvenile Hall.
C. Negotiations have been completed and an appropriate agreement is ready to sign. The County must
proceed with this agreement for architectural services because it does not have sufficient staff to provide
services.
TO:ti BOARD OF SUPERVISORS Contra C
FROM:
Steven Steinbrecher, Director of �'
Costa
Information Technology
County
Y•.
DATE: June 2, 1998
SUBJECT: Consulting Services with Softlink Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION:
Approve and authorize the Chair_ of the Board, of Supervisors
to execute an agreement amendment with Softlink Inc. increasing
the payment limit to $690,004 and extending the expiration date
to December . 31 , 1998.
II . FINANCIAL IMPACT:
None . Funding is already approved.
III . REASON FOR RECOMMENDATION AND BACKGROUND:
Extending the current contract will allow Softlink consultants
to continue assisting Auditor and Human Resources staff with
the implementation of the County' s new Human Resources/Payroll
Systems.
i
CONTINUED ON ATTACHMENT: -YES SIGNATURE: �
yy RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
G�APPROVE OTHER
e" 0�� /
SIGNATURE S:
ACTION OF BOARD ON JJUNAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
�s UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: Of SUPERVISORS ON THE DATE SHOWN.
JUN 2 3 19%
ATTESTED
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: SUPERVISORS AND COUNTY ADMINISTRATOR
r 4
BY Ix r DEPUTY
c F
v
CONTRA COSTA COUNTY Number: 45748
SERVICES PROCUREMENT AGREEMENT AMENDMENT Fund: 1695
Account: 2310
1. Identification of Contract to be Amended.
Number: 045765-00
Effective Date: June 1, 1996
Department: CAO/Department of Information Technology
Subject: Human Resources and Payroll System Project
2, Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor mutually
agree and promise as follows:
Contractor: Soft Link,Inc.
Capacity: Corporation Taxpayer ID#41-1733683
Address: 1;
Maplewood,M155109
3. Amendment Hate. The effective date of this Contract Amendment Agreement is June 1, 1998,
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached
hereto which are incorporated herein by reference.
5. Sionatures. These signatures attest the parties'agreement hereto:
COUNTY OF CONTRA COSTA CALIFORNIA
BOARD OF SUPERVISORS Attest:Phil Batchelor,Clerk of the
Board Supervisors and County Administrator
KJ
Chairman/Designee sputy
VI CONTRACTOR
it
Y.
(Designate official business capacity A.) (Designate official business capacity B.)
Note to Contractor: For corporations(profit or nonprofit),the Contract must be signed by two officers. Signatures A must be that of the president or
vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Sec. 1190.1 and Corporations Code Sec.313). All
signatures must be acknowledged as set forth on page two.
Contra Costa County Standard Form(Rev. 1/95)
Number: 45748
APPROVALWACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
OUNTY COUNSEL
By: ' By:
yv
APPROVED: COUNTY ADMINISTRATOR
By:_16_.71 r'
ignee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA }
)ss.
COUNTY OF CONTRA COSTA }
On ,be ore me, (in rt ame and title of the officer),
personnaiapp red ' aAzn 11-
personally known to me(or proved to me on the alis of satisfact6ry evidence)to be the person(s) wYse name(s)is/are subscribed to the within
instrument and acknowledged to me that hetshe/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their
signature(s)on the instrument the persons),or the entity upon behalf of which the person(s)acted,executed the instrument.
EQ--
ytiWITNESS MY HAND AND OFFICIAL SEAL, 4CHRIS" tN
NOTARY PUBLICMIN
RAM Y COW
.-Gtl .Exp, Janu.
1
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
CNR#ST1NE C."IARUE
NOTARY PUBLIC-MINNESOTA
RAMSEY COUNTY
My Comm.Exp.January 31.2000
AMENDMENT SPECIFICATION
Number:45748
In consideration for Contractor's willingness to continue providing consulting services for the Human Resources/Payroll project,County agrees to
increase the payment limit to$690,000,an increase of$170,000 and extend the expiration date to December 31, 1998 and increase the hourly rate
to$155.00. County and Contractor agree,therefore,to amend the Contract identified herein as set forth above while all others parts of the Contract
remain unchanged and in full force and effect.
Initials:. Af
Contractor dounty Dept.
TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
DATE: June 9, 1998
SUBJECT: Authorize County Librarian to Execute Contract Amendment.Agreement with
Information Access Company for Database Access Service for all Libraries
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
Authorize County Librarian to execute a contract amendment agreement with Information Access
Company(IAC)extending database access services for all branch for the period of July 1, 1998 to June
30, 1999.
FINANCIAL IMPACT:
Total cost of $204,500 for this service is included in the FY 1998-99 recommended budget for the
County Library.
BACKGROUND:
The automated system installed at the County Library has many capabilities beyond that of a catalog of
library materials and a circulation system. The public access computer enables patrons to access the
Internet and a wide variety of databases. These databases include general reference materials, health
reference information, general business information and a national newspaper index. Much of the
information that can be accessed is full text, expanding the amount of material available to patrons
county wide and relieving the library from purchasing some hard copy materials.
This amendment is submitted for approval in order to add an additional database for all libraries and to
add the cost of business and magazine collection updates on microfilm to existing databases as
required to keep these collections up to date.
CONTINUED ON ATTACHMENT:„ „YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR,,, RECOMMENDATIONOF BOARD COMMITTEE
20—APPROVE ____OTHER
SIGNATURE(S):6&_,4
f
ACTION OF BOARD ON JUN 2 3 1998 APPROVED AS RECOMMENDED `V OTHER
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
UNANIMOUS(ABSENT ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE
AYES: NOES:
BOARD OF SUPERVISORS ON THE DATE SHOWN-
ABSENT: ABSTAIN:
Contact: Rosemarie Bell,548-6429
ATTESTED JUN 2 3 1998
PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: County Library SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator 3
County Auditor BY .p i Deputy
e:%oMbolae.doc
Contra Costa County Number 45963
Standard Form 1/87 CONTRACT AMENDMENT Fund/Org#
AGREEMENT Acct. #
Other#
1. Identification of Contract to be A ended.
Number: #45963
Effective Date: October 1, 1996
Department: County Library
Subject: Database Access Services
2. Parties. The County of Contra Costa, California(County), for its Department named above, and
the following named Contractor mutually agree and promise as follows:
Contractor: Information Access Company
Capacity: a Thompson Corporation Company Taxpayer ID # 06- j q 117 3,]
Address: 362 Lakeside Drive, Foster City CA 94404
3. Amendment Date. The effective date of this Contract Amendment Agreement is
July, 1998.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the
"Amendment Specifications"attached hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS ATTEST: Phil Batchelor, Clerk of the Board of
Supervisors and County Administrator
By By
Chairman/Designee Deputy
CONTRACTOR
By By
CEO a kid Pprer`s�
(Designate business capacity A) (De lgnate business capacity B)
Note to Gor#racxarre m For C*potstions(profit or non-profit),the contract must be signed by two officers. Signature A must be that ufthe president or vic oprresident.and Sigasture B
must be that ofthe secretary or assistart secretary(Civil Code Saation 11911 and Corporations Code Section 313). All signatures must be acknowledged asset forth on par two.
is lformxlcontractlbdankext rfac
o:T*nns\axttraWiac�wntcad
Contra Costa County Standard Force 1/87
APPROVALS/ACKN0WLEDGMENT
APPROVALS
RECOMMENDED BY DEPARTNIENT FORM APPROVED
COUNTY COUNSEL
By �- By:
DesipW Deputy
APPROVED: COUNTY"ADNIINISTRATOR
By:
Designee
ACKNOWLEDGNMNT
STATE OF CALIFORNIA }
SAN MATEO )ss
COUNTY OF
tan1 1�'`�
' � ®..,before me, L4ura A gowells
'i� rr Themekon aad Ale ( a dt
(insert name and title of the officer),personally appeared
personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose na*s) is/are
subscribed to the within instrument and acknowledged to me that heJshehhey executed the same in his/her/their authorized
capacity(te ), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the
person(s)acted, executed the instrument.
LAURA M. HOWELLS
SS OFFICIAL SEAL Comm.#1133550
*' NOTARY PUBLIC-CALIFORNIA
�' Sen Math County
My Comm,£xplrts April 1 t,2001
(Seat)
S1 re
ACKNOWLEDGMENT(by Corporation, Partnership, or Individual)
(Civil Code §1189)
a.lfasmslcazitradliacamend
Amendment Specifications
Order Form and Subscription Agreement
#2. The "Database(s)"
Revised list of databases and charges is as follows.
General Reference Center on Searchbank $68,504 (1)
National Newspaper Index on Searchbank No charge (1)
Health Reference Center on Searchbank $24,000 (1)
General Business Files with ASAP on Searchbank $86,500 (1)
Business Collection $ 5,400 (2)
Magazine Collection $ 5,000 (2)
Social Issues Research Services on Searchbank $19,504 (3)
(1) Unlimited access - all Contra Costa County Library locations
(2)Central Library only-microfilm cartridge
(3) Social Issues Research Services charges are$600 per year, per
simultaneous user. On July 1, 1998 Contra Costa County Library
will be limited to ten(10) simultaneous users, for an annual cost of
$6,004.
#5. The Subscription Fee is a maximum of$204,500 for 12 months use of the
Databases. Subscription dates: 7/1/98 - 6/30/99.
The fee for Social Issue Research Services on Searchbank is
$600 per simultaneous user,up to a maximum annualized cost
of$19,500, at which point Contra Costa County Library will be
authorized unlimited access to this database.
The County Librarian is authorized to change the number of
simultaneous users of the Social Issue Research Services on
Searchbank. Authorization for change must be submitted in',
writing to Information Access Company. The minimum number
of authorized users that can be contracted for is two (2).
q:tbudgot19899Vaccontr
TO: BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR,COUNTY ADMINISTRATOR
DATE: June 23, 1998
SUBJECT: APPROVE THE SECOND AMENDMENT FOR BAY CITY MOVING&STORAGE
MERRITHEW MEMORIAL HSOPITAL REPLACEMENT PROJECT(WH580B)
I. RECOMMENDATION
APPROVE the Second Amendment to the Purchase Order with Bay City Moving & Storage for services to relocate
from the existing campus into the new hospital.
H. FINANCIAL IMPACT
This Amendment increases the moving company's payment limit by $8,325.50 for additional services. Funds in the
capital account established for the project are sufficient to cover the amount encumbered by this Amendment from bond
proceeds specified to the project.
111. BACKGROUND
This change represents additional moves from G Ward, I Ward,J Ward and the teamsters' building associated with the
relocation of the Psych wards into the new hospital. This extra work also included the consolidation of surplus hospital
furniture into a central location.
' _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD—COMMITTEE
`?CAPPROVE OTHER
SIGNATURE(S):
,A
� f
ACTION OF BOARD ON JUN 2 3 1998 APPROVED AS RECOMMENDED �C__..�OTIdER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
�/ UNANIMOUS{ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED JUN 2 3 199
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
CONTACT: P.Batchelor,CAO
CC: GSD(Purchasing)
Auditor-Controller
GSI?(Accounting)
Health Services Department
F.Puglisi
Consultant(via OK)
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