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Home My WebLink AboutMINUTES - 06161998 - D8 i Contra. TO: BOARD OF SUPERVISORS Costa FROM: DENNIS M. BARRY, A1CP County COM'MUN'ITY DEVELOPMENT DIRECTOR DATE: June 16, 1998 SUBJECT: APPROVE Solid Waste Collection Service Rate Changefor the Unincorporated Area Served by Garaventa Enterprises (BayPoint, Discovery Bay, etc.) SPECIFIC REQUEST(S) OR RECOMMENDATIO'N'(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS A) Approve a rate Increase (as described in Exhibit A) effective August 1, 1998 for the unincorporated area served by Garaventa Enterprises through the 1995 County/Garaventa Enterprises Franchise Agreement. The rate increase will include a pass through for the Household Hazardous Waste Programs and a Franchise Fee of 5%, and B) Direct Garaventa Enterprises to submit AB939 payments of $.15 per ton for all unincorporated waste that is being disposed by them at out of county landfills effective July 1, 1998. FISCAL IMPACT Approval will provide funds for payment of County services in the service area. The proposed rate change will allow Garaventa Enterprises to 'pass through the costs of the County's Mobile Household Hazardous Waste Program and the County Franchise fee in the portion of the unincorporated service area not franchised by lronhouse Sanitary District or Byron Sanitary District. r.. 0 CONTINUED ON ATTACHMENT: YES SIGNATURE t RECOMM'ENDATIO'N OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM TEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 7APPROVED AS RECOMMENDED x OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Mary Fleming (925-335-1230) ATTESTED cc: Community Development Department (CDD) PH ATCH'ELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR MF:ad BY DEPUTY J:Igroupslcdadpoot\boardord�garavfee.bod _. _. . ......... ......... ......... ......... ......... ......._. ......... ...._.... .. ....... ........ ......... .._......._.. ......... ....... ............ ............. ...__._.. ._........................................ BACKG'ROU'ND/REASONS FQR RECOMMENDATIONS A. HouseholdHazardous Waste Programs: On June 3, 1997 the Board authorized the Community Development Department to require payment for the County's Mobile Household Hazardous Waste program from the applicable solid waste haulers and allow reimbursement from the rate payers as a pass-through expense at each haulers next rate setting. Garaventa Enterprises has been billed for the cost of the program but has not yet paid the bili pending approval of a rate increase. The company declined to participate in the requested rate review in 1997 but has now begun working with the County in the development of a Rate Review Methodology. Household Hazardous Waste services are and/or will be provided in Contra Costa County in several different ways. The County Health Department has operated drop oft collection events for several years throughout the County. These events occur periodically in various east and west county neighborhoods and provide for collection of a wide range of Hazardous Waste products. The County Health Services Department Household Hazardous Waste (HHW) collection service provides services for the cities and unincorporated areas within the jurisdiction of the West Contra Costa Integrated Waste Management Authority, for the cities of Antioch, Brentwood and Pittsburg and for the unincorporated areas of Crockett, Kensington, Rodeo and East County. The program provides for drop off collection events where local residents and Small Quantity Generators may drop off hazardous wastes such as pesticides, solvents, oil based paints, acids, used oil, antifreeze, lead-acid batteries and household batteries for proper disposal. The Community Development Department has been assisting the Health Department in obtaining necessary funds in order to comply with the Household Hazardous Waste Element. The WCCIWMA pays the cost for residents in their jurisdiction as does each City. The County is responsible for providing funding for the unincorporated i areas. Crockett Garbage Service provides funds for the Crockett/Port Costa area; Bay View Refuse and Recycling Service provides funds for the Kensington Area, BFI provides funds for the Rodeo area and the portion of Baypoint that they serve, and lronhouse Sanitary District has been requested to provide funding for the area in their jurisdiction. The 1997-98 amount has not yet been paid by Ironhouse S.D. and an invoice for the 1998-99 amount will soon be sent. The remaining portion of unincorporated East County currently requires funding. All of the unincorporated area except for the lronhouse area wIl be paid by the Solid Waste hauler and reimbursed as a pass-through to the customer in the rate schedule with approval of this rate modification. (See Exhibit C for jurisdictional breakdown) Two additional drop off locations are also sited in the east and west County for year round collection of batteries, used oil, paints and antifreeze (BOPA's),which accounts for approximately 50% of the H'HW disposal. These are sponsored by richmond Sanitary Service and Delta Diablo Sanitary District. The goal is to expand the BOPA facilities into permanent facilities located in west and east county to serve the residents and small quantity generators in those areas and to be able to terminate the operation of the drop off collection events. Planning for these two facilities will be undertaken within the regions with County assistance. A permanent Household Hazardous Waste facility has been constructed by the Central Contra Costa Sanitation District for residents of the central County and is now in operation. The WCCIWMA'is currently planning a facility for the West County area and Delta Diablo Sanitary District is looking into the possibility of developing a facility in the East County area. It is anticipated that permanent facilities will become available in the next year or two in both the East County and the West County. At that time it will no longer be necessary to have the drop off program. Delta Diablo Sanitation District has requested funding for their SOPA operation for 1998- 99 from the East County cities and unincorporated areas. The Projected Budget is attached as well as the breakdown by County and Cities. (Exhibit B) +�•c7 The Mobile program is expected to continue for at least another year and has submitted billing information for the next fiscal year. Garaventa Enterprises has requested that it be allowed to modify it's rates to accommodate.the HHW charge rather than waiting for a full rate review. Garaventa Enterprises is prepared to pay the 1997-98 cost of$19,393 for the HHW Mobile Program and $4,300 for the Delta Diablo BOPA and will soon be receiving a billing for the 1998-99 programs in the amount of approximately $25,910 Garaventa Enterprises has now requested a rate change to accommodate the HHW program costs. They propose to collect the 1997-98 cast over a two year period and the 1998-99 cost over a one year period, with the assumption that there will be at least one more year of funding necessary in 1999-00. The pass through for both HHW programs for both program years will add approximately $.49 to the residential can rate for the next year. B. Franchise Fees: On July 22, 9997 the Board declared its intent to impose a franchise fee on areas served by BFI and Garaventa Enterprises but delayed implementation of the fee until completion of a rate review methodology and a rate review process. Garaventa Enterprises declined to participate in a rate review at that time. It is anticipated that they will begin work on a methodology this month. As there is a need for funds to pay for the ongoing cost of franchise administration and the development of the methodology, staff requests that the Board consider implementation of the Franchise Fees at this time. Staff recommends that the 5% Residential Franchise Fee be added to the rate at the same time as the HHW fee. This fee is intended to pay for the cost of administering the Franchise Agreement, implementing and operating AB939 programs in the East County area and allowing for a fair share payment of Countywide AB939 program planning and implementation. The Franchise Fee will add approximately $1.03 to the rate for a 32 gallon can. The effect on the rates by adding the above charges is demonstrated in Exhibit A. C. AB939 Fees: in addition, the AB939 fee of$.15 per Ton approved by the Board of Supervisors on November 14, 1989, which is intended to pay the community's share of expenses for Countywide programs such as the Recycling Hotline, Recycling Guide, meeting State requirements for AB939 Reporting, etc. has not been paid for the area served by Garaventa Enterprises since the waste for the area began to be transported out of the County. This fee was originally collected at the in-county landfills or other in-county transfer stations. This fee is presumably already included in the existing rates at approximately $!01 per can. Staff requests that the Board direct Garaventa Enterprises to submit payment of this fee to the County Community Development Department for all unincorporated areas on a monthly basis. Exhibit A Garaventa Enterprises Rete Change HHW HHW Franchise Existing Rate 97/98 98/99 Fee New Rate Bay Point 32 gallon Can $18.80 $ .16 $.33 $1.01 $20.30 95 gallon toter 21.80 .16 .33 1.01 23.30 Discovery Bay 32 gallon can $18.75 .16 .33 $1.01 $20.25 95 gallon toter 21.75 .16 .33 1.01 23.25 Brentwood Area 32 gallon can $19.30 .16 .33 $1.06 $20.85 95 gallon toter 22.30 .16 .33 1.06 23.85 06/01/98 18:26 0610 706 7186 DDSD-ENGINEERING Q002/003 EXHIBIT B Datta Diablo Sanitation District QFfM AM TREATMENT PLANT. 2600 PIMWR"NTIMH MGHWAY,ANTIOCH,CA 94509-1373 TELEPHONE- (614)77S40+10 ADMIN.FAX: (610)778-Es13 ENO.FAX (514)708-7158 MAINT.FAX: (614)778-8565 Juno i, 1998 Mary Flemming Contra Crusts County Community Development Department 651 Pine Street,4-N Martinez,CA. 94533 SUBJECT: EAST COUNTY RECYCLE-ONLY HOUSEHOLD HAZARDOUS WASTE_ COLLECTION FACILITY 1998/99 BUDGET ESTIMATE CORRF-cnoN Dear Ms.Flemming: On May 18, 1998,Greg Baatrup sent out a letter requesting an indication of your organization's financial support for the East County Recycle-Only Household Hazardous Waste Collection Facility. There were some typographical errors in the budget estimate that was included with the letter. Several lines on the last table were switched around. The errors affect the budget numbers for the cities of Pittsburg and Brentwood,as well as the County. Since that time I have also received updated occupied household numbers from the County. I have included the corrections and updated information in the attached revised budget estimate. I apologize for the errors and the confusion. If you have any questions,please give rite a call at(925)778-4040 extension 269. Very truly yours, A-7'02�� Amanda Wong Junior Engineer ATW:ajw Attachment T.-ODSWecWcal Servicaag1omWid Huardous gV"*W$_99 BudS44 Coauwwi etu CormWon Letw,&c ........ .. _ 06/01/98 16:26 '$0510 708 7158 DD&D-ENGINEERING Q003/^003 . Projected Year Budget 1998-98 East County Recycle-Only Household Hazardous Waste Collection Facility Recycli Costs Projected Quantity per Projected# Quantity Projected Vehicle Unit Vehicles Collected Unit Price 98199 Cost Antifreeze 0.464 gallon 1000 464 $1.40 $950 OR Filters 0.007 drum 1000 7 $65,00 $464 Oil 4.000 gallon 1000 4000 $0.25 $1,000 Latex Paint gallon 1000 1607 $2.50 $3159 Total Recycling $5,374 Sufi costa Industrial Services $179.00 per week 2 techs IM 4 hrs/d Q$22thr $9,152 Supplies Costs Includes operating supplies,tools and equipment,and safety supplies(PPE) $5,000 OtIw Services Dumpstars(BFI donated) $0 Portable Toilet(Ai) $96.24 per month $1.155 Phone(GTE Moblinst) $30.00 per month $360 Fire Inspection(Grinnell) $272.00 semi annually $544 Total Other Services $2,059 Marketing and Promo#Jon Graphic ArtlatlLogo development $1,300 Brochure Printing $1,000 Newpaper Ads $1,500 Other Promotion $1,000 Total Marketing and Promotion $4,600 Adminitrative Costa To be donated by Delta Diablo Sanitation District Total Anticipated Shand Coats for 1998.99 $28,265 Distribution tsf Annual Opwating Costs for 1"8-99 0 Occupied EntiIY Households Percentage cost Antioch 26,738 30% 10,156 Pittsburg 16,639 24% 8,343 County 20,235 20% 7,717 Brentwood 3,314 8% 2,026 Total 86,926 100% 28,286 HousehWd stalisscs are from ft California Departnwt of Finance January 1, 1998 CfigiCmx*Population and Housing intimates. 96_99 Budget EslirruermAs Prepared by. AW. 8111't8 ................ ....... ........... .........................- ............................. EXHIBIT C AGREEMENT BETWEEN WEST CONTRA COSTA INTEGRATED WASTE MANAGEMENT AUTHORITY, THE CITIES OF ANTIOCH, BRENTWOOD & PITTSBURG AND CONTRA COSTA COUNTY FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION SERVICES JULY 1, 1998 TO JUNE 30, 1999 CCC Agreement#28-572-3 ............. TABLE B-3 PEE SCHEDULE FOR FY 1998/99 JURISDICTION PROGRAM FEES Antioch $53,525 Brentwood $8,910 Pittsburg $35,122 West Contra Costa Waste $168,739 Management Authority* Unincorporated East,Crockett, $57,704 Kensington&Rodeo Total Fees for Program 5324,000 * The West Contra Costa Integrated Waste Management Authority represents the five Cities of El Cerrito, Hercules, Pinole, Richmond and San Pablo, as well as the unincorporated areas of West County (excluding Crockett, Rodeo and Kensington). Contract for Household Hazardous Exhibit B Waste Collection Services Budget