HomeMy WebLinkAboutMINUTES - 05191998 - SD5 TO: BOARD OF SUPERVISORS
FROM: TONY COLON, DIRECTOR.
COMMUNITY SERVICES DEPARTMENT
DATE: May 19, 1998
SUWWT° AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START EXPANSION
FUNDS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application
(County #39-815-19) to the U.S. Department of Health and Human Services, Administration for Children
and Families in the amount of$11,81.3,954 for 1998 Expansion Grant funds.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services, Administration
for Children and Families (ACF), the funding will be added via appropriation adjustment to the current
Head Start Budget. County, as the Grantee, is required to generate a 20% non-federal match in the amount
of$2,953,488.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of, Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
See attached.
t
CONTINUED ON ATI'ACHII2ENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON MAY 19, 1998 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CBRFITY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SH0WT7.
CONTACT: TONY CoL6N,313-7350 ATTESTED
PHIL B ,CLERK OF THE BOARD OF
cc: CAO SUPERVISORS AND COUNTY ADMINISTRATOR
CST)
BY r DEPUTY
M382 (10/U) —..
{
: Contra Costa County Community Services Department
DEAD START PROGRAM
•
y
1. PROJECT SUMMARY/ABSTRACT
1. Contra Costa County Community Services Department
Head Start Program
2. Geographical Area of Competition: California
3. Total number of additional children: 524
4. Total ongoing Federal Head Start
funds requested: $ 4,585,138
5. Total Ongoing GOP funds requested: $ 4,332,958
6. One Time Start-Up funds: $ 7,228,816
7. Proposed community for expansion: Contra Costa County
Grantee Operated Program: Richmond
Martinez
Antioch
Concord
Bayo Vista Child and Family Center: Rodeo,Crockett
Pinole,Hercules
El Sobrante
First Baptist Church: Pittsburg,Bay Point
8. Program Options: a) Full day,Year round
b) Family Child Care
9. Target Date: May 1, 1999
10. Total Federal dollars requested: $ 11,813,954
•
The goal of this expansion is to provide child development services,employment training and
resources of a multi-service network to support 514 children and families in high need areas
making the transition to work.Key features are:
♦ Single Point of Access to multiple services through one contact person and one
application at one location.
s Provide seamless services to families through co-location of collaborative partners.
♦ Combine existing services and resources with expansion for cost effective and high
quality family services.
♦ Reduce unemployment through career development infrastructure for 514 families.
CCC CSD HEAD START EXPANSION 1998
2. OVERVIEW
01
-RiChM
I �
d
o # Full:Vsy,year round s ommui*Sertkces De rartment; i of Ftrr h-,m
Crescen#Pelt CentBr�based Other $178j025Hid Sart C3iigolny
40 Single Point.ofAccess
load 5#art StaWUp' $114,479
Lake, nd Full Day,year round Community Services f�epartm8nt GOnersk Child Care
Lake,Cerstet Center--besed (GSD).
ingfe Pont of Acus Other' $176,025 Head Start tangoing $ 3€t
91> t
q„ 84d #sxt ft€t-4U $ 353;4,15
I~ti4hmorict: Full 13ay,year round Community Sonrics DeartrrnE Gnerat Ctrlid Care
PotnrBrg.Center Single Po€nt"of'Ass (CSD)'
other t3 5t€ Hd€ #S#art47rtgping $ 175 99
9 t� td StBtitt tUP $- €
III
Martinez pull Day,year roundA H€
Motrltalti`spar lir (hosed) Sigte Point of Access ' €�+> r+ tpatae€PrgrernlcPy,
Critnrncrnittrervlo t58pa�8rrt Barak Clldd taare� }
Mows] /utliority One Stop,Shop(proposed) Soda€Sege a�� )#tvt itt€.h[ealtl
40 and Drab
ik€fias Prever36on{CNbI), rate#nd r Coon ik'
(PIC)
Other $176;125 mad stsrtCNo $ 91,3.Sp
Rich irrd,2 FC0Hotrift 10 Family Child Care Haat!Start Ongoing 239>2nt?
Concord,Maitlnez,3 t~CC##amen 15 Singl8 Point Of Access €dead Mart Start-Up $ 8,t7t3f2'
CCC CSD HEAD START EXPANSION 1998
f71;fU5.l4CIY Lf9'fE>elFie -Wk'.#'LVxi'
qi
TOTAL Q ED 48001ldren at d NmIll rs Other S 714,254 ,332 M
served AM:day,>year round od St to -mss _ 7,492,i576
# Mthrough s€note point of access
F i
r S x
a
04
Rodeo,Grout.P4 rite €"nr"4ty CblidCare t#ea0 atart0 #36Ut�i
Hrcu4ee," "Sct€ rite Haad$tattStatUp
4� �Hames t2
3
x �
pt#sburg;B'y> irtt €61"I€y'Chl4d Care ftadstart.Cnga€ttg; $ t66 48t4i
4'FOC.- ms" teat rt start-ut0 $'"241244
TOTAL, 5t4 chl€dren and fam€€teS Other Head StaertSngAtrlg $ 4; 85,13$
ner d fu€l day,year rcwW Head$tart►tort=uo $ ';22€x,8
through s€n§16 point of amass
CCC CSD HEAD START EXPANSION 1998
5. OPERATING BUDGET NARRATIVE
Amount of Federal Funds Requested,GOP: $ 4,332,958
Amount of Federal Funds Requested,DA: $ 232,180
Total Amount Requested: $ 4,585,138
Introduction:
Under the Expansion Grant,the Grantee proposes to offer full day,year round comprehensive child and
family services to additional 480 children and their families through a Single Point of Access.
Center based slots total 440 and Family Child Care slots total 40.
Personnel(6.a.) $ 2,219,787
Administrative Staff{IIA):
Administration will coordinate the total program in cooperation with the existing staff to ensure continuous
quality improvement.
The Office Manager will support Administration of the Full Day Program and ensure Networking/Data
Input is conducted in a timely manner.He/She will be responsible for day-to-day operations of the
Central office.
Office Manager $ 44,429
The Network Technician will be responsible for Network repairs,maintenance and coordination with the
County Wide Area Network.
Network Technician 1 $ 47,424
The Program Analyst will be responsible for planning,designing and implementing collaborations with
other agencies,coordinate and design the Single Point of Access model of the Community Services
Depart3ment,link Head Start services to One Stop Shops(Private Industry Council)and Service Integration
Teams(Social Service Department),find Requests for Proposals and write Funding Applications.The
position will be paid 80%through.Federal dollars.
Program Analyst @ 80%of salary $ 40,452
The Staff'Development Officer will implement a comprehensive career development program for all staff
and link the Head Start program to the Human Resources Department and other employment agencies to
ensure that a variety of job opportunities are available for staff and qualified parents. The officer will hold
parent workshops for career development and ensure that qualified parents apply for positions in the Head
Start program and other public service agencies.The Staff Development Officer will be responsible for the
implementation and maintenance of the Training Master Calendar and will ensure that training events
match current performance objectives.The position will be paid 80%through Federal dollars.
Staff:Development Officer@80%of salary $ 33,846
The Personnel Technician will coordinate Staff Development with the Staff Development Officer,and
coordinate Personnel Services and Employee Benefits with the Community Services Department Personnel
Officer and the Human Resources Department.
Personnel Technician $ 40,914
CCC CSL?HEAD START EXPANSION 1998
One Senior Clerk and two intermediate clerks will support administrative staff and assist the Office
Manager in the Full Day Program.
1 Senior Clerk $31,515
2 Intermediate Clerks $53,622
Coordination(1/13)
Two Education Managers will coordinate Educational Services and the collaboration with the General
Child Care Program of the Community Services Department.They will oversee and monitor operations of
both the Hay and Delta Divisions of the Grantee,supervising the Education Supervisors.This will entail
daily workloads,classroom observations and instructions,job shadowing of Education Supervisors,and
ensuring that Performance Standards are met.
2 Education Managers $ 91,104
Education(1/C)
Education Supervisors monitor classrooms and education staff and ensure that performance objectives are
met.
4 Education Supervisors $ 176,634
One Teacher One and One Teacher two will be hired for each classroom.Where there is>a Site Supervisor
required,a Head Teacher(Teacher III)will be hired in place of one Teacher 11.This mares a total of 22
full-time teaching staff.In addition,the budget includes 6 permanent substitute teachers to provide
classroom coverage for vacations and sick leave.Three teachers with Special Education Teaching
credentials will be hired to accommodate the increasing numbers of special needs children in full-day Head
Start classrooms.
11 Teachers I $ 185,099
6 Teachers II $ 149,386
5 Teachers III $ 152,048
6 Substitute Teachers,Permanent $ 130,416
3 Teachers with Special Education Credential $78,936
Nutrition{1/E)
Two nutrionists will provide Head Start parents and staff with information and resources on appropriate
child nutrition and food budgeting.
2 Nutritionists $ 87,200
Four food transporters will ensure timely delivery of nutritious and fresh meals to children.
4 Food transporters $ 89,856
Social t Family Services 0/17)
Family Services Supervisors will report to the Family Services Managers and supervise Family Services
Workers.They will coordinate Family Services at the centers,oversee vision and hearing screenings,
CCC CSD HEAD START EXPANSION 1998
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conduct and coordinate Inter-disciplinary Case Management Meetings,and coordinate services with One
Stop Shops.
4 Family Services Supervisors $ 176,634
Family Services Workers conduct hearing and vision screenings under the supervision of the Family
Services Supervisor,maintain children's files,refer families to needed services and participate in Case
Management.
12 Family Services Workers $279,802
Recruitment and Enrollment Specialists will ensure timely enrollment of Head Start families for all
available services through the Community Services Department.
4 Recruitment and Enrollment Specialists $ 93,267
Maintenance O/H)
A Building Service Manager will oversee maintenance of Head Start facilities,repairs,and improvements.
The Facilities Manager will supervise two existing Building Service Workers.This position will be funded
at 50%of salary.
Building Service Manager $ 22,214
Two Building service Workers and four custodians support maintenance and repairs of the Head Start
facilities. These positions will be funded at 50%of salary.
2 Building Service Workers $ 22,464
4 Custodians $ 44,928
Disabilities/Dual Roles O/J
Disabilities Specialists will assist the Special Needs/Mental Health Manager in Case Management of
children with Individual Education Plan(IEP),referrals to SELPA(school districts),andclassroom
behavior management.
4 Disabilities Specialists $ 147,597
Standard Fringe Benefits(6.b) $ 799,785
Fringe benefits are provided to all Head Start staff,including comprehensive medical and dental benefits
and retirement programs.
Travel(6.c) 10,000
A per them is budgeted for all out of area travel expenses,for Head Start staff attending training events,
Conferences,and cluster meetings as part of regional collaborations.
Supplies(6.e.) $ 157,000
These consist of routine expendable office and classroom supplies,miscellaneous computer supplies,
software upgrading,paper products for food service and bathroom,miscellaneous health supplies and
laundry service for classroom blankets and sheets.
CCC CSD HEAD START EXPANSION 9998
Other(6.h.) $ 979,634
Occupancy $ 163;800
There are 8 sites to be used for the full day programs.However,only three will require land use rent. In
addition,utilities,maintenance,repair and property management costs are budgeted.
Child Travel $ 52;000
This consists of vehicle maintenance repair and operating costs for eight transporting vans.Also
miscellaneous travel and admission expenses for field trips and out-of-classroom activities for the children
(cultural enrichment activities)are budgeted.
Local Staff Travel $ 21,500
Reimbursement for mileage/expenses for staff who use their private vehicles for program services.
Nutrition and Food $ 120,534
Head Start provides nutritious meals(including snacks and dinner)for the children and adults in the
classroom.The budget also includes costs for food transportation.
EuuiMent and furniture $ 4,600
This consists of equipment rental and repair,and lease of a copy machine.
Cather Child Services $ 239,200
Contract payments to 8 Family Child Care Providers serving five children each full day,year round.
Other Parent Services $ 3,000
This consists of food,child care reimbursement,and transportation costs for parent attendance at local
Policy Council and classroom committee meetings.
Other Miscellaneous costs $ 375,000
These consist of contract preparation cost for the Family Child Care Providers and other miscellaneous
costs for publications,subscriptions,printing and advertising,membership dues,as well as maintenance
and operation of vehicles.
Indirect Costs $ 166,752
Indirect costs cover administrative and facility use of the Community Services Department administrative
unit.
Amount of Non-Federal Funds Required $ 1,207,401
Non-Federal funds will be provided through volunteers in the classroom,speech therapy by school district
staff,participation by parents during home visits,and through General Child Care from State funds.
Ongoing Funds Bayo Vista $ 96,000
Ongoing Funds First Baptist Church S 156,180
CCC CSD HEAD START EXPANSION 1998
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3. Start-Up Budget Narrative
Amount of Federal Funds Requested,GOP: $7,192,576
Amount of Federal Funds Requested,DA: $ 36,240
Total Amount Requested,GOP* $7,228,816
Introduction:
Contra Costa County Community Services Department Head Start Grantee is requesting funds to start-up
eleven center-based classrooms and eight Family Child Care homes.
The following describes funding request per category:
Equipment and Furniture(6.d) $5,836,176
The Grantee will purchase eight 8-passenger vans outfitted with side impact metal beams for transportation
of children to various sites and to health care appointments,as well as 4 Food Transport vans equipped with
freezer/refrigerators to ensure health and safety standards are met during food transportation to Head Start
classrooms.
8 Passenger vans @$20,800 $ 166,400
4 Food Transport vans @$27,400 $ 109,600
Eight facilities will be outfitted with playground equipment.Two single modular classrooms will be sited
on the North Richmond Verde Elementary school and the Community Services Department Richmond
Lake Center.Five double modular classrooms will be placed on the Richmond Balboa School,Richmond
Community Services Department Powers and Maritime Centers,on a joint project site with the Housing
Authority in Martinez,and on Antioch Fairgrounds.Eleven classrooms will be completely equipped with
new furniture,outdoor play items,manipulative play items etc.Kitchens will be equipped with a
refrigerator and two microwave ovens.These costs include installation of telephones at each site,expenses
for execution of land-use leases and contracts by the Contra Costa County Lease Management Division.
Modular classrooms,playground equipment,classroom and kitchen equipment $5,134,684
Office furniture and computers will be provided to 11 new Administrative staff and the Building Services
Manager.
Office furniture,computers $ 417,492
Eight Family Child Care Providers will be receive start-up for furniture and various outdoor equipment.
8 Family Child Care Homes @$1,000 $ 8,000
CCC CSD HEAD START EXPANSION 1998
Construction f Purchase of facility(6.g) $1,270,000
The Richmond Balboa School will be purchased to ensure continued access to existing and new Head Start
classrooms.The school ground needs construction of a new restroom facility for children.
Purchase of Balboa School $ 930,000
Construction of restroom$ $ 340,000
Contractual $ 56,400
A Full Day Program Manager will ensure timely implementation of the new program white upholding
quality measures.This contract is time limited to 9 months.
9 month Contract Full Day Program Manager $ 43,200
A time limited contract with a LAN Manager will ensure correct implementation of the LAN and
connectivity of all full day-sites.
9 month contract $ 43,200
Amount of Non-Federal Funds required: $ 1,807,204
Non-Federal funds support to the program will be provided in the form of General Child Care Services
from State funds,In-kind consultant provision through Child Abuse Prevention Council,Child Care
Council,Social Service Department and the Private Industry Council.
Start Up Budget Bayo Vista $ 12,000
Start Lip Costs First Baptist $ 24,240
CCC CSCE HEAL}START EXPANSION 1998